HomeMy WebLinkAbout13- Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From% MICHAEL E. HAYS , Director Subject: Award of Contract—Landscape Maintenance A.D.
I 953 per plan No. 6177—Azteca Landscape Inc.
Dept: Development Services oi��I'll JAL
Date: NO
NA
No: 2.108
Synopsis of Previous Council Action: MCC DATE: 01-11-1999
04-19-82 Resolution No. 82-159 adopted establishing Assessment district No.953
05-24-93 Resolution No.93-163 adopted awarding a contract for the low bid price of$4,175.00
01-08-96 Resolution adopted awarding a contract for the low bid price of$4675.00
Recommended Motion:
Adopt Resolution
Michael . Hays
Contact Person: Gene R.Klatt Phone: 5125
Supporting data attached: Staff Report, Report of Bids,Resolution Ward: 6
FUNDING REQUIREMENTS: Amount: $5,455.71
Source (Acct. No.) 254-624-5506
(Acct. Description) Assessment District 953
Finance, Gig
Council Notes:
IMPORTANT NOTE - Resolution
1999-7 is null and void ^�
because it was not executed � I' N
within time specified-
Agenda Item No.
_CITY OF-SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect•
Award of Contract - Landscape Maintenance A.D. 953 per plan No. 6177 - Azteca Landscape, Inc.
Background:
Assessment Districts have been formed to provide for the ongoing maintenance of the landscaping in the
designated areas. Contracts are awarded and provide for two one-year extensions of the contract on mutually
agreeable terms. This Assessment District has had the same form for the past three years and has been rebid in
accordance with the contract provisions.
Assessment districts are grouped into areas and/or combined with other districts to form projects of sufficient
size as to insure bids are competitive and all contractors have adequate work to justify coming into the area.
The area included in this project is 16' Street between Medical Center Drive and California Street. Bids were
received and opened at 2:00 PM on Tuesday, December 8, 1998. A total of 5 bids were received and ranged
from a low of $3,795.00 to a high of $5,475.00. The low bid is 14.5% below the Engineer's Estimate of
$4,440.00
Listed below is the estimated contract cost using the low bid price:
Contract Cost $3,795.00
Incidental Costs (Assessment
Engineering, Inspection, Water,
and Electricity) $1,660.71
TOTAL ESTIMATED ANNUAL COST $5,455.71
Financial Impact:
Funding for the total estimated cost of $5,455.71 is found in Account No. 24t-624-5506 and will be recovered
through assessments placed on the parcels within the assessment district.
Recommendation:
Staff recommends adoption of the resolution awarding the contract.
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RESOLUTION NO.
2
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
3 CONTRACT TO AZTECA LANDSCAPE, INC. FOR THE MAINTENANCE OF
4 LANDSCAPING IN ASSESSMENT DISTRICT 953.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
7
SECTION 1. AZTECA LANDSCAPE, INC. is the lowest responsible bidder for:
8
MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICTS N0, 953, PER
9
10 PLAN NO.6177. A contract is awarded accordingly to said bidder in a total amount of
11 $3,795.00 but such award shall be effective only upon being fully executed by both parties.
12 All other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to
13
execute said contract on behalf of the City; a copy of the contract is on file in the office of the
14
15 City Clerk and incorporated herein by reference as fully as though set forth at length.
16
17 SECTION 2. This contract and any amendment or modifications thereto shall not take
18 effect or become operative until fully signed and executed by the parties and no party shall be
19
obligated hereunder until the time of such full execution. No oral agreements, amendments,
20
21 modifications or waivers are intended or authorized and shall not be implied from any act or
22 course of conduct of any party.
23
24 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
25
within sixty (60) days of the passage of the resolution.
26
27
28 //
1 RESOLUTION AWARDING A CONTRACT TO AZTECA LANDSCAPE, INC.
2 FOR MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT 953.
3
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a meeting thereof, held on the
5 day of , 1999 by the following vote, to-wit:
6 Council Members: AYES NAYS ABSTAIN ABSENT
7 ESTRADA
8
LIEN —
9
10 (VACANT)
11 SCHNETZ —
12 ANDERSON
13
DEVLIN —
14
MILLER
15 —
16
17
Rachel Clark, City Clerk
18
19 The foregoing resolution is hereby approved this _day of_, 1999
20
Judith Valles, Mayor
21 City of San Bernardino
22
23 Approved as to form
24 And Legal Content
25 James F. Penman
City Attorney
26
27 By
28
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CITY OF SAN BERNARDINO
Inter-Office Memorandum
TO: Fred Wilson—City Administrator
FROM: GENE R. KLATT—CITY ENGINEER
SUBJECT: Summary of Bids on Landscape Assessment Districts
DATE: January 4, 1999
COPIES: M. Hays, J. Wages, L. Fogassy
You had requested information on the distribution of bids and the location of bidder for the recent
landscape assessment district bids.
There were a total of 8 bid packages that were advertised and bid and they represent 26 different areas of
the community. Three different firms won bids with the following breakdown:
Golden West Landscape Contractor- won 5 separate bids representing 17 different districts with
a total dollar worth of$183,947.00 for the year. This
includes assessment districts 951, 952, 1002, 1019, 993,
1005, 974, 975, 981, 986, 989, 1001, 1007, 1012, 1020, 959
and 982. This is a San Bernardino based firm.
Camacho's Landscape - Won 2 separate bids representing 8 different districts with a
total dollar value of$60,527.47. Districts include 956, 968,
1016, 1023, 976, 991, 997 and 1017. This firm is located
in Highland
Acteca Landscape Inc Won one bid representing a single district with a total
dollar value of$3,795.00. District is 953. Pomona based
firm.
Both Golden West and Camacho's currently are doing assessment district landscape maintenance with in
the city and have the capability to complete the work on which they have bid. All contractors are
checked with the local License Board to determine if there is a problem or any outstanding actions
against them. Both local contractors have worked both in the districts they currently won bids on and in
other districts within the City.
Should there be any additional questions, please feel free to contact my office.
Gene
IZ- IR
CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
CITY CLERK'S OFFICE
RECORDS & INFORMATION MANAGEMENT (RIM)PROGRAM
DATE: January 13, 1999
TO: Leslie Crawford, Civil Engineering Assistant I
FROM: Rachel Clark, City Clerk by Melanie Miller, Senior Secretary
RE: Transmittal for signature—Res 1999-7 Documents
- - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - -- - - - - - -- - - - - - - - - ---- --- - - - -
Attached are the following:
Original documents awarding a contract to Azteca Landscape(AD#953).
Please obtain signatures where indicated on all copies.
Please return the executed original to the City Clerk's office as soon as possible,to my attention.
Be advised that the resolution and agreement will be null and void if it is not executed within sixty (60)
days—March 12, 1999.
If you have any questions,please do not hesitate to contact me at ext. 3212. Thank you.
Rachel Clark
City Clerk
By: Melanie Miller
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1
I hereby acknowled eipt of abov entioned documents.
Signed:
Date: I
RC:mam
CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
CITY CLERK'S OFFICE
RECORDS & INFORMATION MANAGEMENT(RIM) PROGRAM
Date: May 7, 1999
To: Sandra Medina, Administrative Operations Supervisor
From: Melanie Miller, Senior Secretary
Re: Expired Resolutions
CC: Fred Wilson, City Administrator; Rachel Clark, City Clerk; Mike Hays, Director of
Development Services
The following is an update on resolution attachments not executed prior to its expiration date.
MEETING DATE: 01/11/1999
RESOLUTION#: Res 1999-7
EXPIRATION DATE: March 12, 1999
DEPARTMENT: Development Services
WHAT: Award of Contract—Landscape Maintenance—Assessment District#953 (AD
#953)—Per Plan#6177—Azteca Landscape.
• Advised by Development Services staff that the contract was cancelled.
The following notice has been placed on the following documents to clarify their status:
1. Original resolution.
2. Original staff report.
3. Original resolution log.
IMPORTANT NOTE—Resolution 1999-7
is null and void because it was not executed
within time specified.
Just let me know if you have any questions.
Melanie Miller
Senior Secretary
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