HomeMy WebLinkAbout12- Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: MICHAEL E. HAYS , Director Subject: Award of Contract - Landscape Maintenance
O D'^ A' /� A.D. 953 per plan No. 6177- L. Barrios &
Dept: Development Services n u NA Associates, Inc.
Date: January 20, 1999
File No: 2.108
Synopsis of Previous Council Action: MCC DATE: 02-15-1999
04-19-82 Resolution No. 82-159 adopted establishing Assessment district No. 953
05-24-93 Resolution No. 93-163 adopted awarding a contract for the low bid price of$4,175.00
01-08-96 Resolution adopted awarding a contract for the low bid price of$4,675.00
01-11-99 Resolution No. 1999-7 was adopted awarding contract for the low bid price of$3,795.00 to Azteca
Landscaping, Inc.
Recommended Motion:
ADOPT RESOLUTION
Michael E.Wys
Contact Person: Laszlo "Les" Fogassv Phone: 5026
Supporting data attached: Staff Report, Map, Report of Bids Res ward: 6
FUNDING REQUIREMENTS: Amount: $5,518.83
Source (Acct. No.) 254-624-5506
(Acct. Description) Assessment District 953
Finance:
Council Notes:
Agenda Item No. ��
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Award of Contract - Landscape Maintenance A.D. 953 per plan No. 6177 - L. Barrios and Associates, Inc.
Background:
Assessment Districts have been formed to provide for the ongoing maintenance of the landscaping in the
designated areas. Contracts are awarded and provide for two one-year extensions of the contract on mutually
agreeable terms. This Assessment District has had the same form for the past three years and has been rebid in
accordance with the contract provisions.
Maintenance areas are grouped with other area to form projects of sufficient size as to insure bids are
competitive and all contractors have adequate work to justify coming into the area. The area included in this
project is 16" street between Medial Center Drive and California St. The area to be maintained is shown on the
attached map.
Bids were received and opened at 2:00 PM on Tuesday December 8, 1998. A total of 5 bids were received and
ranged from a low of$3,795.00 to a high of$7,444.00. The low bid is 14% below the Engineer's Estimate of
$4,440.00.
On January 11, 1999, Resolution No. 1999-7 was adopted, awarding the contract to Azteca Landscaping, the
apparent low bidder. Azteca has since withdrawn their bid and have forfeited their 10% bid desposit of$379.50.
The second lowest bidder was L. Barrios & Associates, in the amount of$3,858.12. L. Barrios & Associates
also has the existing contract for this area. The current contract amount is $4,675.00. The new contract amount
of$3,858.12 is approximately a 17% decrease, thus no increase in assessments is anticipated.
Listed below is the estimated contract cost using the second low bid price:
Contract Cost $3,858.12
Incidental Costs (Assessment
Engineering, Inspection, Water,
and Electricity $1,660.71
TOTAL ESTIMATED ANNUAL COST $5,518.83
Financial Impact
Funding for the total estimated cost of$5,518.83 is found in Account No. 254-624-5506 and will be recovered
through assessments placed on the parcels within the assessment district.
Recommendation:
Staff recommends adoption of the resolution awarding the contract.
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Assessment District Boundary is shown by dot-dash Line as: ■
Maintenance Area is shown by solid heavy line as:
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO RESCINDING
3 RESOLUTION NO. 1999-7 AND AWARDING A CONTRACT TO L. BARRIOS AND
ASSOCIATES, INC. FOR THE MAINTENANCE OF LANDSCAPING IN
4 ASSESSMENT DISTRICT 953, CALIFORNIA AND 10 STREETS.
5 WHEREAS, on January 11, 1999, the Mayor and Common Council of the City of
6
San Bernardino adopted Resolution No. 1999-7, awarding a contract for the maintenance of
7
8 landscaping in Assessment District No. 953, California and 16th Streets to AZTECA
9 LANDSCAPE, INC., in the amount of$3,795.00, and rejecting all other bids; and
10 WHEREAS, AZTECA LANDSCAPE, INC., has withdrawn its bid prior to
11 execution of said contract and forfeited its bid deposit in the amount of$379.50; and
12
WHEREAS, it is now necessary to award a contract to the second lowest bidder.
13
14 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
15
SECTION 1. Resolution No. 1999-7, adopted by the Mayor and Common Council of
16
17 the City of San Bernardino on January 11, 1999, entitled:
18 "RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO AZTECA LANDSCAPE, INC. FOR THE MAINTENANCE
19 OF LANDSCAPING IN ASSESSMENT DISTRICT 953."
20 is hereby rescinded.
21
SECTION 2. L. BARRIOS AND ASSOCIATES, INC. is the second lowest
22
23 responsible bidder for: MAINTENANCE OF LANDSCAPING IN
24 ASSESSMENT DISTRICT NO. 953, CALIFORNIA AND 16TH STREETS, PER PLAN
25 NO.6177, the lowest responsible bidder, AZTECA LANDSCAPE, INC., having withdrawn
26 their bid. A contract is awarded accordingly to said bidder in a total amount of$3,858.1 2
27
28
2/4/99 1
RESOLUTION RESCINDING RESOLUTION NO. 1999-7 AND AWARDING
CONTRACT TO L. BARRIOS AND ASSOCIATES, INC. FOR THE MAINTENANCE OF
1 LANDSCAPING IN ASSESSMENT DISTRICT 953.
2
3 but such award shall be effective only upon being fully executed by both parties. All other
4 bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute
5 said contract on behalf of the City; a copy of the contract is on file in the office of the City
6 Clerk and incorporated herein by reference as fully as though set forth at length.
7 SECTION 2. This contract and any amendment or modifications thereto shall not
8
9 take effect or become operative until fully signed and executed by the parties and no party
10 shall be obligated hereunder until the time of such full execution. No oral agreements,
11 amendments, modifications or waivers are intended or authorized and shall not be implied
12 from any act or course of conduct of any parry.
13
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute
14
15 it within sixty (60) days of the passage of the resolution.
16
17
18
19
20
21
22
23
24
25
26
27
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1/25/99 2
RESOLUTION RESCINDING RESOLUTION NO. 1999-7 AND AWARDING
CONTRACT TO L. BARRIOS AND ASSOCIATES, INC. FOR THE MAINTENANCE OF
1 LANDSCAPING IN ASSESSMENT DISTRICT 953.
2
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor
3
4 and Common Council of the City of San Bernardino at a meeting
5 thereof held on the day of 19 , by the following
6 vote, to wit:
7 Council Members: AYES NAYES ABSTAIN ABSENT
8
ESTRADA
9
10 LIEN
11 McGINNIS
12 SCHNETZ
13 DEVLIN
14
ANDERSON
15
16 MILLER
17
18 Rachel Clark, City Clerk
19 The foregoing resolution is hereby approved this day of 1999.
20
21
22 JUDITH VALLES, Mayor
City of San Bernardino
23
Approved as to form
24 and legal content:
25 JAMES F. PENMAN
26 City Attorney
27
28
2/4/99 3
C I T Y OF S A N B E R N A R D I N O
INTEROFFICE MEMORANDUM
CITY CLERK' S OFFICE
DATE: February 19, 1999
TO: Leslie Crawford, Civil Engineering Assistant I
FROM: Josie Alvarez, Account Clerk III/Liens
SUBJECT: Transmittal for signature - Res 1999-25
COPIES: file
Attached are the following:
Original documents awarding a contract to L Barrios & Associates,
Inc.
Please obtain signatures where indicated on all copies .
Please return the executed original to the City Clerk' s office as
soon as possible, to my attention.
Be advised that the resolution and agreement will null and void if
it is not executed within sixty (60) days - April 16, 1999 .
If you have any questions, please do not hesitate to contact me at
3114 . Thank you.
Rachel Clark
City Clerk
By Josie Alvarez
I hereby acknowledge, realaipt of the above mentioned documents
Signed C yr F�y� JC C k50' )�
Date: c
�G
Resolution/memo contracts
CITY OF SAN BERNARDINO
Inter-Office Memorandum
TO: RACHEL CLARK,
City Clerk
FROM: MICHAEL E. HAYS, Du.
Development Services
SUBJECT: Contract Document—L.Barrios & Associates,Inc.
DATE: March 22, 1999
COPIES: File 2.108; Reading
Attached is the original, executed contract document with L. Barrios& Associates,Inc., for the
maintenance of landscaping within Assessment District No. 953, for filing.
Please contact this office at ext 5026 if you have any questions regarding this matter.
MICHAEL E. HAYS,
;i:rectoro l velo ent Services
ASZLO "Les" FOGASSY
Real Property Official
Public Works Division
Received by: C• Date: 3112 a
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