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Home My WebLink AboutR13- Economic Development ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO REQUEST FOR COMMISSION/COUNCIL ACTION FROM: GARY VAN OSDEL SUBJECT: MODIFICATION OF CONSOLIDATED PLAN Executive Director RELATED ITEMS-PROJECTS 97-229 & 98-219 AND RESOLUTION AUTHORIZING THE PURCHASE OF ANCILLARY DATE: January 25, 1999 OR U I►'SAL USE BY THE FIRE DEPARTMENT IPMENT FOR Synopsis of Previous Council Action: On April 6, 1998 the Mayor and Common Council approved and adopted resolution 98-93, which authorized the execution of a first amendment to the Memorandum of Understanding between the City and the San Bernardino Economic Development Agency for the lease/purchase of fire apparatus (Project# 97-229). Synopsis Continued to Next Page... Recommended Motion(sl: (Mayor And Common Council) MOTION A: That the Mayor and Common Council approve a modification of the project to allow for the purchase, as well as, the lease of ancillary equipment for the Fire Department. (CDBG Projects 97-229 & 98-219), AND MOTION B: That the Mayor and Common Council adopt the resolution to approve the issuance of a purchase order in the amount of$39,118.95 for the purchase of ancillary equipment from Allstar Fire Equipment. (CDBG Projects 97-229 & 98-219), AND MOTION C: That the Mayor and Common Council adopt the resolution to approve the issuance of a purchase order in the amount of$ 66,883.77 for the purchase of ancillary equipment from South Coast Fire Equipment. (CDBG Projects 97-229 & 98-219). Contact Person: Gary Van Osdel Phone: (909) 384-5081 ProjectArea(s): Low/Mod Income Census Tracts Ward(s): 1-7 Supporting Data Attached: O Staff Report O Resolution(s) ❑ Agreement(s)/Contracts ❑ Map(s) ❑ Ltr/Memo FUNDING REQUIREMENTS: Amount: Not to exceed $ 39 118.95 (Allstar) Source: FY 98/99 CDBG Project Funds Not to exceed 66 883.77 South Coast Budget Aut SIGNATURE: a Van Osdel, E cutive Director Commission/Council Notes: COMMISSION MEETING AGENDA MEETING DATE: 02/01199 Agenda Item No'e,3 REQUEST FOR COMMISSION/COUNCIL ACTION Modification of Consolidated Plan Related Items- Projects 97-229 & 98-219 and Adopt Resolution Authorizing the Purchase of Ancillary Equipment for use by the Fire Department January 25, 1999 Page Number-2- Synopsis of Previous Commission/Council/Committee Action(s): On February 16, 1998 the Mayor and Common Council approved and adopted resolution 98-69, which authorized the execution of a Memorandum of Understanding between the City and the San Bernardino Economic Development Agency for the lease/purchase of an All Wheel Steer Aerial Ladder Truck and other equipment. On January 12, 1998, the Mayor and Common Council approved and adopted the Community Development Citizen Advisory Committee's recommendations for reallocation of 1996/97 fiscal year funds, with modifications and caveats, and authorized the Mayor to submit these projects as part of the Third Year Action Plan component of the Consolidated Plan to the U.S. Department of Housing and Urban Development. On May 5, 1997, the Mayor and Common Council approved and adopted the Community Development Citizen Advisory Committee's recommendations for the 1997/98 Fiscal Year Federal funds. Included in this action, was the approval of projects for funding during the mid-year reallocation process (to reprogram certain 1996/1997 FY funds) with amendments. COMMISSION MEETING AGENDA MEETING DATE: 02/01/99 Agenda Item No.R/3 ECONOMIC DEVELOPMENT AGENCY STAFF REPORT Modification of Consolidated Plan Related Items-Projects 97-229 & 98-219 and Adopt Resolution Authorizing the Purchase of Ancillary Equipment for use by the Fire Department Background The Fire Department currently has two approved CDBG funded projects for the lease/purchase of fire engines, fire vehicles, and ancillary equipment. Project 97-229 provides $ 230,761 each year for the next ten years (1997-2007) or total available funding for the period of$ 2,307,610. Project 98-219 provides $ 218,889 per year for ten years (1998-2008), or a total of$ 2,188,890. In combination, $ 4,496,500 would be available over the eleven-year period. It is requested that the Mayor and Common Council approve the purchase of ancillary equipment to be placed on seven new fire apparatus (engines) scheduled to arrive from the manufacturer located in Wisconsin. Vendors were required to bid on various ancillary equipment as outlined in Specification No. F99-19A, "The Furnishing and Delivering of Ancillary Equipment". The Fire Department is ordering only necessary ancillary equipment; any ancillary equipment that can be salvaged will be transferred from the existing engines and placed on the new engines. Analysis A notice inviting bids for Bid No. F99-19A was sent to ten (10) vendors; nine (9) bids were received and opened on December 14, 1998. Low bidders were determined in each equipment category. Seven (7) bids were accepted and awarded for portions of the ancillary equipment under the $ 25,000 limit of accepting and awarding bids. Two vendors were low acceptable bidders for additional portions of the ancillary equipment, with individual bids totaling over the $ 25,000 limit of accepting and awarding bids. Those two bid results are as follows: LOCALVENDOR VENDOR LOCATION BID PRICE PREFERENCE Allstar Fire Equipment, Inc. Baldwin Park, CA $ 39,188.95 Not applicable South Coast Fire Equipment Santa Ana, CA $ 66,883.77 Not applicable The cost and technical specifications of the bids were reviewed and the two (2) bids as outlined above submitted by Allstar Fire Equipment and South Coast, at a cost of $ 39,188.95 and $ 66,883.77 respectively, were found to be acceptable and met all items called for in the specifications. COMMISSION MEETING AGENDA MEETING DATE: 02/01/99 Agenda Item NOR/3 REQUEST FOR COMMISSION/COUNCIL ACTION Modification of Consolidated Plan Related Items- Projects 97-229 & 98-219 and Adopt Resolution Authorizing the Purchase of Ancillary Equipment for use by the Fire Department STAFF REPORT January 25, 1999 Page Number—2- Financial Impact Funds for this purchase are contained in previously awarded CDBG Projects 97-229 & 98-219. Recommendation MOTION A: That the Mayor and Common Council approve a modification of the project to allow for the purchase, as well as, the lease of ancillary equipment for the Fire Department. (CDBG Projects 97-229 & 98-219), AND MOTION B: That the Mayor and Common Council adopt the resolution to approve the issuance of a purchase order in the amount of$39,118.95 for the purchase of ancillary equipment from Allstar Fire Equipment. (CDBG Projects 97-229 & 98-219), AND MOTION C: That the Mayor and Common Council adopt the resolution to approve the issuance of a purchase order in the amount of$ 66,883.77 for the purchase of ancillary equipment from South Coast Fire Equipment. (CDBG Projects 97-229 & 98-219). e-GAPW VAN OSDEL Ex6cutive Director COMMISSION MEETING AGENDA MEETING DATE: 02101/99 Agenda Item No. RJ3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, AWARDING TWO (2) PURCHASE ORDERS, 1 ONE (1) TO ALLSTAR FIRE EQUIPMENT AND ONE (1) TO SOUTH COAST FIRE EQUIPMENT FOR THE PURCHASE AND DELIVERY OF VARIOUS 2 ANCILLARY EQUIPMENT, TO BE UTILIZED BY THE FIRE DEPARTMENT OF THE CITY OF SAN BERNARDINO IN ACCORDANCE WITH BID 3 SPECIFICATION F99-19A. 4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 5 CITY OF SAN BERNARDINO AS FOLLOWS: ^ O�v 6 ((`V�" 7 SECTION 1. That Allstar Fire Equipment is the lowest and best 8 responsible bidder for the furnishing of a portion of ancillary equipment in 9 accordance with Bid Specification F99-19A in the amount of 10 $ 39,118.95, pursuant to this determination, the Economic Development 11 Agency, Finance Division is hereby authorized and directed to issue a 12 purchase order for said ancillary equipment, to the lowest and best 13 responsible bidder, such award shall be effective upon issuance of a 14 15 Purchase Order by the Economic Development Agency, Finance Division. 16 SECTION 2. That South Coast Fire Equipment is the lowest and best 17 responsible bidder for the furnishing of a portion of ancillary equipment in 18 accordance with Bid Specification F99-19A in the amount of 19 $ 66,883.77, pursuant to this determination, the Economic Development 20 Agency, Finance Division is hereby authorized and directed to issue a 21 22 purchase order for said ancillary equipment, to the lowest and best 23 responsible bidder, such award shall be effective upon issuance of a 24 Purchase Order by the Economic Development Agency, Finance Division. 25 SECTION 3. The authorization to execute the above referenced is 26 rescinded if it is not issued within sixty (60) days of the passage of this 27 resolution. 28 am 13 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, AWARDING TWO (2) PURCHASE ORDERS, ONE (1) TO ALLSTAR FIRE EQUIPMENT AND ONE (1) TO SOUTH COAST 1 FIRE EQUIPMENT FOR THE PURCHASE AND DELIVERY OF VARIOUS 2 ANCILLARY EQUIPMENT, TO BE UTILIZED BY THE FIRE DEPARTMENT OF THE CITY OF SAN BERNARDINO IN ACCORDANCE WITH BID 3 SPECIFICATION F99-19A. 4 5 6 1 HEREBY CERTIFY that the foregoing resolution was duly adopted by the 7 Mayor and Common Council of the City of San Bernardino at a 8 meeting thereof, held on the day of 9 ' 199 by the following vote, to wit: 10 11 COUNCILMEMBERS AYES NAYS ABSTAIN ABSENT 12 ESTRADA 13 LIEN 14 ARIAS 15 16 SCHNETZ 17 DEVLIN 18 ANDERSON 19 MILLER 20 21 The foregoing resolution is hereby approved this day of , 19 22 23 Judith Valles, Mayor 24 City of San Bernardino 25 Approved as to form and legal content: 26 27 JAMES F. PENMAN 28 City Attorney By: