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Home My WebLink AboutS2- Parks, Recreation and Community Services CITY OF SAN BERT IRDINO - REQUEST 3R COUNCIL ACTION From: ANNIE F. RAMOS, DIRECTOR Subject: REQUEST FOR WAIVER OF FEES IN THE AMOUNT OF $691 FOR USE OF GUADALUPE FIELD Dept: PARKS, RECREATION & COMMUNITY SERVICES AND FACILITIES BY THE GUADALUPE YOUTH LEAGUE. Date: APRIL 26, 1994 Synopsis of Previous Council action: ADg Ui. oc44$' t 16, 1993 - Council authorized waiver of fees in the amount of $360. 26 APR 94 U. 41 Recommended motion: Form Motion 1. That the request to waive fees for use of Guadalupe Field and facilities by Guadalupe Youth League in the amount of $691 be denied. or Form Motion 2. That the request to waive fees for use of Guadalupe Field and facilities by Guadalupe Youth League in the amount of $691 be approved. S' nature Contact person: John A_ Kramer Phone: 5031 Staff Report, Letter of Request Supporting data attached:and Application. Ward: 1 FUNDING REQUIREMENTS: Amount: $691 Source: (Acct. No.) Acct. Description) Finance: Council Notes: These are funds which would be deposited into a revenue account for use of facilities should the requesting group be required to pay. These are funds which assist the department in offsetting some of the on-goin maintenance and repair costs for keeping farilitiac available There are no City funs directly involved with doing this event. 15-0262 Agenda Item No.- 4.572 CITY OF SAN BERNARDINO - REQUEST MR COUNCIL ACTION STAFF REPORT REQUEST FOR WAIVER OF FEES IN THE AMOUNT OF $691 FOR USE OF GUADALUPE FIELD BY GUADALUPE YOUTH LEAGUE. The Guadalupe Youth League is sponsoring three fundraising softball tournaments at Guadalupe Field to benefit the Guadalupe Little League. The fees for use of the field for these events are $691. The League has requested that the fees be waived. (Please see the attached letter from The League President). The Damage Bond ($1,000) and Clean-Up Deposit ($750) for this event come to a total of $1,750. These are levied by Resolution 94-66. The bond and clean-up deposit are refundable in full or in part after an inspection of the facilities and equipment has been completed. Deductions for any damages to facilities for clean-up or repairs shall be deducted from said bond or clean-up deposit. There is no provision in the resolution to waive or set aside the damage bond and clean-up deposit. Resolution 94-66 allows the Mayor and the Common Council to exempt non-profit corporations and associations, organized primarily for patriotic, civic betterment or charitable purposes, from the rates and fee schedules for the use of park and recreation facilities, services and equipment under the condition that paying the fees would create a hardship or if the event is of unusual benefit to the citizens of San Bernardino. This event is aimed at civic betterment by providing activities for youth and to raise funds to continue the operations and activities of the league. Therefore, the League does meet the qualifications for having the fees for the use of the park and facilities waived in the interest of providing a positive activity to assist youth in our community. Justification for Supplemental Agenda First tournament is scheduled for May 13 & 14 requiring action of the May 2, 1994 council meeting. waive.guadal.league-u 4/26/94 75 0264 °txwnuer PARKS, RECREATION AND COMMUNITY SERVICES 'CYG{.NNMeJ Arc- . C J-,ty !J 3 APPLICATION/PERMIT ', May 13-IY TO USE PUBLIC PARK OR RECREATION FACILITY 3. r,4y Date of Application: Gz — /%_ 9'�z c° Name and Address of Applicant/Organization: /. 9 /L9A is� ( ..a Adt �l v.c. C�z,h.�t�/ J r 0 Facility Requested: L 4JAIIe /. ,)ne k-"-'A ec;y Date of Activity: Time of Activity: _-(�, � JP.M. To 9' •,„)A.M P.M. Nature of Activity/Event: ,YO f� Al/ - .: .o.�n.ca.. .= T Describe Planned Activities: F 11171111/ L/� J J Estimated Attendance: Is Activity Open to the Public? g:;e C Admission Fee? ZtIn Y/z- Will Sound Amplification or Public Address System be Used? �� c Time of Day Amplif ier is to be Used: .MIP.M. To 9. A.M (Section 12.80.130, City Municipal Code Applies.) HOLD HARMLESS AGREEMEV• Applicant hereby acknowledges that he/she has read,understands,and will comply with all provisions of Chapter 12.80,Municipal Code, Cily of San Bernardino, California pertaining to use of Park and Recreation facilities.' Applicant hereby assumes all responsibility to leave areas in a neat and clean condition.Applicant agrees to hold harmless and indemnify the City of San Bernardino, California,from any and all liability for injury to persons or property occuring as a result of this activity and agrees to be liable to said City for and all damage to any park,facility,building,pool,equipment,and furniture owned or controlled by City,which results from the activity or permittee or is caused by any participant in said activity. Signature of icant 'NOTE:This permit is subject to cancellation by any Police Officer AVAILABLE: V YES NO / who determines violation of any provision of the City Municipal Code. ✓ SPECIAL CONDITIONS APPLY: YES NO CLEANING DEPOSIT: If area/facility is not left in clean condition,the FEES'DE IT(S)REQUIRED: YES NO deposit Shall be forfeited. FEES: �lAECEIVEDBY: _ KEY DEPOSIT: Keys shall be returned within two (2)working days ON RECEIPT# BY: _ after the event for which the key(s)is issued. "key(s)is not returned DEPOSIT(S):J RECEIVEDBY: promptly,the deposit shall 'forfeited. DEPOSIJ RETURNED TO: DATE: PROVED 0 DISAPPROVED DATE: 3—Z tinted Name of Applicant Addre s Dire r, Recre om niy Services �x}�._/�� DISTRIB SITE: DEPT./FACLRY City ,. Zip Phone Nu�Tmber GREEN: APPLICANT/USER CANARY: DEPOSIT FILE PINK: POLICE DEPT. Signature of Applicant GOLDENROD:RISK MGMT. Guadalupe League ,: 'tXony all Inc. '%, 9 8th &Western c - (909)884-1048 P.O. Box 7466 ;0 TAX I.D. 25-0994080 San Bernardino, CA 92411 i txr'a Lpp TO WHOM IT MAY CONCERN: Guadalupe Youth League will be holding three baseball tournaments during the ' 94 baseball season. These events will raise much needed funds for our field. The tenitive dates for the first two events are; " kA5,�-3 '`—I—U4i Y��1Zrt blN��c"L�PEA HrcfE JLLLq '(1..( Girls Slow Pitch Softball May 13-15 Men' s Fast Pitch May 20-22 We are requesting that any and all cities fees be wavied for these tournaments. We have purchased additional insurance through our league insurance, Gagliardi Insurance. This will cover all three tournaments. Guadalupe Youth League has survived through many trying years. We would like to raise enough money to pay off an outstanding dept that was created four years ago with Helman' s Dept. Store. G.Y. L. board and its members would like to thank you in advance for any help that you can give us. We believe that by keeping kids off drugs and out of trouble we are givi,jt them a brighter future. THANKS AGAIN! x SA SAAVEDRA G.Y.L. PRESIDENT (909) 885-5587 K