HomeMy WebLinkAbout08-17-1998 Jt. Reg. Mtg. Agenda AGENDA
JOINT REGULAR MEETING
MAYOR AND COMMON COUNCIL
AND THE
COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF SAN BERNARDINO
MONDAY, AUGUST 17, 1998 — 8:00 A.M.
COUNCIL CHAMBERS
The City of San Bernardino recognizes its obligation to provide equal access to those
individuals with disabilities. Please contact the Director of Facilities Management
(384-5244) two working days prior to the meeting for any requests for reasonable
accommodation to include interpreters. (Community Development Commission
Items are on pages 11, 12 & 13)
CALL TO ORDER:
PRESENT:
ABSENT:
CLOSED SESSION
1. Pursuant to Government Code Section(s):
MOTION: That the Mayor and Common Council and the
Community Development Commission recess to closed
session for the following:
A. Conference with legal counsel - existing litigation - pursuant
to Government Code Section 54956.9(a):
B. Conference with legal counsel - anticipated litigation -
significant exposure to litigation - pursuant to subdivision
(b) of Government Code Section 54956.9.
C. Conference with legal counsel — anticipated litigation —
initiation of litigation — pursuant to subdivision (c) of
Government Code Section 54956.9.
(Item Continued On Next Page)
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1. Continued.
D. Conference with legal counsel - personnel - pursuant to
Government Code Section 54957.
E. Pursuant to Government Code Section 54956.8 - conference
with real property negotiator.
Property Address: 201-225 E. 40th Street
Negotiating Parties: Ron Winkler on behalf of the
Economic Development Agency and
Sophie Salapatas
END OF CLOSED SESSION
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RECONVENE MEETING
PRESENT:
ABSENT:
INVOCATION:
PLEDGE:
2. Appointments.
3. Presentations.
A. Awards, Proclamations & Commendatory Resolutions.
B. Service Pin Awards Ceremony.
4. Announcements by Mayor and Common Council.
5. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA: A three-
minute limitation shall apply to each member of the public who
wishes to address the Mayor and Common Council/Community
Development Commission on a matter not on the agenda. No
member of the public shall be permitted to "share" his/her three
minutes with any other member of the public. (Usually any items
heard under this heading are referred to staff for further study,
research, completion and/or future Council/Commission action.)
CONSENT CALENDAR
MOTION: That the motions indicated by consent calendar items
6 through 19, be adopted except for ,
and
6. Waive full reading of resolutions and ordinances.
MOTION: That full reading of the resolutions and ordinances on
the regular, supplemental and addendum to the
supplemental agendas of the Mayor and Common
Council/Community Development Commission, be
waived.
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7. Council Minutes.
MOTION: That the minutes of the following meeting of the Mayor
and Common Council/Community Development
Commission of the City of San Bernardino be approved
as submitted in typewritten form:
July 6, 1998 (Distributed on 8/4/98)
8. Claims and Payroll (See Attached)
MOTION: That the claims and payroll and the authorization to
issue warrants as listed on the memorandum dated
August 12, 1998, from Barbara Pachon, Director of
Finance, be approved.
9. Personnel Actions. (See Attached)
MOTION: That the personnel actions as submitted by the Chief
Examiner, dated August 5, 1998, in accordance with
Civil Service rules and Personnel policies adopted by
the Mayor and Common Council of the City of San
Bernardino, be approved and ratified.
Development Services
10. Approve Plan No. 9828 - installation of pedestrian crossing on Mt.
Vernon Avenue at Johnson Street - authorize advertisement for
bids. (See Attached) (Cost to the City - $42,000 from the
Traffic Systems Construction Fund.) Ward 3
MOTION: That Plan No. 9828 for the installation of pedestrian
crossing on Mt. Vernon at Johnson Street be
approved; and that the Director of Development
Services be authorized to advertise for bids.
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11. Approve Plan No. 9849 - pavement rehabilitation by slurry seal
method - Phase V - 27th Street to Edgehill between Muscupiabe
Drive and Little Mountain Drive and 5th Street to Base Line
between Terrace Road and Meridian Avenue. - authorize
advertisement for bids. (See Attached) (Cost to the City -
$313,000 from the Y2 Cent Sales and Road Tax Fund.)
Wards 5 & 6
MOTION: That the Mayor and Common Council approve the
plans for rehabilitation of pavement by slurry seal
method, Phase V, 27th Street to Edgehill between
Muscupiabe Drive and Little Mountain Drive and 5th
Street to Base Line between Terrace Road and
Meridian Avenue, per Plan No. 9849; and that the
Director of Development Services be authorized to
advertise for bids.
12. Resolution of the Mayor and Common Council of the City of San
Bernardino awarding a contract to Gilbert Ayala and Sons, Inc., for
improvements in Rialto Avenue from Rancho Avenue to 900 feet
west - retaining wall and sidewalk per Plan No. 9763. (See
Attached) (Cost to the City - $90,000 from the Ya Cent Sales
and Road Tax Fund.) Ward 3
MOTION: That said resolution be adopted.
13. Resolution of the Mayor and Common Council of the City of San
Bernardino awarding a contract to Avila Construction, Inc., for
street improvements at "E" Street/Kendall Drive from 36th to "H"
Streets per Plan No. 9780. (See Attached) (Resolution not
available at time of printing.) (Cost to the City - $393,000
from the Gas Tax Fund.) Wards 4, 5 & 7
MOTION: That said resolution be adopted.
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Fire
14. Resolution of the Mayor and Common Council of the City of San
Bernardino awarding a purchase order to L. N. Curtis for purchase
and delivery of twenty (20) self contained breathing apparatus
(SCBA) units to be used as replacement equipment by the Fire
Department. (See Attached) (Cost to the City - Not to exceed
$26,000 from the General Fund.)
MOTION: That said resolution be adopted.
Management Information Services
15. Resolution of the Mayor and Common Council of the City of San
Bernardino authorizing the purchase of a bar code property
management module as an addition to the Police Department's
existing Records Management System (RMS). (See Attached) (Cost
to the City - $33,000 [90% of the funding is from the 1997
Local Law Enforcement Block Grant and 10% is from the COPS
Option Program].)
MOTION: That said resolution be adopted.
16. Resolution of the Mayor and Common Council of the City of San
Bernardino authorizing a maintenance contract with Sento
Corporation for maintenance of the City's computer and
networking hardware and operating system software for the 98/99
fiscal year. (See Attached) (Resolution not available at time of
printing.) (Cost to the City - $87,012.56 from the
Management Information Systems Fund.)
MOTION: That said resolution be adopted.
Parks, Recreation and Community Services
17. Resolution of the City of San Bernardino authorizing the execution
of an agreement with Urban League of Riverside and San
Bernardino Counties relating to training related work experience
for students. (See Attached) (Resolution not available at time of
printing.) (No cost to the City.)
MOTION: That said resolution be adopted.
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18. Authorize submission of application and administration of $70,000
of Emergency Food and Shelter National Program Funds (FEMA
XVII). (See Attached) (No cost to the City.)
MOTION: That the Director of Parks, Recreation and Community
Services be authorized to apply for and administer
$70,000 of emergency food and shelter funds provided
under the provision of the Emergency Food and
Shelter National Program (FEMA XVII).
Public Services
19. A Resolution of the City of San Bernardino, California, awarding an
annual purchase order to McCray Enterprises for heavy duty truck
repair services to be utilized by the Fleet Division of the Public
Services Department of the City of San Bernardino. (See Attached)
(Cost to the City - $60,000 from the Motor Pool Fund.)
MOTION: That said resolution be adopted.
END OF CONSENT CALENDAR
COMMITTEE CONSENT CALENDAR
MOTION: That the motions indicated by committee consent
calendar items 20 through 21 be approved, except for
and
Recommended for approval by the Ways and Means Committee
on July 22, 1998 - Council Members Present: Schnetz,
Devlin, and Anderson
City Administrator's Office
20. Set public hearing - 10:00 a.m. on September 8, 1998 - relative to
proposed cemetery fee increases. (See Attached)
MOTION: That a public hearing be set for 10:00 a.m., September
8, 1998, in the Council Chambers of City Hall, 300
North "D" Street, San Bernardino, California, to
discuss cemetery fee increases.
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Recommended for approval at the Special Ways and Means
Committee meeting on August 10, 1998 - Council Members
Present: Schnetz and Devlin
Facilities Management
21. Resolution of the Mayor and Common Council of the City of San
Bernardino authorizing the execution of contracts between said
City and the State of California, acting by and through its
Department of General Services-Energy Assessments (DGS/EA)
and between said City and Commonwealth Energy for the
purchase of electricity for one year. (See Attached) (Resolution
not available at time of printing.) (Estimated savings to the
Utility Fund - $63,355.)
MOTION: That said resolution be adopted.
END OF COMMITTEE CONSENT CALENDAR
PUBLIC HEARINGS
Public hearings scheduled for a time certain will not be heard
prior to the scheduled time; however, they may be heard at
any time thereafter.
Development Services
22. Public hearing - vacation of a section of non-vehicular access and
a portion of the 30' landscape easement along Tippecanoe Avenue.
(See Attached) (Cost to the City - $1,000 to be paid by the
petitioner.) Ward 3
Resolution of the City of San Bernardino ordering the vacation of a
portion of a section of non-vehicular access and a portion of the 30'
landscape easement along Tippecanoe Avenue and reserving
existing easements for public utilities.
Mayor to open the hearing....
MOTION: That the hearing be closed; that the findings of fact as
set forth in the staff report dated July 22, 1998, from
Michael Hays, Director of Development Services, as to
why a section of non-vehicular access and a portion of
the 30' landscape easement along Tippecanoe Avenue
is no longer necessary for public purposes, be adopted;
and that said resolution be adopted.
END OF PUBLIC HEARINGS
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STAFF REPORTS
City Administrator's Office
23. Resolution of the City of San Bernardino authorizing a master
services memorandum of understanding with the Water
Department for provision of City services for FY 1998/99. (See
Attached) (Resolution not available at time of printing.) (See
companion Item No. 24)
MOTION: That said resolution be adopted.
Management Information Services
24. Authorize the City Management Information Services Division to
provide management information services to the Water
Department. (See Companion Item No. 23.)
MOTION #1: That the Director of Finance be authorized to
amend the FY 1998/99 budget, as outlined in
Attachment A of the staff report dated August 3,
1998, from Janis Ingels, Director of Management
Information Services, and increase both the
expenditure budget and budgeted revenues by
$385,000 to reflect the cost of providing
management information services to the Water
Department and the reimbursement to be
received from the Water Department; and
MOTION #2: That the addition of one (1) Programmer/Analyst
- Water position be authorized at Range 3439,
$3,965-$4,819/month; and
MOTION #3: That the addition of one (1) Programmer position
be authorized at Range 3383, $2,998-
$3,645/month; and
MOTION #4: That the addition of 2.5 Computer Operator
positions be authorized at Range 3351, $2,556-
$3,107/month.
9 8/17/1998
Development Services
25. Resolution of the Mayor and Common Council of the City of San
Bernardino authorizing the execution of Amendment No. 1 to the
agreement for professional services with CHJ Incorporated relative
to the geotechnical and soils testing for Orange Show Road
extension from Arrowhead Avenue to Tippecanoe Avenue. (See
Attached) (Resolution not available at time of printing.) (Cost
to the City - $15,000 from the Street Construction Fund [to be
reimbursed by Federal Funds - 88.53% and Inland Valley
Development Agency - 11.47%].) Wards 1 & 3
MOTION: That said resolution be adopted.
END OF STAFF REPORTS
CONTINUED ITEMS
City Attorney's Office
CONTINUED FROM AUGUST 3, 1998
26. Ordinance of the City of San Bernardino amending portions of
Titles 2, 3, 5, 8, 9, 10, 12, 13, 15 and 16 of the San Bernardino
Municipal Code relating to the consolidation of the Personnel
Department and Risk Management and the Departments of
Planning and Building Services and Public Works, and repealing
Section 9.90.010 (C). FIRST READING (See Attached - New
Ordinance) (Backup material was distributed on August 3,
1998, Item No. 10.)
MOTION: That said ordinance be laid over for final adoption.
CONTINUED FROM AUGUST 3, 1998
27. Resolution of the City of San Bernardino authorizing the Mayor to
execute a license agreement with JMS Riverwalk, LLC., relating to
encroachment of directional kiosk signs into the public right-of-
way of Inland Center Drive and "I" Street. (See Attached) Ward 3
MOTION: That said resolution be adopted.
END OF CONTINUED ITEMS
10 8/17/1998
MAYOR AND COMMON COUNCIL
AND THE
COMMUNITY DEVELOPMENT COMMISSION
CITY OF SAN BERNARDINO
RECONVENE MEETING
COMMUNITY DEVELOPMENT COMMISSION
MONDAY, AUGUST 17, 1998 - 2:00 P.M.
PRESENT:
ABSENT:
R28. Community Development Commission Minutes. (See Attached)
MOTION: That the minutes of the following meetings of the
Community Development Commission be approved as
submitted in typewritten form:
December 15, 1997; April 6, 1998; April 20, 1998;
May 4, 1998; May 11, 1998; May 18, 1998; June 1,
1998; and June 15, 1998.
R29. Set public hearing - 2:00 p.m. on September 8, 1998, regarding
possible disposition of property on the northwest corner of Barton
Road and Waterman Avenue. Ward 3
MOTION: That the Mayor and Common Council and Community
Development Commission set a joint public hearing for
2:00 p.m. on September 8, 1998, in the Council
Chambers of City Hall, 300 North "D" Street, San
Bernardino, California, regarding the possible
disposition of property on the northwest corner of
Barton Road and Waterman Avenue.
11 8/17/1998
R30. Public hearing - disposition of eight fourplex residential units in
Sunrise Village (Arden/Guthrie). Ward 7
Resolution of the Mayor and Common Council of the City of San
Bernardino approving the sale of certain properties in the
Arden/Guthrie area from the Redevelopment Agency of the City of
San Bernardino to Donald and Stefanie Cease, et al., and to Rod
Emery (Steadfast properties). (Resolution not available at time
of printing.)
Resolution of the Community Development Commission of the City
of San Bernardino approving the sale of certain properties in the
Arden/Guthrie area from the Redevelopment Agency of the City of
San Bernardino to Donald and Stefanie Cease, et al., and to Rod
Emery (Steadfast properties). (Resolution not available at time
of printing.)
Mayor to open the hearing. . . .
MOTION: That the public hearing be closed; that said
resolutions be adopted; and that the Community
Development Commission authorize staff to acquire
HUD units which are simultaneously purchased by
Cease or Emery in parallel escrows in which all funds
are provided by the buyer.
R31. Request for waiver of petition filing fees (under the Mobile Home
Park Rent Stabilization Ordinance) - Royal Coach Mobile Manor,
2280 W. Rialto Avenue. (See Attached)
MOTION #1: That the Mayor and Council approve the request
to waive a $45 petition filing fee as requested by
Robert H. Faulks, owner of Royal Coach Mobile
Manor; or
MOTION #2: That the Mayor and Council deny the request to
waive a $45 filing fee as requested by Robert H.
Faulks, owner of Royal Coach Mobile Manor.
12 8/17/1998
R32. Set public hearing - 2:00 p.m. on September 21, 1998 - to receive
input on the Fifth Year Action Plan on community needs for fiscal
year 1999/2000 funding. (See Attached)
MOTION: That the Mayor and Council establish September 21,
1998, at 2:00 p.m., as the date and time for the first
public hearing on the Fifth Year Action Plan for the
purpose of soliciting citizen comments on community
needs for fiscal year 1999/2000 funding.
33. Adjournment.
MOTION: That the meeting be adjourned.
NOTE: The next joint regular meeting is scheduled to be held
at 8:00 a.m., Tuesday, September 8, 1998, in the
Council Chambers of City Hall, 300 North "D" Street,
San Bernardino, California.
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NOTICE: Any member of the public may address this meeting of the
Mayor and Common Council/Community Development
Commission on any item appearing on the agenda by
approaching the microphone in the Council Chambers when
the item about which the member desires to speak is called
and by asking to be recognized.
Any member of the public desiring to speak to the Mayor and
Common Council/Community Development Commission
concerning any matter not on the agenda but which is within
the subject matter jurisdiction of the Mayor and Common
Council/Community Development Commission, may address
the body at the beginning of the meeting, during the period
reserved for public comments. Said total period for public
comments shall not exceed forty-five (45) minutes, unless
such time limit is extended by the Mayor and Common
Council/Community Development Commission. A three
minute limitation shall apply to each member of the public,
unless such time limit is extended by the Mayor and
Common Council/Community Development Commission.
No member of the public shall be permitted to "share"
his/her three minutes with any other member of the public.
The Mayor and Common Council/Community Development
Commission may refer any item raised by the public to staff,
or to any commission, board, bureau, or committee for
appropriate action or have the item placed on the next
agenda of the Mayor and Common Council/Community
Development Commission. However, no other action shall be
taken nor discussion held by the Mayor and Common
Council/Community Development Commission on any item
which does not appear on the agenda unless the action is
otherwise authorized in accordance with the provisions of
subdivision (b) of Section 54954.2 of the Government Code.
Public comments will not be received on any item on the
agenda when a public hearing has been conducted and
closed.
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SUPPLEMENTAL AGENDA
MAYOR AND COMMON COUNCIL
AND THE
COMMUNITY DEVELOPMENT COMMISSION
CITY OF SAN BERNARDINO
AUGUST 17, 1998
S1. Resolution of the Mayor and Common Council of the City of San
Bernardino authorizing the Mayor to execute on behalf of the City
a joint exercise of powers agreement creating an agency to be
known as the San Bernardino Regional Water Resources Authority.
MOTION: That said resolution be adopted.
1 8/17/1998