HomeMy WebLinkAbout21- Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Michael E. Hays, Director Subject: Authorization to execute Contract Change Order No.
12 for Avila Construction and to transfer funds from
Dept: Development Services Account No. 126-369-5504-7007 (Pepper/Linden -
Kendall to Northpark) to Account No. 126-369-
Date: February 10, 1999 5504-7050 ("E" Street/Kendall - 36th to "H"
Streets).
File No.: 1.7050 0 R`U �`�' ' L
MCC Date: 2/15/99 111 / '
Synopsis of Previous Council Action:
9/19/83 Closure approved of Arrowhead Avenue at "E" Street and Kendall Drive.
12/05/83 Barricades ordered removed and Arrowhead Avenue reopened.
6/96 Allocation of$400,000 in 126 Gas Tax Fund for widening/paving "E" Street & Kendall from 36th to "H" Streets.
12/15/97 Acceptance of recommendations of Traffic Safety Committee for closure of Arrowhead at "E" Street and Kendall.
1/12/98 Resolution No. 98-03 adopted determining fair market value of easements to be acquired for widening.
2/16/98 Public Hearing for Determination that Public Interest and Necessity require the acquisition of easements; and Resolution
authorizing an directing the execution of purchase agreement for slope easements and construction easements.
5/04/98 Approval of Plans and Authorization to advertise for bids.
8/17/98 Award of contract in the amount of$303,933.30.
Recommended Motion:
Motion 1. Approval of transfer of$45,000 from Account No. 126-369-5504-7007(Pepper/Linden-Kendall to Northpark)to Account
No. 126-369-5504-7050("E" Street/Kendall - 36th to "H" Streets).
Motion 2. That Contract Change Order No. 12 to contract with Avila Construction for widening of Kendall Drive and "E" Street from
36th to "H" Streets in accordance with Plan No. 9728, for additional pavement removal and replacement, be approved at
a total additional to the contract not to exceed $45,000, increasing the co tract to 3`81,317 80.
L
Michael 8. Hays
Contact person: Gene R. Klatt Phone: 384-5125
Supporting data attached: Staff Report, Change Order Ward(s): 4. 5. & 7
FUNDING REQUIREMENTS: Amount: $45.000
Source: (Acct. No.)126-369-5504-7050 /
(Acct. Description "E"/Kendall 36th to "H" Streets - widemand oayg /Q
Finance:
Council Notes:
Agenda Item No.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Authorization to execute Contract Change Order No. 12 for Avila Construction and to transfer
funds from Account No. 126-369-5504-7007 (Pepper/Linden-Kendall to Northpark) to Account
No. 126-369-5504-7050 ("E" Street/Kendall - 36th to "H" Streets).
BACKGROUND:
In August 1998, a contract was awarded for construction of a four-lane roadway along "E"
Street and Kendall Drive from 36th to "H" Streets where there is currently a two-lane roadway.
The existing roadway alignment was set many years ago and has several curves, as well as sharp
grades along the path. Additionally, there exists two historic overlooks constructed in the 1930s
that needed to be preserved. Due to many pavement projects and overlays, the roadway surface
was found to be uneven and with varying degrees of super elevation on the pavement. The
original design made every attempt to salvage existing pavements where practical yet insure
proper super elevation on the pavement. However, during construction it was determined that
additional pavement needed to be removed and replaced. This additional work should improve
the ride quality of the finished project and the drainage at the intersection of "E" Street and
Kendall (southerly end of the project.)
The estimated cost of this work is a "not to exceed" amount of $45,000 and is being processed
as a contract change order. The original contract is being increased by $45,000 for a total
contract price of $381,317.80.
FINANCIAL IMPACT:
The current account has insufficient funds to cover the anticipated costs of the change order,
therefore it is recommended that a transfer of funds from Account No. 126-369-5504-7007
(Pepper/Linden between Kendall and Northpark) to Account No. 126-369-5504-7050
("E"/Kendall - 36th to "H" Streets) to fully fund the suggested improvements.
RECOMMENDATION:
Staff recommends the transfer of funds and approval of Contract Change Order No. 12.
URGENCY:
The contractor's operations are being held up pending resolution of this contract change order.
While work is ongoing in areas not affected, the final pavement cannot be installed until
resolution of this change order is made. In order to avoid delay and inconvenience to the public,
we ask consideration of this issue.