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Home My WebLink About05.C- Finance DOC ID: 1985 CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Claims and Payroll From: Jason Simpson M/CC Meeting Date: 09/04/2012 Prepared by: Veronica Martinez, (909)384- 5242 Dept: Finance Ward(s): All Subject: Approval of Commercial Checks and Payroll Checks Financial Impact: Motion: Approve the claims and payroll and authorize the issuance of warrants as listed. Approve the register of demands dated: April 17,2012 11/2012#50 $1,703,921.98 April 24,2012 11/2012#51 1,313,843.93 April 30,2012 11/2012#52 58,759.00 May 1,2012 11/2012#53 1,642,177.39 May 8,2012 11/2012954 1,043,769.42 May 15, 2012 11/2012#55 1,469,230.13 May 22, 2012 11/2012#56 804,384.12 Grand Total Register of Demands $8,036,085.97 Approve the total payroll: Semi Monthly Gross Payroll 5/16/12- 5/31/12 $3,907,647.26 Semi Monthly Gross Payroll 6/1/12- 6/15/12 4,243,474.26 Monthly Gross Payroll 5/16/12 -6/15/12 6.900.00 Grand Total Gross Payroll: $8,158,021.52 Supporting Documents: Updated:8/20/2012 by Linda Sutherland Page 1 DOC ID: 1985 CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Claims and Payroll From: Jason Simpson M/CC Meeting Date: 09/04/2012 Prepared by: Veronica Martinez, (909) 384- 5242 Dept:Finance Ward(s): All Subject: Approval of Commercial Checks and Payroll Checks Financial Impact: Motion: Approve the claims and payroll and authorize the issuance of warrants as listed. Approve the register of demands dated: April 17, 2012 11/2012950 $1,703,921.98 April 24,2012 11/2012 #51 1,313,843.93 April 30, 2012 11/2012 #52 58,759.00 May 1, 2012 11/2012 #53 1,642,177.39 May 8, 2012 11/2012 #54 1,043,769.42 May 15, 2012 11/2012 #55 1,469,230.13 May 22, 2012 11/2012 #56 804.384.12 Grand Total Register of Demands $8,036,085.97 Approve the total payroll: Semi Monthly Gross Payroll 5/16/12 - 5/31/12 $3,907,647.26 Semi Monthly Gross Payroll 6/1/12 - 6/15/12 4,243,474.26 Monthly Gross Payroll 5/16/12 - 6/15/12 6,900.00 Grand Total Gross Payroll: $8,158,021.52 Supportine Documents: CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE 5 31 a DATE PAID 5 3 PP No. 1/�� CHECK NUMBERS USED: a 14D ✓, d �l b, �6 D 3 0- 1 — �j Sj c6 3a�7 CHECK NUMBERS VOIDED: I a`� l79J 1,a y S v i L✓ CHECK NUMBERS CANCELLED: bC�7C�) EARNINGS: Regular Gross: Adjustments: Total Adjusted Gross Payroll DEDUCTIONS: Total (Without Adjustments) ° i Adjustments: Total Adjusted Deductions 3 Net Payroll APPROVALS FOR PAYMENT DIRECTOR OF FINANCE SECRETARY OF CIVIL SERVICE BOARD Mayor and Common Council on the Day of 20 The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDINO—Finance Department DISTRIBUTION:WHITE--City Clerk CANARY—Payroll CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE 5 �. DATEr PAID PIP No. CHECK NUMBERS USED: o6 a g� y — CHECK NUMBERS VOIDED: I��a� 1pC� -7 CHECK NUMBERS CANCELLED: EARNINGS: Regular Gross: _4. q 7q, A � i Adjustments: Total Adjusted Gross Payroll DEDUCTIONS: Total (Without Adjustments) l✓�,o + tpJ� Adjustments: Total Adjusted Deductions Net Payroll , APPROVALS FOR PAYMENT DIRECTOR OF FINANCE SECRETARY OF CIVIL SERVICE BOARD Mayor and Common Council on the Day of pp The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDINO—Finance Department DISTRIBUTION:WHITE—City Clerk CANARY—Payroll l�V CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE S DATE PAID / PP No. _ CHECK NUMBERS USED W074-- CHECK NUMBERS VOIDED: l `k T 7 CHECK NUMBERS CANCELLED: I O\ I EARNINGS: Regular Gross: i Adjustments: Total Adjusted Gross Payroll DEDUCTIONS: Total (Without Adjustments) LN I (� Adjustments: Total Adjusted Deductions i Net Payroll APPROVALS FOR PAYMENT LJ2��-- DIRECTOR OF FINANCE SECRETARY OF CIVIL SERVICE BOARD Mayor and Common Council on the Day of 20 The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDINO—Finance Department DISTRIBUTION:WHITE—City Cledc CANARY—Payroll A. I CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . SS. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated APRIL 17, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on APRII, 17, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. I Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid APRIL 17, 2012 Claim Register Number #50 2011/2012 Check No. 820701 Through 820964 Void: No. Check No. No. Total Amount Approved $ 1.703.921.98 Approved for Payment: �l Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER 1,804,221.96 CANCELLED (100,299.98) TOTAL 1,703,921.98 Distribution: WHITE-City Clerk CANARY-Treasurer PINK-Cash Recanc#e GOLD-AP REGISTER FINC3.01 14901 xm�. �xnw ra #51 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated APRIL 24, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on emu' 24, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid pr;1 24. 2012 Claim Register Number #91 2011/2012 Check No. 820965 Through 821269 Void: No. Check No. No. Total Amount Approved $ 1,313,843.93 Approved for Payment: Director of Finance Lia(.t, Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $1,313,843.93 OiaWbution: WHITE-MYClerk CANARY-Treasure, PINK-Cash Reconcile GOLD-AP REGISTER FINC-3 �'wmreurs"nl".na�canr'Mi1q .01 (4W) CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . SS. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated APRIL 30, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on APRIL 30, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Dkp,itor of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid APRIL 30, 2012 Claim Register Number #52 2011/2012 Check No. 821270 Through 821272 Void: No. Check No. No. Total Amount Approved $ 58,759.00 Approved for Payment: Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $58,759.00 Oiatribution: WHITE-City Gerk CANARY-Treasurer PINK-Cash ReconcRe GGLG-AP REGISTER FINC3.01 14-901 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) SS. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated MY 1, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct;that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on MAY 1, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid MAY 1, 2012 Claim Register Number #53 2011/2012 Check No. 621273 Through 821509 Void: No. Check No. No. Total Amount Approved $ 1,642,177.39 Approved for Payment: Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $1,642,177.39 WzWbutioc WHITE-City Gerk CANARY-Treasurer PINK-Cash Reconde GOLD-APREGISTER FINC-3.01 µ-901 armu^"°�eeaeE�'N°""crsa' i #54 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . SS. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated MAY 8, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct;that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on MAY 8, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer i City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid MAY u, 2012 Claim Register Number #54 2011/2012 Check No. 821510 Through 921755 Void: No. Check No. No. Total Amount Approved $ 1,043,769.42 Approved for Payment: Director of Finance � Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $1,043,769.42 Distribution: WHITE-City Clerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER FINC °^'°r su.eEwwaw 3.01 (a-90) cexnwrwvnwrnnwces CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . SS. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated MAY 15, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on MAY 15, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. AWir;ector of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid MAY 15, 2012 Claim Register Number #55 2011/2012 Check No. 821756 Through 822168 Void: No. Check No. No. Total Amount Approved $ 1,469,230.13 Approved for Payment: Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $1,469,230.13 Distribution: WHITE-GNGxk CANARY-Treasurer PINK-Cash Reconcile GDLD-AP REGISTER FINC-3.01 I4-301 uxmwawxnxcaen" #56 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated MAY 22, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct;that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on MAY 22, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid NAY 22 2012 Claim Register Number #56 2011/2012 Check No. 822169 Through 822366 Void: No. Check No. No. Total Amount Approved $ 804,384.12 1 Approved for Payment: Director of Finance AAJ.Q lC� Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $804,434.12 CANCELLED ED $ (50.00) TOTAL $804,384.12 Oialrihulion: WHITE-Gry Clxk CANARY-Treesurel PINK-Cash Reconcile GOLD-AP REGISTER a°,inu....gm'�i. FINC3.01 p-901