HomeMy WebLinkAbout18- Development Services CITE( OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: `MICHAEL E. HAYS , Director Subject: Award of Contract—Landscape Maintenance A.D.
982 per plan No. 7384—Golden West Landscape
Dept: Development Services Contractor
Date: ORIGINAL
File No: 2.131
Synopsis of Previous Council Action: MCC DATE: 01-11-99
05-11-87 Adoption of Resolution No.87-139 establishing Assessment District No.982
06-24-94 Adoption of resolution No.94-166 awarding a contract
01-08-96 Adoption of resolution No.96-3 Awarding a contract o L.Barrios&Associates
Recommended Motion:
Adopt Resolution
Micnae . Hays
Contact Person: Gene R.Klan Phone: 5125
Supporting data attached: Staff Report,Report of Bids, Resolution Ward: 4
FUNDING REQUIREMENTS: Amount: $5,786.65
Source (Acct. No.) 254-656-5506
(Acct. Description) Assessment District 982
Finance•
Council Notes:
d I I� 99
Agenda Item No. /a
CITY OF-SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Award of Contract—Landscape Maintenance A.D. 982 per plan No. 7384—Golden West Landscape Contractor.
Background:
Assessment Districts have been formed to provide for the ongoing maintenance of the landscaping in the
designated areas. Contracts are awarded and provide for two one-year extensions of the contract on mutually
agreeable terms. This Assessment District has had the same form for the past three years and has been rebid in
accordance with the contract provisions.
Assessment districts are grouped into areas and/or combined with other districts to form projects of sufficient size
as to insure bids are competitive and all contractors have adequate work to justify coming into the area. The area
included in this project is near Piedmont Drive, Indian Canyon Court, and Citrus Street in the northeast portion of
the community.
Bids were received and opened at 2:00 PM on Tuesday, December 15, 1998. A total of 5 bids were received and
ranged from a low of$2,679.00 to a high of$6,512.32. The low bid is 36% below the Engineer's Estimate of
$4.175.00
Listed below is the estimated contract cost using the low bid price:
Contract Cost $2,679.00
Incidental Costs (Assessment
Engineering, Inspection, Water,
and Electricity) $ 3,107.65
TOTAL ESTIMATED ANNUAL COST $5,786.65
Financial Impact:
Funding for the total estimated cost of$5,786.65 is found in Account No. 254-656-5506 and will be recovered
through assessments placed on the parcels within the assessment district.
Recommendation:
Staff recommends adoption of the resolution awarding the contract.
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F- LL O CO (n I - w Q m G
1
RESOLUTION NO.
/ 2
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
3 CONTRACT TO GOLDEN WEST LANDSCAPE CONTRACTOR THE
4 MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT 982.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
7 SECTION 1. GOLDEN WEST LANDSCAPE CONTRACTOR is the lowest responsible
8 bidder for: MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT NO. 982
9 PER PLAN NO. 7384. A contract is awarded accordingly to said bidder in a total amount of
10
$2,679.00 but such award shall be effective only upon being fully executed by both parties.
11
All other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to
12
13 execute said contract on behalf of the City; a copy of the contract is on file in the office of the
14 City Clerk and incorporated herein by reference as fully as though set forth at length.
l 15 SECTION 2. This contract and any amendment or modifications thereto shall not take effect
16
or become operative until fully signed and executed by the parties and no party shall be
17
18 obligated hereunder until the time of such full execution. No oral agreements, amendments,
19 modifications or waivers are intended or authorized and shall not be implied from any act or
20 course of conduct of any party.
21 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within
22
sixty (60) days of the passage of the resolution.
23
24
25
26
C 27
28
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
2 CONTRACT TO GOLDEN WEST LANDSCAPE CONTRACTOR THE
MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT 982.
3
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
4
5 Common Council of the City of San Bernardino at a meeting thereof,
6 held on the day of 1999, by the following vote, to-wit:
7
8 Council Members: AYES NAYS ABSTAIN ABSENT
9 ESTRADA —
10 LIEN
11 (VACANT) —
12
13 SCHNETZ
14 DEVLIN —
15 ANDERSON
16 MILLER
17
18 Rachel Clark, City Clerk
19 The foregoing resolution is hereby approved this day of
20
1999.
21
22 Judith Valles, Mayor
23 City of San Bernardino
24 Approved as to form
25 and legal content:
26 James F. Penman
27 City Attorney
28 By. ��1'111�
2
CITY OF SAN BERNARDINO
Inter-Office Memorandum
TO: Fred Wilson—City Administrator
FROM: GENE R. KLATT—CITY ENGINEER
SUBJECT: Summary of Bids on Landscape Assessment Districts
DATE: January 4, 1999
COPIES: M. Hays, J. Wages, L. Fogassy
You had requested information on the distribution of bids and the location of bidder for the recent
landscape assessment district bids.
There were a total of 8 bid packages that were advertised and bid and they represent 26 different areas of
the community. Three different firms won bids with the following breakdown:
Golden West Landscape Contractor- won 5 separate bids representing 17 different districts with
a total dollar worth of$183,947.00 for the year. This
includes assessment districts 951, 952, 1002, 1019, 993,
1005, 974, 975, 981, 986, 989, 1001, 1007, 1012, 1020, 959
and 982. This is a San Bernardino based firm.
Camacho's Landscape - Won 2 separate bids representing 8 different districts with a
total dollar value of$60,527.47. Districts include 956, 968,
1016, 1023, 976, 991, 997 and 1017. This firm is located
in Highland
Acteca Landscape Inc Won one bid representing a single district with a total
dollar value of$3,795.00. District is 953. Pomona based
firm.
Both Golden West and Camacho's currently are doing assessment district landscape maintenance with in
the city and have the capability to complete the work on which they have bid. All contractors are
checked with the local License Board to determine if there is a problem or any outstanding actions
against them. Both local contractors have worked both in the districts they currently won bids on and in
other districts within the City.
Should there be any additional questions,please feel free to contact my office.
Gene I I I I I g q
It- IR
CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
CITY CLERK'S OFFICE
RECORDS & INFORMATION MANAGEMENT(RIM) PROGRAM
DATE: January 13, 1999
TO: Leslie Crawford, Civil Engineering Assistant I
FROM: Rachel Clark, City Clerk by Melanie Miller, Senior Secretary
RE: Transmittal for signature—Res 1999-3 Documents
--- - - - - - --- - - - - --- - - - - - - - - - - - - - - - - ---- - - - - - --- - - - - - - - - - - - - - - - -
Attached are the following:
Original documents awarding a contract to Golden West Landscape Contractor (AD #982).
Please obtain signatures where indicated on all copies.
Please return the executed original to the City Clerk's office as soon as possible, to my attention.
Be advised that the resolution and agreement will be null and void if it is not executed within sixty (60)
days—March 12, 1999.
If you have any questions,please do not hesitate to contact me at ext. 3212. Thank you.
Rachel Clark
City Clerk
By: Melanie Miller
`L
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6140
I hereby acknowledge re ip f the abov menti ned documents.
Signed:
Date:
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