Loading...
HomeMy WebLinkAbout07- City Administrator O D D E V E L O P M E N T D E P A R T M E N T OF THE CITY OF SAN BERNARDINO REQUEST FOR COMMISSION/COUNCIL ACTION From: Shauna Clark Subject: Edgehill Village City Administrator Reinstallation of Greenbelt Date: April 7, 1994 ----------------------------------------------------------------------------- Synopsis of Previous Commission/Council/Committee Action(s) : 8/16/93: Mayor referred matter to City Admn. & Fire Dept. Financial assistance rectmmendea - matter referred to the Conuum ity Development Housing Committee. 1/18/94: Housing Committee referred matter to Community Development Commission. ----------------------------------------------------------------------------- Recommended Motion(s) : (Community Development Commission) That the Community Development Commission approve a grant in the approximate amount of $23 , 500. 00 utilizing 20% set aside funds for the installation of approximately 62 , 000 square feet of irrigation and drought tolerant landscaping at Edgehill Village, 1400-1500 Edgehill Road. f'hat the Community Development Commission authorize the preparation of an agreement between the Commission and Edgehill Village Homeowners Association, allowing for the installation of the greenbelt and collection and/or liening of the property should the association fail to maintain the property. That the Community Development Commission instruct the City Administrator's office to authorize the Parks and Recreation Department to oversee the repair and installation of the greenbelt. --------------------------------------------------- Clark, Ci Administrator Contact Person(s) : Jeanne Fitzpatrick Phone: ext. 5122 Project Area(s) : Ward(s) : 5 Supporting Data Attached: Staff Report and Landscape Estimates FUNDING REQUIREMENTS: Amount: $ 23 , 500. 00 source: 20% set aside funds Budget Authority: ----------------------------------------------------------------------------- Commission/Council Notes: ----------------------------------------------------------------------------- KJH: COMMISSION MEETING AGENDA Meeting Date: Agenda Item Number: D E V E L O P M E N T D E P A R T M E N T OF THE CITY OF SAN BERNARDINO STAFF REPORT ----------------------------------------------------------------------------- Background The Edgehill condominium project, consisting of 276 units, was constructed in 1979. This project was one component of the master planned community surrounding Shandin Hills Golf Course. The original conditions of approval required the installation of a 30 foot wide greenbelt (approximately 62, 000 square feet) behind the garages to act as a fire buffer between the structures and a hillside of native vegetation. Due to a series of circumstances, the greenbelt was not maintained. The Fire Department issued a warning notice to Edgehill Management in June 1993. After some brush fires occurred on Little Mountain, it had become apparent that Edgehill Management had not corrected the violation. A notice of violation was issued requesting reinstatement of the greenbelt utilizing approved type plants and repair of the existing irrigation system. subsequent to the issuance of the notice, Edgehill Management appealed to the City Council for leniency on the repairs due to lack of funds. The matter was referred to the City Administrator's Office. In an April 7th meeting, the Homeowners Association agreed to maintaining the greenbelt upon reinstatement; however, they do not have the funds to replace the greenbelt. The project meets the affordability requirements for use of 20% set aside funds. Recommendation Pursuant to municipal code regulations, this area must be reinstated as a fire buffer zone; however, because the Homeowners Association insists on the inability to absorb the costs of installing a greenbelt, we are requesting financial assistance for this landscape project through the use of 20% set aside funds. cont. next page ----------------------------------------------------------------------------- COMMISSION MEETING AGENDA 0 Meeting Date: Agenda Item Number: © n D E V E L O P M E N T D E P A R T M E N T OF THE CITY OF SAN BERNARDINO STAFF REPORT ----------------------------------------------------------------------------- Bid Estimates The Parks and Recreation Department has received estimates for the proposed project based upon the following: 1) Removal of weeds, trimming of trees and shrubs to a distance of fifty (50) feet from the condominium garages. 2) Refurbishment of the irrigation system. 3) Hydroseeding of fire retardant ground cover mixed with annual wild flowers on the cleared area. A total of three landscape contractors inspected the property; however, only two of the contractors submitted written estimates. The estimates average approximately $18, 500. 00, not including possible irrigation repairs. Pursuant to a memo from Ed Yelton, Superintendent of Parks and Recreation, it is :stimated that an approximate amount of $4, 000. 00 would cover additional irrigation repairs. Attached for your review are copies of the bid estimates and the memo submitted by the Parks Superintendent. The recommended grant amount also includes an additional expenditure in the amount of $1, 000.00 which is the estimated cost for the Parks and Recreation Department to oversee the installation of the greenbelt. ---------------------------------------------------------------------------- COMMISSION MEETING AGENDA Meeting Date: �7 Agenda Item Number: / ( a CITY OF SAN BERNARDINO PARKS, RECREATION & COMMUNITY SERVICES INTEROFFICE MEMORANDUM TO: JEANNE FITZPATRICK, ADMINISTRATIVE ANALYST FROM: ED YELTON, SUPERINTENDENT OF PARKS SUBJECT: EDGEHILL CONDOMINIUM SLOPE RELANDSCAPING ZA=- March 15, 1994 COPIES: ----------------------------------------------------------------- As requested by City Administrator, Shauna Clark, an on-site inspection of the Edgehill Condominium Landscaping was conducted to determine the extent of refurbishment needed. The inspection was conducted by three landscape contractors, Jim Rock of Rock Enterprises; Excel Landscape and Golden West Landscape. The items covered were the removal of weeds, trimming of trees and shrubs to a distance of fifty (50) feet from the condominium garages, refurbishment of the irrigation system and the hydroseeding of fire retardant ground cover mixed with annual wild flowers on the cleared area. The fifty (50) foot landscape area and the plant material was coordinated with Paul Allaire of the San Bernardino Fire Department. Excel Landscape and Golden West Landscape, submitted proposals (copies attached) for refurbishment of the slope areas surrounding the condominium project. Jim Rock of Rock Enterprises did not submit a proposal nor did he return phone calls. The proposals were for completing cleanup, hydroseeding and irrigation system repairs. Excel Landscape proposed to do the work for $ 18,222 . Golden West Landscape proposed to do the same work for $ 18,795. Irrigation repairs do not include replacement of valves, wiring or irrigation controllers, items which could not be checked during the walk through. If any of these items are found to be inoperable, there will be additional costs of approximately $ 4, 000. If you require further information and/or clarification, please contact me at 384-5130. ED YETON SUPERINTENDENT OF PARKS ED/amt Enclosures (2) 7 t oar PreransvmarC nmm•toz POSfCOnavmer oomem Page No of Pages �ra�n,�ttl EXCEL LANDSCAPE 4134 Indus Way (M0301) RIVERSIDE, CALIFORNIA 92503 .-11 (909) 735-9650 Attn: Ed Yalton PROPOli SUBMITTED TO PHONE DATE City of San Bernardino 1 3/8/94 STREET JOB NAME 300 North "D" Street Irrigation & Hydroseeding CITY. STATE AND ZIP CODE JOB LOCATION San Bernardino, Ca. 92418 1400 - 1500 Edge Hill ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specifications and estimates for: General .clean up....and hydrose.eding....s.lop.e.....behind.. condos. ............_........... ___................... . ....... 30' from.....garages $5,959.00 ..._......... Option L..._.....50a from garages 3,6­00.00 (,Additional,) _ Irrigation ( Includes on� lateral lines , .._.._ _. and heads, no valves) HIr f rD}109P hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: See Above dollars($ ). Payment to be made as follows: All material is guaranteed to he as specified. All work to be completed in a workmanlike ginner according to standard Practices.Any alteration or deviation fmm above speciRO' Authorized Lions involving extra costs will be executed only upon written orders,and will become an Signature extra charge over and above the estimate.All agreements contingent upon strikes,accidents delays beyond our control.Owner to carry fire,tornado and other necessary insurance. Note:This proposal may 30 #r workers are fully covered by Workmen's Compensation Insurance. withdrawn by Us if not accepted Wllhl days. .G spate of f rOposi l—The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified.Payment will be made as outlined above. Signature — Date of Acceptance: GOLDEN WEST LANDSCAPE CONTRAC i OR Pr(OPOSAL State Lic. #C27597117 5428 Rosewood St. Page No. of of 3 Pages MONTCLAIR, CALIFORNIA 91761 15a6_..El� (714) 624-6680 SLOPE'S AROMW APAR'T'. CONPLE; IACAMON TO: ATTIT: ED YEALTON. LITLE HOUNTAIN Di{. PARKS & RhtC. SAN BERNARDINO C.A. MONE 'sn" 51.1.7 N. 31--RRA CA. (909) 8451AEARCH. 3-94 PROPOSAL 4 1 w�hereby mrions and estimates[or. I "Sn TRI1,11ING ' AND PREPARING SLOPES FOR HYDROS 4ED_I1TG. __ ........... submit "'EMING, > THIS IS PROPOSAL T 1 AND IS LIKITED TO 5,0_ FEET-FRO111 _TH- 44 LINE. IN j:ki!6 PiiOPWAL ALSO IWOLUDS To REPAIR ;.CH_ EtPlIRLI IZ�R& s 7 OU....... ............... SYSIIA-140 ALL LAT RAL LINES AND HEADS IN ACCORDING ;H CITY................... OF SAN BE"Id"JARDINO SPEOCIFICATIONS. TIJE ALSO 111CLUD., !IT THIS PROPOSAL .......2H 1i4LiOS1]EDIUC COST;— U2...........TG__.... ..... 50 FIFTY Fj'MT FROK THE APARTNENT23.........COMTLEX LINE............ ................ .... . . OUR COMPAI'TZ ILL OFF_,;RS LANDSCAPE NAINT-71"ANG S..,HVICE IN ACCORDING UITUH ZUE CITY SPECCIFICATIONS. I. . WEEDINJ TRIIIUra, AND PREPAUNG FOR HYDROSEEDiNG. . ............ 2. . . REPAIR THE ENTIHE IRRAGATION, SYSTEI'l, , (FROM VALV.JS_ UP Ot,!,Y) 3. . . AI.D HYDROSEEDING UP TO 5 41E.2 7IF 2x- > FOR THE '20TAL SUN OF: $48795e,99 EIGHTEEN...........2141OVITSE10- SEITs111' H-LTUDdED KIK2TY FIVE ................. FOR _HL SUH Or:,5985.00 DLLS Part 1-1011IH. WE PROPOSE hereby to furnish material and labor—complete in accordance with thew specifications,for the sum of-. doliam(s Payable as follows NOTE: 12HE CONTRACTOR WILL NOT B., RZ620116ABLE FOR A-14Y VALVE,_ luREING OR Ii`2AGATION CLOK, THAr.' IS 1,0T IN WORKING CONDITION; All material Is gunrunner]to be as sPeelfied.All asalk to be mon,leted In-—rionamilke mancrou, Authorized A,AjCq acconinig to standard practlers.My afteration or deshatton hourn show speelfications involving Signature extra costs anh he etur,umn only noon"tten amen.and will become an extra charge owr �1 nhmr the estinate,All agreements contingent upon strikes,accidents or dethqta atyand NOTE:This Proposal maybe withdrawn _itml Ouvan-to carr,am,tornado.and other necessary insurance Our souRns are fully by us if not accepted within—days. ,rod W workmen's Com,ensallon macrance, ACCEPTANCE OF PROPOSAL—The prices,specifications and conditions are satisfactory and are hereby accepted.You are authorized to do the work as specified.Payment will be made as outlined above. Signature Date— Signature