HomeMy WebLinkAbout23- Public Works CITY OF SAN BERT 1RDINO - REQUEST 311 COUNCIL ACTION
File No. 2.108
Award of Contract - Maintenance
From: ROGER G. HARDGRAVE Subject: of Landscaping in Assessment
Dept: Public Works District No. 953, per Plan No.
6177 -
Date: 4-28-92 THE EXECUTIVE GROUNDSKEEPERS,
INC.
Synopsis of Previous Council action:
04-19-82 -- Resolution No. 82-159 established the District.
05-21-84 -- Resolution No. 84-191 adopted awarding a contract for
maintenance of landscaping to J & R Landscaping for the
low bid price of $2,340. 00.
05-20-85 -- Resolution No. 85-192 adopted awarding a contract for
maintenance of landscaping to Sandahl ' s Landscape and
Maintenance for the low bid price of $2, 040.00.
06-02-86 - Resolution No. 86-209 adopted awarding a contract for
maintenance of landscaping to Mentone Turf Supply for
the low bid price of $2 ,690. 00.
(continued on second page)
Recommended motion:
Adopt resolution.
cc : Shauna Clark
Barbara Pachon
Jim Penman
a �2 Sign ure
Contact person: Roger G. Hardgrave Phone: 5025
Staff Report, Report of
Supporting data attached: Bids, & Resolution Ward: 6
FUNDING REQUIREMENTS: Amount: $9 . 159 (Assessment District No. 953)
Source: (Acct. No.) 251-624-53925
Acct. Descri tion ssessment Distr c 9 -
16th St. , California St. to Muscott St. Finance:
Council Notes:
]5.0262 Agenda Item No-99-1
o a
File No. 2 . 108
SYNOPSIS OF PREVIOUS COUNCIL ACTION Cent:
06-01-87 -- Resolution No. 87-175 adopted awarding a contract for
maintenance of landscaping in Assessment District No.
953 to Mentone Turf Supply for the low bid price of
$3,228. 00.
06-06-88 -- Resolution No. 88-177 adopted awarding a contract to
Mentone Turf Supply for the low bid price of $4,718.00.
06-19-89 -- Change Order No. One approved to extend the contract
for one year, adjust unit prices, for an increase in
the contract price to $6, 407. 00.
06-04-90 -- Resolution No. 90-195 adopted awarding a contract to
Mentone Turf Supply for the low bid price of $6,592.00.
05-20-91 -- Change Order No. One approved to extend the contract
for one year, at no increase to contract prices.
06-15-92 -- Change Order No. Two approved to extend the contract
for one year, at a 3. 758 increase in the contract
prices, and Resolution No. 92-208 adopted authorizing
an interfund loan from the Sewer Line Construction
Fund.
4-28-93
CITY OF SAN BERN RDINO - REQUEST f )R COUNCIL ACTION
STAFF REPORT
Bids for maintenance of landscaping in Assessment District
No. 953, 16th Street, from California Street to Muscott Street,
were opened at 2: 00 p.m. , Tuesday, 4-27-93.
A total of 6 bids were received, ranging from $4, 175. 00 to
$9, 711.85. The low bid of $4, 175. 00 is 44 . 58 under the
Engineer' s Estimate of $7,523. 00.
Below is an estimate of the total annual cost for
providing these landscape maintenance services:
Maintenance Contract:
Assessment District No. 953 (16th Street) $ 4, 175. 00
Incidental Costs (Assessment Engineering,
Publishing and Recording Fees, Inspection
by Dept. of Parks & Recreation, water,
electricity, Advertising for Bids) 4, 984. 00
TOTAL ESTIMATED ANNUAL COST $ 9,159.00
Funds to finance the costs incurred for the contract and
incidental costs will be advanced from the General Fund. Since
no source of funding was identified in the documents establishing
Assessment District No. 953, all costs will be charged to Account
No. 251-624-53925. The actual costs incurred will be recovered
in the following year through assessments on the parcels within
Assessment District No. 953.
Inspection of the maintenance effort by the Contractor
will be provided by the Department of Parks, Recreation and
Community Services.
We recommend that a contract be awarded for the low bid
price.
4-28-93
)5-0264
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1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO THE EXECUTIVE GROUNDSKEEPERS, INC. FOR MAINTENANCE OF
3 LANDSCAPING IN ASSESSMENT DISTRICT NO. 953.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
5
SECTION 1 . The Executive Groundskeepers, Inc. is the
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7 lowest responsible bidder for: Maintenance of Landscaping in
Assessment District No. 953, per Plan No. 6177. A contract is
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awarded accordingly to said bidder for the total amount of
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$4, 175. 00, but such award shall be effective only upon the
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contract being fully executed by both parties. All other bids,
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therefore, are hereby rejected. The Mayor is hereby authorized
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13 and directed to execute said contract on behalf of the City; a
copy of the contract is on file in the office of the City Clerk
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and incorporated herein by reference as fully as though set forth
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at length.
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SECTION 2. This contract and any amendment or modifica-
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tions thereto shall not take effect or become operative until
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fully signed and executed by the parties and no party shall be
19 obligated hereunder until the time of such full execution. No
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oral agreements, amendments, modifications or waivers are
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22 intended or authorized and shall not be implied from any act or
course of conduct of any party.
23
24 SECTION 3. This resolution is rescinded if the parties
25 to the contract fail to execute it within sixty (60) days of the
passage of this resolution.
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4-28-93
RESO: AWARDING CONTRACT TO THE EXECUTIVE GROUNDSKEEPERS, INC.
FOR MTTNTENANCE OF LANDSCAPING IF A.D. 953.
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1993, by the following vote, to-wit:
5 Council Members: AYES NAYS ABSTAIN ABSENT
6 ESTRADA
7 REILLY
8 HERNANDEZ
9 MAUDSLEY
10 MINOR
11 POPE-LUDLAM
12 MILLER
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14
Rachel Clark, City Clerk
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The foregoing resolution is hereby approved this
16
day of 1993.
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18
W. R. Holcomb, Mayor
19 City of San Bernardino
Approved as to form
20 and legal content:
21 James F. Penman
City Attorney
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23 By s
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