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Home My WebLink About11- Facilities Management CITY OF SAN RERNARDINO - REQUEST FOR COUNCIL ACTION From: James Sharer, Director Subject: Resolution authorizing the execution of a contract with George Bryant Construction, Inc. for the Dept: Facilities Management installation of an above ground fuel tank at Fire Station I ri t r r 233, 2121 North Medical Center Drive in San Date: March 1, 2000 R I O j " Y�L Bernardino. Synopsis of Previous Council Action April 19, 1999 —Approved allocation of$30,000 to CDBG Funds Project No. 99-0043 Recommended Motion: Adopt Resolution. James . Sharer i Contact person: James Sharer Phone: 384-5244 Supporting data attached: Staff Report, Bid Sheet Ward(s): 6 FUNDING REQUIREMENTS: Amount: $28,755.60 Source: CDBG Program#99-0043 Finance Council Notes: Agenda Item No. 3/ao1 a000 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution authorizing the execution of a contract with George Bryant Construction, Inc. for the installation of an above ground fuel tank at Fire Station 233, 2121 North Medical Center Drive in San Bernardino. BACKGROUND On February 15, 1999, the Mayor and Common Council approved a project to install an above ground fuel tank at Fire Station 233. Using CDBG funds. The City removed the in-ground fuel storage tank at this location in December 1998,to comply with federal laws. This tank will allow the Fire Department to have fuel on the northwest side of the City to replenish their fire apparatus on an ongoing basis. The project consists of the installation of a 2000-gallon above ground concrete fuel tank. The project also includes a fuel dispenser and all required peripheral items to make a complete installation in compliance with all municipal, state and federal codes. Requests for Bids were mailed to six vendors plus advertised in the newspaper and on the internet. Three bids for the project were received on February 17, 2000. The bids ranged from $25,005.60 to $31,880, with George Bryant Construction, Inc. being the lowest bidder. There were no local San Bernardino businesses identified that could perform this work. Vendor Location Bid Amonnt George Bryant Construction Alta Loma, CA $25,005.60 Foss Environmental Long Beach, CA $29,204.00 Fleming Environmental Buena Park, CA $31,880.00 The estimated total project cost based on the low bid is as follows: Construction Contract $25,005.60 Contingencies(15%) 3.750.0 Grand Total $28,755.60 FINANCIAL IMPACT Funding for this project is provided in CDBG Projects No. 99-0043, in the total amount of$30,000. Therefore, this project will be 100%reimbursable from the CDBG grant and will be accomplished at no cost to the City. Invoices will be approved by Facilities Management and then given to EDA to pay from CDBG funds. RECOMMENDATION Adopt Resolution. i ��iN �IUII��P o��_a��n��.� � .. j COPY 1 Resolution No. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN 3 BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT WITH GEORGE BRYANT CONSTRUCTION, INC., FOR THE INSTALLATION OF AN 4 ABOVE GROUND FUEL TANK AT FIRE STATION 233, 2121 NORTH MEDICAL CENTER DRIVE IN SAN BERNARDINO. 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 7 CITY OF SAN BERNARDINO AS FOLLOWS: 8 9 SECTION 1. GEORGE BRYANT CONSTRUCTION, INC., is the lowest responsible 10 bidder for the Installation of an above ground fuel tank at Fire Station 233 per Plan No. F00-41. 11 A contract is awarded accordingly to said bidder in a total amount of S25,005.60. Such award shall 12 be effective only upon being fully executed by both parties. All other bids, therefore,are hereby 13 rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the C 14 City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by 15 16 reference as fully as though set forth at length. 17 SECTION 2. This contract and any amendment or modifications thereto shall not take 18 effect or become operative until fully signed and executed by the parties and no party shall be 19 obligated hereunder until the time of such full execution. No oral agreements,amendments, 20 modifications or waivers are intended or authorized and shall not be implied from any act or 21 course of conduct of an a Y party. 22 23 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it 24 within sixty (60) days of the passage of this resolution. 25 26 27 V 28 �D . 3/Z ) rOC� 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT WITH 2 GEORGE BRYANT CONSTRUCTION, INC., FOR THE INSTALLATION OF AN 3 ABOVE GROUND FUEL TANK AT FIRE STATION 233, 2121 NORTH MEDICAL CENTER DRIVE IN SAN BERNARDINO. 4 5 6 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 7 Common Council of the City of San Bernardino at a meeting thereof, held on 8 the day of . 2000, by the following vote, to wit: 9 Council Members: Ayes NTvs Abstain Absent 10 ESTRADA 11 12 LIEN 13 MCGINNIS 14 SCIIINETZ 15 SUAREZ 16 ANDERSON _ 17 MILLER _ 18 19 20 City Clerk 21 The foregoing resolution is hereby approved this day of 2000. 22 23 24 Judith Valles, Mayor City of San Bernardino Approved as to form and Legal content; 26 James F. Penman, City Attorney 27 BY: 28 C CONTRACT THIS AGREEMENT, made this 16th day of February 2000, by and between the City of San Bernardino, herein called "Owner", acting herein through its Facilities Manager, and George Bryant Construction, Inc. STRIKE OUT (a corporation) .. INAPPLICABLE G€D[3CX9{IFl4�f}14Fl6{79�{79UG)!C TERMS 0 of Alta Loma , County of San Rer.na rd 'no and State of —CAI i fn - hereinafter called the "Contractor" . WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER, the CONTRACTOR hereby agrees with the OWNER to commence and complete the construction described as : ABOVE GROUND FUEL STORAGE TANK AT FIRE STATION #3 PER PROJECT NO. F00-41 Hereinafter called the project, for the sum of _Twenty-five thousan-five dollars & sixt cents dollars (525. 005. 60 ) and all extra work in connection therewith, under the terms as stated in the General and Special Conditions of the Contract; and at his (its or their) own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said project in C-I accordance with the conditions and prices state in the Proposal, the General Conditions, Supplemental General ' Conditions and Special Conditions of the Contract, the Plans which include all maps, plans, blueprints, and other drawings and documents therefore, as prepared by the City , of San Bernardino, herein entitled the Facilities Manager„ and as enumerated in Article 2 of the Supplemental General Conditions, all of which are made a part thereof and collectively evidence and constitute the contract . The Contractor hereby agrees to commence work under this contract on or before a date to be specified in a written "Notice to Proceed" of the Owner and to fully complete the project within 90 working days thereafter. The Contractor further agrees to pay, as liquidated damages, the sum of $100 . 00 for each consecutive calendar day in finishing the work in excess of the number of working days prescribed above. C-2 r AGREEMENT: ABOVE GROMM FUEL STORAGE TANK AT FIRE STATION Y3 e IN WITNESS WHEREOF, the parties of these presents have executed this contract in four (4) counterparts, each o' , which shall be deemed an original in the year and day first above mentioned. City of San Bernardino (SEAL) (Owner) ATTEST: BY: City Clerk Mayor (SEAL). George Bryant Construction, Inc. Contractor BY: Nisr Secretary 0 ,rGEE. O� ♦ Z U C L 7 Witness 9 yq2� °j . i ST Address and Zip Code NOTE: Secretary of the Owner should attest . If Contractor is a corporation, Secretary should attest. Approved as to form and Legal content: JAMES F. PENMAN, City Attorney By: C-3 accordance with the conditions and prices stateod in the Proposal, the General Conditions, Supplemental General Conditions and Special Conditions of the Contract, the Plans which include all maps, plans, blueprints ther drawings and documents therefore, as prepared by ficials o the City of San Bernardino, herein entitled the Faci i anager, and so' ' enumerated in Article 2 of the Supplemental General Conditions, all of which are made a part thereof and collectively evidence and constitute the contract. The Contractor hereby agrees to commence work under this contract on or before a date to be specified in a written "Notice to Proceed" of the Owner and to fully complete the project within 9Q working days thereafter. The Contractor further agrees to pay, as liquidated damages, the sum of $100 .00 for each consecutive calendar day in finishing the work in excess of the number of working days prescribed above, C because pursuant to Civil Code Section 1671(d) , it would be impracticable or extremely difficult to fix the amount of J PAC, actual damages for a breach of this Agreement. Fntrredinto Rer_ord at �2 r v0evrms Mtg: 'tem _ Clay ClerkICOC Secy City of San Bernardino z Marc, Z01 4—aoo Madif'd Ate. c-2 accordance with the conditions and prices stated in the Proposal, the General Conditions, Supplemental General Conditions and Special Conditions of the Contract, the Plans which include all maps, plans, blueprints, and other drawings and documents therefore, as prepared by officials of the City of San Bernardino, herein entitled the Facilities Manager, and as enumerated in Article 2 of the Supplemental General Conditions, all of which are made a part thereof and collectively evidence and constitute the contract. The Contractor hereby agrees to commence work under this contract on or before a date to be specified in a written "Notice to Proceed" of the Owner and to fully complete the project within 90 working days thereafter. The Contractor further agrees to pay, as liquidated damages, the sum of 5100 . 00 for each consecutive calendar day in finishing the work in excess of the number of working days prescribed above, because pursuant to Civil Code Section 1671(d) , it would be impracticable or extremely difficult to fix the amount of actual damages for a breach of this Agreement. C-2