HomeMy WebLinkAbout20- Public Works CITY OF SAN BERN! iDINO REQUEST Fr- 'q COUNCIL ACTION
File No. 1.291
Authorization to Execute Second
From: ROGER G. HARDGRAVE Subject: Amendment to Agreement - Con-
struction of Water, Sewer & Road
Dept: Public Works Improvements within Norton A.F.B.
Date: 4-11-94 --URS CONSULTANTS, INC.
Synopsis of Previous Council action:
06-01-92 -- Authorization granted by CDC to execute a Loan Guaran-
tee Agreement with IVDA for loan of $800, 000 from
SANBAG.
07-06-92 -- Authorization granted for City to assume responsibility
of a Consulting Engineer and execution of an Agreement
for provision of these services.
12-07-92 -- Resolution No. 92-453 adopted authorizing execution of
an Agreement with URS Consultants, Inc. for Phase I of
services.
04-19-93 -- Continued to 5-10-93 and Director of Public Works/City
Engineer directed to invite other firms to submit new
bids on adopted street alignment.
(Continued on second page)
Recommended motion:
Adopt resolution.
CC: Bill Bopf, IVDA
Shaiina Clark =
ZA 07
L,,,TifKature
Contact person: Roger G. Hardgrave Phone: 5025
Sta Report, Secon
Supporting data attached: Amendment & Resolution Ward: I
FUNDING REQUIREMENTS: Amount: $83,800 (EDA Grant & IVDA)
Source: (Acct. No.) 242-362-57291
Acct. Description) Street Improvements - Tippecanoe
Avenue, "C" St. & Del Rosa Avenue Finance:
Zouncil Notes:
75.0262 Agenda Item No
File No. 1 . 291
SYNOPSIS OF PREVIOUS COUNCIL ACTION (Continued)
05-10-93 -- Resolution No. 93-130 adopted authorizing execution of
Amendment to Agreement with URS Consultants , Inc. , for
Phase II of design services.
10-04-93 -- Resolution No. 93-382 adopted authorizing the Mayor to
execute application to the Economic Development Agency
for a grant.
01-24-94 -- Plans approved and authorization granted to advertise
for bids.
03-07-94 -- Continued to Council Meeting of 3-21-94.
03-21-94 -- Resolution No. 94-68 adopted authorizing execution of
approval and award of grant.
4-11-94
CITY OF SAN BERNI MINO - REQUEST Fr Z COUNCIL ACTION
STAFF REPORT
The plans for improvement of Tippecanoe Avenue, "C"
Street and Del Rosa Avenue, within Norton A.F.B. , were prepared
by URS Consultants. Advertising for bids will continue until 5-
17-94, at which time they will be opened and read.
A considerable amount of construction staking will need
to be done to accommodate the contractor' s operations. Our two
survey crews will be unable to perform these services, and keep
up with their current workload. Therefore, it will be necessary
for these services to be provided by a Consultant.
Three providers of survey service were contacted prior to
making the final selection. Plans were provided to each of the
providers. After review, services were detailed along with the
estimated hours and costs. URS, Inc. , D. H. Dillman and
Associates and City crews were nrovided an o.)-.)ortunity to submit
a scope of servicos co be nroviQaQ, and hours estimated to
complete the work. After careful consideration , URS was selected
as being most qualified for this project, based, in part, on
their familiarity with the design.
The proposed second Amendment to the Agreement for Pro-
fessional Services with URS Consultants, Inc. was prepared in
accordance with the proposal provided by URS Consultants, Inc.
The second Amendment provides, in general, that URS
Consultants, Inc. will provide construction surveying services.
Also, that URS Consultants, Inc. will be available during con-
struction to answer questions and deal with problems that arise,
when directed by the Engineer. -
Compensation for these services is not to exceed $83,800.
All costs incurred for services authorized by the second
Amendment to the Agreement for Professional Services will be
charged to Account No. 242-362-57291, and reimbursed from the EDA
Grant (758) and IVDA (258) . The budget in the grant application
incorporated an amount of $375,000 for construction engineering,
which includes staking.
We recommend that the second amendment be approved.
Revised
4-26-94
5-0264
0
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF THE SECOND AMENDMENT TO AGREEMENT WITH URS
3 CONSULTANTS, INC. RELATING TO THE PROVISION OF PROFESSIONAL
ENGINEERING SERVICES FOR THE IMPROVEMENT OF TIPPECANOE/DEL ROSA
4 AVENUE AND "C" STREET.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
6
SECTION 1. The Mayor of the City of San Bernardino is
7
hereby authorized and directed to execute, on behalf of said
8
City, the Second Amendment to Agreement with URS Consultants,
9
Inc. , relating to the provision of professional engineering
10 services for the improvement of Tippecanoe/Del Rosa Avenue Avenue
11 and "C" Street, in connection with Norton, A.F.B. , a copy of
12 which agreement is attached hereto, marked Exhibit "A" and
13 incorporated herein by reference as fully as though set forth at
14
length.
15
SECTION 2 . The agreement shall not take effect until
16 fully signed and executed by both 15arties. The City shall not be
17
obligated hereunder unless and until the agreement is fully
18 executed and no oral agreement relating thereto shall be implied
19
or authorized.
20
SECTION 3. This resolution is rescinded if the parties
21
to the agreement fail to execute it within sixty (60) days of the
22
passage of this resolution.
23
24
25
26
27
28
4-11-94
hrbu: EhECU'1'1NG bECOND AMENDMENT TO AGREEMENT WITH URS CONSUL-
TANTS, INC. , RELATING TO PROVISION OF ENGINEERING SERVICES
FOR TI ECANOE/DEL ROSA AVENUE/"C STREET.
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1994 , by the following vote, to-wit:
5 Council Members: AYES NAYS ABSTAIN ABSENT
6 NEGRETE
7 CURLIN
8 HERNANDEZ
9 OBERHELMAN
10 DEVLIN
11 POPE-LUDLAM
12 MILLER
13
14
Rachel Clark, City Clerk
15
The foregoing resolution is hereby approved this
16
day of 1994.
17
18
Tom Minor, Mayor
19 City of San Bernardino
Approved as to form
20 and legal content:
21 James F. Penman
City Attorney
22
23 B !/H
24
25
26
27
28
- 2 -
EXHIBIT "A"
SECOND AMENDMENT TO AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO AGREEMENT is made and entered into
this day of , 1994 , by and between the
CITY OF SAN BERNARDINO, CALIFORNIA, a municipal corporation of
the State of California, hereinafter referred to as "CITY, " and
URS CONSULTANTS, INC. , a California Corporation, hereinafter
referred to as "ENGINEER. "
WITNESSETH:
WHEREAS, CITY and ENGINEER entered into an Agreement on
December 21 , 1992 , relative to providing professional design
services for construction of the Tippecanoe/Del Rosa Avenue
Connector; and
WHEREAS, the plans , specifications and estimate have
been prepared, and the project has been advertised for bids; and
WHEREAS, bids will be received until the hour of 2 : 00
p.m. , Tuesday, 5-17-94 , at which time they will be publicly
opened and read; and
WHEREAS, the amount of construction survey services that
will be required to accommodate the Contractor' s operations is
greater than can be provided by City survey personnel; and -
WHEREAS, CITY desires to acquire the services of a
Professional Engineering Firm to provide the necessary
construction surveying and consulting services; and
WHEREAS, ENGINEER is the best qualified to perform the
required construction surveying services, due to their long in-
volvement and high degree of familiarity with the scope and
intent of the project; and
WHEREAS, ENGINEER has adequate professional engineering
staff to provide desired services .
NOW, THEREFORE, it is mutually agreed as follows:
1 . The Agreement between CITY and ENGINEER is hereby
amended to include construction surveying services under Task 8 ,
as listed on Exhibit "1 , " attached hereto and incorporated into
and made a part of the Agreement between CITY and ENGINEER,
dated December 21 , 1992.
SECOND AMENDMENT TO AGREEMENT: PROFESSIONAL SERVICES
2 . The Agreement between CITY and ENGINEER is hereby
amended to include construction consulting services, on an as
needed basis, under Task 9 , as listed on Exhibit "1 , " attached
hereto and incorporated into and made a part of the Agreement
between CITY and ENGINEER, dated December 21 , 1992 .
3 . Compensation for construction surveying services
shall be paid on a time and materials basis with the total cost
not to exceed $ 68 , 800.
4. Compensation for construction consulting services,
on an as needed basis, shall be paid on a time and materials
basis, with the total cost not to exceed $ 15, 000 .
IN WITNESS WHEREOF, the parties have executed this
second amendment to agreement on the day and year first above
shown.
CITY OF SAN BERNARDINO
Attest:
Rachel Clark, City Clerk By
Tom Minor, Mayor
URS CONSULTANTS, INC.
By
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
By
2 -
EXHIBIT 1
SCOPE OF SERVICES
PHASE III PROJECT: CONSTRUCTION
INTRODUCTION
On December 21 , 1992, URS Consultants, Inc. (URS) was selected by City of San
Bernardino to provide engineering services in connection with the construction of
Tippecanoe/Del Rosa Avenue Connector through Norton AFB. The City authorized URS
to proceed with Phase I to evaluate alternative alignments and Phase II to prepare project
plans, specifications and cost estimates.
URS has completed Phases I and II, and the City wishes URS to continue with limited
services during project construction as stipulated below.
Task 8: Construction Surveying Services
This task will consist of providing full surveying services during the construction of the
project. The specific surveying services are:
1 . Tie out existing monumentation and perform site registration.
2. Establish centerline of 9,300 linear feet of proposed street improvements and
tie out.
3. Establish temporary points along the right-of-way lines for clearing and removal
as required, along 9,300 linear feet of proposed street improvements.
4. Establish temporary benchmarks at one-quarter mile interval for use during the
construction phase of the project.
5. Set offset stakes to 21 ,486 linear feet of proposed curb/gutter and A.C. berm
at 25-foot intervals.
6. Set offset stakes to 210 linear feet of proposed sewer.
7. Set offset stakes to 3,071 linear feet of proposed storm drain and 18
structures.
S. Set offset stakes to 4,104 linear feet of proposed waterline.
9. Set rough grade stakes for street improvements along proposed right-of-way
lines.
CNTR#6/PSA-35 Page 1
0
10. Set permanent centerline monumentation at completion of paving operation; set
permanent lead and tacks in top of curb for tie points and furnish tie sheets to
City Engineer.
11 . Set lad and P.K. nails in top of curb for permanent benchmarks at one-quarter
mile interval along route of new construction.
12. Provide project management and coordination with Owner, Construction
Manager, Field Inspector and Contractor.
13. Provide field survey crew supervision.
14. Prepare cut sheets, tie sheets, record of survey, plats, and horizontal control
diagrams.
Task 9: Construction Counsulting
This task will consist of assisting the City on an as-needed basis during the construction
phase. The anticipated scope of services for this may include but is not limited to
coordinating the construction surveying and the utilities installation activities with the
contractors schedule, periodic site visits to monitor contractors progress, advise City of
anticipated delays in construction, review change orders, review changes in conditions and
provide revisions as necessary to facilitate construction activities, and assist City in review
of Contractor's pay submittals. It is assumed that URS services will average about one
working day (8 hours) per each calendar week for the duration of construction activities,
but not-to-exceed 200 hours.
CNTR#6/PSA-35 Page 2
n
EXHIBIT 2
ESTIMATED COSTS
PHASE III PROJECT: CONSTRUCTION
The cost of services shall be on a time and materials basis in accordance with the
following Exhibit 3, Wage Rates. The Task 8 "Construction Surveying Services" shall not
exceed $67,100. Task 9 "Construction Consulting" based on 200 hours shall not
exceed $15,000 without authorization from the City. The above estimated costs include
all other direct costs (OOCs) except for consumable surveying materials, which is
estimated not-to-exceed $1 ,700. The City may wish to purchase these materials
separately and store at site for use by surveyors.
CNTRB6/PSA-35 Page 3
O
EXHIBIT 3
WAGE RATES
PHASE III PROJECT: CONSTRUCTION
URS CONSULTANTS, INC.
Labor Category Hourfy Rate
Project Manager $120
Transportation Engineer $110
Senior Engineer $100
Project Engineer $86
Junior Engineer $65
Senior Drafter $55
CADD Technician/Drafter $50
Word Processing $50
ENGINEERING DESIGN CENTER
Labor Category Hourly Rate
Task Manager $85
2-Man Survey Crew $128.50
Supervising Surveyor $80
Survey Analyst $75
CNTR#6/PSA-35 Page 4
SECOND AMENDMENT TO AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO AGREEMENT is made and entered into
this day of , 1994 , by and between the
CITY OF SAN BERNARDINO, CALIFORNIA, a municipal corporation of
the State of California, hereinafter referred to as "CITY, " and
URS CONSULTANTS, INC. , a California Corporation, hereinafter
referred to as "ENGINEER. "
WITNESSETH:
WHEREAS, CITY and ENGINEER entered into an Agreement on
December 21 , 1992, relative to providing professional design
services for construction of the Tippecanoe/Del Rosa Avenue
Connector; and
WHEREAS, the plans, specifications and estimate have
been prepared, and the project has been advertised for bids; and
WHEREAS, bids will be received until the hour of 2: 00
p.m. , Tuesday, 5-17-94, at which time they will be publicly
opened and read; and
WHEREAS, the amount of construction survey services that
will be required to accommodate the Contractor' s operations is
greater than can be provided by City survey personnel; and -
WHEREAS, CITY desires to acquire the services of a
Professional Engineering Firm to provide the necessary
construction surveying and consulting services; and
WHEREAS, ENGINEER is the best qualified to perform the
required construction surveying services, due to their long in-
volvement and high degree of familiarity with the scope and
intent of the project; and
WHEREAS, ENGINEER has adequate professional engineering
staff to provide desired services.
NOW, THEREFORE, it is mutually agreed as follows:
1. The Agreement between CITY and ENGINEER is hereby
amended to include construction surveying services under Task 8 ,
as listed on Exhibit "1, " attached hereto and incorporated into
and made a part of the Agreement between CITY and ENGINEER,
dated December 21 , 1992.
4
- SECOND AMENDMENT TO AGREEMENT: PROFESSIONAL SERVICES
2 . The Agreement between CITY and ENGINEER is hereby
amended to include construction consulting services, on an as
needed basis, under Task 9 , as listed on Exhibit "1 , " attached
hereto and incorporated into and made a part of the Agreement
between CITY and ENGINEER, dated December 21 , 1992.
3. Compensation for construction surveying services
shall be paid on a time and materials basis with the total cost
not to exceed $ 66 , 600 .
4 . Compensation for construction consulting services,
on an as needed basis, shall be paid on a time and materials
basis, with the total cost not to exceed $ 15, 000.
IN WITNESS WHEREOF, the parties have executed this
second amendment to agreement on the day and year first above
shown.
CITY OF SAN BERNARDINO
Attest:
Rachel Clark, City Clerk By
Tom Minor, Mayor
URS CONSULTANTS, INC.
By
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
By ot
- 2 -
n
EXHIBIT 1
SCOPE OF SERVICES
PHASE III PROJECT: CONSTRUCTION
INTRODUCTION
On December 21 , 1992, URS Consultants, Inc. (URS) was selected by City of San
Bernardino to provide engineering services in connection with the construction of
Tippecanoe/Del Rosa Avenue Connector through Norton AFB. The City authorized URS
to proceed with Phase I to evaluate alternative alignments and Phase II to prepare project
plans, specifications and cost estimates.
URS has completed Phases I and ll, and the City wishes URS to continue with limited
services during project construction as stipulated below.
Task 8: Construction Surveying Services
This task will consist of providing full surveying services during the construction of the
project. The specific surveying services are:
1 . Tie out existing monumentation and perform site registration.
2. Establish centerline of 9,300 linear feet of proposed street improvements and
tie out.
3. Establish temporary points along the right-of-way lines for clearing and removal
as required, along 9,300 linear feet of proposed street improvements.
4. Establish temporary benchmarks at one-quarter mile interval for use during the
construction phase of the project.
5. Set offset stakes to 21,486 linear feet of proposed curb/gutter and A.C. berm
at 25-foot intervals.
6. Set offset stakes to 210 linear feet of proposed sewer.
7. Set offset stakes to 3,071 linear feet of proposed storm drain and 18
structures.
8. Set offset stakes to 4,104 linear feet of proposed waterline.
9. Set rough grade stakes for street improvements along proposed right-of-way
lines.
CNTR#6/PSA-35 Page 1
0 n
10. Set permanent centerline monumentation at completion of paving operation; set
permanent lead and tacks in top of curb for tie points and furnish tie sheets to
City Engineer.
11 . Set lad and P.K. nails in top of curb for permanent benchmarks at one-quarter
mile interval along route of new construction.
12. Provide project management and coordination with Owner, Construction
Manager, Field Inspector and Contractor.
13. Provide field survey crew supervision.
14. Prepare cut sheets, tie sheets, record of survey, plats, and horizontal control
diagrams.
Task 9: Construction Counsulting
This task will consist of assisting the City on an as-needed basis during the construction
phase. The anticipated scope of services for this may include but is not limited to
coordinating the construction surveying and the utilities installation activities with the
contractors schedule, periodic site visits to monitor contractors progress, advise City of
anticipated delays in construction, review change orders, review changes in conditions and
provide revisions as necessary to facilitate construction activities, and assist City in review
of Contractor's pay submittals. It is assumed that URS services will average about one
working day (8 hours) per each calendar week for the duration of construction activities,
but not-to-exceed 200 hours.
CNTR#6/PSA-35 Page 2
EXHIBIT 2
ESTIMATED COSTS
PHASE III PROJECT: CONSTRUCTION
The cost of services shall be on a time and materials basis in accordance with the
following Exhibit 3, wage Rates. The Task 8 "Construction Surveying Services" shall not
exceed $67,100. Task 9 "Construction Consulting" based on 200 hours shall not
exceed $15,000 without authorization from the City. The above estimated costs include
all other direct costs IODCs) except for consumable surveying materials, which is
estimated not-to-exceed $1 ,700. The City may wish to purchase these materials
separately and store at site for use by surveyors.
CNTR#6/PSA-35 Page 3
n
EXHIBIT 3
WAGE RATES
PHASE III PROJECT: CONSTRUCTION
URS CONSULTANTS, INC.
Labor Category Hourly Rate
Project Manager $120
Transportation Engineer $110
Senior Engineer $100
Project Engineer $86
Junior Engineer $65
Senior Drafter $55
CADD Technician/Drafter $50
Word Processing $50
ENGINEERING DESIGN CENTER
Labor Category Hourly Rate
Task Manager $85
2-Man Survey Crew $128.50
Supervising Surveyor $80
Survey Analyst $75
CNTR#6/PSA-35 Page 4