HomeMy WebLinkAbout12- Parks, Recreation & Community Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: ANNIE F. RAMOS, DIRECTOR Subject: DESTRUCTION OF DEPARTMENT
RECORDS FOR 1991-92.
Dept: PARKS,RECREATION&COMMUNITY SERVICES R i n t A t
Date: January 25, 2000 O 1 1 I U i 1
Synopsis of Previous Council Action:
None
Recommended motion:
Adopt the Resolution
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Signature
Contact person: Tom Boggs Phone
Supporting data attached: Staff Report.Resolution w/Attachment Ward: N/A
FUNDING REQUIREMENTS: Amount:
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
dlb 1/25/00 Agenda Item No.
Destroy Record ' 1*0
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Destruction of Department records for 1991-92.
BACKGROUND:
Government Code Section 34090 authorizes the removal and destruction of obsolete records.
The Department has the following records, which are no longer needed for the business of this
department:
General Correspondence Files—Calendar Year 1992
Letters and Memos relating to routine daily operations
Copies of Read Files
Copies of Agenda Items
Information copies of Meetings of Mayor and Common Council
Outdated lists of equipment
Copies of outdated rosters of employees
Financial Records—FY 1991-92
Consisting of Audited Receipt Books, Departmental Deposits, Payroll Work Sheets, paid
Purchase Orders, Requests for Payment,Petty Cash Slips, and Trust Account Records
Personnel Records—Calendar Year 1992
Consisting of copies of Personnel Action Requests and Eligibility Lists.
It is requested that authorization be granted to remove and destroy the above listed records.
FINANCIAL IMPACT:
None
RECOMMENDATION:
Adopt the resolution
1/25/00 dm
Destroy Records
COP
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
3 OF SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN CITY
RECORDS OF THE PARKS, RECREATION AND COMMUNITY SERVICES
4 DEPARTMENT.
5 WHEREAS, The Director of Parks, Recreation and Community Services Department
6 of the City of San Bernardino has requested authority to destroy certain obsolete records; and
7
8 WHEREAS, said request is in accordance with procedures and requirements of
9 government Code 34090;
10 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
11 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
12 The records, instruments, books, or papers listed on the attachment and incorporated
13 herein are no longer required and may be destroyed. Such items are not involved in pending
14
15 litigation, are more than seven year olds, and are not agreements which are still valid and
16 existing
17 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
18 Common Council of the City of San Bernardino at a Meeting,
19 thereof, held on the day of 2000, by the following vote,
20 to wit:
21
22
23
24
25
26 125/00 dlb
27
28
I RESOLUTION . . . APPROVING THE DESTRUCTION OF CERTAIN
RECORDS OF THE PARKS, RECREATION AND COMMUNITY SERVICES
2 DEPARTMENT.
3 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT
4 ESTRADA
5
LIEN
6
7 MC GINNIS
8 SCHNETZ
9 SUAREZ
10 DEAN ANDERSON
11 MILLER
12
13
14 Rachel Clark, City Clerk
15 The foregoing resolution is hereby approved this day of
16 2000.
17
18 JUDITH VALLES, MAYOR
19 Approved as to form City of San Bernardino
20 And Legal content: The City Attorney hereby consents to
the destruction of the records
21 James F. Penman described in this Resolution.
City Attorney
22 ,^
B '!'1ri �. By:
23 y c �pmY� AMFS F. e=WIRN, City Attorney
24 /�✓
25
26
125/00 dlb
27 Dept of Health—Calif Nutrition Network
28
DESTRUCTION OF DEPARTMENT RECORDS FOR 1991-92.
It is requested that authorization be granted to remove and destroy the following records, which
are no longer needed for the business of this department.
General Correspondence Files—Calendar Year 1992
Letters and Memos relating to routine daily operations
Copies of Read Files
Copies of Agenda Items
Information copies of Meetings of Mayor and Common Council
Outdated lists of equipment
Copies of outdated rosters of employees
Financial Records—FY 1991-92
Consisting of Audited Receipt Books, Departmental Deposits, Payroll Work Sheets, paid
Purchase Orders, Requests for Payment, Petty Cash Slips, and Trust Account Records
Personnel Records—Calendar Year 1992
Consisting of copies of Personnel Action Requests and Eligibility Lists.
I/25/00 dlb
Destroy RecoNs
Attachment