HomeMy WebLinkAbout13- Human Resources CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: EDWARD S. RAYA Subject: RECLA THE FIRION OF MO POSITIONS
Dept: HUMAN RESOURCES ORIGINAL
Date: JANUARY 19, 1999
Synopsis of Previous Council Action:
No previous Council action.
On January 19, 1999, the Personnel Committee recommended this item for approval .
Recommended Motion:
• Reclassify one (1) Senior Secretary, Range 1315, $ 2,136 -$ 2,596/month to one (1)
Senior Secretary (U), Range 3351, $ 2,556 - $ 3,107/month (effective February
1, 1999) .
• Reclassify one (1) Fire Prevention Officer, Range 1362, $2,700 - $ 3,282/month to
one (1) Senior Fire Prevention Officer, Range 2421, $ 3,624 - $ 4,405/month
(effective February 1, 1999).
• Direct the Human Resources Department to update Resolution 6413, Section Ten,
and Resolution 97-352 to reflect these particular actions.
Signature
Contact Person: Edward S Rave Phone: (909) 384-5161
Supporting data attached: Yes Ward.
FUNDING REQUIREMENTS: Amount: $2,726 FY 1998-99 $8,785 Annual
Source:(AcctNo) 00/' 020/- . 0// —
(Acct Description)
Finance '/�i
Council Notes:
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Agenda Item No./_
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
BACKGROUND AND ANALYSIS
The department seeks reclassification of the following two positions:
1. Senior Secretary, Classified, General Benefit Unit, reclassified to
Senior Secretary (U), Unclassified, Confidential Benefit Unit.
2. Fire Prevention Officer, General Benefit Unit, reclassified to Senior
Fire Prevention Officer, Mid-Management Benefit Unit.
The Senior Secretary position reports directly to the Fire Chief. In doing so, it is
mandatory for this position to handle matters of a confidential and sensitive nature. The
incumbent is expected to maintain confidential information regarding disciplinary
actions, labor issues, pre-labor negotiation information and strategies, personnel files,
performance reviews, disability retirements, Workers' Compensation claims, work-
related injuries, court-related documents and arson investigations and reports. The
incumbent also has access to the CFIRS (California Fire Incident Reporting System),
which requires personnel to pass a background investigation and to be fingerprinted.
Information in the CFIRS system is considered confidential and sensitive in nature.
Additionally, Charter Section 248 allows each department to designate one Secretary as
unclassified.
The Senior Fire Prevention Officer (FPO) position is a critical need to the Fire
Prevention Division. There are currently three (3) FPO positions within the Fire
Prevention Division. The reorganization would allow for the reclassification of one (1)
FPO position to one (1) Senior FPO position. This position would be responsible for the
daily field oversight of the remaining FPO positions, as well as coordination of court-
related matters. Further, this position would take the lead role in the coordination of
blight-related issues and work directly with other departments, including representatives
from the Mayor's Office, Police and Code Enforcement to insure fire code compliance.
COSTING
1. Reclassify one (1) Senior Secretary, Range 1315, $2,136 -
$2,596/month (filled); to one (1) Senior Secretary (U), Range 3351,
$2,556 - $3,107/month.
Senior Secretary, Classified
February 1, 1999— June 30, 1999
(Reflects 1% MOU March 1, 1999 increase)
Range 1315 Step 5 $2,596 x 1 $ 2,596
Range 1317 Step 5 $2,622 x 4 $10,488
Benefits $ 2,80
CURRENT TOTAL $15,884
Senior Secretary (U)
February 1 , 1999 — June 30, 1999
Range 3351 Step 4* $2,633 x 5 $13,165
Benefits $ 3,529
TOTAL $16,694
ADDITIONAL COSTS FOR FY1998-99 $810
ON GOING ANNUAL COST: $2,812
*Per Resolution 97-352, Section Five and One-Half (a), "Step placement will be nearest
dollar using a one percent (1%) salary scale." Therefore, the reclassification of the
Senior Secretary position into the Confidential Unit will place the Senior Secretary (U)
position at salary step 4 of the new 21 step range for Confidential (and Management)
employees.
2. Reclassify one (1) Fire Prevention Officer, Range 1362, $2,700 — $3,282/month
(filled); to one (1) Senior Fire Prevention Officer, Range 2421, $3,624
$4,405/month.
Fire Prevention Officer
February 1, 1999 — June 30, 1999
(Reflects 1% MOU increase due March 1999)
Range 1362 Step 5 $3,282 x 1 $ 3,282
Range 1364 Step 5 $3,315 x 4 $13,260
Benefits $ 2,875
TOTAL $19,417
Senior Fire Prevention Officer
February 1, 1999— June 30, 1999
Range 2421 Step 1 $3,624 x 5 $18,120
Benefits $ 3.213
TOTAL $21,333
ADDITIONAL COSTS FOR YEAR ONE: $1,916
ON GOING ANNUAL COST: $5,973
TOTAL ADDITIONAL COST FY 98/99: $2,726
TOTAL ANNUAL RECURRING COST: $8,785
The increased costs associated with these reclassifications will be $2,726 for the
balance of Fiscal year 1998-99. This cost will be covered from the salary savings from
the Disaster Preparedness Coordinator Position, which was filled later than was
anticipated in the budget. The additional recurring annual, $8,785 cost will be absorbed
in the departmental budget by decreasing the Materials and Supplies account in future
years.
RECOMMENDATION
• Reclassify one (1) Senior Secretary, Range 1315, $2,136 -
$2,596/month to one (1) Senior Secretary (U), Range 3351, $2,556 -
$3,107/month (effective February 1, 1999).
• Reclassify one (1) Fire Prevention Officer, Range 1362, $2,700 -
$3,282/month to one (1) Senior Fire Prevention Officer, Range 2421,
$3,624 - $4,405/month (effective February 1, 1999).
• Direct the Human Resources Department to update Resolution 6413,
Section Ten, and Resolution 97-352 to reflect these particular actions.
Attachment:
1) Job Description— Senior Fire Prevention Officer
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SENIOR FIRE PREVENTION OFFICER
JOB DESCRIPTION
Under general supervision, examines industrial, commercial, hospitals, institutions,
educational, residential properties and places of public assemblage to determine
compliance with appropriate fire prevention codes, regulations and standards; examines
plans for fire code compliance; enforces municipal codes and ordinances related to life
safety, substandard housing, health and sanitation, blight, public nuisance and weed
abatement; conducts training sessions in fire prevention for City emphyees, officials
and the public; implements and conducts fire prevention training for suppression
personnel and others as directed; acts as a technical resource person to staff and tha
public; supervises and trains fire prevention personnel; and, performs other related work
as required.
REPRESENTATIVE DUTIES
Provides courteous and expeditious customer service to the general public and City
department staffs.
Performs and participates in fire and life safety surveys and examinations of industrial,
commercial, hospitals, institutions, cacational residential properties and all places of
public assembly; locates and identifies existing or poten`'A fire and life safety problems;
recommends and requires appropriate fire preventiorusafety measures and devices,
including correcting hazardous conditions, reports irregular or suspicious circumstances
to police and other departments; plans fire escape routes and promotes installation of
built-in fire protection.
Performs and participates in field inspections of new and existing buildings, building
additions and other facilities to determine existence condition, usage and operational
adequacy of proper fire detection and suppression systems; secures cooperation of
• property owners and advises on corrective action to eliminate life hazards and fire
conducive conditions; outlines or describes steps to ensure compliance with City codes
and ordinances which pertain to such areas as life safety, substandard housing, health
and sanitation, blight, public nuisance and week abatement; receives and investigates
complaints.
Enforces fire and life safety code provisions of a technical and complex nature;
coordinates with the City Attorneys Office, judges and law enforcement personnel as
necessary; issues, when appropriate, notices of violations, orders to abate, stop-work
notices, warnings and citations to municipal court for hearings; making court
appearances at hearings, as needed; checks and examines site plans and building
construction plans for compliance; responds to fires and other emergencies as directed;
serves as public information officer, when required.
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Prepares correspondence and reports; prepares documents and reports for the Board
of Building Commissioners (BBC) and Summary Action Hearings; communicates with f
other city, county and state fire prevention officials; requests assistance from ot'r.ar
departments and outside agencies as necessary; prepares and distributes pamphlets,
brochures and other public information material; collects, compiles and tabulates
information and data; makes studies of fire and life safety; makes recommendations,
assists in budget preparation and evaluation of fire prevention personnel.
Implements fire and life safety education programs, including conducting public
presentations for groups of owners and tenants of industrial, commercial, hospital,
institutional, educational, residential, public assembly properties and other groups or
individuals, including non-profit and community organizations having a concem or
interest in fire prevention/safety information.
Acts as the lead person in the field and when conducting survey occupancies for fire
prevention; prepares comprehensive reports; prepares graphs and charts for analytical
study; attends meetings, training sessions and conferenc:s as directed; reexamines
occupancies to determine progress towards compliance with codes and policies;
ensures compliance of City ordinances, state laws and other regulatory agencies,
provides on-the-job training to fire prevention and suppression personnel; operates City
vehicles, two-way radios and computer systems.
Routinely adheres to and maintains a positive attitude towards City and department
goals.
MINIMUM QUALIFICATIONS
Graduation from high school or GED. Completion of 60 semester units of college-level
courses in liberal arts or fire science. Two (2) years of journey-level experience within
the last four years performing fire and life safety inspections of industrial, commercial,
hospital, institutional, educational, residential and public assembly facilities; or ora (1)
year experience at or equivalent to the level of Fire Prevention Officer in the City of San
Bernardino. Qualifying experience in fire or building inspection may substitute for the
education requirement on a basis of 12 months of experience equals 30 semester units,
or a portion thereof, (example: 6 months = 15 semester units).
Must pass a police background investigation.
Possession of a valid Class "C" California driver's license. For out-of-state applicants, a
valid driver's license is required. A valid Class "C' California driver's license must be
obtained within ten (10) days of appointment (CA Vehicle Code 12405c).
Requirement after appointment: Successful completion of the PC-832 Course, Level III
or Module "A," within 11 months of appointment. Failure to meet the requirement within
the time limits required will be grounds for termination.
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GENERAL QUALIFICATIONS
Knowledge of:
Modern fire prevention practices and procedures as they apply to industrial,
commercial, hospitals, institutions, educational, residential properties, and
places of public assemblage.
Municipal, state and federal laws, codes and ordinances pertaining to fire
prevention and life safety measures;
Health, sanitation and related codes and ordinances;
Building construction, Uniform Building Code (UBC), Uniform Fire Code
(UFC), Title 19 and NFPA Standards;
Fire prevention alarm transmissions, equipment maintenance and fire drill
procedures;
Fire surveys and educational methods used in fire prevention;
Storage and handling requirements for hazardous materials, such as gasoline,
chemicals, explosives, paints, gases and other flam nables;
Safety precautions and procedures pertaining to work;
Public speaking and public relations techniques;
Principles of management, ad;rinistration, supervision, training and
community relations;
Basic mathematics;
English grammar, syntax, spelling and punctuation;
Modern office practices, procedures and equipment, inauding personal
computers.
Ability to:
Conduct thorough fire prevention and safety examinations;
Analyze facilities and recommend effective fire and life safety measures;
Determine life safety deficiencies and initiate appropriate corrective action;
Apply laws, ordinances and regulations to situations of potential fire and life
hazards;
Plan and direct a public fire prevention education program;
Read, understand and apply difficult materials;
Write Gear, concise and comprehensive reports and news releases;
Prepare correspondence and reports and maintain accurate records;
Understand and follow written and oral instructions;
Interpret, apply and explain laws, codes, regulations, policies and
procedures;
Enforce codes, ordinances and regulations firmly, consistently, tactfully
and impartially;
Communicate clearly and convey information effectively, both orally and in
writing;
Direct and train others;
Perform arithmetic calculations and measurements;
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Lead subordinates effectively;
Appraise workloads;
Establish and maintain effective relationships with those contacted in the
course of work;
Exercise independent judgment and work with a minimum of supervision;
Coordinate a variety of work responsibilities independently;
Work indoors and out in a variety of environmental conditions including hot, cold
or damp weather with exposure to noises, vibrations, odors or dust;
Operate a vehicle observing legal and defensive driving practices;
Hear in the normal audio range, with or without correction;
See in the normal visual range, with or without correction;
Exhibit normal range of body motion;
Transport materials and supplies weighing up to 75 pounds;
Maintain and wear the prescribed uniform in a neat and ordgriy manner.
ORGANIZATIONAL RELATIONSHIPS
The class of Senior Fire Prevention Officer is a position with Peace Officer status in the
Fire Department. This is a journey-level position in the fire prevention series, providing
supervision for Fire Prevention Officers and receiving direction from the Fire Marshal or
designee.
APPROVED: ,��\ DATE: t a " i -ti k
Director of Human Resources
CSBAPPROVED:
JO20023.FIRE.PREVENTION.OFF 12/18M dp
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