HomeMy WebLinkAbout14- Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: MICHAEL E. HAYS , Director Subject: Authorization to Advertise for Bids- Installation of
ORIGINAL
Traffic Signal at 28'"Street and Waterman Avenue
Dept: Development Services
Date: January 14, 1999 File No: 19.12
Synopsis of Previous Council Action: MCC DATE:01-25-99
12-07-98 Director of Development Services authorized to begin design work on traffic signal at 28' and Waterman
Avenue.
Recommended Motion:
That the Mayor and Common Council authorize the Director of Development Services to Advertise for Bids -
Installation of Traffic Signal at 28' Street and Waterman Avenue.
Michael$ Hays
5125
Contact Person: Gene R.Klatt Phone:
Supporting data attached: Staff Report Ward: 7
FUNDING REQUIREMENTS: Amount: $191,000
Source(Acct.No.) 250-370-5504-7146,($3,000 Design Work Only),$188,000 to be identified
(Acct.Description) Various Locations - systSA UpgradesaAd I r rovements
Finance:
Council Notes:
l��S/99
Agenda Item No.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect
Authorization to Advertise for Bids - Installation of Traffic Signal at 28' Street and Waterman Avenue.
Back round:
In July of 1998, staff received a request to consider a traffic signal at the intersection of Waterman Avenue
and 29' Street. At the August 12, 1998 meeting of the Traffic Safety Committee, the committee discussed
that the most feasible way to address traffic concerns in the area was the installation of a traffic signal at
Waterman and 28' Street.
On September 24, 1998, there was a double fatal traffic accident at the intersection of Waterman Avenue and
28' Street. Staff was requested to fmd funding to cover immediate design and construction of the traffic
signal. On December 7, 1998 the Council took action to authorize the Director of Development Services to
begin design on the traffic signal. This traffic signal is not in the 5-year Capital Improvement Program nor is
it programmed in the budget. In order to fund the design, the department used funds from the account for
improvements at various locations. However, this funding source does not have sufficient funds to provide
for the construction of the improvements needed; additional funds will need to be identified prior to award of
contract. It is recommended that the department advertises for bids and determines the actual construction
cost based on the low bid contractor price.
The project was given top priority and the plans are complete and in plan check. The specifications are being
typed and the bidder's information will be ready for advertising upon approval to do so. Other aspects of the
project are still being worked on, including obtaining a required encroachment permit from Caltrans,
time/space diagrams and signal timing for the interconnection with adjacent Caltrans signals, street
improvement drawings (required to allow for the installation of left turn pockets), relocation of utilities,
striping plans and utility service connections, all of which are necessary to complete this project.
The estimated cost based on the Engineer's Estimate of Construction Cost is as listed below:
Construction Contract $165,450
Engineering and Inspection 8,273
Subtotal $173,723
Contingencies (10%) 17,277
TOTAL $191,000
The Engineer's Estimate is generally used as a guide for the probable cost of the improvements. It is desired
that the Engineer's Estimate not be the "low bid" on the project and it is hoped that the actual construction
contract will be lower than the Engineer's Estimate.
This particular project is not merely the installation of a traffic signal. It involves elimination of parking for
adjacent homes, the widening of the east side of the street 8.75 feet to allow for required traffic lanes and the
construction of curbs, gutters, additional pavement and installation of sidewalks to join existing
improvements. These street improvements would normally be done upon redevelopment of the adjacent
properties.
Financial Impact:
The funding for the design portion of the project, including advertising, printing, design services, and
contract questions is estimated to be $3000 and will be funded from account number 250-370-5504-7146.
The actual construction funds have not yet been identified. One source of funding is within the 126 (Gas Tax
Fund) in account 126-369-5504-7117. An amount of$500,000 was allocated for the rehabilitation of various
streets (slurry seal and rehabilitation projects), of this amount, 100% is programmed for slurry seal projects
in the following Wards: 1, 2, 3, 4, 5, 7 and 6, in that order, but could be reallocated for the signal. An
alternative would be to reallocate the funds in the 1999/2000 portion of the CIP form other sources; however,
these funds would not be available until July 1999. A transfer of funds (estimated at $188,000) will delay
other projects in the City, and those contained within the CIP, for this or succeeding years.
Recommendations:
Staff recommends that the Director of Development Services be authorized to Advertise for Bids for the
Installation of Traffic Signal and Street Improvements at 28' Street and Waterman Avenue and work to
identify an acceptable funding source prior to the award of contract for the improvements.
3
ARD,r, o City of San Bernardino, California
Department of Development Services/Public Works Division
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� January 11 , 1999
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