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Home My WebLink About19- Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: MICHAEL E. HAYS , Director Subject: Award of Contract—Landscape Maintenance A.D. 993, 1005 per plan No. 8155, 8525—Golden West Dept: Development Services ORIGINAL Landscape Contractor Date: December 21, 1998 File No: .2.141, 2.150 Synopsis of Previous Council Action: MCC DATE 1/11/99 02-10-91 Resolution No. 91-56 adopted establishing Assessment District No. 993 01-18-91 Resolution No.91466 adopted establishing Assessment District 1005 05-13-93 Resolution No.93-144 awarding contract to Excel landscaping 12-18-95 Resolution No. 95-433 awarding contract to Desert Green Recommended Motion: Adopt Resolution v Mi ael E. Hays Contact Person: Gene R.Klau Phone: 5125 Supporting data attached: Staff Report, Report of Bids, Resolution Ward: Z(r FUNDING REQUIREMENTS: Amount: $20,908.88 42f Source(Acct. No.) 254-669-5506 254-688-5506 (Acct. Description) Assessment District 993 and .1,005 Finance: Council Notes: Agenda Item No. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subiect: Award of Contract—Landscape Maintenance A.D. 993, 1005 per plan No. 8155, 8525 — Golden West Landscape Contractor. Background: Assessment Districts have been formed to provide for the ongoing maintenance of the landscaping in the designated areas. Contracts are awarded and provide for two one-year extensions of the contract on mutually agreeable terms. This Assessment District has had the same form for the past three years and has been rebid in accordance with the contract provisions. Assessment districts are grouped into areas and/or combined with other districts to form projects of sufficient size so as to insure bids are competitive and all contractors have adequate work to justify coming into the area. The areas included in this project are in the area of Cajon Boulevard and June Street near tract 14503 and public areas in this tract in the northwest portion of the community. Bids were received and opened at 2:00 PM on Tuesday, December 1, 1998. A total of 9 bids were received and ranged from a low of$13,389.00 to a high of$32,509.00. The low bid is 51% below the Engineer's Estimate of $27,700.00 Listed below is the estimated contract cost using the low bid price: Contract Cost $13,389.00 Incidental Costs (Assessment Engineering, Inspection, Water, and Electricity) $ 7,511.88 TOTAL ESTIMATED ANNUAL COST $20,908.88 Financial Impact: Funding for the total estimated cost of$20,908.88 is found in Account No. 254-669-5506 and 254-688-5506 and will be recovered through assessments placed on the parcels within the assessment district. Recommendation: Staff recommends adoption of the resolution awarding the contract. o , to z VR F y I P 1 0 eo p _ W rn ¢ R z (S) p m E 13) m p � z w° a Q LL m a 0 0 z z W 0 J 0 U F i � z w pt F a D - W 2 6 T Q s m m w J _ W LL m z a v m d 13 w W z a w > _o m H a 1� J U K 1,PV,I�LC > z O W m m j NCl1 1 W 6 O W p, O LL 0 f O < O z W ,�� O ? � y " g a Z o 0 (L L) � Z 0p c�F�+ 1 p f a a W a z `�-F W ¢ Z Z W 2 Q " Q � g W F- w ° g p 1` V z z O m p m p w .. N m a In to n oo tT o .ti, .N- .ti ° f7 U. N 1- LL N m N I I z U p y W Q m a 1 RESOLUTION NO. 2 3 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO GOLDEN WEST LANDSCAPE CONTRACTOR FOR 4 MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICTS 993 AND 1005. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 6 OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. GOLDEN WEST LANDSCAPE CONTRACTOR is the lowest 8 responsible bidder for: MAINTENANCE OF LANDSCAPING IN ASSESSMENT 9 DISTRICTS NO. 993 AND 1005, PER PLAN NO.8155 AND 8525. A contract is awarded 10 accordingly to said bidder in a total amount of $13,389.00 but such award shall be effective 11 12 only upon being fully executed by both parties. All other bids, therefore, are hereby rejected. 13 The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a 14 copy of the contract is on file in the office of the City Clerk and incorporated herein by 15 reference as fully as though set forth at length. 16 SECTION 2. This contract and any amendment or modifications thereto shall not take 17 18 effect or become operative until fully signed and executed by the parties and no parry shall be 19 obligated hereunder until the time of such full execution. No oral agreements, amendments, 20 modifications or waivers are intended or authorized and shall not be implied from any act or 21 course of conduct of any party. 22 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it 23 24 within sixty (60) days of the passage of the resolution. 25 26 27 28 1 RESOLUTION...AWARDING A CONTRACT TO GOLDEN WEST LANDSCAPE 2 CONTRACTOR FOR MAINTENANCE OF LANDSCAPING IN ASSESSMENT 3 DISTRICTS 993 AND 1005. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 5 6 Common Council of the City of San Bernardino at a meeting thereof, held on the 7 day of , 1999, by the following vote, to wit: 8 9 Council Members: AYES NAYS ABSTAIN ABSENT 10 ESTRADA 11 12 LIEN 13 (VACANT) 14 SCHNETZ 15 DEVLIN 16 ANDERSON 17 18 MILLER 19 20 21 City Clerk 22 The foregoing resolution is hereby approved on this day of 1999. 23 24 Judith Valles, Mayor 25 City of San Bernardino Approved as to 26 Form and legal content: 27 JAMES F. PENMAN, 28 City_ ttorney By: v� ti CITY OF SAN BERNARDINO Inter-Office Memorandum TO: Fred Wilson—City Administrator FROM: GENE R. KLATT—CITY ENGINEER SUBJECT: Summary of Bids on Landscape Assessment Districts DATE: January 4, 1999 COPIES: M. Hays, J. Wages, L. Fogassy You had requested information on the distribution of bids and the location of bidder for the recent landscape assessment district bids. There were a total of 8 bid packages that were advertised and bid and they represent 26 different areas of the community. Three different firms won bids with the following breakdown: Golden West Landscape Contractor- won 5 separate bids representing 17 different districts with a total dollar worth of$183,947.00 for the year. This includes assessment districts 951, 952, 1002, 1019, 993, 1005, 974, 975, 981, 986, 989, 1001, 1007, 1012, 1020, 959 and 982. This is a San Bernardino based firm. Camacho's Landscape - Won 2 separate bids representing 8 different districts with a total dollar value of$60,527.47. Districts include 956, 968. 1016, 1023, 976, 991, 997 and 1017. This firm is located in Highland Acteca Landscape Inc Won one bid representing a single district with a total dollar value of$3,795.00. District is 953. Pomona based fine. Both Golden West and Camacho's currently are doing assessment district landscape maintenance with in the city and have the capability to complete the work on which they have bid. All contractors are checked with the local License Board to determine if there is a problem or any outstanding actions against them. Both local contractors have worked both in the districts they currently won bids on and in other districts within the City. Should there be any additional questions,please feel free to contact my office. n /j Gene I I I I I g q It- IR CITY OF SAN BERNARDINO INTEROFFICE MEMORANDUM CITY CLERK'S OFFICE RECORDS & INFORMATION MANAGEMENT (RIM) PROGRAM DATE: January 13, 1999 TO: Leslie Crawford, Civil Engineering Assistant I FROM: Rachel Clark, City Clerk by Melanie Miller, Senior Secretary RE: Transmittal for signature—Res 1999-4 Documents - - - - - - - - - - - - - - - - - - - - - - - - - - - --- - - - - - - - - --- - - - - - - - -- - - - - - - - - - - - - Attached are the following: Original documents awarding a contract to Golden West Landscape Contractor(AD #993, and AD #1005). Please obtain signatures where indicated on all copies. Please return the executed original to the City Clerk's office as soon as possible,to my attention. Be advised that the resolution and agreement will be null and void if it is not executed within sixty(60) days—March 12, 1999. If you have any questions,please do not hesitate to contact me at ext. 3212. Thank you. Rachel Clark City Clerk By: Melanie Miller �o a� d I hereby acknowledge recei t of the abovi mentioned documents. Signed: J Date: 1 RC:mam •. I �,.:.�. a� i l ,Y\ L ..I ! Is it p kA a sl "j'^ IV ry � c 1 `°I i� i _ ' €r JY sl =1 7a _ „ y tr49 t j JI N 'T in ku all ku gi � CRY! ;�� pr✓ ��. n 'iy.'?=. er t_- i n�. 4 ,a, .. � � ..: �N I r I tl a► � . I. .... • i � - PI I �p ,C I �C FI �. �4, � b"`rrr"'"`iii v.✓ ' .... ^.� , ._ _.. i t+r mm-r -----' r� , Iy� p I �A ♦ ��/ r k� m 1 Iz-�T.i ^ 4 �l�y- '� �✓ �x 1 0 9� j �m4 I I 'k Lio Isi 1� Z d • ;,1:� I \\� a r u7 . 5a LUw 'Wo z o F- a � = w wW tlw zw z w U , ow Ow U 6 U Q � o o �' \ 1 � Z ' 4 ti U