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Adopted Budget
1 ~.~ ~ , ~~"~~ ~~~~'~T~~- _~",_, ~~ ~ ~',C',,,~'-~-~~ ~_.,~~~~_~~__~_~"" ~" -- 'n~ ,_,,,~ ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION "" C4 Subject: Resolution approving and adopting the Final Budget for FY 2005.2006 and establishing the City's Appropriation Limit as required by Article XIII B of the California State Constitution. From: Barbara Pachon, Finance Director Dept: Finance Council Date: 6/23/05 Synopsis of Previous Council Action: August 4, 2003 June 30, 2004 July 19, 2004 August 16, 2004 Resolution 2003-223 adopted approving the City of San Bernardino's final budget for Fiscal Year 2003-2004. Resolution 2004-211 adopted, authorizing the City of San Bernardino to establish 2004-2005 expenditures for month of July only, at one-twelfth the proposed levels contained in the Preliminary Detail Budget for the 2004-2005 Fiscal Year, or as needed to pay the authorized costs incurred for the month of July, 2004 only, pending final approval of the 2004-2005 budget. Resolution 2004-230 adopted, authorizing the City of San Bernardino to establish 2004-2005 expenditures for month of Auguist only, at one-twelfth the proposed levels contained in the Preliminary Detail Budget for the 2004-2005 Fiscal Year, or as needed to pay the authorized costs incurred for the month of August, 2004 only, pending final approval of the 2004-2005 budget. . Resolution 2004-263 adopted approving the City of San Bernardino's final budget for Fiscal Year 2004-2005. Recommended motion: Adopt Resolution. ~~~re~L Phone: 5242 Contact person: Barbara Pachon, Director of Finance Ward: All Supporting data attached: Staff Report/Schedules FUNDING REQUIREMENTS: Amount: See attached schedules Source:, See attached schedules F. ~~ (f- / mance:~<<c.k' 'ah--A-.... / Council Notes: A_ft_dft T+4,", Nn ~3/0S- 2../ ~ , -, ^'~"'~'~'E,'n"'F. ~~~~-'" "" ,- ._.~ .. ~. CITY OF SAN BERNARDINO - MQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution approving and adopting the final budget for Fiscal Year 2005-2006 and establishing the City's Appropriation Limit as required by Article XIII B of the California State Constitution. '. BACKGROUND General Fund '" This year the City of San Bernardino faced many challenges in balancing the City's budget. Early in FY 2004-2005, the City projected a budget shortfall for FY 2005-2006 of approximately $13.3 million. By March, this shortfall had been reduced to approximately $9.8 million. There were several major factors that contributed to this projected shortfall, including: increased Miscellaneous arid Safety PERS rates, increased health insurance costs, increased safety overtime, costs associated with the opening of the Verdemont Fire Station, and increased vehicle fuel costs. During budget workshops and meetings with the Budget Ad-Hoc Committee throughout the year, the expected shortfall was eliminated and a Preliminary Budget for FY 2005-2006 was presented tp the Mayor and Council in early June that presented a balanced budget with the budget reserve of $6,398,200 still intact. As discussed in the Preliminary Budget document, two major factors contributed to the elimination of the budget shortfall. First, revenues for FY 2004-2005 increased over mid-year projections which increased the FY 2005-2006 beginning General Fund balance. As the current year progressed, a number of revenues and expenditures for FY 2004-2005 were adjusted as more current information regarding revenue payments and expenditure savings became available. Based on FY 2004-2005's performance, revenue estimates for FY 2005-2006 were also increased. The second major reason for the elimination of the projected shortfall was due to a change in sales tax accrual practices (this is discussed in greater detail in the Preliminary Budget document) which resulted in a one-time increase of approximately $2,848,400 to the FY 2004-2005 General Fund ending balance. (The FY 2004-2005 ending fund balance rolls over to become the FY 2005-2006 beginning fund balance.) Expenditures were also reduced from preliminary projections due to the approval of the PERS "freshstart" and "pre-payment" plans which allow the City to essentially refinance it's unfunded liability for the City's PERS Safety group and to pay the PERS premium early, rather than on a monthly basis. In early june, the FY 2005-2006 Preliminary Budget was presented to the Mayor and Council with a projected budgeted reserve of$6,398,200 and, in addition, a modest budget excess of $15,100. During the budget workshops with staff, the Budget Ad-Hoc Committee and Council, it was determined that the transfer-in from the Refuse Fund to the General Fund could be increased by $400,000 based on the recently updated cost allocation study. Recently approved fee increases were also projected to raise revenues by $100,000 more than was estimated in the Preliminary budget document. ="',-,"'....'~ -~!llIll~r .... ..s '-rT'-"'''~' ~T' "T' IT I itl' These additional funds, combined with $490,000 that was set aside in the Preliminary Budget for anticipated staffmg increases, enabled the City to add a number of positions and items outlined in Exhibit" A," the most significant being the addition of ten (10) Police Officer positions. History of FY 2005-2006 Proiected Budllet (Shortfall)!Excess: Projected FY 2005-06 Budget Shortfall as of Mid-Year 2004-05 Updated FY 2004-2005 RevenuelExpenditure Savings (Net) Revised 2005-2006 RevenueITransfer In Projections Revised 2005-2006 ExpenditurelTransfer Out/Reserve Projections Projected FY 2005-06 Budget Shortfall as of 3/20/05 Revised 2004-2005 Sales Tax Accrual (one-time) Revised FY 2005-2006 Revenues!Transfers-In Revised FY 2005-2006 ExpenditureslTransfers-Out Projected FY 2005-06 Budget Excess per Preliminary Budget Increase in Revenues due to Fee Increases Revised Transfer-In from Refuse Fund to General Fund Increased Staffing/Ptograms (net) per Exhibit A Revised (Shortfall)!Excess CaDital Proiects (59,808,400) 5,355,400 1,459,100 44.100 " , (52,949,800) 2,848,400 1,585,600 ($1.469.100) $ 15,100 100,000 400,000 ($ 511.700) 3,400 The Development Services Department will be presenting the 5-year CIP for approval to the Mayor and Council at a future date. Appropriation numbers for Capital Project expenditures are for continuing (previously approved by the Mayor and Council) projects so that work may continue uninterrupted. New projects have not been included in the FY 2005-2006 Budget. Once the Mayor and Council approve the 5-Year CIP, a motion will be needed to amend the FY 2005-2006 Adopted Budget to include proj~cts scheduled for FY 2005-2006. Other Funds All other budgeted City funds are also included in this final adoption of the budget for FY 2005- 2006. These funds were included in the Preliminary Budget document. There have not been any major changes to these funds from the Preliminary Budget. FINANCIAL IMPACT Total General Fund revenues, transfers-in and beginning fund balance are budgeted at $135,843,500 for FY 2005-2006. Total exp~ditures and transfers-out total $129,441,900, leaving a projected General Fund budgeted reserve of$6,398,200 and a modest undesignated fund balance of$3,400. RECOMMENDATION Adopt Resolution. - .. . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ~, - ,- RESOLUTION NO ~py RESOLUTION OF THE MAYOR AND COMMON COUNCIL APPROVING AND ADOPTING THE CITY OF SAN BERNARDINO'S FINAL BUDGET FOR FISCAL YEAR 2005-2006 AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT AS REQUIRED BY ARTICLE xxm B OF THE CALIFORNIA STATE CONSTITUTION. WHEREAS, the Preliminary Annual Budget of the City of San Bernardino for Fiscal Year 2005-2006 as amended and conditioned by orders of the Mayor and " Common Council is attached to and incorporated herein as Exhibits A and B, and Schedules 1 through 16; and WHEREAS, Article XIII B of the Constitution of the State of California as proposed by the Initiative Measure approved by the people at the special statewide election held on November 6, 1979, provides that the total annual appropriations subject to limitation of each local government shall not exceed the appropriations limit of such entity for the prior year adjusted for changes in the cost of living and population except as otherwise specifically provided for said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article xm B at a regularly scheduled meeting or a noticed special meeting and that fifteen days prior to such meeting, documentation used in the determination of the appropriations limit shall be available to the public; and WHEREAS, the City Council of the City of San Bernardino wishes to establish the appropriations limit for fiscal year 2005-2006 for the City of San Bernardino. 1/ / / /1// 1/1/ 1/ / / 0p3/ oS- #2-- ~ I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 OK C T o,'c, RESOLUTION OF THE MAYOR AND COMMON COUNCIL APPROVING AND ADOPTING THE CITY OF SAN BERNARDINO'S FINAL BUDGET FOR FISCAL YEAR 2005-2006 AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT AS REQUIRED BY ARTICLE xm B OF THE CALIFORNIA STATE CONSTITUTION. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That certain document entitled "2005-2006 Preliminary Annual Budget" as amended and conditioned by orders of the Mayor and Common Council, as attached hereto and incorporated herein as Exhibits A and B, and schedules 1-16; is hereby approved and adopted as the 2005-2006 Budget of the City of San Bernardino. SECTION 2. That Position Control Resolution 97-244 be updated to reflect the changes in authorized positions that were incorporated in the FY 2005-2006 Preliminary Budget or were authorized by orders of the Mayor and Common Council during budget deliberations. SECTION 3. That Salary Resolution 6413 be updated to reflect the changes in authorized salary ranges that were incorporated in the FY 2005-2006 Preliminary Budget or were authorized by orders of the Mayor and Common Council during budget deliberations. SECTION 4. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of San Bernardino for fiscal year 2005-2006 was available to the public in the Finance Department of said City at least fifteen days prior to this date. SECTION S. That the Appropriations limit for the City of San Bernardino as established in accordance with Article xm B of the Constitution of the State of California is $219,923,798. / II / / II / / II / 2 , . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ",~~" ",," , """""",,,,,"" ~' ",r' , ~ "'". RESOLUTION OF THE MAYOR AND COMMON COUNCIL APPROVING AND ADOPTING THE CITY OF SAN BERNARDINO'S FINAL BUDGET FOR FISCAL YEAR 2005-2006 AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT AS REQUIRED BY ARTICLE xm B OF THE CALIFORNIA STATE CONSTITUTION. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the _ day of ,2005, by the following vote to wit: COUNCil.. MEMBERS AYES NAYS ABSTAIN ABSENT ESTRADA LONGVILLE MCGINNIS DERRY KELLEY JOHNSON MCCAMMACK CITY CLERK The foregoing resolution is hereby approved this day of 2005. Judith Valles, Mayor City of San Bernardino Approved as to form and legal content: JAMES F. PENMAN City Attorney 7:~ 3 - Attachment 1 VERDEMONT HEIGHTS HILLTOP PARK DEDICATION AND IMPROVEMENT AGREEMENT This Verdemont Heights Hilltop Park Improvements Agreement ("Agreement") is entered into effective ,2005 ("Effective Date") between the City of San Bernardino, a Municipal Corporation and Charter City ("City) and WL Covenant 88 Associates, LLC, A Delaware Limited Liability Company ("Developer"). RECITALS I. On September 15, 2003, the applicant at the time of request, cm - San Bernardino, requested and the Mayor and Common Council adopted General Plan Amendment No. 02-11, Tentative Tract Map No. 16457 and Tentative Tract Map No. 15940 to allow residential developments at the northwest and northeast corners of Palm and Irvington Avenues. 2. Tentative Tract Map No. 15940 subdivided 13.73 acres into 41 single-familyresidentiallotswith a minimum lot size of 10,800 square feet. Tentative Tract Map No. 16457 subdivided 22.89 acres into 47 single-family residential lots with a minimum lot size of 10,800 square feet and committed to dedicating approximately 4.7 acres of remaining land to the City of San Bernardino to be used as a local park. 3. As a condition of approval of Tentative Tract Map No. 15940 and Tentative Tract Map No. 16457, the Planning Commission and City Council required the Developer to dedicate said park land identified as Lot" A" in Tentative Tract Map No. 16457 ("Park"). 4. At the request of the p~\lperty owner and Developer, the Mayor and Common Council approved the final tract maps on-April 18, 2005. 5. The fair market value of Lot "A" is estimated to exceed $480,000 based on the Developer's purchase price of the property and the opinion of the City's Real Property Official. 6. The City has adopted the San Bernardino Development Code ("Code") establishing various development impact fees to offset the cost of development of City infrastructure, and has established building plan check fees, building inspection fees, and public works inspection fees to offset these services. 7. Development of the Park would benefit the Developer of the residential projects if the Park was under construction, nearing completion, or completed while sale ofthe dwellings were underway. The City would benefit ifthe Developer installed the Park improvements now rather than having the Park developed at a future, yet to be determined, date. OPERATIVE PROVISIONS I. Term: This Agreement granting credits (relieved of the requirement to pay) ("Credits") to Developer against the payment of Park Construction Fees, Plan Check Fees, Building Issuance Fees and Building Pennit Fees ("Fees") wiU commence nn the 7'3: N!OJ!1~ HE.ar[Verdemont.Park.AgreementJohnLalng1.ver.2] - 1 - 6// (p ) D S . """' -~~.~ - . '" 2. Desilffi and Construction of Imorovements: Developer shall use its best reasonable efforts to complete the improvements to the Park described on Exhibit A ("Improvements") along with the estimated value of the Improvements. The plans and specifications for the Improvements are attached as Exhibit B and show the plans for the design, construction and installation of the Improvements which shall be subject to the review and approval ofthe City Engineer in his/her sole discretion. 3. Permits: The Developer shall secure the required permits for Improvements to the Park. The City shall not charge the Developer the cost of plan check and inspection. 4. Coordination of Improvements: The Improvements to the Park shall be coordinated with the City and completed on or prior to February 1, 2006. 5. Credits: In the event the Improvements to the Park are completed to the satisfaction of the City Engineer and in compliance with the terms ofthis Agreement, the Developer shall be considered in compliance with requirements for Credits and shall be entitled to Credits (a) for Park and Recreation Construction Fees in the amount of$123,200 and (b) for other Fees in the amount of $31 0,000. See Exhibit C. 6. Total Amount of Credits: The total amount of said credits granted to the Developer shall be $433,200 for dedication ofthe Park land and the installation and completion of Improvements. 7. Term of Credit Obligation: The City's obligation, under this Agreement, to provide the Credits to the Developer shall continue for a period of twelve (12) years from the Effective Date of this Agreement, unless the obligation is sooner satisfied by the Developer's use of the Credits in the full amount of$433,200. After such twelve-year period or credit in full, whichever occurs first, the City's obligation to provide the Credits to Developer shall terminate. 8. Shortfall of Credits: The amounts of the Credits shall not exceed $433,200. In the event Fees do not exceed $433,200 during the term ofthis Agreement, the City shall not reimburse or credit the difference to the Developer. 9. Fees in Excess Credits: In the event Fees exceed $433,200 during the term of this Agreement, the City shall not reimburse or credit the difference to the Developer. The Developer shall be responsible and shall pay to the City any Fees levied on the development of the property, which exceed $433,200. 10. Bids and Contracts: Developer shall be solely responsible for securing appropriate bids and awarding the contract for construction and installation of Improvements in compliance with all applicable federal; state and local laws. Developer shall defend, indemnify and hold City and their elected officials, officers, agents and employees free and harmless from any and all claims, actions or liability whatsoever, including HE.ar(Verdemont.ParkAgreementJohnLalng1.ver.2) _ 2 _ "' ,~"'" , '. attorney's fees and court costs, arising out of or in connection with Developer's construction of the Improvements. 11. Inspection: The City shall have the righfat all times to inspect the construction ofthe Improvements and all other improvements to the street right-of-way and abutting property to measure compliance with approved City plans and specifications, and standards of the City Engineer. 12. Mitigation Monitoring Program: In its construction of the Improvements, the Developer will adhere to the Mitigation Monitoring Program established for the Tract Map No. 16457. " 13. Indemnification: a) With respect to the Developer's performance as provided in this Agreement, the Developer shall defend, indemnify and hold the City and its elected officials, officers and employees free and harmless from any loss, cost or liability (including, without limitation, liability arising from injury to persons, including wrongful death and worker's compensation claims or damage to property) which result from (i) any obligation of the Developer which arises from the development of the Park including, without limitation, obligations for the payment of money for material or labor, (ii) any failure on the part of the Developer to take any action which it is required to take as provided in the Agreement, (Hi) any action taken by the Developer which it is prohibited from taking as provided in the Agreement, (iv) any willful or negligent act or omission of the Developer, or (v) any legal challenge to the City's actions in approving or implementing this Agreement. b) Included in the scope of the foregoing indemnification will be all damages and claims for damages which are suffered or alleged to have been suffered by reason of the matters which are the subject to theapplicable indemnification and all of the associated legal fees and court costs (but not internal costs). Without limiting the effect of the foregoing, the Developer will have the right to defend against any claim with respect to which it is indemnifying the City, using legal counsel of its choice. The City will cooperate with the Developer and will give the Developer its full support in connection with any claim with respect to which the Developer is indemnifying the City. c) Developer shall require all persons doing work on the Improvements, including final grading, including their contractors and subcontractors, to obtain and maintain insurance of the types and in the amounts described below in a form and with carriers satisfactory to City. 1. Commercial General Liabilitv Insurance: Occurrence version commercial general liability insurance or equivalent form with a limit of not less than $1,000,000 each occurrence shall be maintained. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or be no less than two times the occurrence limit. Such insurance shall: i) Name City, its elected officials, officers, employees and agents as additional insureds with respect to performance of this Agreement. HE.ar{Verdemont.Park.AgreemenlJohnLalng1.ver.2) _ 3 _ .>" " The coverage shall contain no special limitations on the scope of its protection afforded to the above-listed insureds. ii) Be primary with respect to any insurance or self-insurance programs covering City, its elected officials, officers, employees and agents. iii) Contain standard separation of insureds provisions. 2. Business Automobile Liabilitv Insurance: Business automobile liability insurance or equivalent form with a limit of not less than $500,000 each accident shall be maintained. Such insurance shall include coverage for owned, hired, and non-owned automobiles. 3. Workers' Comoensation Insurance: Workers' compensation insurance with statutory limits and employers' liability insurance with limits of not less than $1,000,000 each accident shall be maintained. 4. Other Insurance Reauirements: Developer shall: i) Prior to taking any actions under this Agreement, furnish City with properly executed certificates of insurance which shall clearly evidence all insurance required in this Section and provide that such insurance shall not be amended or canceled, without the prior written consent ofthe City. 14. Prevailimr Wages: Developer is aware of the requirements of California Labor Code Sections 1770et. sea., which require the payment of prevailing wage rates for Developer's con~acts with its contractor(s) to construct the Improvements in accordance with a public ~orks contract as defined in Sections 1720 and 1720.2 of the California Labor Code. The Developer and City agree that the Park (identified as Lot A on Tract Map No. 16457) is not a part of the development of the abutting street rights-of-way and abutting private property. The Developer agrees that the Improvements in the Park shall be deemed a "public works project" as defined in the California Labor Code. The Developer shall pay and cause its subcontractors to pay prevailing wage for the Improvements within the Park. Developer agrees to hold City, its elected officials, officers, and agents harmless from any claim or liability including, without limitation, attorneys' fees and court costs, arising from any failure or alleged failure to comply with these provisions of the California Labor Code. ' 15. Contractor Licenses: All work performed on the Improvements shall be done only by contractors licensed in the State of California and holding business licensees in the City of San Bernardino, and qualified to perform the type of work required. 16. Acce\ltance of Work: Upon completion of the Improvements to the satisfaction of City, the Improvements and the Park right-of-way in the ownership of the Developer shall be presented to the San Bernardino Common Council for dedication and acceptance, and for authorization to file a Notice of Completion. The Common Council may accept the Improvements if it determines that the Improvements were constructed in accordance HE.ar[Verdemont.ParkAgreementJohnLaing1.ver.2) _ 4 _ ""' "0 - with the approved plans, specifications and contract documents, that they operate satisfactorily, and that all other requirements of the Agreement have been satisfied. Upon acceptance of the Improvements, Developer shall assign to City all of Developer's rights and remedies, including warranties, as set forth in the approved contract documents that City would have had ifCity itselfhad engaged Developer's contractor to construct the Improvements. 17. Liability for Work Prior to Fonnal Acceotance: Until the Common Council has fonnally accepted the Improvements, Developer shall be solely responsible for all damage to the work caused by or arising out of Developer's or its contractor's or subcontractor's negligent acts or omissions, and for all damages or injuries to any person or property at the work site caused by or arising out of Developer's or its contractor's or subcontractor's negligent acts or omissions, except damage or injury due to the negligence of City, its agents or employees. 18. Guarantee: Developer shall post a warranty bond for the entire site in fonn and content acceptable to the City, guarantee all work and materials for the Improvements to be free from all defects due to faulty materials or workmanship for a period of one (1) year after the date offonnal acceptance of the work by City. 19. Record Drawings: Prior to acceptance of the Improvements by the Common Council, Developer shall provide City with three (3) copies of record drawings with certification as to accuracy and completeness by an engineer licensed in the State of California. The City shall not be responsible for insuring the completeness and accuracy of the record drawings. 20. Ownership of the Improvements: From and after acceptance of the Improvements by fonnal action of the Common Council, ownership of the Improvements shall be vested exclusively in Cjty. 21. Default by Developer: If the Developer fails to perfonn any of its obligations as provided in the Agreement and fails to cure its nonperfonnance within 30 days after notice of nonperfonnance is given by the City, then the Developer shall be in default and the City shall have all remedies which are available to it at law or in equity; provided, however that if the nature of Developer's failure to comply or perfonn is such that it cannot reasonable be cured within 30 days, then the Developer will not be in default if it immediately commences and thereafter diligently continues to cure its failure. 22. Default by City: If the City fails to perfonn any of its obligations as provided in the Agreement and fails to cure its nonperfonnance within 30 days after notice of nonperfonnance is given by the Developer, then the City shall be in default and the Developer shall have all remedies which are available to it at law or in equity; provided, however that ifthe nature of City's failure to perfonn is such that it cannot reasonably be cured within 30 days, then the City shall not be in default if it immediately commences and thereafter diligently continues to cure its failure. 23. Negation of Agency Joint Venture or Partnership: The parties acknowledge that in entering into this Agreement, they are acting as independent entities and not as agents of the other in any respect. The parties hereby renounce the existence of any fonn of joint HE.ar(VerdemonlParkAgreemenUohnLaing1.ver.2) _ 5 _ c ""n~>"",'c, venture or partnership among or between them and agree that nothing in this Agreement will be construed as making them joint ventures or partners. 24. Notices and Other Communications: All notices or other communications which are required or permitted to be given to the parties shall be in writing and shall be given either by personal service or by mailing the same certified or registered mail, postage prepaid, return receipt requested, or overnight mail delivery service, addressed as follows: CITY City of San Bernardino 300 North D Street San Bernardino, CA 92418 Attn: Director of Development Services DEVELOPER WL Covenant 88 Associates, LLC 255 East Rincon Street, Suite 100 Corona, CA 92879-1330 If any such notice or other communication is given by personal delivery, then it shall be deemed given as ofthe date of delivery. If any such notice or other communication is given by mail, then it shall be deemed given as of the date of receipt or rejection. Addresses, to which notices or other communications may be delivered, may be changed from time to time by written notice, which is given as provided in this paragraph 24. 25. Estoopel Certificates: At the request of either party, the other party will, within 10 days, certify in writing that, to the best of its knowledge, (a) this Agreement has not been amended or modified, except as expressly provided in that estoppel certificate and (b) no default in the performance of the requesting party's obligations as provided in this Agreement exists, except as is expressly provided in that estoppel certificate. 26. Aoolicable Law: This Agreement will be construed and enforced as provided in California law. 27. Suoerseding State or Federal Law: If any state or federal law or regulation which is enacted or adopted after the Effective Date or any other action of any governmental entity which is not under the City's control, prevents or precludes compliance with any provision of this Agreement, then that provision of this Agreement shall be modified or suspended only to the extent and for the time necessary to achieve compliance with that law, regulation or other governmental action and the remaining provisions of this Agreement shall continue in full force and effect and the parties shall negotiate in good faith for such amendments to this Agreement as may be necessary to achieve its intent, notwithstanding the existence of such state or federal law or regulation or other governmental action. On the repeal of any such law, regulation or other governmental action or on the occurrence of any other circumstance which removes the effect of the same on this Agreement, the provisions of the Agreement shall be automatically restored to their full original effect and any amendment to this Agreement which the parties have entered into as a result of any such law, regulation or other governmental action, shall terminate. HE.ar(VerdemonI.Parll.AgreemenLlohnLaing1.ver.2) _ 6 _ '""~~ ,,"., ",,,"~~,,~,,,."'-,~, 28. Venue: Any legal action with respect to this Agreement shall be brought in San Bernardino County Superior Court or in the United States District Court for the Central District of California. 29. Attornevs' Fees: Iflegal action is taken to enforce or interpret any provision ofthis Agreement, then the prevailing party in that action shall be entitled to recover from the losing party all attorneys' fees, court costs and necessary disbursements in connection with that action. The costs, salaries and expenses ofthe City Attorney, and members of his office, in connection with that action shall be considered as attorney's fees for the purpose of this Agreement. 30. Paragraoh Headings: The paragraph headings of this Agreement are for convenience only and are not a part of and are not intended to govern, limit or aid in the interpretation of any provision of this Agreement. 31. Construction: In all cases, the language in this Agreement will be construed simply, according to its fair meaning and not strictly for or against either party, it being agreed that the parties or their agents have participated in the preparation of this Agreement. 32. Survival: Each and ever covenant in this Agreement shall survive the execution and delivery of this Agreement for the benefit of the parties. 33. Calendar Periods: All references in this Agreement to "years., quarters", "months", and "days" will be deemed to be references to calendar years, quarters, months, and days. 34. Severability: Every provision of this Agreement is and shall be construed to be a separate and independent covenant. Without limiting the effect of paragraph 27, if any provision of this Agreement or the application ofthe same is, to any extent, found to be invalid or unenforceable, then the remainder of this Agreement or the application of that provision to circumstances other than those to which it i,~ invalid or unenforceable, will not be affected by the same and that provision of this Agreement shall be valid and shall be enforced to the extent permitted by the law and the parties will negotiate in good faith for such amendments to this Agreement as may be necessary to achieve its intent, notwithstanding such invalidity or unenforceability. 35. Covenant of Good Faith: In exercising their rights and in performing their obligations as provided in this Agreement, the parties shall cooperate with one another in good faith, so the intent of this Agreement can be attained. 36. Counteroarts: This Agreement may be executed in counterparts, each of which shall be deemed to be an original for all purposes and all such counterparts will constitute one and the same agreement. 37. Incorooration of Recitals: The "Recitals" in this Agreement are material and are incorporated by reference as though fully set forth hereof. Each recital of fact concerning the parties will be conclusive between them and such facts will be incontestable in the event of any dispute between them with respect to such facts. Neither party will introduce any evidence in a court or administrative proceeding which would in any way serve to dispute any such recited fact. 38. Exhibits: The Exhibits to this Agreement are incorporated by reference as though fully set forth herein. HE.ar{Verdemont.ParkAgreemenUohnLaing1.ver.2) _ 7 _ . , " '~ ,~~ 39. Amendment: (a) No amendment or waiver of any term of this Agreement shall be binding on the City unless and until it has been approved by the City and has become effective, or on the Developer unless and until it has been executed by the Developer. (b) The parties acknowledge that the passage oftime may demonstrate that changes are necessary or appropriate with respect to the details of each party's performance as provided in this Agreement. Because the parties wish to retain flexibility with respect to the details of their performance, if and when the parties determine that changes are necessary or appropriate, they will unless otherwise required by law, effectuate those changes or adjustments through operating memoranda. After execution, each such operating memorandum will be attached to this Agreement as an addendum and will become part of this Agreement. No such operating memorandum will be deemed to be an amendment of this Agreement. 40. Asshmment: This Agreement shall not be assigned without the written consent of the parties hereto, and any assignment without such written consent shall be void and ineffective. 41. Time of Essence: Time is of the essence of this Agreement. SIGNATURES FOLLOW HE.a/{Verdemont.Park.AgreementJohnLaing1.ver.2] _ 8 _ "" '"q",',,,,,,,.<",,"C < _ "' ',"V'_ ATTACHMENT 1 VERDE MONT HEIGHTS HILLTOP PARK DEDICATION AND IMPROVEMENT AGREEMENT CITY CITY OF SAN BERNARDINO By: Judith Valles, Mayor ATTEST: By: Rachel Clark, City Clerk APPROVED AS TO FORM AND LEGAL CONTENT: James F. Penman, City Attorney By: r1 .I~ DEVELOPER WL Covenant 88 Associates, LLC By: Name: Title: HE.ar(VerdemonlParkAgreementJohnLaing 1] 9 " " Exhibit C PLAN CHECK AND INSPECTION FEE ESTIMATE FOR TRACTS 15940 AND 16457 Tract # PLAN 1 Plan 2 Plan 3 Plan 4 15940 TOTAL Bldg. PIC $ 907.85 $1,109.94 $1,135.43 $1,143.99 Electrical PIC $147.00 $181.83 $188.50 $189.94. Plumbing PIC $117.00 $117.00 $129.00 $129.00 Mechanical PIC $33.00 $33.00 $33.00 $42.00 Bldg. Issuance $15.00 $15.00 $15.00 $15.00 Strong Motion $0.00 $0.00 $0.00 $0.00 (State Fee Removed) Fire PIC $0.00 $0.00 $0.00 $0.00 (Fire Plan Check Fee Removed) Bldg Permit $986.00 $1,213.50 $1,238.00 $1,245.00 Planning PIC $48.00 $48.00 $48.00 $48.00 Sub Total $2,253.85 $2,718.27 $2,786.93 $2,812.93 $10,571.98 (Full Plan Check) Model PIC .$1,630.39 $1,949.70 $2,047.93 $2,067.79 $7,695.81 (Model Plan Check) Model Quantity 11 10 10 12 43 Sub Total $17,934.29 $27,182.70 $27,869.30 $33,755.16 $106,741,45 Totlll $21,829.53 $31,860.67 $32,714.16 $38,647.88 $125,052,24 (Full and Model) 16457 Bldg. PIC $907.85 $1,109.94 $1,135.43 $1,143.99 Electrical PIC $147.00 $181.83 $188.50 $189.94 Plumbing PIC $117.00 $117.00 $129.00 $129.00 Mechanical PIC $33.00 $33.00 $33.00 $42.00 Bldg. Issuance $15.00 $15.00 $15.00 $15.00 Strong Motion $0.00 $0.00 $0.00 $0.00 Fire PIC $0.00 $0.00 $0.00 $0.00 Bldg Permit $986.00 $1,213.50 $1,238.00 $1,245.00 Planning PIC $48.00 $48.00 $48.00 $48.00 Sub Total $2,253.85 $2,718.27 $2,786.93 $2,812.93 $10,571.98 (Full Plan Check) Model PIC $1,630.39 $1,949.70 $2,047.93 $2,067.79 $7,695.81 (Model Plan Check) Model Quantity 9 9 9 10 37 Sub Total $14,673.51 $17,547.30 $18,431.37 $20,677.90 $71,330.08 Total $18,566.75 $22,224.27 $23,275.23 $25,568.62 $89,634.87 (Full and Model) Plan Check Total $214,687.11 (Total for 88 homes) Park & Recreation 15940 Model 16457 Model Park/Rec Total $1,988.20 $2,634.95 $2,703.20 $2,729.85 $10,056.20 (Per Plan) $21,870.20 $26,349.50 $27,032.00 $32,758.20 $108,009.90 $994.10 $2,634.95 $2.703.20 $2,729.85 $9,062.10 $17,893.80 $23,714.55 $24,328.80 $27,298.50 $93,235.65 $9~4.10 $2,634.95 $2,703.20 $2,729.85 $9,062.10 $219,369.75 (Total for 88 homes) Grand Total $434,056.86 (PIC and PklRec) .. The fees represented in this estimate do not include expeditious plan check fees. . ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Mooting Dalo (D.Io Ad~d),b. ~~, O~ !tom' ~ Vote: Ayes fa Nays Abstain Change to motion to amend original documents 0 Companion Resolutions ","olution . (J..IJ() S" -J ~ fa Absent I Null/Void After: days I Resolution # On Attachments: 0 PUBLISH 0 POST 0 Note on Resolution of attachment stored separately: 0 RECORD W/COUNTY 0 By: ~ Date Sent to Mayor: Date of Mayor's Signature: Date of ClerklCDC Signature: ~I Reso. Log Updated: ~/ Seal Impressed: JZl' Date Memo/Letter Sent for Signature: 10\ Reminder Letter Sent: Date Returned: 2nd Reminder Letter Sent: Not Returned: 0 I I ----~ // NO~_ ~BY_ NO~/ No y_ Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders(64p, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (55?7): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes Yes Yes Yes Yes Copies Distributed to: j;~ Animal Control 0 EDA 0 Information Services 0 ~ r~ City Administrator ~ Facilities ~/ Parks & Recreation 0 City Attorney Finance Police Department 0 Code Compliance 0 Fire Department 0 Public Services 0 Development Services 0 Human Resources 0 Water Department 0 Others: Notes: Ready to File: _ I>ate:~I'~~ Revised 12/18/03 ~""","",--"O'-,""-C'--- CITY OF SAN BERNARDINO CITY ADMINISTRATOR'S OFFICE INTEROFFICE MEMORANDUM TO: Mayor and Common Council FROM: Fred Wilson, City Administrator SUBJECT: Program Change Requests DATE: June 16,2005 COPIES: Attached are the program change requests submitted by City departments during the budget process. Please note a summary of these requests has been attached for your reference. These requests are for expenditures that have not been included in the Preliminary Budget, but are reqeusted by departments for various reasons. A short list of recommended program changes will be presented separately for your consideration. In the meantime, if you have any questions please contact me. 111,1- {J)YA-- (tJ ~ ) Fred Wilson City Administrator "" - "" ~ = =" ~ ~ = = -= u e = ... DJl = ... ~ "'" = ~ ... = e e = f'-l \C ~ .1Il Q Q N ;;- r. !'..~...." '0 ~. ..H', "~o....o.~,..,.... 0" , i I ! ! i ! I I;; I 'I! : 11 Ig ~il I~ e 8. "'~a 'i fi ~ ' 100, Q ~ i ~ ,l'l]] fi ~ e '5 E ... 'l:l '0 a ~ ~.5 i I , ; I J! ! J! E E ~ ~ " " Ii i Ii > > e j e .. 'l:l !i 8- oS : '~ i '0 >>1 " 'tl, " !l 11 o Z I I l~ ~ II~ 1'0] ~ I~ ~ 18 I"" I" ,'- lI'J " IIi l~ ,~'g !!i I,g = 8- !.- ~ .loS : 11,5 6'~ 1 I ~ E 'l:lI'O >>' I " ;: ,- " '0 I ,.e J: :gi~ !i g, ~I g.: ~I :GI ~I I ~ i ~: il'tl ~I ~... .. 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PROGRAM CHANGE REQUEST DEPARTMENT: Administration DMSION:CATV DESCRIPTION: Replacement of the three-camera system located in the Council Chambers, and the Control Room support equipment located in the Basement of City Hall, which are used in the creation and televised production of the City Council meetings. ACCOUNT NUMBER 107-261-5704 EXPENDITURE JUSTIFICATION AMOUNT + (-) The current Council Chambers system was installed sometime prior to 1991. It has many major issues that impact the quality of the production. The camera control system randomly malfuctions,- causing unpredictable results. All three cameras are displaying "color drifts", such as the color white is no longer properly produced, resulting in color differences between cameras. The overall camera picture reproduction is not as sharp, and has deteriorated over time, because the age of the components is impacting quality. Replace pre-1991 three camera system with a new four- camera system. Keep current lenses and install in new system. 40,000 Replace old camera and system cables between the Council Chambers and the Control Room located in the basement. 10,000 redesign basement Control Room equipment rack and add any additional support equipment as needed. Refurbish current four (4) camera controllers to extend life span of equipment 25,000 TOTAL NET CHANGE 75,000 - .-)1 PROGRAM CHANGE REQUEST DEPARTMENT: Development Services DIVISION: 181,182,183,190,191,192 DESCRIPTION: Augmentation of Development Services staff in order to meet the current service demands of the development community. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT SOURCE OF FUNDS + OR (-) Phase I 183-5011 1. Engineering Assistant III +$63,262 CIP & Eng. Fees 192-5011 2. Development Technician (Plan Check) +$49,640 Plan Check Fees 182-5011 3. Development Technician (Assessment Districts) +$49,640 CIP & Asmnt Dst. Fees 181-5011 4. Part-time Account Clerk +$18,000 EngIBldgIPlng Fees 5. Three (3) Part-time Building Inspector Interns / +$54,000 Bldg. Permit Fees Apprentices (With Vehicle) . 191-5011 6. Vehicle for BId Inspector II +$18.000 Bldg. Permit Fees Total Phase I +252,500 FY 2005/06 Phase II 190-5011 1. Associate Planner +$69,001 Planning Fees 183-5011 2. Survey Map Checker +$61,284 CIP & Eng. Fees 192-5011 3. Development Technician (Signs) +$49,640 Plan Chck/Plng Fees 181-5011 4. Account Clerk II +$37,920 EngIBIdgIPlng Fees 191-5011 5. Building Inspector II (With Vehicle) +$75,784 Bldg. Permit Fees Phase III 183-5011 1. Engineering Aide +$45,058 Engineering Fees 181-5011 2. Records Maintenance Clerk +$35,144 EngIBldgIPlng Fees 191-5011 3. Building Inspector II (With Vehicle) +$75,784 Bldg. Permit Fees 191-5011 4. Upgrade Sr. Bldg. Insp. to Supervising Bldg. Inspector +$ 3,770 Bldg. Permit Fees 191-5011 5. Upgrade Bldg. Insp. II to Senior Building Inspector +$ 3,359 Bldg. Permit Fees 191-5011 6. Upgrade Admin Clerk II to Admin. Clerk III +$ 1,771 Bldg. Permit Fees Total Cost +$837,842 (Included i"n Preliminary Budflet: Associate Planner Building Inspector II) TOTAL NET CHANGE - Phase I +252,500 ,. 2 PROGRAM CHANGE REQUEST DEPARTMENT: Development Services DIVISION: 191 Building Inspection DESCRIPTION: Purchase and implement an Interactive Voice Recognition (NR) telephone system to automate the processing of inspection requests and to provide timely inspection result information to homeowners, contractors and developers. ACCOUNT NUMBER 001-191-5702 EXPENDITURE JUSTIFICATION AMOUNT + (-) An IVR system can automate the processing of inspection requests, and improve the productivity of the clerical staff. The savings in clerical time which is cUITClltly spent on inspection processing tasks will be approximately 50 hours per week (shared between the Building DivisiQ.n Clerk and the Clerical Pool). CUITClltly, the tasks that are required to be performed are answering-inspection requests by telephone, entering them into the Permits Plus System, printing scantron forms, processing inspection results, and responding to customer's telephone inquiries regarding inspection results. Clerical time can be better spent serving departmen~ and customer's needs. This system also allows homeowners, contractors, and developers to retrj.eve inspection results by touch- tone telephone. The capital costs would be recouped by labor savings in approximately 1 Yz - 2 years. +$56,000 TOTAL NET CHANGE +$56,000 . '8 PROGRAM CHANGE REQUEST DEPARTMENT: Development Services Department DIVISION: Building Inspection Services DESCRIPTION: Accela wireless computing module and twelve (12) portable ruggedized computers with wireless modem cards and graphic notepad capability for use by field inspectors. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION 191-5702 AMOUNT + (-) By automating the assignment of inspections, data entry and tracking of inspection results, the productivity of the inspection staff can be increased by about 12-20 percent. This would save about 45- 60 manhours per week, enabling the inspection staff to devote more time to inspections rather than administrative functions (paperwork, locating files, etc.) This will result in a reduced number of missed inspections and complaints, and enable the Division to better meet the current demand for inspection services. Additional benefits include real-time data entry, instant access to inspection results by contractors, homeowners, and developers, more efficient and accurate tracking of correction notices, and direct access to permit and inspection records by field inspectors. The capital costs would be offset/recouped by labor savings in approximately 1 Y2 - 2 years. Accela Wireless-Service with 10 licenses 5 client license pack Implementation Services Annual Maintenance (28%) 12 Portable computers +$33,495 +$ 9,567 +$26,000 +$12,058 +$94,800 TOTAL NET CHANGE +$175,920 4 PROGRAM CHANGE REQuEST DEPARTMENT: Development Services Deparbnent DMSION: Building Inspection Services And Plan Check Divisions. DESCRIPTION: Accela GIS software module for Permits Plus and server. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION 192-5702 Integrating the City's GIS information with the Department's permit processing and tracking sy$tem (permits Plus) will provide ready access to information needed by Plans Examiners, Building Inspectors, Planners, and Engineers. This will reduce research and processing times and enable staff to provide faster response times to customers at the public counter. It will reduce staff time spent on research and improve the processing of Building, Planning, and Engineering applications. This was one of the recomri1endations from the Process Improvement Program(pIP) that identified ways to st;rP.Rmline the Department's permit process. Access GIS Server (With 5 licenses) 5 client license pack Implementation Services Annual Maintenance (18%) AMOUNT + (-) +$ 9,995 +$ 2,995 +$30,000 +$ 2,338 TOTAL NET CHANGE +$45,328 s" ,- PROGRAM CHANGE REQUEST DEPARTMENT: Facilities Management DMSION: 321-5706 DESCRImON: Convention Center Roof/City Hall Plaza Sealing - The city Hall Plaza is 33 years old and in desperate need of repair. The plaza has a pitch membrane covered by a decorative brick paver. The waterproof membrane has failed and the result is major leaks into the convention center with every rain. RepMlcing the existing system would cost in excess of one million dollars. Staff recommends that apolyuerthane membrane be placed on top of the existing. ACCOUNT NUMBER 001-321-5706 EXPENDITURE JUSTIFICATION AMOUNT + (-) Plaza Sealing and caulking + 180,000 . TOTAL NET CHANGE +180,000 6 .... .,' PROGRAM CHANGE REQUEST DEPARTMENT: Facilities Management DIVISION: 321-5706 DESCRIPTION: City Hall Boiler Replacement - City Hall has two 4 million btu boilers that were used to provide heat when the building was built. They were sized to also heat the convention center and performing arts building. The system now is red-tagged due to AQMD requirements and the current use of geo-thermal ~eating. Geo-thermal is proving less reliable with each passing year, and the code requires heat on cold days. ACCOUNT NUMBER EXPENDITURE JUSTIFICA nON 001-321-5706 Install two 759,000 btu boilers AMOUNT + 4) +180,000 TOTAL NET CHANGE + 180,000 . ,.; .7 PROGRA~ CHANGE REQUEST DEPARTMENT: Faeilities Management DMSION: 321-5706 . , . DESCRIPTION: City Hall Council Chamber Voting System - The current voting system used for the official recording of the council vote is the original system and is completely outdated. A new voting system is needed to replace this system before it fails and the city is left scrambling. This new system will meet all'requirements and is state of the art. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 001-321-5706 Install new Voting system +20,000 TOTAL NET CHANGE +20,000 . 8 PROGRAM CHANGE REQUEST DEPARTMENT: . Facilities Management DMSION: 311-5706 . , DESCRIPTION: City Hall Council Chamber Recording System - The current recording system used for the official recording of the council meetings is the original system and is completely outdated; A new recording system is needed to replace this system before it fails and the city is left scrambling. This new system \\till meet all requirements and is state ofthe art. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 001-321-5706 Install new Recording system +28,000 TOTAL NET CHANGE +28,000 9 PROGRAM CHANGE REQUEST DEPARTMENT: Facilities Management DMSION: 324 . DESCRIPTION: Police Building B Custodial Service - The Police Department has an annex building to the Central Police Station, commonly known as Bldg B. This building houses a IPA police operation, Property overflow, Police IS, and the Hand-to-hand combat training area. Our operation there calls for once a week c~ial service, which is entirely inadequate. This service need to be increased to three times a week, minimum. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 001-324-5." Part-time labor and materials for three times a week service of +10,000 a 20,OOOsffacility. TOTAL NET CHANGE +10,000 -:~: .. ),. 10~ .~;~ PROGRAM CHANGE REQUEST DEPARTMENT: Facilities Management DMSION: 311 DESCRIPTION: IAQ Testing - Facilities Management is responsible for responding to all IAQ inquiries generated by users of City buildings. The past two years have seen the departmnent spending over 530,000 to test and repair IAQ issues stemming from mold and asbestoes. We currently have identified $4,000, so the hit to the budgei means that budgeted services are not being delivered. '. ' ACCOUNT NUMBER EXPENDITURE JUSTIFICATION 001-32S-SS07 Increase Facilities budget for IAQ testing and resolution AMOUNT + (-) +24,000 TOTAL NET CHANGE +24,000 '"11 PROGRAM CHANGE REQUEST DEPARTMENT: Facilities Management DMSION: 311-5706 DESCRIPTION: Feldheym Libbrary roof restoration - The Feldheym Library is now 20 years old and has the original roof. A roof restoration project was done there eight years ago to extend the life of this roof. At this time more maintcnnacc must be done or the roof will have to be replaced. Restorationwill run about $6 sf or replacement will cost about . $12 sf. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) . 001-321-5706 Feldheym Library roof restoration +224,000 TOTAL NET CHANGE +224,000 . '12, PROGRAM CHANGE REQUEST DEPARTMENT: Facilities Management DMSION: 311-5706 . . , DESCRIPTION: LYtle Greek Rec Center Roof Replacement - Lytle Creek Center is 3,800 flat roof building constrcuted in 1968. The roof is not original and there are no records indicating its age. It has reached the end of its useful life and must be replaced. Replacement cost is $12 sf. · ACCOUNT NUMBER I AMOUNT + (-) EXPENDITURE JUSTIFICA nON 001-321-5706 Lytle Creek Center roof replacement +48,000 I TOTAL NET CHANGE +48,000 . 13 PROGRAM CHANGE REQUEST DEPARTMENT: Facilities Management DMSION: 325 DESCRIPTION: Central Garage Overhead Doors and Operators - The central garage has service bays for the repair and maintenance of the City vehicle fleet. There are 32 overhead doors and operators on these service bays. Approximately half of the doors and operators have been replaced, and the other half are performing poorly as they are now over twenty years old. This project will replace 6 doors and 6 operators, at $5000 per unit. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 001-325-5706 Replace overhead doors and operators +60,000 ~ TOTAL NET CHANGE +60,000 . 14 PROGRAM CHANGE REQUEST DEPARTMENT: Facilities Management DMSION: 321-5706 DESCRIPTION: City Hall Ceiling replacement - Facilities Management in the past dedicated about $20,000 to replace the concealed spline ceilings in the 3rd and 6th floor lobby/corridors. This has not been done in the past few years as funds have been diverted to other projects. This will allow the replacement of ceirtngs on the 2nd and 4th floor lobby/corridors. ACCOUNT NUMBER EXPENDITURE JUSTIFICA nON . AMOUNT + (-) 001-321-5706 City Hall ceiling replacement +50,000 TOTAL NET CHANGE +50,000 15. PROGRAM CHANGE REQUEST DEPARTMENT: Facilities Management DIVISION: 321-5706 DESCRInION: City Hall Electrical Switchgear maintenance - The electrical switchgear in City hall is original and is now 33 tears old. There are no records that the system has ever been serviced, and in the past year the system failed for no apparent reason. This request will have a high voltage electrical contractor exaqtine all the gear and rebuild any circuit breakers that are under performing. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 001-321-5706 Electrical Switchgear maintenance +30,000 . TOTAL NET CHANGE +30,000 16 PROGRAM CHANGE REQUEST DEPARTMENT: Facilities Management DMSION: 321 DESCRIPTION: City-wide roof replacement - Replacement of the following roofs that have exceeded their usefullifes: Oelamnn Hts Pool Bldg - $35,000 Fire Station 224 - $84,000 Fire Station 227 - $44,000 Mill Center Head Start - $78,000 PRCS Admin & Annex - $105,000 Carousel Mall, sections 11 & 6 - $225,000 ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 001-321-5706 City-wide roof replacement - Replacement of the following roofs that have exceeded their usefullifes: +571,000 Oelamnn Hts Pool Bldg - $35,000 Fire Station 224 - $84,000 Fire Station 227 - $44,000 Mill Center Head Start - $78,000 PRCS Admin & Annex - $105,000 Carousel Mall, sections 11 & 6 - $225,000 TOTAL NET CHANGE +571,000 ~l PROGRAM CHANGE REQUEST DEPARTMENT: Facilities Management DMSION: 321-5706 : . . DESCRIPTION: City Hall Carpeting - Facilities Management in the past dedicated about 520,000 a year to carpet replacement. This has not been done in the past few years as funds have been diverted to other vrojects. This will allow the replacement of carpet on a standard level of the building. . ACCOUNT NUMBER EXPENDITURE JUSTIFICA nON AMOUNT + (-) 001-321-5706 City Hall carpet +30,000 TOTAL NETCHANGE +30,000 18 PROGRAM CHANGE REQUEST DEPARTMENT: Fire DMSION: 201 . DESCRIPTION: Department Vehicle Replacement In FY 01/02, the following vehicles were scheduled for purchase under the Vehicle Replacement Program. In FY 02/03, the purchase of the vehicles did not occur due to funding availability. Funds are requested for the purchase of approved vehicles and communication devices. We have submitted a request to the Department of Homeland Security to assist in the funding of the command vehicle in the amount of $34,300, the additional cost to purchase the built of the vehicle is being requested. Estimated cost: 1 - Command Vehicle at $61,620.00 1 - Mobile Display Terminals at $10,500.00 each 2 - 800 Mhz Mobile Radios at $5,175.00 1 - VHF Mobile Radios at $1,320 each ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-) NUMBER 001-201-5609 Vehicle Replacement $61,620 123-XXX-5609 FY 04 Department of Homeland Security Grant (one time funding) $ -34,300 001-202-5703 Communication Equipment $22,170 TOTAL NET CHANGE $49,490 "I- 19 PROGRAM CHANGE REQUEST DEPARTMENT: Fire DMSION: 202 DESCRIPTION: Land Acquisition: Area of Waterman Avenue and 9th Street The Mayor and Common Council adopted Fire Service Emergency Response Planning Standards in June 2000. One of the standards is to provide a drive time of 5 minutes or less, 90% of time for fIrst-in fire engine arrival to an emergency scene. This plan designates stations to be moved to effective and strategically located positions in the City of San Bernardino. These relocations will provide a drive time of 5 minutes or less for first-in fire engine to an emergency scene. Facilities Department will need to purchase the land and relocate Fire Station 221 Emergency Operation Services to area of Waterman A venue and 9th Street. During this transition, the Vehicle Maintenance Shop services will be relocated to the main station (200 East Third Street) and the fire equipment storage facility to the new relocated Fire Station 221. The estimated cost of land acquisition for relocating Fire Station 221 is $500,000 ($250,000 per acre x 2 acres). It is necessary to purchase two acres of land to house the Fire Station 221 Emergency Operation Services and storage facility for fire equipment. ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-) NUMBER 001-202-5706 Alterations and Renovations $500,000 TOTAL NET CHANGE $500,000 20:. PROGRAM CHANGE REQUEST DEPARTMENT: City Administrator DMSION: LS. DESCRIPTION: Additional IS Analyst II position (Class code 10626) for the IS Business Systems Group . ACCOUNT NUMBER 679-251-5011-0000 EXPENDITURE JUSTIFICATION AMOUNT + (-) The IS Business Systems Group (BSG) supports a wide $70,000 variety of systems (e.g., financials, permit tracking, code enforcement, refuse billing. fleet management, animal shelter management, City Clerk's document imaging. web site, water billing, water financials, water imaging. etc.). In addition to the day-to-day support of these systems, BSG staff members are heavily involved in the implementation of new business systems, and special project work. The demand for services from this group is very high, but the current staffing is barely able to perform the necessary day-to- day systems management and support work. High priority special projects repeatedly get delayed due to inadequate staffing. TOTAL NET CHANGE $70,000 . 21 PROGRAM CItANGE REQUEST DEPARTMENT: City Administration DMSION: Info Sv. DESCRIPTION: Annual Technology Replacement Fund contribution I ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 679-251-5702 Prior to FY 03/04, the IS budget included 5120,000 in annual 595,000 PC replacement fund contributions needed to fund periodic PC upgrades. Due to the budget deficit, nothing was contributed to this fund in FY 03/04, and only 555,100 was contributed in FY 04/05. This fund is needed for more than just periodic PC replacements. It is needed for continual replacement and/or upgrades of over 700 PCs and monitors, printers, notebook computers, office automation software, servers, laptops, and other supporting hardware and software. - Given the requirements. and the fact that very little has been contributed to the fund over the last two fiscal years. it is essential that at least 595.000 be contributed to the fund for continued support of this necessary technology. TOTAL NET CHANGE 595,000 22 PROGRAM CHANGE REQUEST DEPARTMENT: City Administrator DMSION: I.S. DESCRIPTION: Document imaging system expansion for Development Services. Increase of $30,000 to professionaVcontractual services for scanning and establishing a retrieval system, and placement of various plans, standard drawings, etc. on the City's internet site. The documents to be included are CIP project plans, roadway plans, sewer plans, street improvement plans, street light plans, as built drawings. Placing these items on the City's web site will enable developers, engineers, architects to access the drawings and plans rather than having to come to the office and have research them and provide them with hard copies. This system will also provide a method to preserve and maintain the integrity of the City's infrastructure data. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 679-251-5702-0000 The City recently implemented a LaserFiche document imaging system for the storage of important documents. Major benefits realized through the use of this system include: $50,000 . Protection and preservation of vital documents from wear and tear . Fast and easy search and access to documents . Reduced storage space requirements Due to budget restrictions, the system was only implemented in the City Clerk's Office. However, both the LaserFiche software and server hardware were selected for their expandability with the expectation that LaserFiche would ultimately become the city-wide imaging system. The funding requested here is to purchase the necessary software licenses, scanning hardware, and additional disk storage, for initial implementation of document imaging in Development Services. 001-183-5502 ProfessionaVcontractual services for Development Services $30,000 001-183-5502 Less "carry-over" ($10,000) TOTAL NET CHANGE $70.000 28 ."PROGRAM CHANGE REQUEST . DEPARTMENT: City Administrator DIVISION: I.S. DESCRIPTION: Upgraded all PCs to Office Professional 2003 ACCOUNT NUMBER 679-251-5072-0000 EXPENDITURE JUSTIFICATION AMOUNT + (-) Most City PCs currently have Microsoft Office 97 $77,000 Professional. This software was released in 1997 and has been replaced over the years by: Office 2000, Office XP, and Office 2003. The City's office application software is now 8 years old and 3 releases out of date. Microsoft's Support Policy Iln Office 97 is as follows: oMainstream hotfix support for Office 97 ended on August 31, 2001. oExtended hotlix support ended on February 28, 2002. The standard of the industry at the majority of businesses, utilities and government offices is Office 2003. Each successive release of Officc has introduced substantial improvements in ease ofusc, productivity and security. The security improvements arc directly related to our ability to handle electronic viruses and worms. Our lack of compliance with standards of the industry affects not only our ability to interact with other businesses but our productivity and security. TOTAL NETCHANGE $77,000 24'; PROGRAM CHANGE REQUEST DEPARTMENT: City Administrator DIVISION: I.S. DESCRIPTION: SAN backup system ACCOUNT NUMBER 679-251-5702-0000 EXPENDITURE JUSTIFICATION AMOUNT + (.,.) The number and diversity of computer servers utilized by the $28,000 Police and Fire Departments has increased rapidly over the past few years which has complicated the process of backing up critical data. , The data on each server is currently backed up daily to its own backup device using one of , the many different backup procedures. This requires significant staff time to setup and verify. The complexity of the current method increases the likelihood of operator error and exposes the City to the risk of failed backups and potential data loss. - In addition, due to the large volume of data that must be backed up daily, backups arc taking excessive time to complete (up to 24 hours). A SAN backup system would centralize all Police and Fire backups to a central server. The process would be more automated and require less user intervention. The newer technology also decreases the time needed to complete a backup. . TOTAL NETCHANGE $28,000 25. PROGRAM CHANGE REQUEST DEPARTMENT: City Administrator . DIVISION: I.S. DESCRIPTION: Non-water based fire suppression system ACCOUNT NUMBER 679-251-5702-0000 \ EXPENDITURE JUSTIFICATION The basement server room holds a large number of critical servers for the City. The room is currently on a traditional water-based tire suppression system. This type of system is inappropriate for the compUler hardware. By the time a water-based system kicks on, the servers would be beyond repair. If they managed to make it to that point, the water would completely damage these important machines. . This means that these servers with their important data are unprotected. A non-water based tire suppression system would kick on at a lower heat threshold. The material used to extinguish a fire is not harmful to the computer hardware. This system also has a notification system that would send out a page or similar type of alert to IS personnel in the event of activation. AMOUNT + (-) $54,000 TOTAL NET CHANGE $54,000 . PROGRAM CHANGE REQUEST DEPARTMENT: Parks, Recreation & Community Services DMSION: 381 DESCRIPTION: The overall design of the City of San Bernardino Mentoring Program is based on the M~toring concept wherein responsible, caring adults volunteer to work with younger people as role models and friends. The Mentoring program is limited to high-risk youth, due to the significant youth problems. The project is a direct partnership between the school district, selected school sites, Department of Public Health and the Parks, Recreation & Community Services Department. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION 001-381-5014 Request part-time funding for a half-time employee to work with the mentoring program. A part-time person would be used to help monitor the current 46 mentees and mentors. This position would also help seek additional funding for this program through grants. AMOUNT + (-) +$8,320 001-381-511115132 Request funding for meetings and conferences for the +$6,500 mentoring coordinator. The current county grant only funds $732 for travel and per diem. In order to make this program successful the coordinator needs to attend conferences lIBd seminars. Funding to pay for cost ofmentoring activities including camping trip, mentor recognition and holiday party. $2,500 - 5 III and $4,000 - 5132 TOTAL NET CHANGE $14,820 2",,:!. r PROGRAM CHANGE REQUEST DEPARTMENT: Park, Recreation & Community Services DMSION: 382 DESCRIPTION: University Heights Park (I-acre) and Palm & Irvington Park (4-acre) are new parks. ACCOUNT NUMBER 001-382-5506 EXPENDITURE JUSTIFICATION AMOUNT + (-) Additional funding is needed for landscape + I 0,000 contracts for the new University Heights Park and Palm & Irvington Park. University Heights Park is a I-acre park adjacent to 4 acres of a LMD park received in exchange for park impact fees to address a park acreage deficit in the Verdemont area. Palm & Irrvington Park is a 4-acre developed park received in lieu of park impact fees. This park is at the gateway to Verdemont and includes open space, trees and a landscape amphitheater. . TOTAL NET CHANGE $10,000 28 PROGRAM CHANGE REQUEST DEPARTMENT: Park, Recreation & Community Services DMSION: 382 DESCRIPTION: Seccombe Lake is a 44 acre park with baUfields, shelters, a gazebo, playground areas, walking track and a lake. ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-) NUMBER 001-382-5506 Increased funding is necessary to maintain recently +33,200 renovated park and upgrade the overall maintenance of the park to improve the aesthetics of downtown or potential residentiaVcommercial development. TOTAL NET CHANGE $33,200 .. 29 PROGRAM CHANGE REQUEST DEPARTMENT: Parks, Recreation & Community Services DIVISION: 388 DESCRIPTION: Community Centers (Rudy Hernandez, Ruben Campos & Lytle Creek) Hours of Operation Mon.-Fri. 9am to 8pm (11 hours) and Nicholson Community Center Mon-Fri 2p.m. - 8 p.m. (6 hours). ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-) NUMBER 001-388-5011 Several incidents this year at our community centers have +12,480 highlighted a need for a greater staff ratio at the community centers. An increase in part-time staff salaries is needed to ensure a safe working environment for staff and for centers to continue to provide quality programs and keep the current hours and programs. The additional funding would provide a minimum of 2 staff during minimum hours of operation for the 4 community centers. TOTAL NET CHANGE +12,480 30: PROGRAM CHANGE REQUEST DEPARTMENT: Park, Recreation & Community Services DMSION: 382 DESCRIPTION: Program includes the construction, acquisition, and annual maintenance of a pocket park at 36th and 'E' Street. ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-) NUMBER 001-382-5506 Additional funding is for landscape contract if the +58,900 City procures property at 36th and E Street. The initial cost would include cost of automatic irrigation, hydro-seeded turf, electric meter and prevailing wage. After the first year cost would be $4,200 per year for maintenance. TOTAL NET CHANGE $58,900 31 PROGRAM CHANGE REQUEST DEPARTMENT: Parks, Recreation and Community Services DMSION: 389 DESCRIPTION: The Aquatics/Sports Division provides aquatics programs and maintenance at six pool locations (Jerry Lewis Family Swim Center, Nunez, Hernandez, Mill, Delmann Heights, Boys & Girls Club). ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (_) 001-389-5505 Additional funds are required for preventative maintenance +$13,200 activities. Annual preventative maintenance of pool chemical controllers is currently not in place, and the replacement of just one controller, which regulates the acid and chlorine injection of pools, can cost $3,000-8,000. During 03-04 the Nunez pool controller had to be replaced and this year the Jerry Lewis controller has to be replaced. Preventative maintenance of the 19 sand filters at 6 pool locations extends the life of the units and is critical to the regular maintenance of water quality and to proper water flow and pressure which will prevent failure of other parts of the system. Previous maintenance has been performed on the equipment from a depleted trust account. TOTAL NET CHANGE + $13,200 . , 32 . PROGRAM \CHANGE REQUEST DEPARTMENT: Parks, Recreation and Community Services DMSION: 387 DESCRIPTION: The Norton Recreation Center and Galaxy Ballroom faclilities provide a wide range of recreational, cultural, youth, adult and community services. This division includes programs and services at the Norton Gymnasium, six tennis courts, four racquetball courts, fitness and weight rooms and at the Galaxy Ballroom. The Galaxy Ballroom serves as the city's primary rental facility for family gatherings, business seminars, and other ceremonies. Various special interest classes are also taught. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (_) 001-387-5014 Part-time Staff to cover increased programming of activities + $4,800 such as youth and adult sports leagues and expansion of . operational hours an additional 3 hours on Saturdays year- round. This staffing is essential to planning and coordinating fee-based activities (revenue) and to maintain proper facility supervision. This program will result in 100% cost recovery. TOTAL NET CHANGE + $4,800 33 PROGRAM CHANGE REQUEST DEPARTMENT: Police DIVISION: 210 (Various) DESCRIPTION: Add 10 new P-I officers and two support personnel during 05/06. Estimate assumes a start date of 9/1/05 for the employees. The two Sergeants are requested in order to add the appropriate number of supervisors for the additional P-I positions based upon the industry standard ratio of 1:5 (one supervisor per every 5 employees). The additional non-sworn position is needed to provide support services for additional officers. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION . AMOUNT + (-) 5011/5029 Salary and applicable benefits for the following additional sworn police positions for FY 2005/06: (10) Police Officers (P-I) (5) Laterals AIB step (5) L.E.T 6 mo. training, 3 mo P-I A step +$536,200 Academy training Costs for (5) P-l Officers (tuition, materials, etc). Approximately 80% of these training costs ($16,600) will be reimbursed by P.O.S.T. +$20,800 -($16,600) Vehicle Lease payments (2) vehicles-year 1 Emergency Equipment to outfit new vehicles +$20,000 +$58,300 . Upgrade one P-l position to P-3 (Sergeant) for 12 months +$26,800 Upgrade one P-l position to P-3 (Sergeant) for 6 months +$13,400 Salary for (I) Records Technician (9 mos) +$26,700 TOTAL NET CHANGE +$685,600 34.. .- PROGRAM CHANGE REQUEST I I I DEPARTMENT: Police DMSION: 218 Invest DESCRIPTION: Detective Bureau Re-Configuration - I I I ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-) NUMBER 5704 Our current configuration of the Detective Bureau does not +$20,000.00 adequately house personnel currently assigned to invesitgations. In order to promote interaction, teamwork and improved problem solving cababilties we need to insure that we can keep our personnel in the appropriate work groups. We need to add six work stations to accommodate current personnel. While we are completing a reconfiguration we may also desire to add work stations for future expansion. TOTAL NET CHANGE +$20,000.00 . l' 35 PROGRAM CHANGE REQUEST DEPARTMENT: POLICE DMSION: 220-SUPPORT SER DESCRIPTION: Building Repairs and Maintenance. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) The Police Department building is 10 years old shows obvious +$30,000 signs of deterioration both esthetically and functiolllllly. Functiolllll systems such as the Hirsch card readers, smoke alarm system, audio/video/surveillance systems and automated door/gate systems are requiring frequent and numerous repairs that have impacted the current budget I . Additiolllllly, the carpeting throughout the department has had continuous wear (2417) over this 10 year period resulting in areas where there are exposed seams, areas that are worn through to the underlying cement, and bubbling due to failure of the underlying adhesive. These factors create safety hazards and dimini~h the esthetic appearance of the building. Because the Police department provides the most visible city service to the public and because of the cost invested to construct the new Police station, the budget for building maintenance should be increased by $30,000 for the ongoing repairs, replacement and upgrades of the various functional systems and carpeting. 0012205505 TOTAL NET CHANGE +$30,000 .~ ",;e_f'" ';..t.'-<:...:.c' PROGRAM CHANGE REQUEST DEPARTMENT: Police DMSION: P & T DESCRIPTION: 24 - Protech Trimax 3 level IlIA kevlar body armor tactical vests, complete with trauma plate, IOxl2 groin protector and upper arm protective sheaths ACCOUNT NUMBER EXPENDITURE JUSTIFICATION 001-224-5704 The San Bernardino Police Department Weapons and Tactics team is comprised of24 officers who respond to a variety of inherently dangerous situations including hostage rescue, armed barricaded subjects and active shooter incidents. These scenarios can result in SWAT officers proactively engaging armed suspects in an effort to protect innocent people from injury or death. Sufficient body armor is a critical component of a SWAT officers safety gear. The listed vest specifications have been previously researched for their ballistic protective ability and they have met all technical thresholds required for SWAT officers. Vests currently in use are 5 years old and are no longer covered by the manufacturer's warranty. Materials used in the construction of the vests degrade after 5 years and continued use of the vests exceeds the specifications for dependability and officer safety. Failure to replace the vests after 5 years endangers officers and exposes the City to additional liability. AMOUNT + (-) + $72,000.00 TOTAL NET CHANGE + $72,000.00 'it 31 PROGRAM CHANGE REQUEST DEPARTMENT: Poli\:e DMSION: P & T DESCRIPTION: 16-Point Tactical Armor, level IlIA Hi-Lite Pro complete with groin and bicep protection. . ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-) NUMBER 001-224-5704 The San Bernardino Police Department narcotics unit is + $18,768.00 comprised of 16 officers who work to reduce community violence through the enforcement of drug laws. They are involved in daily proactive investigations, including the service of over 300 drug search warrants a year, that bring them into contact with potentially armed criminal suspects. The listed vest specifications have been previously researched for their ballistic protective ability and have met all technical thresholds. TOTAL NET CHANGE + $18,768.00 38 . Program Change Request Department: PUBLIC SERVICES Division: FLEET Fleet is requesting the establishment of a Fleet Parts Specialist position for our Parts section. The addition of this position was also recommend by the DMG Fleet study completed in 2000 The Fleet PartS Specialist would allow Fleet to operate in a more cost efficient manner. The parts specialist would purchase partS at cost savings by using "Stock Purchasing Programs" offered through various vendors. Stock purchasing programs are designed to give the buyer better pricing on their partS, based on larger purchases with less deliveries. Fleet has no Parts room coverage during the swing shift. Supervising Equip. Mechanics and Mechanics must be pulled off the working floor to pull needed parts. Fleet does not have staff to conduct cycle counting only annual parts inventory. This coverage would allow Fleet to convert to bar coding, which would allow Fleet to charge parts directly to work orders without manual entry making it possible to conduct cycle counting. This would also allow parts to be ordered & delivered after 4:00 p.m.. This in turn will allow Fleet to adjust part levels and availability in a more expeditious manner. Fleet conducted a "PartS Inventory Mgmt. Services proposal"and determined that Fleet was conducting business in a more cost efficient manner. However, inefficiencies existed in stock availability's creating loss of mechanic hours and increased vehicle down time, affecting all city departments The addition of this position will allow Fleet the capability to increase mechanic productivity, therefore decreasing vehicle down time. Salary Range (1343) $2456-$2986 See attached job description Account Number Expenditure Justification Amount +( -) 5011 Fleet Parts Specialist + $40,100.00 Salary & Benefits $40,100 . . Total Net Change: + $40,100.00 39 PROGRAM CHANGE REQUEST DEPARTMENT: Public Service DIVISION: Fleet DESCRIPTION: Fleet is requesting (I) one additional Service Worker Position to be assigned to the Automotive shop. This will allow Fleet to free up mechanics to complete more complex repairs, improve PM levels, and vehicle availability for Police vehicles. This postion will also allow Fleet to implement a "Lube & oil service bay" to benefit all light vehicle users. Salarly range #1324 ($2234-$2716 mo.) See attached draft job description. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 5011 I-Service Worker Salary & Benefits +$37,000.00 TOTAL NET CHANGE +$37,000.00 40; -.t I~. '" . ',.;-. PROGRAM CHANGE REQUEST DEPARTMENT: Public Services DMSION: Refuse DESCRIPTION: Eight (8) Extra Relief Heavy Laborers (Part Time) to fill in whenever there is a need in the refuse operation. They will be used for cart assembly, cart delivery, cart repair, bin cleaning, bin repair, as swampers on commercial trucks, pull out service assistance, field checks for City and franchised services and any other customer service or operational need that they may be suited. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 527-412-5014 527-413-5014 Eight (8) Extra Relief Heavy Laborers (part Time) to fill in +$187,200.00 whenever there is a need in the refuse operation. They will be used for cart assembly, cart delivery, cart repair, bin cleaning, bin repair, as swampers on commercial trucks, pullout service assistance, field checks for City and franchised services and any other cutomer service or operatinal need that they may be suited. TOTAL NET CHANGE +$187,200.00 41 PROGRAM CHANGE REQUEST DEPARTMENT: Public ServieesJRefuse DMSION: 415 DESCRIPTION: Environmental Projects Assistant - The position is necessary to implement commercial recycling programs needed to achieve 50% diversion goal and to maintain current grant funded projects. - ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-) NUMBER 527-415-5011 Salary and Benefits + $52,448 TOTAL NET CHANGE + $52,448 42 PROGRAM CHANGE REQUEST DEPARTMENT: PubUe Services DMSION: Refuse DESCRIPTION: The increase is nccessary to purchase indoor recycling containers (varying sizes), backyard compost bins, and spccial evcnt recycling boxcs. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 527-415-5111 Our inVCDtory of indoor recycling containers is depIcted. +$39,500 CSUSB, SB Vallcy Collegc, and the Rock Church havc requested containers. Thcsc funds would also be used to restock our compost bins and purchasc spccial evcnt rccycling boxes. TOTAL NET CHANGE +$39,500 4,3 PROGRAM CHANGE REQUEST DEPARTMENT: PubUc Services DMSION: Refuse DESCRIPTION: Funds are needed to implement a multi-mecija campaign to reduce greenwaste contamination. Greenwaste contamination rates are as high as 50010 in SOIne areas. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 527-415-5121 A multi-media effort needs to be launched to stop and reverse +$19.500 the amount of gree.waste contaminated by trash. Greenwaste materials are a big ~art of our recycling program. When we can not recycle the material due to contamination from trash, we not only lose this tonnage in diversion, but it is then counted as trash, which counts against our efforts to reach and . maintain SOOIo diversion. . TOTAL NET CHANGE +$19,500 . 44 PROGRAM CHANGE REQUEST DEPARTMENT: PUBLIC SERVICES Maintenance DIVISION: 402 Street DESCRIPTION: Increase account 001-402-5015 by $20,000.00 to cover all emergency signal and lighting knockdown response. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 001-402-5015 Public Services responds to all street light and traffic signal emergency knockdowns as well as staffing special events. Increasing this account by $20,000.00 will allow continuous funding for overtime to accomplish these work activities. $20,000.00 TOTAL NET $20,000.00 CHANGE 45 PROGRAM CHANGE REQUEST DEPARTMENT: Stadium DESCRIPTION: DMSION: 133-461-5706 Parking lot sealing and striping - The stadium parking lot is now 10 years old and is showing signs of age and wear. The striping is fading, grass is starting to come through sparsely used areas, and fragmenting is occurring at traffic turn points. Repairing, sealing and striping now will give the lot another 5 - 8 years of Hfe. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 133-461-5706 Seal and stripe parking lot +48,000 . . " TOTAL NET CHANGE l+48, 000 46. PROGRAM CHANGE REQUEST DEPARTMENT: Stadium DIVISION: 133-461-5706 DESCRIPTION: Stadium Deck sealing and caulking - The stadium is now ten years old and the seating area concrete deck leaks at every seam and seal. This is in line with the life span of sealants and caulks. This project must be done to protect the stadium and the public. The deck is over the clubhouse and not correctipg this could lead to serious mold or structural damage if the leaks are not addressed. ACCOUNT NUMBER EXPENDITURE JUSTIFICATION AMOUNT + (-) 133-461-5706 Reseal and cauld concrete deck +72,000 TOTAL NETCHANGE +72,000 47 PROGRAM CHANGE REQUEST DEPARTMENT: Code Compliance Department DMSION: Development Services Department DESCRIPTION: Create Cross Departmental Beautification Team to address entry ways. A more detailed description will be provided upon approval of concept. ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-) NUMBER 1 Code Compliance Officer and equipment + 65,000 Funding of Los Padrinos two-man crew and equipment + 62,000 Funding for Public Improvements on entry ways + 150,000 - . I TOTAL NET CHANGE +277,760 48 '# ~~^, c r r, i ~ ... L. 1 ~ .~ r Y ~ ~ , a,~ ~ ~ ~ y '7..> ~ `~~'~ - ~. „ , ~ ~ Y. _'~ r . ~y`~ Y ~ ,. ,; ~- • ~ ~ ~ ~~ ~~' -. ~- ~ YN wnw Nww n." "'r'. YnwnNnww~,. ~.~NnN nw N. r wr. Nr.. e4~.• `A S u ~ u ~+n 1. ar !> ' rl _. -. -T - ~T(_ _ --_ L_J~J-~--J ~ - ~ _ `~ rr--77----~~ -- - ~ L~J ~ I r _ ®~ ~~ .. ,,. I. -_" Y _.. _~.. ~ t J y x~ [~ .~ x,, f. \ ~4' '..i ~ "~ ~u.an4 s ~ '-. ~`~s.. c N .. ~~ks 'e a~Y~3:r '.l~.y5,. ~ r 9 t _ fly yc'~~l F -n 1 [" gam. <~ . ~~ \ , -.i_ i CITY OF SAN BERNARDINO 2005 - 2006 DETAIL BUDGET HONORABLE JUDITH VALLES, MAYOR AND MEMBERS OF THE COMMON COUNCIL Esther R. Estrada Susan Longville Gordon McGinnis Neil Derry Chas Kelley Rikke Van Johnson Wendy J. McCammack First Ward Second Ward Third Ward Fourth Ward Fifth Ward Sixth Ward Seventh Ward ADMINISTRATIVE STAFF Fred Wilson City Administrator Barbara Pachon Director of Finance TABLE OF CONTENTS 1. BUDGET IVIESSAGE/OVERVIEW City Administrator's Budget Message i Detail Budget Overview v Budgeting and Accounting Policies xvi Budget Calendar xxi City's Vision and Mission Statement xxii 2. BUDGET SUMMARIES Summary of Revenues, Expenditures, and Transfers 1 Estimated Revenues and Expenditures -General Fund 2 Estimated General Fund Revenues 3 Estimated Other Funds Revenues 6 Expenditure Summary by Department & Fund 10 Summary of Revenues by Fund 11 Summary of Expenditures by Dept/Fund (Historical) 12 Detail of Interfund Transactions 13 Budgeted Personnel Summary 17 City of San Bernardino Department Organizational Chart 32 3. BUDGET CHARTS Projected General Fund Revenues 33 Projected General Fund Expenditures 34 Projected Administrative Expenditures 35 Major Revenue Sources Comparison 36 Budgeted vs. Actual Revenues 38 4. GENERAL FUND DEPARTMENTAL BUDGETS ^ City Administrator 39 City Attorney 42 City Clerk 47 City Treasurer 57 Civil Service 60 Code Compliance 63 Common Council 76 Development Service gp Facilities Management 103 Finance Department 112 Fire Department 117 General Government 134 Human Resources 139 Mayor 142 Parks, Recreation & Community Services 148 ~ -~ 1 1 Police Department Public Services 5. OTHER SPECIAL CITY OPERATING BUDGETS Air Quality (AB2766) Animal Control Asset Forfeitures Cable TV Cemetery Library Refuse Sewer Line Maintenance Soccer Complex Stadium 6. INTERNAL SERVICE FUNDS OPERATING BUDGETS Fleet Services Information Systems Liability Print Shop Telephone Support Utility Fund Workers Comp 7. ' ASSESSMENT DISTRICTS Construction Districts Landscape Districts 8. GRANT FUNDS Grant Budgets 9. CAPITAL IMPROVEMENT PROJECTS 10. DEBT SERVICE AD 985 Debt Service AD 987 Debt Service Verdemont Improvement Debt Service Fire Station Debt Service New Pine Debt Service Equipment Lease Schedule Facilities Lease Schedule 168 200 215 218 225 230 234 238 242 254 258 261 265 271 277 281 284 287 290 294 298 308 315 316 317 318 319 320 321 322 1 CITY OF SAN BERNARDINO CITY ADMINISTRATOR'S OFFICE INTEROFFICE MEMORANDUM TO: The Honorable Mayor and Common Council FROM: Fred A. Wilson, City Administrator SUBJECT: PRELIMINARY FISCAL YEAR 2005-2006 BUDGET DATE: June 3, 2005 I am pleased to present to the Mayor and Common Council the Fiscal Yeaz 2005-2006 Preliminary Budget. Reflecting the priorities and goals of the Mayor and Council, .the Budget serves as a fmancial roadmap for the City. It is a flexible spending plan that determines the level and quality of municipal services to be provided to the community, given the limited economic resources we have available. Furthermore, the FY 2005-2006 Budget was developed with the general assumption that emphasis will be on quality municipal services and will reflect a stronger customer service orientation. Our Vision: Guided by Strate¢ic Goals The Preliminary Budget document serves as the starting point for formal budget deliberations by the Mayor and Council. As in past years, this budget is first based on the broad goals that were set for the City. These goals aze: ' Public safety ^ City and EDA financial security ^ Image enhancement and quality of life ^ Adequate staffmg levels ^ Signature development projects ^ More effective community beautification r Streamlining City operations In January 2005, the Mayor, Council, and Department Heads met at Cal State San Bernazdino to review the City's goals and develop priorities for the coming year. The overazching goals become even more critical during the budget process. As each possible ' program and expenditure is considered, we look to our goals to determine the highest priorities for City spending. While budget decisions aze always difficult, the guidance provided through our goals helps pave the way for a smoother budgeting process. Once again this year, the goal of financial security has been the driving factor in the development of the Preliminary Budget. Increased expenditures projected for next fiscal i year are due to a number of factors, including rising employee pension costs. Other factors included costs associated with the opening of the Verdemont Fire Station, ' increased costs for police and fire operations, and other increases in personnel costs. As part of a compromise between the Governor and the League of Cities in the summer of 2004, Proposition lA provides for the City to "loan" the State approximately $1.9 million per yeaz for two yeazs. The second yeaz's payment on that loan will be due to the State in FY 2005-2006. ' Initial budget projections for FY 2005-2006 showed an estimated deficit of up to $9 million. By mid-year, the deficit projection was revised to approximately $3 million. The decrease was primarily due to strong development fee revenue growth resulting from the continued high level of development activity in the city. The valuation of building construction through Apri12005 has increased by 43% over the same period the prior yeaz. Building permit and plan check fees have increased accordingly. Sales tax ' and property tax have also shown significant growth this year which has helped to close the budget gap. Despite this good news, this yeaz's budget was especially challenging in light of the budget deficits that have been faced in prior years. The Mayor and Council will recall that in FY 2003-2004, the City made approximately $3 million in various budget cuts, resulting in the elimination of 13 employee positions and reductions in services in a variety of areas. In FY 2004-2005, a total of 29 General Fund employee positions were deleted due to budget cuts which ultimately resulted in three (3) layoffs. In order to address the City's budget situation, an effort was initiated in January 2005 to develop creative ways to increase efficiencies, reduce expenses, increase revenues, and streamline operations, keeping in mind the goals and priorities of the City. The purpose of this initiative was to reduce the City's budget as much as possible without further impacting services, recognizing that additional personnel reductions would be difficult without impacting services to the community. Key budget-balancing initiatives that have been discussed this yeaz include the following: • Franchising out the City's refuse roll-off operation. This new franchise would generate significant up-front revenues and additional franchise fees to the General Fund for the term of the agreement. ~ Issuance of pension obligation bonds (DOB's) to fund part of the City's unfunded actuarial liability with PERS. By issuing POB's and using the proceeds to pay part of the unfunded liability with PERS, substantial savings could be realized by the City annually depending upon investment returns. As of this writing, these options remain pending before the Mayor and Council for final decision. During the preparation of the Preliminary Budget, departments have made various modifications to their budgets to decrease costs and improve efficiencies. In some cases, ii additional funds have been budgeted to cover costs related to new mandates, unanticipated expenses, employee safety, and other priority needs. All of these changes ' from the prior fiscal yeaz are discussed in detail in the Budget Overview that follows this transmittal. ' Budget Summary The budget document follows the same format as previous documents and is presented in two separate publications. The FY 2005-2006 Summary Budget documents contain descriptive information regarding the various City departments and their divisions. The section entitled Community Profile provides background and historical information about the city and provides information regarding the major activities and plans for FY 2005- , 2006. Also included are sections regarding grants, debt service and assessment districts. The line item expenditure detail budget has also been provided. ' The total FY 2005-2006 Expense Budget, excluding Capital Project Funds, is $176,559,200. The FY 2005-2006 General Fund expense budget is $124,722,000, with a positive ending fund balance of $6,413,300 (includes a budget reserve of $6,398,200). The Mayor has recommended that four new police officer positions be added along with one new Associate Planner and one new Building Inspector in the Development Services L Department to handle increased development activity. Looking to the Future: Challenges and Opportunities Ahead ' As in the recent past, the State's budget situation remains difficult. However, the passage of Proposition lA is anticipated to bring a level of stability and predictability to the state- local fiscal relationship in the future. Also, the Govemor has proposed eliminating certain state mandates for which the state has not been reimbursing local agencies. If these previously-mandated programs are discontinued, this would reduce certain costs to the City. The Governor's May Revise of the state budget includes the restoration of Proposition 42 transportation funding to cities and counties. To San Bernardino, that would mean $835,900 in additional revenue in FY 2005-2006 to fund much needed rehabilitation of city streets. ' Despite this new infusion of revenue, the City's needs for street repair exceed current financial resources. It is anticipated that the Mayor and Council may consider an $8-10 million loan from the California State Infrastructure Bank which would allow the City to accelerate its pavement rehabilitation and reconstruction plans. The draft CIP for FY OS-06 includes the proposed street projects that are proposed to be funded through the Infrastructure Bank loan. It is important to note, however, that even this ambitious project will only begin to address the Heal for street repairs. The estimated cost to bring all the City's streets into an acceptable condition would be over $75 million. I The Governor has also proposed early repayment of the VLF Gap "Loan" from cities and counties, which is now scheduled for repayment in 2006. As an alternative, the iii Democratic Caucus has proposed postponing repayment of the loan. In either case, there is no impact to the City, as the City's VLF Gap Loan receivable was sold in 2005 as part of a League of California Cities financing program. Several other factors that promise to make our own City Budget a more difficult challenge next year. It is projected that our PERS costs for safety and miscellaneous employees will continue to increase over the next few years. In addition, the proposed FY OS-06 budget includes a one time accrual of sales tax in the amount of approximately $2,800,000 which will not be available in future years. Competitive pressures in the labor market to offer enhanced benefits to our employees will also bring costs. Issuance of pension obligation bonds may help mitigate increases to the City's PERS costs. Another key issue facing the Mayor and Council is the need for additional Police Officers that has been identified in the Police Department's Five-Year Strategic Plan. Although the Preliminary Budget includes the Mayor's recommendation to add four new police officer positions, the plan actually calls for the addition of twenty-five (25) additional officers in order to fully staff the beat plan. This represents a significant budget challenge especially in light of the projected deficit. Other departments have also submitted a large number of requests for additional funding to address pressing needs and issues. These requests, which are not funded in the Preliminary Budget but should be considered by the Mayor and Council during budget deliberations, total more than $5 million. These issues, combined with the fact that General Fund expenditures are already outpacing revenues, will need to be addressed in the coming months and years. By using a long-range view and taking proactive steps to confront these obstacles, I am confident that the City will successfully weather this financial challenge. A great deal of effort and attention to detail has gone into the preparation of the budget document, representing many hours of work by staff members throughout the organization. I would like to thank Barbara Pachon, Director of Finance Rita West, Deputy DirectorBudget Manager and Teri Baker, Senior Administrative Analyst for all the' and ork. ~~ RE SON City Administrator FAW/md iv CITY OF SAN BERNARDINO INTEROFFICE 1VIEMORANDUM FINANCE DEPARTMENT ' TO: The Honorable Mayor and Common Council ' FROM: Bazbaza Pachon, Director of Finance SUBJECT: DETAIL BUDGET OVERVIEW FISCAL YEAR 2005-2006 PRELIMINARY BUDGET DATE: June 6, 2005 This Budget Overview summarizes the FY 2005-2006 Preliminary Budget, which includes the General Fund, Special Revenue Funds, Internal Service Funds, and Grants. The Budget Overview also serves as a detail guide to the budget document. Attachment "A" to this detail overview provides reconciliation for all General Fund Departments starting from the adopted FY 2004-2005 budget to the proposed FY 2005-2006 budget. The notes on Attachments "A-2" and "A-3 "provide more detailed information for the numbers provided on Attachment "A." ' Please note that although estimated revenues and expenditure budgets are included in the summary schedules (see Tab 2 in the Preliminary Detail Budget or Tab 3 in the Preliminary ' Summary Budget), the expenditure budget and detail pages regazding the Capital Project Funds aze not included in the Preliminary Budget documents. The detail pages for the Capital Project Funds will be distributed along with the five-yeaz CIP (Capital Improvement Program) ' document. The budget estimates that will be on these detail pages will be slightly different, but more accurate, than what is included in the Preliminary Budget documents. At the time the Preliminary Budget was being printed the budget estimates for the CIP were still being prepazed ' so only estimated revenue figures aze in the Preliminary Budget document. BUDGET OBJECTIVES Starting in January, 2005 the Mayor, City Council, and staff began to work on the FY 2005-2006 budget since all indications were the City's budget was going to be very difficult. The initial I preliminary FY 2005-2006 General Fund budget projection prepared by the Finance Department indicated the City would have a shortfall in FY 2005-2006 of approximately $13.3 million. There are several major factors that contribute to this projected shortfall, which will be discussed in more detail later, but included aze the State Budget crisis and PERS retirement rate increases for safety. Several brainstorming meetings were held to discuss budget saving options and efficiency improvements that could be implemented. As a result of these pro-active and eazly discussions the City has had more time to plan a course of action needed to balance the budget. The primary budget objective used as a guide for developing the budget savings and efficiency improvements was to maintain quality municipal services. The items that have been factored into this preliminary budget document aze considered to have either no or little impact on the quality of municipal services. There has not been any actual staff lay-offs included in the preliminary budget. As the preliminary budget summary indicates, there is no longer a budget shortfall projected in the General Fund. There are several major factors that contributed to the v 1 i i elimination of the projected deficit. Two of the major factors include higher revenue projections for both FY 2004=2005 and FY 2003=2006 and a prior period adjustment recommended by-the City's independent auditors in FY 2004-2005 which increased the beginning fund balance for FY 2005-2006 by $2.8 million. These items will be discussed in more detail below. The Preliminary Budget Document The budget document provides two important benchmarks to assist in prioritizing the City's responsibilities and goals. First, the document presents to you the cost of providing services to the community. Second, the document provides you with estimated funding resources available, given the current economic outlook, legal restrictions, and availability of state and federal funding sources. Again, this yeaz, a Summary Budget document was produced to assist in balancing and approving a final budget. This document contains descriptive information regarding the various city departments and their divisions. It also includes summarized information regazding proposed departmental expenditures for FY 2005-2006. The document also outlines recent depaztmental accomplishments and lists proposed departmental goals for FY 2005-2006. Provided for you in the section entitled Budget Summaries, is summarized information regarding revenues, expenditures, transfers, and staffing levels. The section entitled Community Profile provides background and historical information about the City and provides information regazding the major activities and plans for FY 2005-2006. Also provided again is the section entitled Budget Glossary. This section provides definitions of financial and governmental terms commonly used during the budget process. There aze also the usual sections regarding grants, capital projects, debt service, and assessment districts. The line- item expenditure detail budget that is produced every year has also been provided. GENERAL FUND OVERVIEW General Budget Assumptions The process of arriving at an adopted, balanced budget begins with the presentation of the FY 2005-2006 Preliminary Budget document to the Mayor and Council in June and continues with budget deliberations involving the Mayor, Council, and members of the community. The FY 2005-2006 Preliminary Budget was developed with the following general assumptions: • The budget will emphasize quality municipal services and will reflect a strong customer service orientation. • There aze no assumed reductions of filled positions. • The total General Fund budgeted reserve is assumed to stay at the same amount it will be at 6/30/05, which is $6,398,200. • It has been assumed for now that the budgeted reserve will not be used or increased during FY 2005-2006. vi • ~ The General Fund undesignated fund balance at 6/30/05 is estimated to be $5,818,900. This amount is the same as what was projected during the Mid-year Budget Review. It is assumed all of the $5,818,900 undesignated fund balance will be used during FY 2005-2006. Budgeted Reserve At the Mayor's direction, the City has been working to establish, at a minimum, a General Fund budgeted reserve equal to 10% of the total General Fund budgeted deductions. Based on the proposed FY 2005-2006 General Fund budget of $128,935,100 (includes Transfers Out) a 10% reserve would be about $13million. The highest the City's reserve has been is $9,829,900 at 6/30/02. The budget reserve included in the FY 2005-2006 Preliminary Budget is $6,398,200 which was obtained by the following contributions/uses: i FY 1998-1999 contribution to budgeted reserve $2,500,000 FY 1999-2000 contribution to budgeted reserve 1,627,400 FY 2000-2001 contribution to budgeted reserve 2,831,600 FY 2001-2002 contribution to budgeted reserve 2,870,900 FY 2002-2003 amount used of the budget reserve (3,068,200) FY 2004-2005 amount used of the budget reserve 363 500 Estimated Budgeted Reserve at 6/30/05 $6,398,200 The FY 2005-2006 Preliminary Budget Document assumes there will not be any additional contributions or uses of the budgeted reserve at this time. General Fend Beginning Fund Balance The FY 2004-2005 Mid-yeaz review estimated the total General Fund ending fund balance, including the budget reserve and undesignated fund balance, to be $12,217,100. After several discussions with the City's auditors in prepazation for the FY 2004-2005 audit, it was determined that the City needed to adjust how sales tax was being recorded. Traditionally the City has only accrued the July sales tax revenue. The normal practice by most jurisdictions is to accrue the August sales tax revenue also since this revenue was actually generated in June. To adjust the City's accounting practice to follow the norm, the City's auditors recorded a prior period adjustment which resulted in increasing the FY 2004-2005 General Fund ending fund balance by $2,848,400 to $15,065,500. This revised ending fund balance for FY 2004-2005 is the beginning fund balance now for FY 2005-2006. It must be noted that this adjustment to the City's accounting books is a one-time adjustment and will not be done in future years. General Fund Revenues Total budgeted General Fund revenues for FY 2005-2006 aze projected to be $112,534,200, which includes a growth in revenues of $4,067,900. Growth is expected in most of the major revenue categories but several projected revenue decreases aze for the most part off-setting all of the projected revenue growth. The three major changes to the City's General Fund revenue budget in FY 2004-2005 which included the VLF (Motor Vehicle in Lieu Fee) Backfill Loan, vii i i i i VLF for Property Tax Swap, and the "Triple Flip" are again included in the FY 2005-2006 revenue budget.~Included in the VLF for Property Tax Swap is the second of two"$1;877,500 revenue losses the City will experience to help the State of California balance its budget. Amore detailed discussion on each of these major revenue changes is discussed below. Property Taxes - aze projected to increase over the current year's estimated amounts by a net total of $297,600 to $9,775,000. Property tax revenue grew substantially in FY 2004-2005 and it is being assumed that this revenue will again be collected at this new high level plus have some additional growth. The growth for FY 2005-2006 is not anticipated to be quite as high as was in FY 2004-2005 but it is still higher than most years recently. Property Tax In Lieu of VLF -For FY 2004-2005 the League of California Cities and the Governor of California came to an agreement on how cities would financially help the State to balance their budget over the next two years. Beginning in FY 2004-2005 the State's payment to Cities of the VLF "backfill" and the R&T Sec 11005.7 was eliminated and replaced with the Property Tax in Lieu of VLF revenue. This new revenue will grow as property values increase in the City. For FY 2004-2005 and FY 2005-2006 cities will not receive the full "Property Tax In-lieu of VLF" revenue because as part of the agreement cities have to give a lazge part of this revenue to the State. The City of San Bernardino shaze that will be given to the State is $1,877,500 for each of two years. It is estimated that for FY 2005-2006 the "Property Tax In-lieu of VLF" budget will be $8,650,000 (this already removes the second payment of $1,877,500 that the State will keep). This is an increase of $33,300 over FY 2004-2005 revenues. t Sales Tax - is the General Fund's lazgest revenue source and is expected to continue its growth over the next yeaz. Sales Tax has grown strongly in FY 2004-2005, with an estimated 9% growth over the previous yeaz. The growth in FY 2004-2005 has been attributed to not only some new businesses opening but also existing businesses showing lazge increases. For FY 2005-2006 staff has assumed that Sales Tax will continue to grow but not at the 9% rate. A 6% increase ($2,000,000) in sales tax has been included in the FY 2005-2006 preliminary budget. This increase is based on the assumptions that new businesses in the City will generate revenue and existing businesses will continue to have some growth. Property Tax In Lieu of Sales Tax - As part of the FY 2003-2004 State Budget, Proposition 57 (State fiscal recovery funding mechanism) was approved. Proposition 57 mandates that beginning in FY 2004-2005 cities will give the State '/. cent sales and use tax revenue in exchange for getting a new revenue called "Property Tax In-lieu of Sales Tax" revenue. This new revenue will grow each year in proportion to each jurisdiction's sales and use tax revenue. The new account growth will lag behind the sales tax growth by about a year however. Because this new revenue is tied to sales tax and it is only temporary it will be considered a subset of sales tax revenue. This account is only temporary because it should only last 7-10 years, as that is when the State Bonds aze expected to end. For FY 2005-2006, the estimated amount of revenue to be received is $8,050,000 which is $93,400 more than FY 2004-2005. t Utility User Tax -revenue is projected to increase only slightly in FY 2005-2006. Finance has included an increase of $100,000 for the UUT revenue. No WT rate reductions have been assumed at this time. Business Registration -revenue is estimated to increase $500,000 over FY 2004-2005. It is anticipated that the new Business Registration program will be fully operational in FY 2005- ... 2006 and will bring in significantly more business registration revenue. It must be noted that this t revenue account is being budgeted-optimistically and therefore could not possibly reach the budgeted projection of $5,800,000. Licenses and Permits -revenue for FY 2004-2005 grew significantly over FY 2003-2004 revenue collections. However, it must be noted that for some of these revenues they did not come in as high as was projected during Mid-yeaz. Therefore, it has been assumed that for FY 2005-2006 the revenues collected will be what has been projected to be received in FY 2004- 2005. There have not been any revenue increases included in the Preliminary Budget as a result of rate increases or staff increases. If either of these items is approved during FY 2005-2006 the revenue and expense budgets will be adjusted accordingly. Motor Vehicle In Lieu Fees (VLF) - in FY 2003-2004 cities had a mandatory loan to the State from their VLF revenue. The City of San Bernardino loan was $3,291,800. The City recognized this amount as deferred revenue in FY 2003-2004 and used the budget reserve to cover the $3,291,800 revenue shortfall. The City reduced its budget reserve balance by $3,291.800 because this amount was no longer available for use until after the State paid the City back which was not projected to happen until FY 2006-2007. During FY 2004-2005 the City decided to sell its State loan to private investors and receive $3,036,559 from the sale which was placed back into the General Fund Budget Reserve. Since the sale of a loan is a one-time transaction, the $3,036,5591oan proceeds would only be received in FY 2004-2005 and could not be included in the proposed FY 2005-2006 revenue budget. It is for this reason that the Motor Vehicle In -Lieu revenue for FY 2005-2006 is $3,030,6001ess than FY 2004-2005 revenue and overall the FY 2005-2006 total revenue appears less than FY 2004- 2005. Booking Fee Subvention -revenues collected in FY 2004-2005 from the State were $689,000. For FY 2005-2006 it has been assumed this revenue from the State will not be received. It has also been assumed in the budget that the City will only have to pay the County a reduced amount ' for booking fees. Therefore, the loss of revenue is partly offset by the lowering of expenses. CDBG -revenues have been budgeted approximately at the same level for FY 2005-2006 as was received for FY 2004-2005. EMS User Fees -revenues have been increased $125,000 over FY 2004-2005 projections. It is being assumed that in FY 2005-2006 the program will be back up to full strength. In FY 2004- 2005 the program experienced some down time due to the billing company the City used for the program went out of business. There were delays that resulted from having to find and set up a new billing company for the program. Building Demolition -revenue for FY 2005-2006 are projected to be $700,000. This budget estimate is higher than what is normally received in a yeaz but it is about $400,000 less than what is anticipated to be received for FY 2004-2005. FY 2004-2005 is projected to be a record yeaz for revenues at $1.1 million. Due to the large volume of property sales, several large liens were paid off in FY 2004-2005. Property sales have started to show signs of slowing down and it is not anticipated that there will be as many liens paid off in FY 2005-2006. Fireworks Regulatory Fee -revenue have been budgeted in FY 2005-2006 at $100,000. Based on the Councils approved motion in May 2005, $100,000 has been included in the General Fund ,„ revenue budget with a corresponding increase in the Police and Fire Departments expenditure budget for enforcement. Fire Rental Inspections -revenue has been budgeted at the full-anticipated amount of $494,300. Revenue collection for FY 2004-2005 fell short of budget projections because it took several months to hire the staff and get the program going. Although the revenues fell short of projections, there was a corresponding savings in the expenditure budget which more than off set 1 the revenue loss. Water Land Sales Revenue - is being eliminated in FY 2005-2006 because Water has indicated that they do not anticipate selling any properties in FY 2005-2006. For FY 2004-2005 it is estimated that the City will get about $300,000 from Water Land sales. General Fund Expenditures In general, departments were held to expenditure levels similaz to the current fiscal yeaz with adjustments for changes in internal service changes and increases in personnel costs. Adjustments for increased personnel costs were due to step increases, MOU obligations, increased health insurance costs and increased PERS costs. During the budget prepazation process, the City Administrator and Finance Department discussed specific budgetary issues with departments and, if appropriate, made changes to departmental budgets Total FY 2005-2006 General Fund expenditures aze budgeted at $125,672,000. Total deductions to the General Fund, including anticipated expenditure savings of $950,000, and transfers-out of $4,213,100 aze projected to be $128,935,100. This represents about a 5% increase ($6,097,700) in expenditures as compazed to the original FY 2004-2005 Adopted Budget. The primary reasons for this increase aze: dramatic increases to the City's PERS rate ($1,598,600); increased health insurance costs ($498,400); increased internal service charges to the General Fund ($374,700), increased overtime for Police and Fire ($372,300), and the costs associated with the staffing of a new fire station (an additional $577,900 over the $742, l00 included in the FY 2004- 2005 Adopted Budget). For your convenience, Attachment "A" outlines the changes that were made to all General Fund Departments, (and to funds primarily supported by the General Fund through transfers-in) from the FY 2004-OS Adopted Budget to the FY 2005-2006 Preliminary Budget. t (Attachment A and supporting schedules follow on next page.) X ^ GENERAL FUND: City Administrator Secretary 0.50 0.50 City Administrator 1.00 1.00 Assistant City Administrator 1.00 0.75 Senior Administrative Analyst 0.50 0.50 Executive Secretary 1.00 1.00 Administrative Anayst II 0.50 0.75 Total 4.50 4.50 CI Administrator De artment Total 4 50 4 50 . . City Attomey 1.00 1.00 Conf Admin Operations Supervisor 1.00 1.00 .Assistant City Attomey 0.00 1.00 (Senior Assistant City Attomey 2.00 2.00 Senior Deputy City Attomey 1.00 1.00 Deputy City Attomey I - IV 4.00 4.00 Legal Secretary I - II 4.00 5.00 Legal Admin Analyst 1.00 1.00 F~cecutive Secretary 1.00 1.00 Supervising City Attomey Investigator 1.00 1.00 City Attomey Investigator 1.00 1.00 Total 17.00 19.00 City Attomey Department Total 17.00 19.00 - _ ------ City Clerk A min Assistant to the City Clerk 1.00 1.00 City Clerk 1.00 1.00 Deputy City Clerk I 2.00 2.00 (Senior Secretary 1.00 1.00 Admin Clerk III Unclassified 1.00 1.00 Total 6.00 6.00 Business Reoistraton Business Registration Supervisor 1.00 1.00 Account Clerk I Unclass~ed 1.00 1.00 Account Clerk II Unclassified 2.00 2.00 Account Clerk III Unclassified 1.00 1.00 Business Registration Inspector Unclassified 3.00 3.00 Total 8.00 8.00 Records Management Records Management Coordinator 1.00 1.00 Total 1.00 1.00 CI Clerk De artment Total 15.00 15.00 City Treasurer 1.00 1.00 .Cashier II Unclassified 1.00 1.00 Deputy City Treasurer Unclassified 1.00 1.00 Total 3.00 3.00 City Treasurer De artment Total 3.00 3.00 17 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2004/2003 2005/2006 Civil Service Civil Service Hoard Chief Examiner 1.00 1.00 Personnel AssistanUCivil Service 1.00 1.00 Total 2.00 2.00 ~Ctvil Service Department Total 2.00 Z.00 ~ Code Compliance Code Enforcement iCode Compliance Director 0.25 1.00 Secretary 0.00 1.00 '.Code Compliance Officer II 1.00 1.00 Account Clerk III 1.00 1.00 Total 2.25 4.00 Admin Oper Super 1.00 1.00 Code Compliance Director 0.75 0.00 Supervising Code Compliance Officer 0.00 1.00 Admin Clerk II 4.00 4.00 Secretary 1.00 0.00 Senior Code Compliance Officer • 5.00 4.00 Code Compliance Officer I 2.00 1.00 Code Compliance Officer II 10.00 11.00 Total 23.75 22.00 ('can promote w/qualifiptions to Supervising Code Compliance Oifioer) Weed Abatement Abatement Coordinator 1.00 1.00 Code Compliance Officer I 1.00 1.00 Total 2.00 2.00 Code Compliance Officer II (Two positions grant funded 3.00 0.00 Total through August only in FY 05) 3.00 0.00 Code Compliance Department Total 31.00 26.00 Common Council Councilperson 7.00 7.00 Senior Secretary 1.00 1.00 Executive Assistant to the Council 1.00 1.00 Administrative Analyst 1.00 1.00 Executive Secretary 1.00 1.00 Total 11.00 11.00 Common Council Department Total 11.00 11.00 Development Services Department Development Services Admin Director of Development Services 1.00 1.00 Senior Secretary 1.00 1.00 Secretary 2.00 2.00 Senior Admin Operations Supervisor 1.00 1.00 Admin Analyst II 0.50 0.25 Account Clerk III 1.00 1.00 Account Clerk II 1.00 1.00 Admin Clerk II 3.00 3.00 Admin Clerk III 1.00 1.00 Total 11.50 11.25 18 CITY OF SAN BERNARDINO I BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS ' 2004/2005 2005/2008 ' Real Property ' Real Property Supervisor 1.00 1.00 Real Property Specialist 1.00 1.00 Landscape Inspector II 2.00 2.00 ' Total 4.00 4.00 Engineering Design ' Deputy Director/City Engineer 1.00 1.00 Senior Civil Engineer 3.00 2.00 Engineering Associate 2.00 2.00 Engineering Assistant I 3.00 4.00 Engineering Assistant II 3.00 2.00 Engineering Assistant Ill 1.00 1.00 Development Services Technician 0.00 1.00 Draftsperson 1.00 1.00 Total 14.00 14.00 Field Enaineerina Survey Party Chief 1.00 1.00 ' Construction Engineer 1.00 1.00 Field Engineer 1.00 1.00 Survey Party Technician III 2.00 2.00 ' Construction Inspector II 4.00 4.00 Construction Inspector I 1.00 1.00 Total 10.00 10.00 ' Traffic Enaineerina Senior Civil Engineer 0.00 1.00 ' Engineering Assistant I 1.00 0.00 Engineering Assistant II 0.00 1.00 Engineering Associate 1.00 1.00 Engineering Assistant III 1.00 1.00 Total 3.00 4.00 ' NPDES -Compliance Secretary 1.00 1.00 Construction Inspector I 1.00 2.00 1 NPDES Coordinator 0.00 1.00 Total 2.00 4.00 PI nnin 1 Deputy Director/City Planner 1.00 1.00 Assistant Planner 2.00 2.00 Principal Planner 1.00 1.00 Senior Planner 1.00 1.00 Secretary 1.00 1.00 Associate Planner 2.00 2.00 ' Developments Services Technician 0.00 1,00 Total 8.00 9.00 19 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2004/2005 ~ 2005/2006 Building Services Building Official 1.00 1.00 Building Inspector II 5.00 5.00 Building Inspector III 2.00 2.00 Senior Building Inspector 1.00 1.00 Development Services Technician 0.00 1.00 Admin Clerk II 1.00 1.00 Total 10.00 11.00 Plan Check Senior Plans Examiner 1.00 1.00 Plans Examiner 4.00 4.00 Total 5.00 ~ 5.00 Development Services Total 67.50 72.25 _ Facllitiea Management Facilities Admin. Administrative Analyst II 1.00 1.00 Director of Facilities Management 1.00 1.00 Total 2.00 2.00 Custodial Maintenance Custodial Supervisor 1.00 1.00 Senior Custodian 1.00 1.00 Lead Custodian 2.00 2.00 Custodian 8.00 8.00 Total 12.00 12.00 Building Maintenance Electrician II 1.00 1.00 Facilities Maintenance Supervisor 1.00 1.00 Electrical 8 HVAC Mechanic 2.00 2.00 Building Maintenance Mechanic 2.00 2.00 Maintenance Carpenter 1.00 1.00 Maintenance Plumber II 2.00 2.00 Storekeeper 1.00 1.00 Total 10.00 10.00 Parking Control Customer Service Rep 1.00 1.00 Parking Control Checker 3.00 3.00 Total 4.00 4.00 Facilities Management Do rtment Totals 28.00 28.00 20 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS Finance Admin. Director of Finance 1.00 1.00 Senior Secretary 1.00 1.00 ' Payroll Supervisor 1.00 1.00 Deputy Director/Budget Manager 1.00 1.00 Accounting Manager 1.00 1.00 Accountant III 1.00 1.00 Accountant 0.00 1.00 Accounting Technician II Confidential 1.00 0.00 Accounting Technician II (position reimbursed by SBETA) 1.00 1.00 Accounting Technician I 1.00 1.00 Account Clerk II 2.00 2.00 Account Clerk III 2•~ 2•~ ' Total 13.00 13.00 Purchasing 8 Stores Purchasing Manager 1.00 0.00 Administrative Services Manager 0.00 1.00 . Assistant Buyer 1.00 0.00 Buyer 0.00 1.00 Storekeeper 0.00 0.00 Total 2.00 2.00 ' Finance De artmant Total 15.00 15.00 Fire Fire Admin. Fire Chief 1.00 1.00 Senior Secretary 1.00 1.00 Admin Cleric III 1.00 1.00 ' Account Clerk III 1.00 1.00 Administrative Analyst I 1.00 1.00 ' Total Emeroency Operations 5.00 5.00 Senior Storekeeper 1.00 1.00 Emergency Medical System Coord 1.00 1.00 Deputy Fire Chief 1.00 1.00 Training Officer 1.00 1.00 Firefighter 27.00 27.00 Firefighter/Paramedic 36.00 36.00 Fire Captain 42.00 42.00 Fire Engineer 42.00 42.00 Battalion Chief 6.00 6.00 Total 157.00 157.00 Fire Prevention Admin Clerk III 1.00 1.00 Fire Prevention Officer 4.00 4.00 Fire Investigator 1.00 1.00 ' Fire Marshal 1.00 1.00 Plans Examiner 1.00 1.00 Senior Fire Prevention Officer • 0.00 1.00 ' Total 'unfunded for FY 04105 only 5.00 9.00 21 ' CITY OF SAN BERNARDINO BUDGETED FULL-TIME PO8ITIONS BUDGETED POSITIONS 2004!2005 2005/2006 Equipment Shop Supervisor 1.00 1.00 pment Mechanic II 3.00 3.00 Total 4.00 4.00 Fire Dispatch Fire Communications Manager 1.00 1.00 Dispatcher I 0.00 0.00 Dispatcher II 9.00 9.00 `total 10.00 10.00 Disaster Preparedness Disaster Management Coordinator 1.00 1.00 Total 1.00 1.00 Public Education Officer 1.00 1.00 Fire Prevention Technician 3.00 3.00 Admin Clerk I 1.00 1.00 Fire Prevention Officer 1.00 1.00 Code Compliance Officer II 2.00 2.00 Total 8.00 8.00 ~Ffre Department Totat 193.00 194.00 Human Resources Senior Secretary 1.00 1.00 .Benefits Coordinator 1.00 1.00 ',Human Resources Supervisor 1.00 1.00 Director of Human Resources 0.50 0.50 Personnel Clerk II 1.00 1.00 Total 4.50 4.50 Human Resources Total 4.50 4.50 Mayor Mavor Admin. Mayor 1.00 1.00 Executive Secretary 1.00 1.00 Assistant to the Mayor I 4.00 4.00 Admin Clerk I 0.00 1.00 Admin Clerk II 1.00 1.00 Secretary 1.00 1.00 Total 8.00 9.00 Public Information Assistant to the Mayor II 1.00 1.00 Total 1.00 1.00 M r Department Total 9.00 10.00 22 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2004/ZOOS 2005/2008 Parks, Recreation & Community Services Administration Admin Services Manager 1.00 1.00 Director of Parks, Rec. & Comm. Svs 1.00 1.00 Senior Secretary 1.00 1.00 Account Clerk II 1.00 1.00 Account Clerk III 1.00 1.00 Admin Clerk II 1.00 1.00 Admin Clerk III 1.00 1.00 Total 7.00 7.00 Park Maintenance Park Project Supervisor 1.00 1.00 Parks Project Manager 1.00 1.00 Park Maintenance Supervisor 2.00 2.00 Maintenance Plumber II 2.00 2.00 Park Maintenance Leadworker 3.00 3.00 Park Maintenance Worker I 2.00 2.00 Park Maintenance Worker II 11.00 11.00 Park Maintenance Worker III 8.00 8.00 Landscape Inspector II 1.00 1.00 Total 31.00 31.00 Recreation Assistant Director of Parks. Rec 8 Comm Servces 1.00 1.00 Total 1.00 1.00 C.I.D. CID Manager 1.00 1.00 Recreation Therapist 1.00 1.00 Total 2.00 2.00 Senior Citizens Center Recreation Supervisor 1.00 1.00 Senior Recreation Supervisor 1.00 1.00 Community Service Center Manager 0.00 0.00 Recreation Coordinator 1.00 1.00 Total 3.00 3.00 Recreation Supervisor 1.00 1.00 Recreation Coordinator 1.00 1.00 Total 2.00 2.00 Community Centers Community Center Manager 3.00 3.00 Recreation Supervisor 1.00 1.00 Recreation Coordinator 5.00 5.00 Senior Rec Supervisor 1.00 1.00 Total 10.00 10.00 Aauatics/Soorts Senior Recreation Supervisor 1.00 1.00 Recreation Program Coordinator 1.00 1.00 Total 2.00 2.00 Park & Recreation DepaRment Total 58.00 58.00 Traffic Admin Clerk II 2.00 2.00 Community Service Officer II 4.00 4.00 Sergeant 1.00 1.00 Detective/Training Officer 1.00 1.00 Police Officer 10.00 10.00 Total 18.00 18.00 Investigations Secretary - 1.00 1.00 Admin Clerk II 6.00 5.00 Admin Clerk III 2.00 2.00 Crime Analyst 1.00 1.00 Community Service Officer II 6.00 6.00 Sergeant 5.00 5.00 Detectivelfraining Officer 39.00 38.00 Police Captain 1.00 1.00 Lieutenant 1.00 1.00 Police Officer 3.00 3.00 Show Grant Analyst 0.00 0.00 Total 65.00 63.00 Identification 8 Prooertv Admin Clerk II 0.00 1.00 Forensic Specialist III 1.00 1.00 Forensic Specialist II 9.00 9.00 Forensic Specialist I 1.00 1.00 Properly 8 Evidence Tech II 2.00 2.00 Total 13.00 14.00 Suooort Services Community Service Offier II 1.00 0.00 Account Clerk II 2.00 2.00 Account Clerk III 2.00 2.00 Total 5.00 4.00 Disoatch Police Communications Manager 1.00 1.00 Dispatch Supervisor 5.00 5.00 Dispatcher I 3.00 3.00 Dispatcher it 22.00 22.00 Total 31.00 31.00 Records Police Records Manager , 1.00 1.00 Police Records Technician 25.00 25.00 Police Records Technician Trainee 7.00 7.00 Police Records Transcriber 2.00 2.00 Police Records Supervisor 4.00 4.00 Admin Clerk II 1.00 1.00 Total 40.00 40.00 25 CITY OF SAN BERNARDINO ' BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2004f2005 200SI2006 Personnel & Training Community Service Officer II 4.00 4.00 Community Service Officer Supervisor 1.00 1.00 Admin Clerk III 2.00 2.00 Range Master 1.00 1.00 Police Officer 1.00 1.00 Lieutenant 1.00 1.00 Total 10.00 10.00 Landlord Certification Admin Clerk II 1.00 1.00 Project Coordinator (Landlord Cert) 1.00 1.00 Total 2.00 2.00 Police Daoartment Total 460.00.__ 460.00 Public Services Street Admin Director of Public Services 0.50 0.50 Senior Secretary 0.50 0.50 Customer Service Representative '~0~. 1.00 Admin Clerk II 1.00 1.00 Account Clerk II 1.50 1.50 Total 4.50 4.50 Street Maintenance Street Superintendent 0.50 0.50 Maintenance Supervisor 1.00 1.00 Heavy Equipment Operator 1.00 1.00 Hazardous Materials Specialist 1.00 1.00 Maintenance Worker I 1.00 1.00 Maintenance Worker II 6.00 6.00 Lead Maintenance Worker 2.00 2.00 Total 12.50 12.50 Street Tree Maintenance Arborist 1.00 1.00 Tree Trimmer II 1.00 1.00 Tree Trimmer 1.00 1.00 Maintenance Worker I 1.00 1.00 Total 4.00 4.00 Right of Wav /Equipment Operator 1.00 1.00 enance Supervisor 1.00 1.00 enance Worker II 2.00 2.00 Total 4.00 4.00 26 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2004/2005 2005/2006 Concrete Heavy Equipment Operator 1.00 1.00 Maintenance Supervisor 1.00 1.00 Maintenance Worker II 4.00 4.00 Maintenance Worker I 1.00 1.00 Lead Maintenance Worker 2.00 2.00 Total 9.00 9.00 inl Signal Electrician II 4.00 4.00 Signal Electrician III 1.00 1.00 Total 5.00 5.00 Street Liahtino Traffic Sign & Light Supervisor 1.00 1.00 Electrician I 5.00 ~ 5.00 Electrician II 4.00 4.00 Total 10.00 10.00 Public Sorvices-Strwts Total 49.00 49.00 TOTAL GENERAL FUND NON-GENERAL FUND: AB 2766 Afr Quality Secretary 0.50 0.50 Senior Administative Analyst 0.50 0.50 Total 1.00 1.00 AB 2766-Air Dual Total 1.00 1.00 Animal Control Admin Director of Animal Control 1.00 1.00 Animal Shelter Operations Manager 1.00 1.00 Animal Shelter Office Specialist 5.00 5.00 Senior Shelter Office Specialist 1.00 1.00 Total 8.00 8.00 Field Services Senior Animal License Checker 1.00 1.00 Admin Clerk II 1.00 1.00 Senior Animal Control Officer 0.00 1.00 Animal Control Officer 9.00 8.00 Total 11.00 11.00 Shelter Services Registered Vet Technician 1.00 1.00 Animal Shelter Attendant 5.00 5.00 Total 6.00 6.00 Animal Control Department Total 25.00 25.00 27 CITY OF SAN BERNARDINO BUDGETED FULL TIME POSITIONS BUDGETED POSITIONS 2004f2005 2005!2008 ij t i i Assistant City Administrator 0.00 0.25 Senior Secretary 1.00 0.00 Telecommunications Tech Coordinator 1.00 1.00 Video Production Coordinator 1.00 1.00 CAN ProductionTechnician 1.00 1.00 CAN Program Assistant 0.00 4.00 CAN Production Engineer 1.00 1.00 5.00 5.00 CAN Dh-lsion 7ota1 5.00 5.25 Cemetery .Customer Service Rep 4,00 4,00 Park Maintenance Worker II 1.00 1.00 Park Maintenance Worker ill 0.00 0.00 Total 2.00 2.00 Cemetery Dhrision Totai 2.00 2 00 Float Services i i C. Account Clerk II 1.00 1.00 Admin Operations Supervisor 1.00 1.00 Fleet Manager 1.00 1.00 Service Worker (proposed for FY O6) 0.00 1.00 Sr. Fleet Parts Specialist 1.00 1.00 Admin Clerk II 1.00 1,00 Storekeeper 1.00 1.00 Equipment Maintenance Supervisor 1.00 1.00 Tire Repair Worker 1.00 1.00 Fabricating Welder 1.00 1.00 Equipment Mechanic II 11.00 11.00 Equipment Mechanic I 7.00 7.00 Supervising Equipment Mechanic 3.00 3.00 Information Services Director of Information Sys 1.00 1.00 Senior IS Technician 1.00 1 00 IS Technician II 5.00 5.00 IS Operations Supervisor 1.00 1.00 Geographic IS Analyst 1.00 1.00 GIS Administrator 1.00 1.00 Business System Manager 1.00 1.00 IS Analyst I 2.00 2.00 IS Analyst II 1.00 1.00 Senior IS Analyst 3.00 3.00 Network Systems Administator 1.00 1.00 Public Safety Systems Manager 1.00 1.00 Admin Clerk II 1.00 1,00 Total 20.00 20.00 28 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS Library Senior Admin Operations Supervisor 1.00 1.00 Associate Library Director 1.00 1.00 Library Director 1.00 1.00 Principal Librarian 1.00 1.00 Senior Librarian 3.00 3.00 Senior Librarian Technician 5.00 5.00 Technology Librarian 1.00 1.00 Library Information Technology Manager 1.00 1.00 Library Technician I 3.00 3.00 Librarian II 3.00 3.00 Library Services Technician 1.00 1.00 Library Clerk 8.00 8.00 Library Computer Technician 1! 1.00 1.00 Total 30.00 30.00 Total Print Shop Print Shop Supervisor 1.00 1.00 Print Shop Assistant 1.00 1.00 Total 2.00 2.00 Print Sho Division Total 2.00 2.00 Refuse Admin Director of Public Services 0.25 0.25 Senior Secretary 0.50 0.50 Account Clerk it 2.50 2.50 Senior Customer Serv Rep 1.00 1.00 Customer Service Rep 4,00 4,00 Administrative Operations Supervisor 0.00 1.00 Admin Analyst II 0.50 0.50 Admin Clerk II 1.00 1.00 Total 9.75 10.75 Operations Coordinator 1,00 1,00 Waste Manager 0.50 0.50 anon Route Manager 1.00 1.00 anon Route Supervisor 2.00 2.00 e Operator II 30.00 30.00 e Operator t 2.00 2.00 Total 36.50 36.50 Waste Manager 0.50 0.50 anon Route Supervisor 1.00 1.00 ment Repair Worker II 2.00 2.00 ,e Dispatcher 1,00 1,00 .e Operator ! 14.00 14.00 ,e Operator III 19.00 19.00 Total 37.50 37.50 29 Street Sweeoina d Maintenance Worker ntenance Worker II or Sweeper Operator Total Re in imentai Project Assist imental Projects Manager Total Division Total CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2004/2005 2005/2006 1.00 1.00 1.00 1.00 2.00 2.00 4.00 4.00 4.00 2.00 1.00 1.00 5.00 3.00 92.75 91.75 Workers Comp __ .ctor of Human Resources 0.25 0.25 icers Comp Manager 0.00 1.00 'leers Comp Supervisor 1.00 0.00 icers Comp Claims Assistant 2.00 2.00 'leers Comp Specialist 2.00 2.00 Total 5.25 5.25 5.25 Liabidty Director of Human Resources 0.25 0.25 Risk Manager 0.00 1.00 Risk Management Coordinator 1.00 0.00 Risk Management Specialist 0.00 1.00 Liabil'dy Claims Adjuster 1.00 0.00 Total 2.25 2.25 Liabtli Total 2.25 2.25 Sower Maintenance Director of Public Services 0.25 0.25 Superintendent of Streets 0.50 0.50 Admin Analyst II 0.50 0.50 Admin Clerk II 1.00 1.00 Maintenance Supervisor 1.00 1.00 Maintenance Worker II 10.00 10.00 Lead Maintenance Worker 1.00 1.00 Total 14.25 14.25 Sewer MairKsnance Division Total 14.25 14.25 Stadium Athletic Field Maint Specialist 1.00 1.00 Athletic Field Maint Technician 1.00 1.00 Total 2.00 2.00 Stadium Division Total 2.00 2.00 30 1 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSRIONS 200412005 2005!2006 Telephone Support Telephone Support Coordinator Account Clerk II 1.00 1.00 1.00 1.00 AdminClerk I 0.00 0.00 Admin Clerk II 0.00 0.00 Total 2.00 2.00 Telephone Support Division Total 2.00 2.00 Utilities Project Manager/Energy Conserv. 1.00 1.00 Account Clerk III 1.00 1.00 Total 2.00 2.00 Utilities Division Total 2.00 2.00 TOTAL NON-GENERAL FUND 235.50 235.75 r TOTAL NON-GENERAL FUND 235.50 235.TS ' TOTAL GENERAL FUND 967.50 973.25 GRAND TOTAL ~~ ~ i i i ~ ,. ~. N W 7 Z W O~ w p ~ o ~ ~ N Z Z V' O W 4 N Z W Q Q ZW UJWY Q 0 Q ~ W N U W LL O a N N X td H ~ ~ 41 ~ 4. O a N O N ry N U N_ x m ra N N'i x m N d o N p ~ N _T y C T o N N LL C E % O ~ ~y ~ a ° r o a d5 0 ~ r ~ N ~L.~ 7 °'v, O c d U J L 0 V a c .°' M, 'z T d C ~ O~ Q N Z N `O 0 d ~ 7 N 0 a E U 'O w `~ N ,d. o U 7 ? :O 0 d 0 Q °' ° ~, N o o w " ,~ N ? m ~ `~ r Q u N ~ ~ ~ H ~ O r 'CS LL v z c ~ ~ G 4 a ~ ~ _a o ~~ mo N 9 N V- J 00 m 'A ~` N d 4 Y_ ~Wo N Z d ~ V O mZN d r a~° ~ a~c~o 0 7 rn r ~' ~- r9 U °' v d .~. d V G 7 O U -° o °D E E 0 0 N ~~ 0 ~~ Q~ U i ua J~ ~ U m ~ N ~ o N o ~ (~1 (Y N d = r= E s I~ U ~ m _ 0 a 0 I Y LL y W O O d ~ i ,P':v Y u A O 4 l^- ~ ~ .- o .3 ~ N, ~i ~ ~ 1 N o ~` > LL ~ 1 ~, ~ J Q M I ~ ~ I Q N i o ~I~ ~ o ! 01 ! ~tii y ~~ R Q I d` '"' ~ V 4 ~ vI v a ,~,' 1 Y LL W I ~ _ Q W N 1 i~fl ~' rn Q LY. ~ ~ Y LL lU W 4 ~ ~ CO ~ ~ 4 I N m Z V 4 ~ M ~ i >-~ rn Uai a Y N M ~j' LL w' r 7 u. Q ~ O ~ ~ , a ~ ~ r c9 o r- _ ~ ' `"- U ? LL ' N u (n ~ `7 U N 4 t`- ~ r'-, ~ ~ rn p ~ I - ~ r ~ ~ U 4 ~ ~ ~ LL ~ } I lD I Q _- ___ .~« _ _ , ~ __- ~ O ~ ~ ~ O ~ ~ O 0 O O O 4 p O O O 0 ~ ~ ~ O O 4, O O ~ ~ ~ O 0 0 °- 0 0 0 0 0 0 0 0 0 0°n °o r 0 ,n rn C° 0 0 .n o. o o o o rn r A CITY ADMINISTRATOR SUPERVISIONAND OVERSIGHT OF CITY DEPARTMENTS CITY COUNCIL AGENDA DEVELOPMENT ADMINISTRATOR OF EMPLOYEE RIDESHARE PROGRAM LEGISLATIVE ADVOCACY GRANTS COORDINATION CITY ADMINISTRATOR City Administrator Fred Wilson (4.50) Employees J ' CITYADMINISTRATOR I . ABOUT THE DEPARTMENT Through the delegation of the Mayor, the City Administrator provides overall management and supervision of all city depaztments and divisions. In addition to providing the City's lead role in policy formulation and budgetary management, the City Administrator focuses on special 1 projects as directed by the Mayor and Common Council. Facilities Management, Information Systems (IS) and Animal Control aze all divisions of this department. The City Administrator's ' Office is also responsible for agenda development and administration of the City Employees' Rideshaze Program. EXPENDlIURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 444,586 476,643 504,600 531,700 MAINTENANCE & OPERATION 30,035 22,338 37,100 40,600 CONTRACTUAL SERVICES - 7,400 20,000 25,500 INTERNAL SERVICE 30,134 20,611 20,100 22,500 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 504,756 526,992 581,800 620,300 -59- s21+sMOITaRE saaasr LIMS ITEM asTAIL a1scA2. xsAR 2005-2006 rnNa ool asxaRAL FITND arvxslox iol cITY AaMIMSaTRATION ACCOONT OHJECT i TITLE ACTWIL 2002-03 ACTIIIIL 2003-04 HUDGET 7004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 365,854 392,443 416,300 416,500 5013 AUTOMOBILE ALLOWANCE 3,600 3,600 3,600 5,900 5014 SALARIES TEMP/PARTTIME 1,557 877 3,000 3,000 5018 VACATION PAY 2,988 3,138 0 0 5026 PERS RETIREMENT 25,516 27,402 29,300 57,900 5027 HEALTH i LIFE INSURANCE 39,895 43,823 46,700 42,000 5028 UNEMPLOYMENT INSURANCE 936 1,000 1,100 1,100 5029 MEDICARE 4,240 4,359 4,600 5,300 TOTAL PER8ONMEL HERVICES 444,586 476,643 504,600 531,700 5111 MATERIALS i SUPPLIES 2,889 2,373 5,500 5,500 5122 DVES i SUBSCRIPTIONS 4,115 2,556 5,500 5,500 5132 MEETINGS i CONFERENCES 6,959 5,380 7,000 8,500 5133 EDUCATION i TRAINING 2,758 31 3,500 3,500 5171 RENTALS 0 5 0 0 5174 PRINTING CHARGES 7,745 5,607 5,000 5,000 5175 POSTAGE 218 689 1,000 1,000 5176 COPY MACHINE CHARGES 2,651 2,649 4,000 9,000 5181 OTHER OPERATING EXPENSES 2,173 2,925 5,000 -7,000 5183 MANAGEMENT ALLOWANCE 527 123 600 600 TOTAL MAIMTEta1NCE i OPERATION 30,035 22,338 37,100 40,600 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 7,400 20,000 25,500 TOTAL CONTRACTUAL SERVICES 0 7,400 20,000 25,500 5602 WORXERS COMPENSATION 3,500 0 0 0 5603 LIABILITY 4,300 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 20,600 19,000 18,900 20,600 5605 TELEPHONE SUPPORT 1,734 1,605 1,200 1,900 5612 FLEET CHGS - FUEL 0 6 0 0 TOTAL IDITERN7IL SERVICE CNARGES 30,134 20,611 20,100 22,500 TOTAL 50{,756 526,992 581,800 620,300 -4 0 - BUDGET -JUSTIFICATION 101 CITY ADMINISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 PURCHASE OF ROUTINE OFFICE SUPPLIES 5122 DUES FOR INTERNATIONAL CITY MANAGEMENT ASSOCIATION, INLAND EMPIRE CITY MANAGERS ASSOCIATION, AMERICAN SOCIETY FOR PUBLIC ADMINISTRATION; CCMF MEMBERSHIP. 5132 PROVIDES FOR ATTENDANCE AT MEETINGS OF ICMA, LEAGUE OF CALIFORNIA CITIES, INLAND EMPIRE MANAGERS ASSOCIATION, ASPA, AND VARIOUS OTHER MEETINGS 5133 SPECIAL EDUCUATION/TRAINING NEEDS 5174 PRINTING CHARGES INCLUDING FORMS, COUNCIL AND GENERAL DISTRIBUTION ITEMS 5175 POSTAGE CHARGES FOR ROUTINE CORRESPONDENCE 5176 ROUTINE COPY MACHINE CHARGES 5181 MISC OTHER OPERATING EXPENSES 5183 MANAGEMENT ALLOWANCE 5502 PROVIDES FOR VARIOUS PROFESSIONAL AND SPECIAL SERVICES 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). _41- CITY ATT~~EY ~- ~E CIT1'rn gEp BURT A~TTONS TIONS OF PROSECUTE ~E AN~ CERT~ M~IICIP S AT ~ _ e°MM E~A..vs, AD~SE MAy RTN1ENT S D aUNCIL, DEP M~VLISSIDNS AN CBD~S & CER CjTy STAFF ALL DTH L fl CITY ATTORNEY I City Attorney I James Penman Secretary Municipal Law and Redevelopment Division Operations and Support Litigation & Prosecution Division (4) Employees (6) Employees Employees CITYATTORNEY ~ ABOUT THEDEPARTMENT I The City Attorney is an elected position established by the City Charter. The City Attorney is the chief legal advisor for the City, for the Economic Development Agency, and for all departments, boards, and commissions of the City. The City Attorney's Office provides legal advice and representation for City government, prosecutes and defends legal actions, and protects the public interests. The City Attorney, with a staff of 22, including 8 attorneys, a paralegal, secretaries and investigator, provides the following legal services: • Defends the City in civil actions brought against the City, its officials, employees, and its departments; prosecutes violations of the City's municipal code and certain state laws; and, pursues actions to recover costs from third parties for damages and liability to the City. • Negotiates reviews, edits, and drafts contracts and other transactional documents and agreements for the City. • Serves as general legal counsel and representative, researches, prepares ordinances, resolutions, and legal opinions on a wide variety of issues, and advises City employees regarding liability issues. EXPENDITURES BY CATEGORY __ ^4_~__ 2002-03 2003-04 2004-OS 2005-06 CATEGORY ACTUAL ACTUAL _ BUDGET PROPOSED PERSONNEL 1 32 864 1605,074 1 701400 2 099 600 MAINTENANCE &c OPERATION 280190 292,827 309 600 309,200 CONTRACTUAL SERVICES 582109 481 106 404600 544 00 INTERNAL SERVICE 42 73 22,408 19,900 19,200 CAPITAL OUTLAY 62,816 5,170 5,700 5,700 DEBT SERVICE 0 0 0 0 TOTAL 2,500,352 2,406,585 2,441,200 2,978,000 ~4~~ E=PENDITO'RE E9D6SP LIEE ITEM DETAIL DISCAL YEAR 2005-2006 FUND 001 GENERAL 17IND DIVISION 051 CITY ATTORNEY ACCO9NT O81ECT i TITLE ACTDAL 2002-03 ACTOAL 2903-04 EDDGET 2004-OS PRO9O8ED 2005-06 5011 SALARIES PERM/FULLTIME 1,269,867 1,294,014 1,390,200 1,615,500 5013 AUTOMOBILE ALLOWANCE 3,600 3,600 3,600 3,600 5014 SALARZfiS TEMP/PARTTIME 3,488 31,957 15,800 65,900 5015 OVERTIME 2,473 1,086 3,000 3,000 5026 PERS RETIREMENT 77,608 80,603 87,200 203,400 5027 HEALTH & LIFE INSURANCE 159,363 171,386 178,300 181,800 5028 UNEMPLOYMENT INSURANCE 3,199 3,328 3,500 3,400 5029 MEDICARE 18,266 19,100 19,800 23,500 TOTAL PERSONNEL SERVICES 1,532,864 1,605,074 1,701,400 3,099,600 5111 MATERIALS 6 SUPPLIES 12,768 12,939 16,000 11,000 5112 SMALL TOOLS & EQUIPMENT 975 0 1,100 1,100 5121 ADVERTISING 0 0 2,200 2,200 5122 DUES 6 SUBSCRIPTIONS ~ 10,013 10,172 9,500 10,500 5123 LIBRARY BOOKS 59,815 60,612 70,000 75,000 5131 MILEAGE 0 47 300 300 5132 MEETINGS & CONFERENCES 3,870 4,392 4,000 4,000 5133 EDUCATION & TRAINING 3,660 6,770 6,400 6,400 5171 RENTALS 1,044 1,439 1,500 3,000 5172 EQUIPMENT MAINTENANCE 7,002 3,397 9,000 9,000 5174 PRINTING CHARGES 9,463 6,559 9,100 6,600 5175 POSTAGE 3,463 3,595 3,000 3,000 5176 COPY MACHINE CHARGES 944 4,114 6,500 6,500 5177 LITIGATION EXPENSES 166,693 178,732 170,400 170,000 5183 MANAGEMENT ALLOWANCE 478 61 600 600 TOTAL MAINTENANCE i OPERATION 280,190 292,827 309,600 309,200 5502 PROFESSIONAL/CONTRACTUAL SVCS 2,462 60,000 6,000 6,000 5503 LITIGATION-OUTSIDE ATTORNEYS 573,365 418,978 397,600 537,300 5505 OTHER PROFESSIONAL SERVICES 6,282 2,128 1,000 1,000 TOTAL CONTRACTUAL SERVICES 582,109 481,106 40{,600 544,300 5601 GARAGfi CHARGES 1,595 1,348 1,700 2,600 5602 WORKERS COMPENSATION 11,500 0 0 0 5603 LIABILITY 6,000 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 1,600 1,700 1,700 1,900 5605 TELEPHONE SUPPORT 10,231 9,998 7,200 8,600 5609 VEHSCLE REPLACEMENT 5,500 3,000 3,000 0 5610 COMMUNICATION SHOP 4,500 4,400 4,200 4,500 5612 FLEET CHGS - FUEL 1,447 1,962 2,100 1,600 TOTAL INTERNAL SERVICE CHAAGE9 42,373 12,408 19,900 19,200 5702 COMPUTER EQUIPMENT 62,816 5,170 5,700 5,700 TOTAL CAPITAL OUTLAY 62,816 5,170 5,700 5,700 TOTAL 2,500,352 2,106,585 2,441,200 2,975,000 -43- BUDGET -JUSTIFICATION j 051 CITY ATTORNEY 001 GENERAL FUND OBJECT JUSTIFICATION 5111 PURCHASE OF MISCELLANEOUS OFFICE SUPPLIES AND SPECIAL OFFICE SUPPLIES RELATING TO INVESTIGATOR'S NEEDS, SUCH AS CASSETTE TAPES FOR INTERVIEWS, FILM, FILM PROCESSING/DEVELOPMENT, ETC. 5112 PURCHASE OF OFFICE FURNITURE, CALCULATORS, ETC. COSTING LESS THAN $500.00. 5121 ADS IN SUN, PRESS ENTERPRISE ETC. AND L.A. DAILY JOURNAL ETC. FOR FULL-TIME ATTORNEYS, SECRETARIES, PARALEGALS AND INVESTIGATORS, AS NEEDED. 5122 DUES: STATE BAR OF CALIFORNIA ($3,700); AMERICAN BAR ASSOCIATION ($380); SAN BERNARDINO COUNTY BAR ASSOCIATION ($1,350) RIVERSIDE COUNTY BAR ASSOCIATION ($160) DISTRICT ATTORNEY'S ASSN. ($530); IMLA ($1,800); SUBSCRIPTIONS: SUN ($160); LA DAILY JOURNAL ($540) GIEMLA ($50); RIVERSIDE PRESS ENTERPRISE ($200); MISCELLANEOUS ($790) I 5123 UPDATING OF LAW PUBLICATIONS TO LAW AND LEGAL I ' ADDITION TO THE $5,300 IN FIXED BOOKS CURRENTLY PUBLICATIONS, AS WELL AS OTHER KEEP ABREAST OF CURRENT TRENDS IN THE 3SUES AFFECTING MUNICIPALITIES. IN UPDATING ETC., WE HAVE APPROXIMATELY COSTS OF SUPPLEMENTS TO THE SETS OF IN OUR LIBRARY 5131 REIMBURSEMENTS FOR STAFF'S USE OF PRIVATE VEHICLES FOR TRAVEL TO DEPOSITIONS, COURT APPEARANCES, SEMINARS ETC. 5132 LEAGUE OF CALIFORNIA CITIES ANNUAL MEETING (WILL BE ATTENDED BY AT LEAST 1 ATTORNEY); LEAGUE OF CALIFORNIA CITIES SPRING MEETING (WILL BE ATTENDED BY AT LEAST 1 ATTORNEY); IMLA MID-YEAR MEETING (WILL BE ATTENDED BY AT LEAST 1 ATTORNEY); IMLA ANNUAL MEETING (WILL BE ATTENDED BY 1 ATTORNEY). CITY ATTORNEY WILL ATTEND LEAGUE OF CA CITIES COMMITTEE MEETINGS AND LEGISLATIVE HEARINGS AND MEETINGS. ATTENDANCE BY ATTORNEYS AND TRAVEL TO THESE MEETINGS AND CONFERENCES TO KEEP THEIR STATE BAR LICENSE CURRENT; THESE MEETINGS AND CONFERENCES WILL HELP THE ATTORNEYS STAY ABREAST OF THE CHANGING LAWS AND COURT DECISIONS AND TRENDS IN THEIR RESPECTIVE AREAS. 5133 ATTENDANCE BY ATTORNEYS AND TRAVEL TO VARIOUS MEETINGS AND SEMINARS, AS REQUIRED BY LAW TO KEEP THEIR STATE BAR LICENSE CURRENT, AND TO STAY ABREAST OF THE CHANGING LAWS AND COURT DECISIONS AND TRENDS IN THEIR RESPECTIVE 1 AREAS. 5171 EXPENSE FOR THE RENTAL OF EQUIPMENT, SUPPLIES, STORAGE UNIT FOR THE STORAGE OF CONFIDENTIAL MATERIAL ETC. -d d - BUDGET - NSTIFICATION 051 CITY ATTORNEY 001 GENERAL FUND ' OBJECT JUSTIFICATION ~ 5172 MAINTENANCE (LABOR CALLS) FOR PCS AND PRINTERS, MAINTENANCE CONTRACT FOR COMPUTER SYSTEM, REPAIR OF TYPEWRITERS AND TRANSCRIBERS ETC. 5174 PRINTING OF FORMS, LETTERHEADS, MUNICIPAL CODE UPDATES, MISCELLANEOUS LEGAL FORMS, ETC. 5175 MAILING OF LEGAL DOCUMENTS AND ROUTINE BUSINESS CORRESPONDENCE, FEDERAL EXPRESS CHARGES FOR OVERNIGHT MAIL, MAILING OF LARGE PACKAGES AND BOXES OF MATERIALS ON LITIGATION 5176 COPIES OF CORRESPONDENCE, LITIGATION DOCUMENTS, ORDINANCES, RESOLUTIONS, AGREEMENTS, LEASES, AND MISCELLANEOUS. 5177 COSTS FOR EXPERT WITNESS FEES, INVESTIGATION FEES, COURT REPORTER FEES FOR DEPOSITIONS, FILING FEES AND MISCELLANEOUS EXPENSES. 5183 REIMBURSEMENT FOR BUSINESS EXPENSES INCURRED BY THE CITY ATTORNEY. 5502 FOR PROFESSIONAL/CONTRACTUAL SERVICES. 5503 COST OF ATTORNEYS FEES CHARGED BY OUTSIDE ATTORNEYS. 5505 MISCELLANEOUS CONTRACTS AND SERVICES THAT DO NOT FALL WITHIN THE DEFINITIONS OF THE OTHER OBJECTS UNDER CONTRACTS AND SERVICES. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF -4 5 - BUDGET -JUSTIFICATION 051 CITY ATTORNEY 001 GENERAL FUND OBJECT JUSTIFICATION VEHICLES. 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5702 ADDITIONAL COMPUTER EQUIPMENT TO SUPPLEMENT CURRENT COMPUTER SYSTEM. -46 - CITY CLERK CUSTODL4N OF AFL CITY PUBLIC DOCUMENTS ISSUES CITY BUSINESS REGISTRATIONS CONDUCTS SPECL4L OR GENERAL ELECTIONS ADMINISTRATOR OF THE CITY'S PASSPORT PROGRAM CITY CLERK City Clerk Rachel Clark Administration) I Business I I Records I ( Elections Registration Management (5) Employees ~ ~ (8) Employees ~ ~ (1) Employee CITY CLERK ACCOUNT NUMBER: 001-030 FUND: GENERAL FUND ABOUT THE DEPARTMENT J The City Clerk is elected at lazge to a four-yeaz term. The City Clerk is custodian of all public documents for the City of San Bernardino. In addition to this, the City Clerk's Office is responsible for the City's Business Registration Division, the Record and Information Management Program (RIM), all City elections, and the City's Passport Acceptance. Facility. The City Clerk serves as the filing officer for all Campaign Statements and Statements of Economic Interest and is responsible for the preparation and distribution of City Council agendas and minutes. F. ~'E 1 VDI T ' UR ~ E S B Y DI VI S ION DIVISION 20003 ACNAL 2003-04 ACTUAL zoo4-o5 BUDC~f 2oos~o6 PI~OPOlSID ADNID~IISTRATION 472,035 444,515 469,000 570,200 IIFG'ITONS 34,986 103,123 3,800 93,600 BUSIl~.SS RFiGISTRATTON 486,605 486,438 552,700 665,300 RECORDS MANA~~TT 72,448 123,357 136,900 90,400 TpR'AL 1,066,074 .1,157,43;1 1,162,400 '1,419,500 E X PEND I T UR ES B Y CA TE G O R Y CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROP06ED PERSONNEL 860,156 877,598 930,100 1,080,600 MAINTENANCE & OPERATION 61,986 69,346 77,300 77,300 CONTRACTUAL SERVICES 33,566 119,279 66,100 155,100 IN'T'ERNAL SERVICE CHARGES 110,366 90,514 88,900 106,500 CAPITAL OUTLAY 0 697 0 0 DffiT SERVICE 0 0 0 0 TOTAL 1,066,074 1,157,434 1,162,400 1,419,500 -47 - EZPEIiDITQRE EDDOET LIIfE ITSI[ DETAIL 3'ISCAL YEAR 2005-2006 !DID 001 OERERAL 1OND DIVISIOE 031 CITY CLERE-AWQIIISTAATSON ACCOONT OEJECT i TITLE ACTO#L 2002-03 ACTOLL 2003-04 HIIDOET 2004-05 PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 323,190 301,423 320,100 379,900 5012 SPECIAL SALARIES 0 0 600 0 5013 AUTOMO82LE ALLOWANCE 3,600 3,600 3,600 3,600 5026 PERS RETIREMENT 22,041 20,552 21,800 49,900 5027 HEALTH i LIFE INSURANCE 46,772 44,322 45,200 51,400 5028 UNEMPLOYMENT INSURANCE 817 766 800 1,000 5029 MEDICARE 4,760 4,508 4,800 5,600 TOTAL PERSOIHRL SEItVICEB 401,179 375,170 396,900 {91,400 5111 MATERIALS i SUPPLIES 5,586 6,321 5,500 5,100 5112 SMALL TOOLS i EQUIPMBNT 537 0 200 200 5121 ADVERTISING 1,553 1,588 1,600 1,200 5122 DUES i SUBSCRIPTIONS 1,395 1,586 1,800 1,600 5132 MEETINGS i CONFBRHNCES 1,828 595 2,300 2,500 5133 EDUCATION i TRAINING 83 0 300 300 5171 RENTALS 27 0 0 0 5172 EQUIPMENT MAINTENANCE 150 93 2,500 2,500 5174 PRINTING CHARGES 7,979 14,762 10,500 10,500 5175 POSTAGE 2,549 3,902 4,600 4,600 5176 COPY MACHINE CHARGES 3,880 3,852 6,800 6,800 5183 MANAGII4ENT ALLOWANCE 150 192 600 600 TOTAL MAINTENANCE i OPERATIOIi 25,715 32,891 36,700 35,900 5505 OTHER PROFESSIONAL SERVICES 380 0 0 0 TOTAL CONTRACT07J. SERVICES 380 0 0 0 5602 WORKERS COMPENSATION 4,200 0 0 0 5603 LIABILITY 400 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 35,900 32,700 32,400 39,900 5605 TELEPHONE SUPPORT 4,261 3,057 3,000 3,000 TOTAL INTERNAL SERVICE CBARBES 44,761 35,757 35,400 42,900 5702 COMPUTER EQUIPMENT 0 697 0 0 TOTAL CAPITAL OUTLAY 0 697 0 0 TOTAL 472,035 444,515 469,000 570,200 -4 8 - BUDGET - NSTIFICATION i 031 CITY CLERK-ADMINISTRATION 001 GENERAL FUND u O ,_~ OBJECT JIISTIFICATION 5111 MISCELLANEOUS OFFICE SUPPLIES. 5112 PURCHASE OF SMALL OFFICE EQUIPMENT. 5121 ADVERTISING OF ORDINANCES, RESOLUTIONS, PUBLIC HEARINGS AND OTHER LEGAL ADVERTISING. 5122 SUBSCRIPTION TO: SUN NEWSPAPER; GOVT CODE; CA CITIES CLERKS ASSOCIATION; PRESS ENTERPRISE; INTERNATIONAL MUNICIPAL CLERK'S ASSOCIATION. 5132 ATTENDANCE TO TECHNICAL TRACK FOR CLERKS, INTERNATIONAL INSTITUTE FOR MUNICIPAL CLERKS CONFERENCE, AND SOUTHERN CA CITY CLERKS ASSOC MEETINGS / 5133 TRAINING CLASSES AND EDUCATION SEMINARS FOR ADMIN s~ ~!F-DIVISION STAFF MEMBERS 5172 EQUIPMENT MAINTENANCE COSTS: FOR HP LASER PRINTER; TYPEWRITERS AND CALCULATORS. 5174 PRINTING CHARGES: COUNCIL AGENDA BACKUP MATERIAL AND MISCELLANEOUS OFFICE FORMS AND LETTERHEAD. 5175 POSTAGE MAILING COSTS. 5176 COPY MACHINE CHARGES: COST FOR TONER, DEVELOPER, AND PAPER; COSTS FOR EXCEEDING METER USAGE ALLOWANCE AND LEASE PAYMENT FOR PURCHASE OF COPY MACHINE. 5183 MANAGEMENT ALLOWANCE 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). _4 9 EZPEEDITO1tE EDD6ET LIKE ITO[ DETAIL PIBCAL lEAE 2005-2006 PDED 001 GENERAL POND DM82OE 037 CLERIC ELEC32OE8 ^ ACCODET OEJECT i TITLE 11CTDAL 2002-03 3,CTDAL 2003-04 EODOET 2004-OS PROPOSED 2005-04 5111 MATERIALS & SUPPLIES 61 0 600 1,000 5121 ADVERTISING 389 328 300 700 5122 DUES 6 SUBSCRIPTIONS 273 129 500 500 , 5132 MEETINGS & CONFERENCES 1,340 1,116 2,400 2,400 TOTAL ]OIIETENANCE i OPERATION 2,063 1,573 3,800 4,600 , 5502 PROFESSIONAL/CONTRACTUAL SVGS 32,923 101,550 0 89,000 TOTAL CONTEACPUAI. BEEVICES 32,923 101,550 0 89,000 TOTAL 34,986 103,123 3,800 93,600 -50- BUDGET -JUSTIFICATION 032 CLERK ELECTIONS 001 GENERAL FUND OBJECT JII3TIFICATION 5111 PURCHASE OF OFFICE SUPPLIES. 5121 ADVERTISING OF ELECTION RELATED NOTICES. 5122 SUBSCRIPTION TO THE ELECTION ADMINISTRATION REPORT, THE SIELER REPORT AND THE ELECTIONS CODE. 5132 ATTENDANCE AT THE NEW LAW & ELECTION SEMINAR AND CITY CLERK' S ANNiIP,L CONFERENCE . 5502 CONTRACT SERVICES WITH COUNTY REGISTRAR OF VOTERS TO CONDUCT PRIMARY ELECTION ONLY (11/8/05); TRANSLATION EXPENSES. _51 EZPnmITORE 8DD6ET LINE ITRM DETAIL rxscAL xsAR Zoos-2oo4 lOND 001 GENERAL 7QID DIVISION 033 DDSINE88 RE42STRATIOE ACCODNT OBJECT i TITLE ACTOAL 2002-03 ACTDAL 2003-04 EDDOET 2004-05 rROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 324,269 294,342 308,100 323,200 5014 SALARIES TEMP/PARTTIME 0 0 0 65,000 5015 OVERTIME 0 0 500 500 5026 PERS RETIREMENT 18,897 20,405 21,600 47,000 5027 HEALTH 6 LIFE INSVRANCE 58,800 76,933 81,500 82,300 5028 UNEMPLOYMENT INSURANCE 811 733 800 800 5029 MEDICARE 2,316 2,957 3,100 3,100 TOTAL PERSORIPEL SERVICES 405,093 395,370 415,600 521,900 5111 MATERIALS & SUPPLIES 2,184 2,419 3,400 3,400 5122 DUES & SUBSCRIPTIONS 245 50 300 300 5132 MEETINGS & CONFERENCES 897 811 1,100 1,100 5133 EDUCATION & TRAINING 80 230 1,000 1,000 5171 RENTALS 0 0 800 800 5172 EQUIPMENT MAINTENANCE 122 62 200 200 5174 PRINTING CHARGES 7,449 8,216 11,000 11,000 5175 POSTAGE 22,929 22,885 16,400 16,400 5181 OTHER OPERATING EXPENSES 0 205 1,500 1,500 TOTAL 1D~INTENAItCi A OPEIUITIOE 33,907 3f,851 35,700 35,700 5505 OTHER PROFESSIONAL SERVICES 0 17,729 64,000 64,000 TOTAL CO1rlRACTOAL SERVICES 0 17,729 64,000 64,000 5601 GARAGE CHARGES 0 235 400 200 5602 NORRERS COMPENSATION 4,100 0 0 0 5603 LIABILITY 400 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 35,900 32,700 32,400 39,900 5605 TELEPHONE SUPPORT 4,371 4,083 3,100 3,200 5609 VEHICLE REPLACEMENT 2,600 1,300 1,300 0 5612 FLHET CHGS - FUEL 234 139 200 400 TOTAL IRTERNAI. SERVICE CBARGEB 47,605 38,457 37,400 43,700 TOTAL 486,605 486,435 552,700 665,300 -52- BUDGET -JUSTIFICATION 033 BUSINESS REGISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 GENERAL OFFICE SUPPLIES 5122 STREET DIRECTORY ($100) AND CALIFORNIA MUNICIPAL BUSINESS TAX ASSOCIATION DUES ($100) BUSINESS PRESS ($100) 5132 - CALIFORNIA MUNICIPAL BUSINESS TAX ASSOCIATION ANNUAL & QUARTERLY MEETINGS 5133 STAFF TRAINING 5171 FUND FOR RENTAL OF CAR POOL VEHICLES 5172 PROVIDES FOR MAINTENANCE OF TYPEWRITERS AND CALCULATORS 5174 PROVIDES FOR PRINTING OF APPROXIMATELY 15,000 BUSINESS CERTIFICATES ($1,100); 10,000 REMINDER NOTICES ($800); 15,000 APPLICATIONS ($1,400); 60,000 ENVELOPES ($3,100); 8,000 LETTERHEAD ($1,000); 500 LIEN NOTICES ($100) 20,000 RENEWAL LETTERS ($1,000); BUSINESS REGISTRATION HANDBOOK ($2,000); MISCELLANEOUS FORMS ($500) 5175 POSTAGE FOR BUSINESS REGISTRATION, GENERAL MAILING, AND P.O. BOX RENTAL FEE 5181 RELEASE OF LIEN FEES TO COUNTY OF SAN 5505 CONSULTANT/CONTRACTOR COSTS RELATED TO TOT & BUSINESS REGISTRATION AUDITS AND AB63 DATA. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. ~~~~ BUDGET -JUSTIFICATION 033 BUSINESS REGISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF ' TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -54' PDND 001 O~iRAL 11DD) ACCOIDPP ODJiCT i TITL! 5011 SALARIES PERM/FVLLTIME 5026 PERS RETIREMENT 5027 AEALTH 6 LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL P:itSONN=L S=RVICiB 5111 MATERIALS d,-SUPPLIES 5132 MEETINGS 6 CONFERENCES TOTAL MAINT~A 4 OPERI1TIOlf 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACl071L BtRVICi9 5604 M.I.S. CHARGES - IN-HOUSE TOTAL INT~IIiAI, 8=RVICi C7D1R00<8 TOTAL :ZPlfIDITOR= lODO'ZT LIlll 2Ta[ D=47SL PIBCAL YiAR 7005-2006 DMSIOIf 035 3tiCO1tDY IO~1OW38DDT! (AIN) ACTQAL 7007-03 ACTDAL 7003-04 DDDGlP 7004-OS PIlOPOSID 7005-06 46,986 83,325 88,300 48,500 3,289 S,B33 6,200 7,100 2,809 16,456 21,600 10,900 117 208 200 100 683 1,235 1,300 700 53,884 107,057 117,600 67,300 67 0 700 700 234 0 400 400 301 0 1,100 1,100 263 0 2,100 2,100 763 0 7,100 2,100 18,000 16,300 16,100 19,900 18,000 16,300 16,100 19,900 72,448 123,357 136,900 90,400 -5 5 - BUDGET -JUSTIFICATION 035 RECORDS MANAGEMENT (RIM) 001 GENERAL FUND OBJECT 5111 5132 5505 5604 JIISTIFICATION MISCELLANEOUS OFFICE SUPPLIES FOR THE RIM PROGRAM. ' ATTENDANCE TO MEETINGS AND CONFERENCES RELATED TO RECORDS MANAGEMENT. RESTORATION OF HISTORICAL MINUTE BOOKS. THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. -56 - CITY TREASURER MANAGES A $73 MILLIONDOLLAR PORTFOLIO REVIEWS INVESTMENTS FOR SAFETY, LIQUIDITY & YIELD MAKES INVESTMENTS ON BEHALF OF THE CITY & WATER DEPT. REVIEWS BANKING SERVICES TO STREAMLINE FUNCTIONS CITY TREASURER Voters At Large City Treasurer Kennedy 2 Employees CITY TREASURER ABOUT THE DEPARTMENT The City Treasurer is a part-time position elected at lazge to a four-yeaz term. The City Treasurer is responsible for overseeing City investments and related policies as established by the Common Council. The City Treasurer gives direction to the Treasurer's Office staff on when and what types of investments to make on behalf of the City and Water Departments. Prior to any investment being made, the City Treasurer reviews each investment for safety, liquidity, and yield. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 200405 BUDGET 2005-06 PROPOSED PERSONNEL 107,679 118,060 123,700 138,100 MAINTENANCE & OPERATION 9,230 4,997 10,100 9,100 CONTRACTUAL SERVICES 3,323 6,433 3,700 3,700 INTERNAL SERVICE 14,249 8,231 8,400 7,400 CAPITAL OUTLAY 0 0 1,000 5,200 DEBT SERVICE 0 0 0 0 TOTAL 134,480 ' 137,721 146,900 163,500 r ~- . E8PENDITDRE BDDOET LIMB ITEN DETAIL PISCAL YEAR 2005-2006 lOND 001 OENERIIL PDND DIVISION 041 CITY TREASDRER A000D11T OBJECT i TITLS ACTUAL ]002-03 ACTDAL ]003-04 BDDCET 1004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 80,154 82,163 84,300 90,600 5013 AUTOMOBILE ALIAWANCE 3,600 3,600 3,600 3,600 5026 PERS RETIREMENT 5,611 5,752 5,900 12,600 5027 HEALTH i LIFE INSURANCE 17,874 26,104 29,500 30,800 5028 UNEMPLOYMENT INSURANCE 209 214 200 200 5029 MEDICARE 230 228 200 300 TOTAL PERSONNEL SERVICES 107,679 118,060 123,700 138,100 5111 MATERIALS i SUPPLIES 2,252 1,240 1,300 1,300 5112 SMALL TOOLS i EQUIPMENT 0 0 200 200 5122 DUBS i SUBSCRIPTIONS 700 1,039 1,200 1,200 5132 MEETINGS i CONFERENCES 1,669 1,578 1,600 1,900 5171 RENTALS 0 800 800 800 5172 EQUIPMENT MAINTENANCE 4,269 90 4,500 3,200 5174 PRINTING CHARGES 253 212 300 300 5175 POSTAGE 88 37 200 200 TOTAL 101INTENANCE i OPERATION 9,730 4,997 10,100 9,100 5502 PROFESSIONAL/CONTRACTUAL SVCS 3,023 6,433 3,700 3,700 5505 OTHER PROFESSIONAL SERVICES 300 0 0 0 TOTAL CONTRACTUAL BERVICEB 3,373 6,433 3,700 3,700 5602 WORKERS COMPENSATION 1,400 0 0 0 5603 LIABILITY 900 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 10,000 7,000 6,900 6,000 5605 TELEPHONE SUPPORT 1,949 1,231 1,500 1,400 TOTAL iNTEItNAL SERVICE CBIIROEB 14,249 8,231 8,400 7,400 5704 MISCELLANEOUS EQUIPMENT 0 0 1,000 5,200 TOTAL CAPITAL ODTLAY 0 0 1,000 5,700 TOTAL 134,480 137,771 146,900 163,500 _58 _ BUDGET -JUSTIFICATION 041 CITY TREASURER 001 GENERAL FUND ' OBJECT JUSTIFICATION ' 5111 MATERIALS AND SUPPLIES SUCH AS PENS, PENCILS, ENVELOPES OF ALL SIZES, FORMS, ETC. ~ 5112 CALCULATORS AND OTHER SMALL ITEMS NEEDED 5122 WALL STREET JOURNAL, KIPLINGER LETTERS, FINANCIAL INST UPDATE, CA MUNICIPAL TREASURER ASSOC., ASSOCIATION OF PUBLIC TREASURERS 5132 ANNUAL CITY TREASURER'S CONFERENCE 5172 MAINTENANCE COST FOR BILL COUNTER, CHECK ENCODER, AND SYMPRO INVESTMENT TRACKING SOFTWARE MAINTENANCE AND UPGRADES 5174 PRINTING OF FORMS, REPORTS, ETC. 5175 POSTAGE FOR GENERAL CORRESPONDENCE 5502 CONTRACT FOR ARMORED CAR SERVICE 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5704 REPLACEMENT CHECK ENCODER; REPLACEMENT CURRENCY COUNTER i~ i~ i~ i~ -59- CIVIL SERVICE ADMINISTRATOR OF CIVIL SERVICE RULES & REGULATIONS CONDUCTS DISCIPLINARY HEARINGS TESTS AND SCREENS APPLICANTS CIVIL SERVICE Civil Service Board ivil Service Chief Examiner Mike Newbry (1) Employee CIVIL SERVICE ABOUT THE DEPARTMENT I Civil Service provides employment services for all classified positions in the City and the Water Department. This involves all pre-employment testing/certification of candidates for approximately 430 job classifications. Civil Service administers Civil Service Board/regulations and reviews payroll and medical exams. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005-06 PROPOSED PERSONNEL 181,822 179,221 179,900 198,100 MAINTENANCE & OPERATION 7,361 6,773 6,700 6,400 CONTRACTUAL SERVICES 35,150 38,757 26,400 39,000 INTERNAL SERVICE 24,853 17,535 17,700 18,200 CAPITAL OUTLAY 0 861 0 0 DEBT SERVICE 0 0 0 0 TOTAL 249,186 243,147 230,700 261,700 _w n . EEPENDZTURE 8ODOET LINT ITOI DETAIL lISCAL YEAR 2005-2006 lUND 001 GENERAL lUND DIVISION 141 CIVIL SERVICE ~ ACCODRT OBJECT 4 TITLE ACTIIAL 2002-03 ACTUAL 2003-04 BDDOET 2004-OS PROlOSED 2005-06 , 5011 SALARIES PERM/FULLTIME 126,052 130,739 135,800 141,300 5012 SPECIAL SALARIES 600 600 600 600 5013 AUTOMOBILE ALLOWANCE 3,000 3,000 3,000 3,000 5014 SALARIES TEMP/PARTTIME 25,007 17,469 15,700 16,000 5018 VACATION PAY 1,682 1,756 0 0 5026 PERS RETIREMENT 8,844 9,194 9,600 , 19,800 5027 HEALTH 6 LIFE INSURANCE 14,620 14,508 13,500 15,600 5028 UNEMPLOYMENT INSURANCE 391 384 300 900 5029 MEDICARE 1,626 1,571 1,400 1,400 , TOTAL PEA8ONNEL SERVICES 181,822 179,221 179,900 198,100 5111 MATERIALS & SUPPLIES 2,741 1,900 2,000 2,000 , 5122 DUES 6 SUBSCRIPTIONS 274 120 200 200 5132 MEETINGS & CONFERENCES 265 31 300 200 5133 EDUCATION & TRAINING 88 572 100 100 ' 5174 PRINTING CHARGES 1,339 1,501 1,400 1,400 5175 POSTAGE 441 466 500 300 5176 COPY MACHINE CHARGES 848 801 900 900 5181 OTHER OPERATING EXPENSES 1,179 989 700 ' 700 5183 MANAGEMENT ALLOWANCE 184 394 600 600 TOTAL 1DIt111'CE i OPERATION 7,361 6,773 6,700 6,400 ' 5505 OTHER PROFESSIONAL SERVICES 35,150 38,757 26,400 39,000 TOTAL CONTRACTUAL SERVICES 35,150 38,757 26,100 39,000 r 5602 WORKERS COMPENSATION 2,100 0 0 0 5603 LIABILITY 1,600 0 0 ' 0 5604 M.Z.S. CHARGES - IN-HOUSE 18,500 15,800 15,900 16,400 5605 TELEPHONE SUPPORT 2,653 1,735 1,800 1,800 TOTAL INTERNAL 9BRVICE CNAROES 24,853 17,535 17,700 , 18,200 5704 MISCELLANEOUS EQUIPMENT 0 861 0 0 ' TOTAL CAPITAL ODTLAY 0 861 0 p TDTU 249,186 243,147 230,700 261,700 -sl- BUDGET - NSTIFICATION 141 CIVIL SERVICE 001 GENERAL FUND OBJECT JUSTIFICATION 5111 CIVIL SERVICE MANDATED EXPENSES; COURT REPORTERS AND TRANSCRIPTS; EXAMINATION SCORING; CASSETTE TAPES; PENCILS; FILE FOLDERS; COPY MACHINE SUPPLIES; SUPPLIES FOR CIVIL SERVICE BOARD; OTHER ITEMS NEEDED FOR OFFICE OPERATIONS 5122 DUES AND SUBSCRIPTIONS; WESTERN CITY; IAPMA 5132 MEETINGS & CONFERENCES ' 5133 EDUCATION; TRAINING; SEMINARS 5172 EQUIPMENT MAINTENANCE; COST OF REPAIR, REPLACEMENT OF PARTS AND SERVICING OF TYPEWRITERS, DATE/TIME MACHINE, SHREDDER AND OTHER MISC. EQUIPMENT. 5174 PRINTING OF CSB AGENDAS AND MINUTES; CSB HEARING MINUTES; MEDICAL EXAMINATION FORMS; WRITTEN AND ORAL TESTING AND RESULTS OF NOTIFICATION CARDS AND OTHER MISC FORMS AND DOCUMENTS 5175 POSTAGE FOR MAILING OF CSB AGENDAS/MINUTES, NOTIFICATION OF TESTING RESULTS CARDS, APPOINTMENT LETTERS FOR ' BOARDS, ETC. 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES (WRIB) 5183 MANAGEMENT ALLOWANCE t 5505 OTHER PROFESSIONAL SERVICES; PRE-EMPLOYMENT MEDICAL EXAMINATIONS FOR ALL EMPLOYEES IN ALL BARGAINING UNITS; ' PRE-EMPLOYMENT DRUG SCREENING; SECOND AND THIRD OPINION APPEALS AND EVALUATIONS AND WRITTEN EXAMINATIONS ; 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -~9- CODE COMPLIANCE CODE ENFORCEMENT WEED ABATEMENT GRAFFITI REMOVAL NEIGHBORHOOD INITIATIVE PROG. HOUSING IMPROVEMENT TEAM ~. CODE COMPLIANCE Director of Code Compliance Glenn Baude I Code I Compliance (3) Employees Housing Improv. Team (0) Employees Neighboorhood Revitalization Employees I Weed I Abatement (2) Employees CODE COMPLIANCE ACCOUNT NUMBER: 001-070 FUND: GENERAL FUND ABOUT THE DEPARTMENT Under the direction of the Mayor's Office, Code Compliance is responsible for the implementation of the Mayor and Council's Comprehensive Blight Reduction Strategy. The programs included in the division aze: Code Enforcement, Weed Abatement, and the Graffiti Removal Contract. EXPENDITURES BYDIVISION DMSION 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED CODE ENFORCEMENT 775,585 611,496 475,300 705,800 HOUSING INSPECTION 0 0 0 - NEIGHBORHOOD REVITALIZATION 1,330,826 1,458,285 1,651,500 1,612,700 WEED ABATEMENT 225,988 231,858 264,000 272,400 HOUSING IlvIPROVEMENT 21,535 48,976 71,700 - GRAFFITI REMOVAL 488,000 546,486 588,000 588,000 TOTAL 2,841,934 2,897,101 3,050,500 3,178,900 EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 1,729,674 1,851,888 1,792,700 1,881,000 MAI1V'I'ENANCE & OPERATION 180,249 154,648 202,100 185,100 CONTRACTUAL SERVICES 718,485 782,589 850,700 895,600 INTERNAL SERVICE CHARGES 283,340 183,591 188,800 182,400 CAPITAL OUTLAY 2,674 0 0 0 DEBT SERVICE 34,800 34,800 34,800 34,800 CREDIT BII.LABLES (107,288) (110,415) (18,600 0 TOTAL 2,841,934 2,897,101 3,050,500 3,178,900 -R~t- E2PEED1'TORE DDD6ET LINE ITOf DETAIL 1IHCAL YEAR 1005-2006 1I1ND 001 OERERAI. 1OND DIVISION 071 CODE IIflOACaRNT . ACCOUNT OHJECT 4 TITLE ACTDAL 2002-03 ACTOAL 2003-04 HDDOET 2004-OS PROPOSED 2005-06 , 5011 SALARIES PfiRM/FULLTIME 320,320 261,241 132,800 247,400 5012 SPECIAL SALARIES 1,200 1,200 1,200 600 5013 AUTOMOBILE ALLOWANCE 1,800 1,800 1,800 3,600 5014 SALARIES TEMP/PARTTIME 0 0 0 5,000 5015 OVERTIME 10,169 20,342 11,100 15,100 5026 PERS RETIREMENT 19,747 16,907 28,300 44,900 5027 HEALTH 6 LIFE INSURANCE 27,865 21,593 15,100 48,800 5028 UNEMPLOYMENT INSURANCE 834 718 600 600 5029 MEDICARE ~ 4,851 4,199 2,500 3,600 TOTAL PERSORDTEL SERVICE3 386,786 328,001 193,400 369,600 5111 MATERIALS ~ SUPPLIES 14,892 13,450 11,800 6,800 5112 SMALL TOOLS 6 EQUIPMENT 0 0 1,000 1,000 5121 ADVERTISING 1,601 267 3,000 3,000 5122 DUES 6 SUBSCRIPTIONS 1,758 378 3,000 3,000 5131 MILEAGE 164 37 200 200 5132 MEETINGS & CONFERENCES 0 0 500 500 5133 EDUCATION fi TRAINING 436 2,760 1,000 1,000 5171 RENTALS 3,931 1,156 4,000 4,000 5172 EQUIPMENT' MAINTENANCE 178 0 500 500 5174 PAINTING CHARGES 9,666 7,695 12,000 8,000 5175 POSTAGE 29,687 24,648 22,000 22,000 5176 COPY MACHINE CHARGES 3,198 2,902 5,000 5,000 5181 OTHER OPERATING EXPENSES 0 3 2,000 2,000 5183 MANAGEMENT ALLOWANCE 163 279 600 600 TOTAL NAINTENANCB 8 OPERATION 65,673 53,575 66,600 57,600 5505 OTHER PROFESSIONAL SERVICES 122,168 100,782 87,300 136,900 5506 LANDSCAPE CONTRACTS 1,200 0 0 0 TOTAL CORTRACTIIAL 9ERVICEB 123,368 100,782 87,300 136,900 5601 GARAGE CHARGES 7,890 16,062 15,500 25,700 5602 WORKERS COMPENSATION 7,500 0 0 0 5603 LIABILITY 31,700 0 0 0 5604 M.I.S. CHARGES - ZN-HOUSE 105,400 91,500 93,200 100,200 5605 TELEPHONE SUPPORT 9,480 6,645 5,000 5,800 5609 VEHICLE REPLACEMENT 34,700 9,000 9,000 0 5610 COMMUNICATION SHOP 500 500 500 600 5612 FLEET CHGS - FUEL 2,589 5,428 4,800 9,900 TOTAL INTERNAL SERVICE CRAROES 199,759 129,138 128,000 141,700 TOTAL 775,585 611,496 475,300 705,800 - s4- ~ BUDGET - NSTIFICATION 1 071 CODE ENFORCEMENT 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FUNDING FOR SUPPLIES FOR DAY-TO-DAY OPERATIONS AND ANNUAL UNIFORM NEEDS. 5112 FUNDING FOR NEW AND REPLACEMENT EQUIPMENT FOR CODE COMPLIANCE OFFICERS AND CLERICAL STAFF. 5121 FUNDING FOR ADVERTISING AND PROMOTIONAL ITEMS NEEDED WITH REGARD TO NEIGHBORHOOD REVITALIZATION AND OTHER CODE COMPLIANCE PROGRAMS. 5122 DUES AND SUBSCRIPTIONS: AACE MEMBERSHIPS AND SCACEO MEMBERSHIPS, AND FUNDING FOR CODE BOOKS FOR CODE OFFICERS WHEN VACANT POSITIONS ARE FILLED. 5131 FUNDING FOR MILEAGE REIMBURSEMENT FOR WEEKEND OR AFTER HOUR CALLS FOR URGENT ABATEMENT PROJECTS. 5132 MEETINGS AND CONFERENCES: ACCELA COMPUTER SYSTEMS ANNUAL CONFERENCE AND S.C.A.C.E.O. ANNUAL CONFERENCE. 5133 TRAINING SEMINARS FOR CODE OFFICERS AND CLERICAL STAFF. 5171 FUNDING FOR USE OF CARPOOL. 5172 FUNDING FOR TYPEWRITER, BUSINESS MACHINE REPAIR, AND MAINTENANCE AGREEMENT ON FAX MACHINE. 5174 FUNDING FOR PRINTING OF CODE COMPLIANCE NOTICES, HEARING OFFICER AND BBC MEETING AGENDAS AND MINUTES, AND OTHER LARGE VOLUME PRINTING NEEDS. 5175 FUNDING FOR POSTAGE FOR MAILINGS OF NOTICES TO PROPERTY OWNERS, AND GENERAL CORRESPONDENCE. 5176 FUNDING FOR COPY MACHINE CHARGES AND OUTSIDE COPIER SERVICES. 5181 FUNDING FOR FILM AND DEVELOPING COSTS FOR CODE COMPLIANCE CASE FILES, AND ANNUAL PURCHASE ORDERS WITH PHOTO DEVELOPING COMPANIES. 5183 FUNDING FOR MANAGEMENT ALLOWANCE FOR DIRECTOR. 5505 FUNDING FOR SIGN, VEHICLE, AND BOARD-UP ABATEMENTS. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) -65 - BUDGET -JUSTIFICATION 071 CODE ENFORCEMENT 001 GENERAL FUND OBJECT JUSTIFICATION 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. , 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS.DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). ~V 6 EXPENDITOOUt DODOET LINE ITEI[ DETAIL lISCAL YEAS 2005-2006 lUND 001 GENERAL lUND DIVISION 073 NEIGOIDOR80OD AMTALIEATION ACCOUNT OBJECT i TITLE ACTWIL 2002-03 ACTUAL 2003-0{ SDDOET 2004-OS PAOPOBED 2005-06 5011 SALARIES PERM/FULLTIME 939,645 1,048,375 1,176,700 1,073,500 5012 SPECIAL SALARIES 1,725 2,400 2,400 3,000 5013 AUTOMOBILE ALLOWANCE 1,800 1,800 1,800 2,700 5014 SALARIES TEMP/PARTTIME 0 7,976 0 31,000 5015 OVERTIME 9,304 10,296 18,400 18,400 5026 PERS RETIREMENT 59,229 66,045 68,100 145,400 5027 HEALTH & LIFE INSURANCE 95,978 109,354 115,500 103,200 5028 UNEMPLOYMENT INSVRANCE 2,351 2,685 2,900 2,600 5029 MEDICARE 11,594 ~ 13,345 14,400 13,000 TOTAL PERSONNEL 9EAVICES 1,121,655 1,262,275 1,400,200 1,392,800 5111 MATERIALS 6 SUPPLIES 28,192 21,319 28,000 28,000 5112 SMALL TOOLS 6 EQUIPMENT 245 321 1,000 1,000 5121 ADVERTISING 2,825 1,374 9,000 4,000 5122 DUES & SUBSCRIPTIONS 1,296 1,781 2,000 2,000 5131 MILEAGE 0 117 100 100 5133 EDUCATION 6 TRAINING 5,662 3,633 12,000 12,000 5171 RENTALS 250 426 1,000 1,000 5172 EQUIPMENT MAINTENANCE 145 304 300 300 5174 PRINTING CHARGES 19,559 17,613 20,000 20,000 5175 POSTAGE 47,530 45,433 50,000 45,000 5176 COPY MACHINE CHARGES 1,376 1,575 1,500 1,500 5181 OTHER OPHRATING EXPENSES 2,627 2,482 6,000 3,000 TOTAL NAINTEIQANCi i OPERATION 109,706 96,378 125,900 117,900 5502 PROFESSIONAL/CONTRACTUAL SVCS 3,076 0 9,000 1,000 5505 OTHER PROFESSIONAL SERVICES 0 25,589 36,400 39,700 TOTAL CONTRACTUAL SERVICES 3,076 25,589 45,400 40,700 5601 GARAGE CHARGES 8,353 11,028 14,900 7,400 5602 NORXERS COMPENSATION 17,100 0 0 0 5603 LIABILITY 3,400 0 0 0 5605 TELEPHONE SUPPORT 25,112 22,218 24,000 12,500 5612 FLEET CHGS - FUEL 4,949 5,997 6,300 6,600 TOTAL INTERNAL SERVICE CRARfiEB 58,914 39,243 45,200 26,500 5706 ALTERATIONS & RENOVATIONS 2,674 0 0 0 TOTAL CAPITAL OUTLAY 2,674 0 0 0 5803 LEASE PAYMENTS 34,800 34,800 34,800 34,800 TOTAL DEBT SERVICE 34,800 34,800 34,800 34,800 TOTAL 1,330,825 1,458,285 1,651,500 1,612,700 -6 7 - BUDGET -JUSTIFICATION 073 NEIGHBORHOOD REVITALIZATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FUNDING FOR OFFICE SUPPLIES AND UNIFORM NEEDS ~ 5112 FUNDING FOR REPLACEMENT AND NEW SMALL TOOLS FOR NEIGHBORHOOD SERVICES STAFF. 5121 FUNDING FOR ADVERTISING FOR STAFF VACANCIES AND PROMOTIONAL ITEMS FOR NEIGHBORHOOD SERVICES PRESENTATIONS. 5122 FUNDING FOR DUES AND SUBSCRIPTIONS: AACE, ICBO, AND THE PURCHASE OF CODE BOOKS FOR NEW STAFF. 5131 FUNDING FOR MILEAGE REIMBURSEMENT FOR WEEKEND OR AFTER-HOURS PROJECTS. 5133 FUNDING FOR TRAINING FOR FIELD STAFF AND SUPPORT STAFF. 5171 FUNDING FOR USE OF CARPOOL WHEN NEEDED. 5172 FUNDING FOR OFFICE MACHINES REPAIR AND MAINTENANCE AGREEMENTS ON FAX MACHINE. 5174 FUNDING FOR PRINTING FOR DIVISION. 5175 FUNDING FOR POSTAGE FOR DIVISION. 5176 FUNDING FOR COPY MACHINE CHARGES. 5181 FUNDING FOR FILM AND DEVELOPING COSTS. 5502 FUNDING FOR PROF/CONTRACT SERVICES AS NEEDED 5505 FUNDING FOR BOARD-UP AND DEMOLITION PROJECTS IN CDBG DESIGNATED AREAS 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE RND SUPPORT UTILIZED BY DEPARTMENT. , 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -BR- BUDGET -JUSTIFICATION 073 NEIGHBORHOOD REVITALIZATION 001 GENERAL FUND OBJECT JUSTIFICATION 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5610 ~ THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5803 FUNDING FOR RENTAL CHARGES FOR USE OF OFFICE SPACE AT EDA BUILDING -s9- szP:mITDRE EaDOSr LINE ITSN asTl~It 1I8CAL YEAR 2005-2006 PVND 001 OEf1ERAL lUND DIVIBION 074 NEED ABATEMENT ACCODNT OEJECT 4 TITLE ACT4AL 1002-03 ACTOAL 2003-Oi HUDOET 2001-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 81,339 86,114 89,100 91,600 5012 SPECIAL SALARIES 600 600 600 600 5015 OVERTIME 749 0 2,000 2,000 5026 PERS RETIREMENT 5,788 6,070 6,300 13,400 5027 HEALTH 6 LIFE INSURANCE 9,070 8,525 9,900 10,100 5028 UNEMPLOYMENT INSURANCE 207 217 200 200 5029 MEDICARE 658 695 700 700 TOTAL PER80NNEL EERVICEB 98,410 102,221 108,800 118,600 5111 MATERIALS 6 SUPPLIES 2,220 736 2,200 2,200 5112 SMALL TOOLS 6 EQUIPMENT 0 0 100 100 5122 DUES k SUBSCRIPTIONS 0 0 200 200 5133 EDUCATION 6 TRAINING 0 0 500 500 6171 RENTALS 0 0 100 loo 5174 PRINTING CHARGES 589 1,959 3,000 3,000 5175 POSTAGE 1,562 2,000 2,500 2,500 5176 COPY MACHINE CHARGES 0 0 500 500 5181 OTHER OPERATING EXPENSES 500 0 500 500 TOTAL MAINTENANCE A OPERATION 4,870 4,695 9,600 9,600 5506 LANDSCAPE CONTRACTS 104,041 109,732 130,000 130,000 TOTAL CONTRACTaAL SERVICES 104,041 109,732 130,000 130,000 5601 GARAGE CHARGES 1,766 1,996 2,300 1,700 5602 WORXERS COMPENSATION 1,800 0 0 0 5603 LIABILITY 2,500 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 6,700 10,200 10,100 10,200 5605 TELEPHONE SVPPORT 871 747 1,000 500 5609 VEHICLE REPLACEMENT 3,900 1,000 1,000 0 5610 COMMUNICATION SHOP 100 0 0 0 5612 FLEET CHGS - FUEL 1,030 1,267 1,200 1,800 TOTAL INTERNAL SERVICE CEAROES 18,667 15,210 15,600 14,200 TOTAL 225,988 231,858 264,000 272,400 ~ _7p_ BUDGET - NSTIFICATION 074 WEED ABATEMENT 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FUNDING FOR OFFICE SUPPLIES, SPECIAL NOTICES AND ENVELOPES FOR WEED ABATEMENT MAILINGS 5112 FUNDING FOR REPLACEMENT TOOLS FOR FIELD OFFICERS. 5122 FUNDING FOR DUES TO SCACEO AND REPLACEMENT CODE BOOKS FOR STAFF. 5133 FUNDING FOR TRAINING AND CODE RELATED WORKSHOPS AND SEMINARS. 5171 FUNDING FOR USE OF CARPOOL . 5174 FUNDING FOR PRINTING OF WEED ABATEMENT ENFORCEMENT RELATED CORRESPONDENCE. 5175 FUNDING FOR POSTAGE OF MAILING NOTICES AND OTHER CORRESPONDENCE. 5176 FUNDING FOR COPY MACHINE CHARGES. t 5181 FUNDING FOR PHOTO SUPPLIES AND DEVELOPING . 5506 FUNDING FOR WEED ABATEMENT CONTRACTS FOR ABATEMENT OF WEEDS, JUNK, AND DEBRIS FROM LOTS THAT ARE IN VIOLATION OF CITY WEED ABATEMENT ORDINANCES.. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. ` 5610 -THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. -ry 1 - BUDGET -JUSTIFICATION 074 WEED ABATEMENT 001 GENERAL FUND ~ OBJECT JUSTIFICATION 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -72- POND 001 pENER1IL 10ND ACCODlR OEJECT i TITLE 5505 OTHER PROFESSIONAL SERVICES TOTAL CORTAACTOTiI, SERVICE9 TOTAL =ZPEtIDITORS DDDOET LIEF ITEI[ DETAIL PIECAL YiAR 2005-2006 DIVISION 077 OEAPPITI EEEOVAL ACTOAL 2002-03 AC70AL 2003-04 EDDO•ET 2001-OS PROPOSED 2005-06 488,000 546,486 588,000 588,000 488,000 546,486 588,000 588,000 488,000 546,486 588,000 588,000 -73' BUDGET - NSTIFICATION 077 GRAFFITI REMOVAL 001 GENERAL FUND t OBJECT JUSTIFICATION 5505 CONTRACT COST FOR LOS PADRINOS TO DO GRAFFITI REMOVAL AND VARIOUS ABATEMENT/CLEANUP AS NEEDED. -74' EZPtMDITORE BUDORT LIEF STEM DETAIL lIBCAL Yi11R 2005-2006 !U!m 001 GIIfERAL lUND ACCOUNT OBJECT 4 TITLE 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONEEL SERVICES 5602 WORKERS COMPENSATION 5603 LIABILITY TOTAL INTEREAL SERVICE CHARGES 5910 CREDIT-FED 8 STATE FROG FUND TOTAL LE39: CREDITS/SILLADLES TOTAL DIVISION 078 8ODSI8O IMDROVOOQiT ACTUAL 2002-03 ACTUAL 2003-04 BDDOET 200405 PROPOSED 2005-06 108,262 136,393 79,100 0 75 0 600 0 364 902 0 0 7,029 9,548 6,000 0 5,242 10,135 3,000 0 272 347 400 0 1,579 2,067 1,200 0 122,823 159,391 90,300 0 2,500 0 0 0 3,500 0 0 0 6,000 0 0 0 -107,288 -110,415 -18,600 0 -107,288 -110,415 -18,600 0 21,535 48,976 71,700 0 -75 - COMMON COUNCIL ELECTED BY R'ARD SETS POLICY FOR THE CITY COMMON COUNCIL Electorate Of Each Ward Councilmembers ~~) (4) Employees I 1 COMMON COUNCIL 1 ~~ L i ABOUT THE DEPARTMENT The Common Council is an elected body with legislative powers to enact ordinances, resolutions, policies, and enforcement, and funding actions to enhance the social and economic well being of the City and its citizens. Residents within their respective wards elect the seven members of Council to four-year tenns. The seven Council members serve at various times on a number of sub-committees including Personnel Committee, Ways & Means, and Legislative Review. Support personnel, funding and equipment is necessary to accomplish the goals, strategies, and objectives of this body. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 262,169 327,521 357,900 376,400 MAINTENANCE&OPERATION 71,741 71,429 72,500 83,000 CONTRACTUAL SERVICES 209 0 0 0 INTERNAL SERVICE 42,933 31,623 32,000 29,800 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 377,052 430,573 462,400 489,200 _~~ _ sapsHnzTORa aanaET LIFE ITEM asruL szscAL xsAR Zoos-loos 701ID 001 GENERAL ltlND DIVISION 021 CO1H[ON CODNCIL ACCO9RT OHJECT i TITLE ACTOAL 2002-03 ACT031L 2003-0{ HDDGET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 171,592 222,597 230,500 237,700 5026 PERS RETIREMENT 11,791 14,720 15,200 31,600 5027 HEALTH i LIFE INSURANCE 77,176 87,699 109,600 104,500 5028 VNEMPLOYMENT INSURANCE 430 557 600 600 5029 MEDICARE 1,181 1,948 2,000 2,000 TOTAL PERSONNEL BERVICES 262,169 327,521 357,900 376,400 5111 MATERIALS i'SVPPLIES 5,347 4,459 5,700 5,700 5122 DUES i SVBSCRIPTIONS 637 640 600 600 5141 LOCAL TRAVEL i MEETINGS 46,200 46,200 46,200 46,200 5142 MEETINGS i CONFS-WARD 1 3,237 87 2,200 3,700 5143 MEETINGS i CONFS-WARD 2 2,790 2,532 2,200 3,700 5144 MEETINGS i CONFS-WARD 3 2,565 2,027 2,200 3,700 5145 MEETINGS 6 CONFS-WARD 4 1,081 1,463 2,200 3,700 5146 MEETINGS i CONFS-WARD 5 1,488 5,215 2,200 3,700 5147 MEHTINGS i CONFS-WARD 6 1,260 3,529 2,200 3,700 5148 MEETINGS i CONFS-WARD 7 3,116 1,097 2,200 3,700 5171 RENTALS 85 120 0 0 5172 EQUIPMENT MAINTENANCE 258 170 400 400 5174 PRINTING CHARGES 972 1,025 900 900 5175 POSTAGE 914 819 800 800 5176 COPY MACHINE CHARGES 1,740 1,704 1,900 1,900 5186 CIVIC AND PROMOTIONAL 53 343 600 600 TOTAL NAINTENAECE i OPHRATION 71,741 71,{29 72,500 53,000 5505 OTHER PROFESSIONAL SERVICES 209 0 0 0 TOTAL CONTRACTUAL SERVICES 209 0 0 0 5601 GARAGE CHARGES 1,575 348 500 500 5602 WORKERS COMPENSATION 2,600 0 0 0 5603 LIABILITY 4,400 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 23,800 20,000 20,500 21,200 5605 TELEPHONE SUPPORT 8,632 8,985 8,700 7,700 5609 VEHICLE REPLACEMENT 1,700 2,000 2,000 0 5612 FLEET CHGS - FUEL 226 290 300 400 TOTAL INTERNAL SERVICE CHARGES 42,933 31,623 32,000 29,800 TOTAL 377,052 430,573 462,400 489,200 _77 BUDGET - NSTIF'ICATION 021 COMMON COUNCIL II I~ u 001 GENERAL FUND OBJIsCT JIISTIFICATION 5111 OFFICE SUPPLIES, SPECIAL COUNCIL SUPPLIES, PHOTO & RECORDING SUPPLIES, PLAQUES, COUNCIL MEMBERS PHOTOS, ENGRAVING, MAILGRAMS, TELEGRAMS, ETC. 5122 SUBSCRIPTIONS TO THE SUN NEWSPAPER, PRESS ENTERPRISE NEWSPAPER, CALIFORNIA JOURNAL, CALIFORNIA & WASHINGTON KIPLINGER REPORTS. 5141 REIMBURSEMENT FOR OUT OF POCKET COSTS. 5142 WARD 1: MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS. 5143 WARD 2: MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS. 5144 WARD 3: MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS. 5145 WARD 4: MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS. 5146 WARD 5: MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS. 5147 WARD 6: MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS. 5148 WARD 7: MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS. 5172 EQUIPMENT MAINTENANCE: MAINTENANCE CONTRACTS FOR TYPEWRITERS, TRANSCRIBER, CASSETTE RECORDER, CASSETTE DUPLICATOR, TIME CLOCK. 5174 PRINTING OF LETTERHEAD, ENVELOPES, BUSINESS CARDS, MEETING NOTICES, FLYERS AND OTHER VARIOUS DOCUMENTS. 5176 ROUTINE COPY MACHINE CHARGES 5186 CIVIC/PROMOTIONAL: EXPENSES FOR CIVIC & PROMOTIONAL PROJECTS SUCH AS PICTURES, PLAQUES, CERTIFICATES, PINS, & HOSTING OF VISITING DIGNITARIES. _ ~r e BUDGET - JUSTII~'ICATION 021 COMMON COUNCIL 001 GENERAL FUND , OBJECT JIISTIFICATION 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -~9- r DEVELOPMENT SERVICES PLANNING PLAN CHEC% ENGINEERING DESIGN TRAFFIC ENGINEERING INSPECTION BUILDING /CONSTRUCTION TRAFFIC SIGNS AND STRIPING REAL PROPERTY DEVELOPMENT SERVICES Director of Development Services James Funk Planning (9) Employees Plan Check (5) Employees I Building I Services (11) Employees Administration 10.25) Employees Real Property (4) Employees Engineering ! (14) Employees Field Engineering (10) Employees NPDES (4) Employees Traffic Engineering (4) Employees DEVELOPMENT SERVICES ACCOUNT NUMBER: 001-180,190 FUND: GENERAL FUND ABOUT THE DEPARTMENT Development Services is responsible for administration of the City's regulatory functions relating to proposed and existing development, public improvement projects, real property management, assessment district services, the operation of traffic signals and street lights, maintenance of all street signs, striping and curb mazkings, and compliance with the City's National Pollution Dischazge Elimination System (NPDES). EXPENDITURES BYDIVISION DMSION 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED ADMINISTRATION 992,788 667,103 721,500 704,200 REAL PROPERTY 134,368 142,248 161,000 169,700 ENGINEERING/DESIGN 437,413 448,913 657,400 889,000 FIELD ENGINEERING/INSPECTION 430,044 366,943 420,800 498,600 TRAFFIC ENGINEERING 294,793 321,790 207,100 691,000 TRAFFIC SIGNALS 759,302 744,719 0 0 TRAFFIC SIGNING & STRIPING 501,641 473,940 0 0 NPDES 182,690 159,346 321,700 426,400 STREET LIGHTING 2,100,352 1,881,355 0 0 PLANNING 667,854 734,660 815,700 977,000 BUILDING INSPECTION SERVICES 642,572 636,396 724,300 852,900 PLAN CHECK 358,767 325,496 369,200 412,800 TOTAL 7,502,584 6,902,909 4,398,700 5,621,600 EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 4,060,118 4,147,522 3,523,300 4,359,300 MAINTENANCE & OPERATION 456,578 393,787 161,000 161,000 CONTRACTUAL SERVICES 401,620 522,623 427,400 789,400 INTERNAL SERVICE CHARGES 2,514,755 1,804,863 287,000 311,900 CAPITAL OUTLAY 37,890 11,254 0 0 DEBT SERVICE 0 0 0 0 CREDITSBILLABLES 31,623.00 22,860 0 - TOTAL 7,502,584 6,902,909 4,398,700 5,621,600 EEPENDITORE BDDOET LINE ITEM DETAIL FISCAL YEAR 2005-1006 9'aND 001 aENER1IL PIItO) DxvISION 131 DEVELOPEENT EERVICSE-ADNIN ACCODN'P OEJECT 4 TITLE ACTDAL 3002-03 ACTVIIL 2003-04 SIIDall 2004-OS PROPOSED 3005-06 5011 SALARIES PERM/FULLTIME 454,058 416,564 599,900 525,500 5012 SPECIAL SALARIES 0 0 -124,900 -124,900 5013 AUTOMOBILE ALLONANCE 6,100 3,600 3,600 3,600 5014 SALARIES TEMP/PARTTIME 10,400 2,050 0 18,000 5015 OVERTIME 535 862 2,000 2,000 5026 PERS RETIREMENT 28,472 28,052 36,900 73,400 5027 HEALTH i LIFE INSURANCE 57,220 49,622 67,300 63,100 5028 UNEMPLOYMENT INSURANCE 1,225 1,114 1,200 1,200 5029 MEDICARE - 5,012 4,081 6,200 5,200 TOTAL PERSONNEL SERVICES 563,021 505,945 592,200 567,100 5111 MATERIALS & SUPPLIES 14,491 13,477 15,000 15,000 5122 DUES i SUBSCRIPTIONS 875 653 3,200 3,200 5132 MEETINGS 4 CONFERENCES 871 66 0 0 5133 EDUCATION 8 TRAINING 1,987 321 2,500 2,500 5171 RENTALS 27 53 100 100 5172 EQUIPMENT MAINTENANCE 182 52 500 500 5174 PRINTING CHARGES 2,736 3,014 5,000 5,000 5175 POSTAGE 5,149 5,033 4,000 4,000 5176 COPY MACHINE CHARGES 8,409 8,611 8,000 8,000 5181 OTHER OPERATING EXPENSES 26 160 400 400 5183 MANAGEMENT ALLONANCE 236 622 600 600 TOTAL NAINTnUNCE 4 OPERATIOIi 34,988 32,063 39,300 39,300 5502 PROFESSIONAL/CONTRACTUAL SVCS 6,946 8,522 8,600 8,600 5505 OTHER PROFESSIONAL SERVICES 380 2,969 10,000 10,000 TOTAL CONTRACTDAL SERVICES 7,326 11,491 18,600 18,600 5602 WORKERS COMPENSATION 20,200 0 0 0 5603 LIABILITY 191,200 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 46,200 40,700 40,300 45,800 5605 TELEPHONE SUPPORT 50,434 44,908 31,100 33,400 5613 DEPT COMPUTER CONTRIB 10,000 0 0 0 TOTAL INTERNAL SERVICE CHARaE3 318,034 85,608 71,400 79,200 5704 MISCELLANEOUS EQUIPMENT 0 9,343 0 0 5706 ALTERATIONS & RENOVATIONS 37,890 0 0 0 TOTAL CAPITAL OOTLAY 37,890 9,343 0 0 5952 BILLABLE TO ECONOMIC DEVELOP 17,496 12,166 0 0 5955 BILLABLE - OTHER 13,725 10,487 0 0 TOTAL LESS: CREDITS/HILLABLES 31,222 22,653 0 0 TOTAL 992,482 667,103 721,500 704,300 81 BUDGET -JUSTIFICATION ' 181 DEVELOPMENT SERVICES-ADMIN 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES 5122 APA MEMBERSHIP, SUN NEWSPAPER, PRESS ENTERPRISE, ICBO MEMBERSHIP, BUILDING CODE BOOKS FOR DIRECTOR, ENGINEERING NEWS RECORD, APWA MEMBERSHIP, RIVERSIDE/SAN BERNARDINO COUNTIES ENGINEERING ASSOCIATION, VARIOUS TRADE PAPERS, MUNIC. MGMT. ASSOC. MEMBERSHIPS, AMERICAN SOCIETY OF PUBLIC ADMINISTRATORS MEMBERSHIPS. 5133 ON-GOING TRAINING FOR DIRECTOR AND ADMINISTRATIVE SUPPORT INCLUDING: MANAGEMENT TRAINING, CUSTOMER SERVICE TRAINING, NPDES TRAINING, ADA TITLE 24 TRAINING, AND STREET AND HIGHWAY CODES TRAINING. 5171 USE OF CAR POOL VEHICLES; REPLACEMENT OFFICE EQUIPMENT WHILE OTHER EQUIPMENT IS BEING REPAIRED 5172 MAINTENANCE AND REPAIR OF BUSINESS MACHINES INCLUDING: TYPEWRITERS, DATE/TIME STAMPS, ADDING MACHINES, ETC. 5174 PRINTING: LETTERHEAD, PERMIT FORMS, BUSINESS CARDS, SPECIFICATIONS AND OTHER SPECIALIZED DOCUMENTS, PUBLIC INFORMATION HANDOUTS. 5175 POSTAGE: PLANS, SPECIFICATIONS, NOTICES, AND OTHER DOCUMENTS 5176 FUNDING FOR COPY MACHINE RELATED CHARGES 5181 MISCELLANEOUS OPERATING EXPENSES 5183 DIRECTOR'S MANAGEMENT ALLOWANCE 5502 CONSULTANT SERVICES: STREAMLINING OF THE DEVELOPMENT PROCESS AND THE UNDERTAKING OF SPECIAL PROJECTS AS DIRECTED BY THE MAYOR AND COUNCIL; PROFESSIONAL SERVICES FOR ENVIRONMENTAL STUDIES, ENGINEERING REPORTS, STRUCTURAL ANALYSIS NOT AVAILABLE WITH CURRENT STAFF. 5505 CONTRACT COSTS RELATED TO IMAGING AND ARCHIVING SERVICES 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -82 - EYP~ITORE EDDGET LIEF ITEM DETAIL MSCAL YEAR 2005-2006 POND 001 OE[IERAL PSIND D]:VISIOE 152 EEAL PEOPEETY ACCODET OEJECT i TITLE ACTII7IL 2002-03 11CTOAL 2003-04 80DOET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 92,273 101,901 204,400 197,100 5012 SPECIAL SALARIES 0 0 -100,000 -100,000 5026 PERS RETIREMENT 6,459 7,148 14,300 26,800 5027 HEALTH & LIFE INSURANCE 9,666 11,012 22,000 23,000 5028 UNEMPLOYMENT INSURANCE 231 256 500 400 5029 MEDICARE 700 727 1,300 1,900 TOTAL PERSOEEEL 9ERVICEB 109,328 121,044 142,900 149,200 5111 MATERIALS ~ SUPPLIES 1,609 1,720 1,500 1,500 5122 DUES S SUBSCRIPTIONS 480 500 500 500 5132 MEETINGS & CONFERENCES 10 0 0 0 5133 EDUCATION & TRAINING 285 652 800 800 5171 RENTALS 0 500 0 0 5172 EQUIPMENT MAINTENANCE 0 0 200 200 5175 POSTAGE 91 67 100 100 5181 OTHER OPERATING EXPENSES 0 0 100 100 TOTAL EAIETEEAECE i OPEEATIOE 2,475 3,439 3,200 3,200 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 1,500 1,500 1,500 5506 LANDSCAPE CONTRACTS 0 2,083 0 0 TOTAL CONTRACTUAL BERVICE3 0 3,583 1,500 1,500 5602 WORKERS COMPENSATION 6,700 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 14,100 12,400 12,400 14,400 5605 TELEPHONE SUPPORT 1,670 1,575 1,400 1,400 TOTAL INTERNAL SERVICE CEAROES 22,470 13,975 13,800 19,800 5949 BILLABLE TO WATER DEPT 95 207 0 0 TOTAL LE83x CREDITS/EILLAELES 95 207 0 0 TOTAL 134,368 142,245 161,000 169,700 -83 ' 182 REAL PROPERTY OBJECT JUSTIFICATION 001 GENERAL FUND 5111 FILING FOR ANNEXATIONS, SPECIAL DEPARTMENTAL SUPPLIES, PHOTOGRAPHIC AND RECORDING SUPPLIES, COUNTY RECORDER COSTS, PRINTS AND REPORTS FOR ASSESSMENT DISTRICTS. 5122 DUES TO INTERNATIONAL RIGHT OF WAY ASSOCIATION, SUBSCRIPTIONS TO TRADE PAPERS AND JOURNALS. 5133 TRAINING PROGRAM FOR RIGHT-OF-WAY AGENT AT VARIOUS LEVELS, TRAINING IN LEASE MANAGEMENT, REAL PROPERTY, PROPERTY VALUATIONS AND APPRAISALS, ENVIRONMENTAL ASSESSMENTS, LEGAL DESCRIPTIONS AND OTHER RELATED TOPICS. 5.172 MISC. REPAIR OF EQUIPMENT FOR DIVISION 5175 MISC. MAILING COSTS 5181 OTHER OPERATING EXPENSES 5502 APPRAISALS, TITLE REPORTS, PREPARATION OF ASSESSMENT DISTRICT MAPS, REPORTS AND SPECIAL SERVICES. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). BUDGET -JUSTIFICATION -8d- EYPBNDITORB EIIDGBT LINE ITnf DBTAIL " lISCAL YEAR 1005-2006 !O!ID 001 GENERAL lQND DIVISION 183 II4GINEERINO/DESIGN ACCODNT OBJECT 4 TITLB ACTOAL 1001-03 ACPQAL 1003-04 84DGET 1004-05 PROPOSID 1005-06 5011 SALARIES PERM/FULLTIME 303,306 348,058 733,600 882,200 5012 SPECIAL SALARIES 0 0 -260,000 -260,000 5013 AUTOMOBILE ALLOWANCE 0 0 0 ' 3,000 5015 OVERTIME 901 498 2,000 2,000 5026 PERS RETIREMENT' 18,254 18,765 43,800 110,000 5027 HEALTH d, LIFE INSURANCE 28,444 28,688 72,600 78,100 ' 5028 UNEMPLOYMENT INSURANCE 773 871 1,500 2,000 5029 MEDICARE 3,133 3,598 9,500 12,500 TOTAL PERSONNEL SERVICES 354,810 400,778 603,000 819,800 ' 5111 MATERIALS & SVPPLIES 8,062 5,961 7,300 7,300 5122 DUES 8 6VBSCRIPTIONS 319 359 400 ' 400 5132 MEETINGS ~ CONFERENCES ~ 1,960 0 0 0 5133 fiDUCATION fi TRAINING 1,203 2,240 2,600 2,600 5171 RENTALS 54 54 100 100 ' 5172 EQUIPMENT MAINTENANCE 57 347 400 400 5174 PRINTING CHARGES 94 0 0 0 5176 COPY MACHINE CHARGES 52 0 0 0 ' TOTAL NAZNTIIiANCi 4 OPERATION 11.300 8,963 10,800 10,800 5502 PROFESSIONAL/CONTRACTUAL SVCS 15,198 6,499 11,700 11,700 ' 5504 CONSTRUCTION 3,781 43 0 0 TOTAL CONTR11ClQ11L SERVICES 18,978 6,541 11,700 11,700 5602 WORKERS COMPENSATION 15,100 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 32,000 28,200 28,700 33,700 5605 TELEPHONE SUPPORT 4,725 4,430 3,200 ' 3,000 TOTAL IIPIERNAL SERVICE CHARGES 51,825 32,630 31,900 36,700 r TOTAL 437,414 448,913 657,400 389,000 1 -85 1 BUDGET -JUSTIFICATION 183 ENGINEERING/DESIGN 001 GENERAL FUND OBJECT JIISTIFICATION 5111 SUPPLIES FOR OPERATION OF BLUEPRINTER, MICROFILM READER, DRAFTING SUPPLIES AND PAPER, SCALES, SAFETY EQUIPMENT, TAPES, AND OTHER GENERAL OFFICE SUPPLIES. 5122 SUBSCRIPTION TO ENGINEERING NEWS RECORD, DUES FOR AMERICAN PUBLIC WORKS ASSOCIATION, CITY/COUNTY ASSOCIATION AND BEST'S REVIEW. 5133 STAFF TRAINING ON DESIGN, PAVEMENT MANAGEMENT AND DESIGN, SUBDIVISION MAP ACT, DRAINAGE, NPDES, REGULATION CHANGES, COMPUTER USAGE, CADD AND HYDROLOGY. 5171 CAR POOL CHARGES 5172 MAINTENANCE ON BLUEPRINTER, DRAFTING MACHINES, LETTERING EQUIPMENT, CALCULATORS, BINDING MACHINE. 5502 PROFESSIONAL SERVICES TO SUPPORT STAFF ACTIVITIES, SPECIAL SURVEYS, BIOLOGICAL SURVEYS, SCOUR STUDIES, ADA ASSESSMENTS. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -O EZPENDITDRt EODGET LINE ITEN DETAIL FISCAL YEAR 2005-2006 POND 001 GENERAL PDND DIVISION 184 FIELD ENGINEERING/INSPECTION ~ ACCODNT DEJECT i TITLE ACTDAL 2002-03 ACT011L 2003-04 EDDGET 2004-OS PROPOSED 2005-06 ' 5011 SALARZES PERM/FULLTIME 284,964 266,967 539,500 561,900 5012 SPECIAL SALARIES 275 600 -270,000 -269,400 5015 OVERTIME 2,901 1,455 0 ' 10,000 5018 VACATION PAY 916 992 0 0 5026 PERS RETIREMENT 18,783 18,077 36,000 77,700 5027 HEALTH i LIFE INSURANCE 26,021 25,127 55,000 52,400 , 5028 UNEMPLOYMENT INSURANCE 719 696 1,200 1,200 5029 MEDICARE 1,713 1,485 3,600 5,300 TOTAL PERSONNEL SERVICES 336,293 315,399 365,300 439,100 ' 5111 MATERIALS i SUPPLIES 3,963 4,669 6,800 6,800 5112 SMALL TOOLS i EQUIPMSNT 709 0 800 ' 800 5122 DUES i SUBSCRIPTIONS 1,317 439 500 500 5132 MEETINGS i CONFERENCES 234 0 0 0 5133 EDUCATION i TRAINING 395 50 200 200 ' 5171 RENTALS 1,003 389 300 300 5172 EQUIPMENT MAINTENANCE 0 222 300 300 TOTAL NAINTiN11NCE i OPERASION 7,620 5,769 8,900 6,900 ' 5601 GARAGE CHARGES 18,122 11,632 13,500 20,000 5602 NORKERS COMPENSATION 20,200 0 0 0 ' 5604 M.I.S. CHARGES - IN-HOUSE 14,100 12,400 12,400 14,400 5605 TELHPHONE SUPPORT 3,846 3,191 2,800 3,000 5609 VEHICLE REPLACEMENT 22,000 10,500 10,500 0 5612 FLEET CHGS - FUEL 7,863 8,052 7,400 , 13,200 TOTAL INT~tNAL SERVICE C8AR~8 86,131 45,775 46,600 50,800 TOTAL 430,045 366,943 420,800 491,600 - 87 BUDGET -JUSTIFICATION 184 FIELD ENGINEERING/INSPECTION 001 GENERAL FUND OBJECT JUSTIFICATION ' 5111 FOLDING RULES, MARKING PENCILS, ENGINEERING TAPES, STRING LINE, GENERAL OFFICE SUPPLIES, SURVEY STAKES, LATH, PAINT, LEAD, TACKS, SAFETY EQUIPMENT, PHOTO ' SUPPLIES, TAPES, TEST EQUIPMENT, LOG BOOKS, AC THERMOMETERS 5112 - HAMMERS, LEVELS, TAPES, DRILLS, BRUSH HOOKS, PLUMB BOBS, ' OTHER SMALL TOOLS USED BY INSPECTION AND SURVEY CREWS,TRIBRACH W/OPTICAL PLUMMET, ROTATING ADAPTER ' 5122 CONSTRUCTION INSPECTORS ASSOCIATION, LAND SURVEYOR'S ASSOCIATION, PROFESSIONAL LAND SURVEYOR'S LICENSE, PERIODICALS AND RELATED TRADE PUBLICATIONS, ACIA (AMERICAN CONSTRUCTION INSPECTORS ASSOCIATION) MEMBERSHIPS ' 5133 STAFF TRAINING IN INSPECTIONS, SURVEY, GPS LOCATIONS, WRITING, CHANGES IN REGULATIONS AND METHODS OF CONSTRUCTION. ' 5171 RENTAL OF EQUIPMENT NOT IN INVENTORY FOR SPECIAL PROJECTS OR FOR USE WHILE EQUIPMENT IS BEING REPAIRED. 5172 ADJUSTMENT, REPAIR AND RECALIBRATION OF SURVEY ' EQUIPMENT, LEVELS AND CHAINS; MAINTENANCE OF OTHER OFFICE EQUIPMENT. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO ' COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR ' VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL ~Q 4 - EZPENDITORE EODaET LINE 2TEN DETAIL lISCAL YEAR 2005-2006 9Tnm ool aaNERAL rolro axvzsxoN l5s TRAn1c sNalNSSaeINa ACCOONT OHJECT i TITLE ACRRTAL 2002-03 ACTDTIL 2003-04 EVDaET 2004-05 PRODOSED 2005-04 5011 SALARIES PERM/FULLTIME 200,307 233,429 175,200 276,000 5012 SPECIAL SALARIES 0 0 -48,000 -47,400 5015 OVERTIME 11,465 8,472 3,000 3,000 5018 VACATION PAY 822 847 0 0 5026 PERS RETIREMENT 13,344 19,317 11,400 55,200 5027 HEALTH i LIFE INSURANCE 18,063 20,849 16,800 53,200 5028 UNEMPLOYMENT INSURANCE 558 620 700 700 5029 MEDICARE 2,235 2,366 1,600 2,900 TOTAL PERSONNEL SERVICES 246,795 280,895 160,700 343,600 5111 MATERIALS i SUPPLIES 2,897 2,130 2,300 2,300 5122 DUES i SUBSCRIPTION6 400 227 400 400 5132 MEETINGS i CONFERENCES 239 12 0 0 5133 EDUCATION i TRAINING 1,174 30 1,300 1,300 5171 RENTALS 754 0 100 100 5172 EQUIPMENT' MAINTENANCE 70 0 100 100 5174 PRINTING CHARGES 216 0 0 0 TOTAL NAINTIIiANCE i ODERATION 5,750 2,399 4,200 4,200 5502 PROFESSIONAL/CONTRACTUAL SVCS 12,819 21,555 25,000 25,000 5505 OT}iER PROFESSIONAL SERVICES 0 0 0 300,000 TOTAL CONTRACTVIIL SERVICES 12,819 21,555 25,000 325,000 5601 GARAGE CHARGES 2,024 1,226 1,400 400 5602 WORKERS COMPENSATION 8,400 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 14,100 12,400 12,400 14,400 5605 TELEPHONE SUPPORT 2,115 1,709 1,800 1,600 5609 VEHICLE REPLACEMENT 1,800 500 500 0 5612 FLEET CHGS - FUEL 989 1,103 1,100 1,800 TOTAL INTER201L SERVICE CEAROE9 29,428 16,938 17,200 15,200 TOTAL 294,793 321,790 207,100 691,000 -89 - BUDGET - NSTIFTCATION 185 TRAFFIC ENGINEERING 001 GENERAL FUND ' OBJECT JUSTIFICATION ' 5111 SUPPLIES FOR TRAFFIC COUNTER, COUNTER BOARDS, PUNCH TAPES, SAFETY EQUIPMENT, VIDEO AND FILM SUPPLIES, OVERHEAD PROJECTOR SUPPLIES FOR TRAFFIC SAFETY COMMITTEE, SUPPLIES FOR COMPUTERS, GENERAL OFFICE SUPPLIES. 5112 ~ HAMMERS, NAILS AND CLIPS $OR TRAFFIC COUNTER, CHAINS AND LOCKS TO SECURE COUNTERS, MEASURING TAPES AND WHEELS. 5122 DUES FOR RIVERSIDE/SAN BERNARDINO TRAFFIC ENGINEERS ASSOCIATION, ITE AND OTHER TRAFFIC RELATED ORGANIZATIONS, SLAG AND SANBAG TECHNICAL GROUPS. 5133 STAFF TRAINING IN TRANSPORTATION MODELING, SIGNAL OPERATIONS AND DESIGN, AND OTHER RELATED TRAINING. 5171 RENTAL OF SPECIAL COUNT EQUIPMENT, RADAR EQUIPMENT AND SPEED CONTROL EQUIPMENT. 5172 MAINTENANCE OF TRAFFIC COUNTERS, HOSES, COMPUTER, COUNT EQUIPMENT, WWV, PRINTERS AND OTHER OFFICE EQUIPMENT. 5505 CONTRACT STREET STRIPING 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -90 - s]CPENDITORE DDDfiET LINE ITO! DETAIL 1IECAL YEAR 1005-1006 lDND 001 GENERAL ?O!ID DIVISION 186 TR117PIC SIGNALS ACCOONT OBJECT i TITLE ACTIIAL 1001-03 ACTDAL 1003-04 BDDGET 1004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 189,073 293,938 0 0 5015 OVERTIME 27,649 45,385 0 0 5018 VACATION PAY 1,934 2,008 0 0 5026 PERS RETIREMENT 13,235 17,097 0 0 5027 HEALTH 6 LIFE INSURANCE 17,409 21,431 0 0 5028 UNEMPLOYMENT INSURANCE 547 735 0 0 5029 MEDICARE 2,384 3,425 0 0 TOTAL PEESONNEL 9ERVICEB 151,131 334,019 0 0 5111 MATERIALS 6 SUPPLIES 88,067 66,445 0 0 5112 SMALL TOOLS d, EQUIPMENT 91 0 0 0 5122 DUES & SUBSCRIPTIONS 390 491 0 0 5132 MEETINGS & CONFERENCES 60 0 0 0 5133 EDUCATION 6 TRAINING 2,025 45 0 0 5171 RENTALS 26 539 0 0 5172 EQUIPMENT MAINTENANCE 100 0 0 0 TOTAL M11IIiTENANCE i 0PER11TION 90,760 67,510 0 0 5502 PROFESSIONAL/CONTRACTUAL SVGS 77,181 86,456 0 0 TOTAL C0NTEACT031L BEEVICES 77,181 86,456 0 0 5601 GARAGE CHARGES 26,540 17,487 0 0 5602 WORKERS COMPENSATION 6,700 0 0 0 5605 TELEPHONE SUPPORT 9,065 7,447 0 0 5606 ELECTRIC 257,178 208,997 0 0 5609 VEHICLE REPLACEMENT 31,300 14,000 0 0 5612 FLEET CHGS - FUEL 8,347 8,793 0 0 TOTAL INFERNAL SBRVICE CEAROES 339,130 256,724 0 0 TOTAL 759,302 744,720 0 0 -9 1 - ' EZPEEDITORE EDDa3-r LINE ITn[ DETAIL '--~ ' f28CAL YEAS 2005-2006 PODID 001 OII7ERAL TOND DIVISION 18 7 TRAlPIC SIONINO 4 STRZPINO ACCOSA7T OEJECT i TITLE ACTDAL 2002-03 ACT011L 2003-04 EDDOrr 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 258,963 289,900 0 0 ' 5015 OVERTIME 5018 VACATION PAY 16,565 0 16,263 752 0 0 0 0 5026 PERS RETIREMENT 18,123 20,264 0 0 5027 HEALTH 6 LIFE INSVRANCE 34,250 31,565 0 0 5028 UNEMPLOYMENT INSURANCE 691 772 0 0 5029 MEDICARE 1,133 1,296 0 0 ' TOTAL PERSONNEL 'SERVICES 329,725 360,813 0 0 5111 MATERIALS & SUPPLIES 109,719 79,532 0 0 5112 SMALL POOLS & EQUIPMENT 473 166 0 0 ' 5171 RENTALS 1,635 880 0 0 5172 EQUIPMENT MAINTENANCE 3,710 0 0 0 TOTAL DDIINTIIANCi i OPERATION 115,537 80,577 0 0 5601 GARAGE CHARGES 12,635 11,165 0 0 5602 WORKERS COMPENSATION 15,100 0 0 0 ' 5604 M.I.S. CHARGES - IN-HOVSE 3,000 2,600 0 0 5605 TELEPHONE 3VPPORT 1,086 937 0 0 5609 VEHICLE REPLACEMENT 16,000 7,000 0 0 ' 5612 FLEET CHGS - FUEL 8,558 10,848 0 0 TOTAL *n+'~Q+n*~ BEEVICE CEAEOES 56,379 32,550 0 0 TOTAL 501,641 473,940 0 0 1 1 -92 - ESDENDITORE HDDO•ET LINE ITEM DETAIL l28CAL YEAR 2005-2006 lS1TID 001 GENERAL TOlID DIVISION 188 NPDE9 ACCOUNT OBJECT i TITLE ~ ACTDAL 2001-03 ACT[IAL 2003-04 BVDOET 2004-OS PEOPOSED 2005-06 5011 SALARIES PERM/FULLTIME 48,585 23,161 155,700 177,800 5012 SPECIAL SALARIES 0 0 -25,500 -25,500 5015 OVERTIME 548 0 0 0 5026 PERS RETIREMENT 3,244 1,586 4,500 23,100 5027 HEALTH i LIFE INSURANCE 6,364 3,166 9,800 10,300 5028 UNEMPLOYMENT INSURANCE 123 58 100 400 5029 MEDICARE 626 335 1,100 2,600 TOTAL PEESONNEL BERVSCEB 59,490 23,306 145,700 183,700 5111 MATERIALS i SUPPLIES 1,347 719 1,200 1,200 5112 SMALL TOOLS i EQUIPMENT D 0 100 100 5132 MEETINGS i CONFERENCES 161 0 0 0 5133 EDUCATION i TRAINING 2,154 0 3,700 3,700 5171 RENTALS 565 254 0 0 TOTAL MAINTENANCE i OPERATION 4,237 973 5,000 5,000 5502 PROFESSIONAL/CONTRACTUAL SVGS 104,824 124,330 144,000 226,000 5505 OTHER PROFESSIONAL SERVICES 478 0 20,000 0 TOTAL CONTEACTUIIL SERVICEB 105,302 124,330 164,000 226,000 5601 GARAGE CHARGES 4,172 1,767 2,700 3,400 5602 WORKERS COMPENSATION 3,400 0 0 0 5604 M.I.S. CHARGES - IN-HOUSfi 3,000 2,600 2,600 2,600 5609 VEHICLE REPLACEMENT 1,800 500 500 0 5612 FLEET CHGS - FVEL 1,299 870 1,200 700 TOTAL INTERNAT. SERVICE CEAEOE9 13,671 5,737 7,000 6,700 182,690 159,346 321,700 426,400 _93 BUDGET -JUSTIFICATION 188 NPDES 001 GENERAL FUND ' OBJI3CT JUSTIFICATION ' 5111 TESTING EQUIPMENT, PAINT AND SUPPLIES USED FOR NPDES, IN HOUSE SERVICE FROM OTHER DEPARTMENTS, PHOTO SUPPLIES, SAFETY EQUIPMENT AND OTHER SPECIAL NEEDS. 5112 GLOVES, CAPTURE EQUIPMENT, SPRAY PAINT AND STENCILS FOR CATCH BASINS, TESTING KITS FOR WATER QUALITY TESTS. 5133 TRAINING FOR STAFF IN NPDES, HAZARDOUS MATERIAL, PERMIT CONDITIONS, ENFORCEMENT ACTIONS, TRACKING SYSTEMS AND RELATED COMPLIANCE REQUIREMENTS. 5171 SPECIAL SAMPLERS RENTED TO CHECK WATER QUALITY. 5172 REFILLS OF CHEMICAL USED IN TEST KIT, BOTTLES, CHESTS FOR TRANSPORT. 5502 PERMIT COSTS AND CONTRACT COSTS FOR CLEANING CATCH BASINS, VIDEO TAPING SYSTEM AND OTHER PERMIT REQUIREMENTS. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -94- EZPENDZTORE HDDGET LINE ITnt DETAIL FISCAL YEAR ]005-]006 PODID 001 GENERAL POND D]'VISIOH 189 STREET LICHTIItG ACCODHT OHJECT i TITLE ACTO7IL ]00]-03 ACTOAL ]003-04 EIIDOET ]004-OS PROPOSED ]005-06 5011 SALARIES PERM/FULLTIME 453,904 446,591 0 0 5015 OVERTIME 21,411 12,927 0 0 5018 VACATION PAY 702 0 0 0 5026 PERS RETIREMENT 27,718 27,746 0 0 5027 HEALTH 6 LIFE INSURANCE 97,626 48,342 0 0 ~; 5028 UNEMPLOYMENT INSURANCE 1,190 1,149 0 0 , 5029 MEDICARE 5,912 5,902 0 0 TOTAL PERSONNEL S~VICES 558,464 542,656 0 0 ' 5111 MATERIALS & SUPPLIES 100,826 122,873 0 0 5112 SMALL TOOLS & EQUIPMENT 259 1,138 0 0 5132 MEETINGS 6 CONFERENCES 15 0 0 0 5133 EDUCATION & TRAINING ~ 456 452 0 0 5171 RENTALS 812 920 0 0 5172 EQUIPMENT MAINTENANCE 827 0 0 0 , TOTAL IDIIRTEHANCE i OPERATION 103,196 125,383 0 0 5601 GARAGE CHARGES 14,175 25,294 0 0 ' 5602 WORKERS COMPENSATION 18,600 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 3,000 2,600 0 0 5606 ELECTRIC 1,371,765 1,165,867 0 0 , 5608 WATER, SEWER, GEOTHERMAL 364 0 0 0 5609 VEHICLE REPLACEMENT 23,000 10,500 0 0 5612 FLEET CHGS - FUEL 7,788 9,055 0 0 TOTAL IRTERIIAL SERVICE CHARGES 1,438,693 1,213,316 0 0 TOTAL ],100,352 1,881,356 0 0 -95 szlsl®ITDRS sonasT LI1R ITEM nETAIL lISCAL YEAR 2005-2006 9'OND 001 OEl0iR71L lVND DIVISION 190 PLAENINO ACCOORT OEJECT i TITLE 1CT02i1, 2002-03 ACTOIIL 2003-04 DDDOET 2004-OS !ROlOSED 2005-04 5011 SALARIES PERM/FULLTIME 340,175 353,607 456,400 575,200 5015 OVERTIME 8,319 4,888 5,000 5,000 5026 PSRS RETIREMENT 18,434 19,541 26,500 57,800 5027 HEALTH & LIFE INSURANCE 31,345 35,579 48,000 53,300 5028 UN&I4PLOYMENT INSURANCE 871 896 1,100 1,400 5029 MEDICARE 3,812 3,873 4,000 6,800 TOTAL lER8O1Q7EL SERVICES 402,958 418,384 541,000 699,500 5111 MATERIALS & SUPPLIES 6,740 4,964 6,500 6,500 5121 ADVERTISING 15,540 17,990 17,000 17,000 5122 DVES E SUBSCRIBTIONS 2,089 2,170 2,500 2,500 5131 MILEAGE 0 0 300 300 5132 MEETINGS & CONFERENCES ~ 116 0 1,000 1,000 5133 EDUCATION 6 TRAINING 1,895 507 2,000 2,000 5171 RENTALS 0 9 100 100 5172 EQUIPMENT MAINTENANCE 0 0 500 500 5174 PRINTING CHARGES 17,413 17,077 15,000 15,000 5175 POSTAGE 1,797 2,219 3,500 3,500 5181 OTHER OPERATING EXPENSES 0 10 700 700 TOTAL IGINTEM7IMCE i OPERATION 15,590 44,946 49,100 49,100 5502 PROFESSIONAL/CONTRACTUAL SVCS 174,384 242,136 197,000 197,000 TOTAL CONTRACIRIAL SERVICES 174,314 242,136 197,000 197,000 5602 NORKERS COMPENSATION 11,800 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 28,400 25,000 25,000 28,000 5605 TELEPHONE SUPPORT 4,722 4,194 3,600 3,400 TOT11L T37'1~1L SERVICE C8A1lGES 44, 923 29,194 28, 600 31, 400 TOTAL 667,854 734,660 815,700 977,000 -96 BUDGET -JUSTIFICATION 190 PLANNING 001 GENERAL FUND ' OBJECT JUSTIFICATION 5111 GENERAL OFFICE SUPPLIES FROM CENTRAL STORES AND OFFICE SUPPLY COMPANIES, BLACKLINE/BLUELINE PRINTS AND SET-UPS, COURIER SERVICES. 5121 LEGAL ADVERTISING: NOTICES OF PUBLIC HEARINGS, ENVIRONMENTAL DETERMINATIONS AND ERC/DRC ACTIONS; RECRUITMENT ADVERTISING FOR VACANT POSITIONS 5122 DUES AND SUBSCRIPTIONS: APA MEMBERSHIPS, AEP MEMBERSHIPS, APA PUBLICATIONS, CA PLANNING & DEVELOPMENT REPORT, AICA MEMBERSHIP, NATIONAL TRUST FOR HISTORIC PRESERVATION, GENERAL PLAN UPDATES, OTHER PUBLICATIONS AND REPORTS. 5133 MISCELLANEOUS SKILLS IMPROVEMENT SEMINARS: CEQA SEMINARS, UCR SEMINARS. 5171 FUNDING FOR USAGE OF CARPOOL FOR ARCHIVES RESEARCH. 5172 EQUIPMENT REPAIR: FUNDING FOR EXPENSES RELATED TO REPAIRS TO TYPEWRITERS, PRINTERS AND BUSINESS MACHINES. 5174 PRINTING EXPENSES: PRINTING FOR PLANNING COMMISSION AGENDAS, STAFF REPORTS, MINUTES, ERC/DRC AGENDAS, BUSINESS CARDS, FORMS, PUBLIC HEARING NOTICES, GENERAL PLAN, DEVELOPMENT CODE AND OTHER LARGE VOLUME OR SPECIALIZED PRINTING. 5175 POSTAGE EXPENSES: POSTAGE FOR MAILING NOTICES OF PUBLIC HEARINGS FOR PLANNING COMMISSION; GENERAL CORRESPONDENCE AND BUSINESS, ACTIONS OF PLANNING COMMISSION AND ERC/DRC. 5181 PHOTO SUPPLIES AND PHOTO DEVELOPING EXPENSES. 5502 PROFESSIONAL/CONTRACTUAL SERVICES: COUNTY ARCHAEOLOGICAL ~ REVIEW, CITY INITIATED PROJECTS REQUIRING DEPT. OF FISH AND GAME FEES AND/OR STUDIES, OUTSIDE ASSISTANCE ON STUDIES/PROJECTS AS DIRECTED BY MAYOR AND COUNCIL. CONTRACTUAL PLANNING SERVICES. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES , COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION ' (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) -97 - E>9EEDITORE HDDOET LZEE ITn[ DETAIL )IHCAL ]CEAR 2005-2006 9'OND 001 OEEERIIL lO1H) DIVISION 191 DIIILDIHO I118PECTI09t SERVICES ACCODET OHJECT 4 TITLE ACTOLL 2002-03 ACTDAL 2003-04 HDDOET 2004-OS PHOPOSHD 2005-06 5011 SALARIES PERM/FULLTIME 462,179 476,309 552,300 601,500 5014 SALARIES TEMP/PARTTIME 0 5,952 0 0 5015 OVERTIME 2,595 4,160 3,500 3,500 5018 VACATION PAY 2,017 1,091 0 0 5026 PERS RETIREMENT 29,386 30,732 35,200 83,300 5027 HEALTH 4 LIFE INSURANCE 42,434 47,608 55,200 83,700 5028 UNEMPLOYMENT INSURANCE 1,167 1,267 1,300 1,400 5029 MEDICARE 6,035 6,632 7,400 7,900 TOTAL PEREOENEL SERVICES 545,313 573,751 654,900 781,300 5111 MATERIALS 6 SUPPLIES 9,671 6,161 10,500 10,500 5112 SMALL TOOLS 8 EQUIPMENT 546 11 800 800 5122 DUES 8 SUBSCRIPTIONS 793 1,038 3,000 3,000 5131 MILEAGE 0 0 100 100 5132 MEETINGS & CONFERENCES 2,028 -39 2,000 2,000 5133 EDVCATION 4 TRAINING 2,730 1,719 4,000 4,000 5171 RENTALS 151 61 500 500 5172 EQUIPMENT MAINTENANCE 0 0 200 200 5174 PRINTING CHARGES 5,969 4,528 3,000 3,000 5175 POSTAGE 1,476 1,271 1,000 1,000 5176 COPY MACHINE CHARGES 4 0 0 0 TOTAL )GINTEE7IECE i OPERIITIOE 23,366 14,748 25,100 25,100 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 1,920 2,000 2,000 TOTAL CON'lRACTWL SERVICES 0 1,920 2,000 2,000 5601 GARAGE CHARGES 8,570 5,561 5,600 8,600 5602 NORRSRS COMPENSATION 15,100 0 0 0 5604 M.I.S. CHARGES - IN-HOVSE 25,500 22,400 21,400 23,800 5605 TELEPHONE SUPPORT ~ 3,708 2,583 3,000 2,800 5609 VEHICLE REPLACEMENT 16,000 7,000 7,000 0 5612 FLEET CHGS - FUEL 4,515 6,222 5,300 9,100 TOTAL IETEREAL SERVICE CBAROES 73,393 44,066 42,300 44,500 5709 MISCELLANEOUS EQUIPMENT 0 1,911 0 0 TOTAL CAPITAL ODTLA7 0 1,911 0 0 TOTAL 642,572 636,397 724,300 852,900 -98 - BUDGET -JUSTIFICATION 191 BUILDING INSPECTION SERVICES 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FUNDING FOR DAY-TO-DAY OFFICE SUPPLIES NEEDED. $5,500 WAS ADDED FOR THE PURCHASE OF THE NEW CAL BUILDING STANDARDS CODE BOOK (PURCHASED ABOUT EVERY 3 YEARS) 5112 FUNDING FOR NEW AND REPLACEMENT TOOLS AND INSPECTION EQUIPMENT. 5122 DUES & SUBSCRIPTIONS: CALBO, IAEI, IAPMO, ICBO, BARCLAYS ' LAW PUBLISHERS-COPIES OF PERTINENT CODE UPDATES, NEW AND REPLACEMENT CODE BOOKS. 5131 MILEAGE REIMBURSEMENT: FUNDING FOR STAFF USE OF PERSONAL VEHICLES FOR CITY BUSINESS, ESPECIALLY NEEDED FOR AFTER HOURS OR WEEKEND CALLS. ~ 5132 ON GOING EDUCATION FOR BUILDING INSPECTORS 5133 FUNDING FOR EXAMINATION AND TRAINING SEMINARS, ACCELA COMPUTER SYSTEM TRAINING. 5171 FUNDING FOR USE OF CARPOOL. 5172 FUNDING FOR TYPEWRITER AND BUSINESS MACHINE REPAIR. 5174 PRINTING CHARGES: FOR BUILDING PERMITS, SCANTRON FORMS, APPLICATION FORMS, BUSINESS CARDS, ETC. 5175 POSTAGE CHARGES: FUNDING FOR MAILING OF BUILDING PERMITS, CORRECTION NOTICES AND GENERAL CORRESPONDENCE. 5502 FUNDING FOR INSPECTION OR CONSULTANT SERVICES 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF.DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF A n BUDGET - NSTIFICATION 191 BUILDING INSPECTION SERVICES 001 GENERAL FUND OBJECT JUSTIFICATION VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). ~1~~- EZAE1mITORE BDD6ET LII02 ITEM DETAIL 1IECAL YEAR 2005-2006 TUND 001 GENERAL P9tID DIVISION 192 PLAN CSECI. ACCODBT OBJECT i TZTLE ACTDAL 2002-03 ACTWW 2003-04 BDDGET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 263,055 230,093 276,500 295,200 5015 OVERTIME 1,327 2,065 1,000 1,000 5026 PERS RETIREMENT 13,829 11,505 13,800 37,100 5027 HEALTH i LIFE INSVRANCE 19,410 17,908 22,000 22,700 5028 VNEMPLOYMENT INSURANCE 661 582 700 700 5029 MEDICARE 2,908 3,377 4,000 4,300 TOTAL PERSONNEL BERVICEB 301,190 265,529 318,000 361,000 5111 MATERIALS i SUPPLIES 4,664 2,014 5,400 5,400 5122 DUES i SUBSCRIPTIONS 40 0 500 500 5131 MILEAGE 0 0 300 300 5132 MEETINGS i CONFERENCES 678 0 500 500 5133 EDUCATION i TRAINING 2,804 2,360 4,000 4,000 5172 EQUIPMENT MAINTENANCE 0 0 200 200 5174 PRINTING CHARGES 3,066 2,627 4,000 4,000 5175 POSTAGE 17 7 500 500 TOTAL MAINTENANCE i OPERATIOE 11,269 7,007 15,400 15,400 5502 PROFESSIONAL/CONTRACTUAL SVCS 5,630 24,610 7,600 7,600 TOTAL CONTRACTUAL 9ERVICE3 5,630 24,610 7,600 7,600 5602 WORKERS COMPENSATION 8,400 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 30, D00 26,500 26,500 27,000 5605 TELEPHONE SUPPORT 2,279 1,850 1,700 1,800 TOTAL INTERlD1L SERVICE CNARGEB 40,679 28,350 28,200 2E,E00 TOTAL 358,767 325,496 369,200 412,800 -101- 192 PLAN CHECK i i i i OBJECT 5111 5122 5131 5132 5133 5172 5174 5175 JUSTIFICATION 001 GENERAL FUND FUNDING FOR OFFICE SUPPLIES FOR DAY-TO-DAY OPERATIONS. $3,400 WAS ADDED FOR THE PURCHASE OF THE NEW CAL BUILDING STANDARDS CODE (PURCHASED ABOUT EVERY 3 YEARS ) ~ DUES & SUBSCRIPTIONS: CABO AND ICBO MEMBERSHIPS, BUILDING TRADE JOURNALS AND CODE BOOKS. MILEAGE REIMBURSEMENT: FUNDING FOR USE OF PERSONAL VEHICLES FOR CITY BUSINESS. ATTENDANCE AT VARIOUS PROFESSIONAL ORGANIZATION MEETINGS TRAINING: FUNDING FOR PLAN CHECK SECTION STAFF, AND COUNTER SERVICES STAFF. FUNDING FOR REPAIR OF TYPEWRITERS AND BUSINESS MACHINES. FUNDING FOR PLAN CHECK AND COUNTER SERVICES SECTIONS PRINTING NEEDS, INFORMATIONAL BROCHURES, AND OTHER LARGE VOLUME PRINTING JOBS. POSTAGE: FUNDING FOR PLAN CHECK AND COUNTER SERVICES SECTIONS MAILINGS. 5502 CONSULTANT SERVICES: PLAN CHECK OR PLANS FOR BUILDINGS AND PROJECTS WITH STRUCTURAL AND TECHNICAL SCOPES THAT EXCEED CAPABILITIES OF CITY PERSONNEL OR ARE REQUIRED WITHIN SHORT TIME FRAMES. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). BUDGET -JUSTIFICATION -102- FACILITIES MANAGEMENT UTILITIES TELEPHONE CUSTODIAL MAINTENANCE BUILDING MAINTENANCE PARKING CONTROL FACILITIES MANAGEMENT Director of Facilities Management James Sharer --------------------~ r------__________-'---- *Utilities _ __ *Telephone (2) Employees Facilities Administration (1) Employee Parking Control (4) Employees (2) Employees I Custodial Maintenance (12) Employees I Building I Maintenance (10) Employees *See Internal Service Funds Operating Budgets FACILITIES MANAGEMENT ACCOUNT NUMBER: 001-320 FUND: GENERAL FUND ABOUT THE DEPARTMENT Facilities Management provides building maintenance and custodial services for 142 City owned or leased buildings including: City Hall, Carousel Mall and the City Yards. The Department also enforces parking regulations, issuing over 24,000 citations annually. EXPENDITURES BYDIVISION DMSION 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED ADMINISTRATION 1,594,952 1,129,295 1,298,000 1,216,700 CTTY HALL 11,938 0 0 0 CAROUSEL MALL 0 0 0 0 CUSTODIAL MAINTENANCE 1,079,651 1,008,622 1,090,800 1,082,700 BUILDING MAINTENANCE 999,970 890,355 1,308,600 1,341,400 PARKING CONTROL 262,370 277,712 283,400 416,500 TOTAL 3,948,881 3,305,984 3,980,800 4,057,300 EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005.06 PROPOSED PERSONNEL 1,736,958 1,709,001 1,837,000 2,048,300 MAINTENANCE & OPERATION 226,109 220,921 363,4Q0 365,000 CONTRACTUAL SERVICES 664,956 399,619 536,100 536,100 INTERNAL SERVICE CHARGES 1,251,061 971,943 1,132,200 985,800 CAPITAL OUTLAY 69,797 4,500 10,000 20,000 DEBT SERVICE 0 0 102,100 102,100 CREDITS/BILLABLES 0 0 0 0 TOTAL 3,948,881 3,305,984 3,980,800 4,057,300 -103- lOND 001 aENERAI. lUND ACCOORT OHJECT 4 TITLE 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSVRANCE 5029 MEDICARE TOTAL PERSOHREL SERVICES 5111 MATERIALS & SUPPLIES 5122 DUES fi SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION 6 TRAINING 5171 RENTALS 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL, NAIHTE)D1ECE i ODE9ATIOE 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES 5507 FACILITIES SERVICES TOTAL CONTRACTUAL SERVICEB 5602 WORKERS COMPENSATION 5603 LIABILITY 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL TOTAL IRTERNAL SERVICE CEAROEB 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS 6 RENOVATIONS TOTAL CAPITAL ODTWY 4Yt[.3~ EElERDITURE HUDOET LAIR ITftl DETAIL l28C11L" YEAR 2005-]006 DIVIBION 321 !AC AD7QN/CITY EALL/KAL ACTUAL 2002-03 ACTOJJ. 2003-OL HUDGET 2004-OS PROPOSED 2005-06 192,831 150,271 158,200 166,100 3,600 3,600 3,600 3,600 50,036 49,563 57,400 57,400 9,998 10,519 11,100 18,100 14,203 19,203 21,400 22,200 491 509 400 400 2,110 2,184 1,600 1,600 223,169 ~ 235,849 253,700 269,400 10,742 6,854 11,000 11,000 440 0 500 500 2,030 2,237 2,000 3,200 1,063 389 1,500 1,500 0 65 0 0 18 55 200 200 1,779 1,817 2,000 2,000 16,072 11,417 17,300 18,400 69,788 0 0 0 10,827 1,191 8,500 8,500 121,588 40,148 16,000 16,000 202,203 41,339 24,500 24,500 8,700 0 0 0 69,600 0 0 0 39,700 34,700 30,500 32,400 12,477 11,775 10,700 9,600 940,274 761,205 922,000 820,000 82 117 400 400 15,281 28,393 29,000 32,000 1,086,115 836,190 992,600 894,400 9,700 0 0 0 57,593 4,500 10,000 10,000 67,293 4,500 10,000 10,000 1,594,952 -104- 1,129,294 1,298,000 1,216,700 BUDGET -JUSTIFICATION ' 321 FAC ADMIN/CITY HALL/MAL 001 GENERAL FUND OBJECT JUSTIFICATION 5014 PARKING SECURITY OFFICERS WHO USED TO BE PAID FROM THE PARKING DISTRICT HAVE BEEN MOVED TO THE GENERAL FUND SINCE THE PARKING DISTRICT HAS ENDED 5111 OFFICE SUPPLIES TO MEET NEEDS OF ALL AREAS IN COST CENTER 320 5122 SUBSCRIPTIONS AND DUES FOR AMERICAN PUBLIC WORKS ASSOCIATION, PUBLIC PARKING ASSOCIATION, ETC. 5132 CONFERENCE COSTS IN THE AREAS OF ENERGY MANAGEMENT, PARKING CONTROL AND BUILDING MAINTENANCE. 5133 DEPARTMENTAL TRAINING EXPENSES COPIER LEASE 5171 CAR POOL, EQUIPMENT RENTAL AND 5176 COPY MACHINE CHARGES 5505 INTERNS FOR ADMINISTRATION OF DIVISION 1 5507 MONIES FOR VARIOUS SMALL PROJECTS LIKE WINDOW WASHING; STATUE MAINT; SIGN MAINT; AIR CONDIITONING MAINT; ETC. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS.DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (BASED ON ACTUAL COSTS INCURRED). ' 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, 1 SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). ' 5706 VARIOUS SMALL RENOVATION AND REPAIR ITEMS THAT COME UP AT CITY BUILDINGS -105- EZPEHDZTDRE BDDOET LIBE ITEM DETAIL ' FISCAL YEAR 2005-2006 'tOND 001 GENERAL 10HD DIVISION 324 CGSTODW, IOSIPTEHANCE S ACCOONT OBJECT i TITLE ACTIIAL 2002-03 ACTOAI. 2003-04 BQDGET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 351,706 365,365 375,200 381,400 5014 SALARIES TEMP/PARTTIME 426,833 362,907 410,000 400,000 5015 OVERTIME 4,216 3,475 4,200 4,200 5018 VACATION PAY 2,289 1,483 0 0 5026 PERS RETIREMENT 23,008 23,846 24,600 48,800 5027 HEALTH i LIFE INSURANCE 53,867 57,841 60,000 68,400 5028 UNEMPLOYMENT INSURANCE 1,963 1,834 900 900 5029 MEDICARE 8,131 7,283 2,100 _ 2,100 TOTAL PERSOIHIEL 8ERVICES 872,013 824,034 877,000 905,800 ' 5111 MATERIALS 6 SUPPLZES 62,673 50,412 60,400 70,400 5112 SMALL TOOLS 6 EQUIPMENT 0 0 1,000 1,000 5133 EDUCATION i TRAINING 0 500 1,800 0 5171 RENTALS 17,173 13,708 23,800 15,000 5172 EQUIPMENT MAINTENANCE 723 0 0 0 TOTAL MAINTENANCE i OPER7ITIOH 80,569 64,620 87,000 86,400 5507 FACILITIES SERVICES 56,565 58,015 64,000 64,000 TOTAL CONTR11C1RTAL SERVICES 56,585 58, O1S 64,000 64,000 5601 GARAGE CHARGES 7,862 6,466 7,600 9,600 5602 NORKERS COMPENSATION 23,000 0 0 0 5609 VEHICLE REPLACEMENT 34,500 50,000 50,000 0 5612 FLEET CHGS - FUEL 5,142 5,487 5,200 , 6,900 TOTAL INTiR1Oli. BEHVICE CHARGES 70,504 61,953 62,800 16,500 5704 MISCELLANEOUS EQVIPMENT 0 0 0 10,000 TOTAL CAPITAL ODTLAY 0 0 0 10,000 TOIL 1,079,651 1,008,621 1,090,800 1,082,700 _ 1 O BUDGET -JUSTIFICATION ' 324 CUSTODIAL MAINTENANCE 001 GENERAL FUND OBJECT JUSTIFICATION 5111 CUSTODIAL MATERIALS & SUPPLIES, SUCH AS PAPER PRODUCTS, CLEANING MATERIALS, ETC. 5112 SMALL TOOLS AND EQUIPMENT 5171 UNIFORM RENTAL 5507 CONTRACT SERVICES SUCH AS SWEEPING OF PARKING STRUCTURES AND BATHROOM SANITIZATION 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE RND USAGE OF VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5704 REPLACEMENT CUSTODIAL EQUIPMENT (VACUUMS, ETC.) -10 7 - E2ssNDITaRE aaDOrr LxNS xTSw DETAxL rxscAL YEAR 2oo5-coos POND 001 OENERIIL IDND DIVISION 325 HIIILDINO NAIRTEIO~NCE ACCODNT OHJECT 4 TITLE ACTQAL 2002-03 ACTD7IL 2003-04 SDDOET 2004-OS PROPOSED 1005-06 5011 SALARIES PERM/FULLTIME 388,187 386,959 446,700 445,600 5014 SALARIES TEMP/PARTTIME -1,302 -1,260 0 0 5015 OVERTIME ~ 4,252 2,504 3,000 3,000 5018 VACATION PAY 903 2,489 0 0 5026 PERS RETIREMENT 24,471 23,874 28,400 55,900 5027 HEALTH & LIFE INSURANCE 44,566 43,398 45,200 57,900 5028 UNHMPLOYMENT INSURANCE 980 977 1,100 1,000 5029 MEDICARE 4,442 4,591 4,800 5,300 TOTAL PERSONNEL SERVICES 466,499 463,532 529,200 568,200 5111 MATERIALS & SUPPLIES 117,692 130,161 147,000 147,000 5112 SMALL TOOLS 6 EQUIPMENT 1,825 2,155 2,000 2,000 5132 MEETINGS & CONFHRHNCES 0 27 0 0 5171 RENTALS 1,355 2,177 1,400 1,400 5181 OTHHR OPERATING EXPHNSES 0 0 100,000 100,000 TOTAL NAIN'1'ENIINCE 4 OPERATION 120,872 134,520 250,400 250,400 5505 OTHER PROFESSIONAL SERVICES 44,945 65,850 68,300 68,300 5507 FACILITIES SERVICES 289,943 171,737 300,000 300,000 TOTAL CONTRACTOAL SERVICES 334,888 237,586 368,300 368,300 5601 GARAGE CHARGES 9,988 4,206 3,900 6,400 5602 WORKERS COMPENSATION 22,900 0 0 0 5606 ELECTRIC 30,359 37,089 40,000 36,000 5607 GAS 4,321 3,619 ~ 5,000 5,200 5606 WATHR, SEWER, GEOTHERMAL 665 879 800 1,200 5612 FLEET CHGS - FUEL 6,974 8,935 8,900 3,600 TOTAL INTERNAL SERVICE CHAROEB 75,207 54,717 58,600 52,400 5704 MISCELLANHOUS EQUIPMENT 2,504 0 0 0 TOTAL CAPITAL OUTLAY 2,504 0 0 0 5803 LHASE PAYMENTS 0 0 102,100 102,100 TOTAL DEBT SERVICE 0 0 102,100 102,100 TOTAL 999,970 890,356 1,308,600 1,341,400 _ i O V BUDGET -JUSTIFICATION 325 BUILDING MAINTENANCE 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MAINTENANCE MATERIALS & SUPPLIES, SUCH AS HARDWARE, LUMBER, WIRING, PLUMBING, ETC. 5112 SMALL TOOLS AND EQUIPMENT 5171 UNIFORM & EQUIPMENT RENTAL ' 5181 CITY'S SHARE OF SANTA FE DEPOT OPERATING COSTS 5505 METROLINK SECURITY COSTS 5507 CONTRACT SERVICES - MAINTENANCE OF ELEVATORS, ESCALATORS, COOLING TOWERS, AIR FILTERS, PEST CONTROL, PAINTING OF CITY FACILITIES AND OTHER SERVICES ON AN AS-NEEDED BASIS. ALSO INCLUDED ARE FUNDS FOR VARIOUS SMALL PROJECTS AS NEEDED ON CITY BUILDINGS 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) ' 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING ' STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). ' 5608 CHARGES FROM THE CITY S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5803 ESTIMATED LEASE PAYMENT OF COSTS ASSOCIATED WITH RENOVATION OF CAT ROOM AT ANIMAL CONTROL; FIRE STATION ROOF REPAIRS; FIRE STATION AIR CONDITIONING; "B" BUILDING ROOF REPAIRS (POLICE DEPT.) ' -109- E29~DITOEE BUDOET LIWE ITDI DETAZL ' lISCAL YEAR 2005-2006 !O!ID 001 GniiRAL 1UtID DIVISIOE 326 DARICIAD COETAOL ACCODRP OEJECT Q TITLE ACTUAL 2002-03 ACTUAL 2003-04 DIIDfiET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FVLLTIME 117,899 127,542 132,800 173,100 5012 SPECIAL SALARIES 0 0 0 600 5014 SALARIES TEMP/PARTTIME 29,110 29,937 15,100 91,000 5015 OVERTIME 47 0 0 0 5018 VACATION PAY 1,298 0 0 p 5026 PERS RETIREMENT 7,437 7,748 8,000 18,900 5027 HEALTH 6 LIFfi INSURANCE 17,632 18,137 19,400 19,400 5028 UNEMPLOYMENT INSVRANCE 371 394 300 400 5029 MEDICARE ~ 1,433 1,828 1,500 1,500 TOTAL PEASOWEEL SERVICES 175,177 IBS,SSi 177,100 304,900 5111 MATERIALS 6 SUPPLIES 2,291 1,880 2,000 2,600 5171 RENTALS 1,019 1,721 1,000 1,400 5174 PRINTING CHARGES 3,728 4,799 3,800 3,800 5175 POSTAGE 1,559 1,963 2,000 2,000 TOTAL MAIATEAANCE 4 OPERIITIOK 8,596 10,364 5,800 9,500 5502 PROFESSIONAL/CONTRACTUAL SVGS 62,483 62,679 79,300 79,300 TOTAL COATR7ICTUAL SERVICES 62,453 62,679 79,300 79,300 5601 GARAGE CHARGES 7,842 12,331 13,900 14,300 5602 WORKERS COMPENSATION 5,000 0 p p 5606 ELECTRIC 0 1,011 0 p 5608 WATER, SEWER, GEOTHERMAL -10 0 0 0 5612 FLEET CHGS - FUEL 3,282 5,741 4,300 8,200 TOTAL IETEREAI. SERVICE CBAROES 16,114 19,083 16,200 22,500 TOTAL 262,370 277,712 253,400 416,500 -110- BUDGET -JUSTIFICATION 326 PARKING CONTROL 001 GENERAL FUND OBJECT 5111 5171 5174 5175 5502 5601 5612 JUSTIFICATION MATERIALS AND SUPPLIES-OFFICE SUPPLIES FOR ADJUDICATION OF CITATIONS AND FIELD SUPPLIES FOR PARKING ENFORCEMENT UNIFORM RENTAL PRINTING CHARGES FOR PARKING TICKETS AND CITATION PROCESSING FORMS POSTAGE FOR ADMINISTRATIVE REVIEWS, CITATION PROCESSING REQUIRED BY AB 408 COSTS PAID FOR ADMINISTRATION AND PROCESSING OF PARKING CITATIONS. CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -111- FINANCE DEPARTMENT ACCOUNTING/FI NA N CIA L STATEMENTS BUDGET PAYROLL/BENEFITS PURCHASING ACCOUNTS PAYABLE FINANCE DEPARTMENT Director of Finance Barbara Pachon Purchasing Budget/ *Accounting PayrolU Accts. Payable Benefits i rte-"--'-Z-_°.___~ **Print Shop ~ (2) Employees (4) Employees (5) Employees (3) Employees l M T J 1 1 1 t ~ ~~1 (2) Employees; *One Accounting position is reimbursed by SBETA. ** See Internal Service Funds Operating Budgets FINANCE i ACCOUNT NUMBER: 001-120 FUND: GENERAL FUND ABOUT THE DEPARTMENT I The Finance Department is responsible for the City's financial planning (budgeting); accounting of the City's resources; fair and accurate reporting of the City's financial position; and management and control of all of the City's financial activities. Additionally, the Finance Department provides data and analysis to assist the City Administrator, Mayor, and Common Council in formulating policies. The Finance Department provides the following support services to City Departments: accounting, accounts payable, payroll, purchasing, budgeting, and cash management. The Finance Department also administers the Printshop. EXPENDITURES BYDIVISION DIVISION 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005-06 PROPOSED ADMINISTRATION 992,474 982,547 1,043,700 1,208,400 PURCHASING 178,349 156,147 153,500 149,400 TREASURERS OFFICE 0 0 0 0 TOTAL 1,170,823 1,138,694 1,197,200 1,357,800 EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 868,844 895,901 987,300 1,096,600 MAINTENANCE & OPERATION 34,927 32,477 40,900 40,900 CONTRACTUAL SERVICES 776 272 8,400 8,400 INTERNAL SERVICE CHARGES 266,276 210,044 210,200 267,600 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDIT/BILLABLES 0 0 (49,600) (55,700) TOTAL 1,170,823 1,138,694 1,197,200 1,357,800 -112 lOND 001 GENERAL 1OND ACCODNT OBJECT E TZTLE 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH 6 LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE - TOTAL PERSONNEL SERVICES 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5172 EQVIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL 101INTENANCE 4 OPERATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTCAL SERVICES 5602 WORKERS COMPENSATION 5603 LIABILITY 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5613 DEPT COMPUTER CONTRIB TOTAL IIiTiR101I. SERVICE CEAROES 5910 CREDIT-FED 6 STATE PROG FUND TOTAL LES9: CREDITS/BILLAELES EZPENDITOEE 80DOET LINE ITEN DETAIL lIBCAL YEAS 2005-2006 DIVISION 121 lINANCE-ADIQNISTRATION ACTOAL 2002-03 ACTDAL 2003-04 80'DOET 2004-OS PROPOSED 2005-06 572,052 610,821 698,100 741,400 600 600 600 600 3,600 3,600 3,600 3,600 883 0 0 0 0 0 500 500 39,561 42,224 47,200 102,500 80,008 81,421 86,700 99,200 1,493 1,538 1,600 1,700 6,353 7,181 8,200 8,700 704,500 747,385 846,500 958,200 8,381 8,202 7,800 7,800 0 0 500 500 0 0 200 200 1,305 1,035 1,300 2,100 2,843 660 2,500 2,500 440 385 500 500 7,236 7,425 7,000 8,400 6,772 6,566 7,000 7,000 2,056 1,921 2,500 2,500 29,032 26,195 29,300 31,500 0 0 7,400 7,400 776 272 1,000 1,000 776 272 8,400 8,400 7,300 0 0 p 5,100 0 0 0 220,300 204,400 204,300 261,800 5,466 4,295 4,800 4,200 20,000 0 0 p 258,166 208,694 209,100 266,000 0 0 -49,600 -55,700 0 0 -49,600 -55,700 TDTU 992,474 982,947 1,043,700 1,208,400 -113- BUDGET -JUSTIFICATION '~i ' 121 FINANCE-ADMINISTRATION OBJ}'sCT JII3TIFICATION 001 GENERAL FUND 5111 GENERAL OFFICE SUPPLIES AND MATERIALS FOR DEPARTMENT. 5112 REPLACEMENT CALCULATORS AND SMALL OFFICE EQUIPMENT 5121 ADDITIONAL ADVERTISING FOR VACANT POSITIONS IN DEPARTMENT 5122 DUES FOR CSMFO AND GFOA. 5132 CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS ANNUAL SEMINAR, HARRIS USER GROUP CONFERENCE, GFOA SEMINARS. 5172 MAINTENANCE AND REPAIR OF TYPEWRITERS, ADDING MACHINES, AND VARIOUS EQUIPMENT 5174 CASH RECEIPTS, INVOICES, SPECIAL PROJECT HANDOUTS, BUDGET MATERIALS, ACCOUNTS PAYABLE AND PAYROLL CHECKS 5175 ACCOUNTS PAYABLE CHECKS, INVOICES, CORRESPONDENCE, ETC. 5176 COPY MACHINE PAYMENT AND PER COPY CHARGE 5502 PROFESSIONAL AND CONTRACTUAL SERVICES/TEMPORARY STAFFING FOR SPECIAL PROJECTS. 5505 STUDENT INTERNS 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). ' 5910 CREDIT TO REFLECT STAFF TIME CHARGED TO SBETA i i~ I' -114- EX,PENDITVRE HVDOET LINE ITEN DETAIL lISCAL YEAR 2005-2006 lUHD 001 GENERAL !O!ID ACCOONT OBJECT i TITLE DIVISION 122 lTNANCE-PDRCH119INC ACT071L 2002-03 ACTIIAL 2003-04 HDDGET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH i LZFE INSURANCE 5028 VNEMPLOYMENT SNSURRNCE 5029 MEDICARE TOTAL PERSONNEL SERVICES 5111 MATERIALS i SUPPLIES 5112 SMALL TOOLS i EQUIPMENT 5121 ADVERTISING 5122 DUES ~i SUBSCRIPTIONS 5132 MEETINGS i CONFERENCES 5133 EDUCATION i TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGEB 5175 POSTAGE TOTAL 1DIIETENANCi i OPERATION 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5605 TELEPHONE SUPPORT 5612 FLEET CHGS - FUEL TOTAL INTERNAL SERVICE CHIIR0E9 TOTAL 133,868 122,015 115,800 106,400 0 0 300 300 8,002 7,140 6,400 14,300 20,405 17,427 16,300 15,800 334 305 300 100 1,734 1,629 1,700 1,500 164,344 148,516 140,800 138,400 2,402 1,701 3,900 1,700 0 0 100 100 1,616 1,953 2,600 2,600 180 180 500 500 0 726 1,000 1,000 120 0 200 200 208 200 300 300 0 0 100 100 463 491 1,000 1,000 906 1,031 1,900 1,900 5,895 6,282 11,600 9,400 0 35 100 100 5,000 0 0 0 1,000 0 0 0 2,044 1,263 800 1,200 66 51 200 300 8,110 1,3{9 1,100 1,600 178,349 ~ 156,146 153,500 149,400 -115 BUDGET - NSTIFICATION f 122 FINANCE-PURCHASING 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS AND SUPPLIES SUCH AS PENS, PENCILS, ADDING MACHINE TAPE, VARIOUS SIZE ENVELOPES, STAPLES, FORMS, ETC. 5112 CALCULATORS AND CHAIRS AND OTHER SMALL ITEMS FOR PURCHASING 5121 CONTRACTS AND NOTICE OF ANY SALE OF SURPLUS PROPERTY 5122 NATIONAL INSTITUTE OF GOVERNMENT PURCHASING(NIGP) AND THE CALIFORNIA ASSOCIATION OF PUBLIC PURCHASING OFFICERS. 5132 CAPPO CONFERENCE AND HARRIS USER GROUP CONFERENCE 5133 LOCAL TRAINING PUT ON BY THE PROFESSIONAL PURCHASING ORGANIZATIONS. 5171 UNIFORM RENTALS 5172 COPY MACHINE CHARGES 5174 BUSINESS CARDS, NOTICES, SPECIAL PROJECT HANDOUTS, ETC. 5175 MAIL PURCHASE ORDERS, BIDS, CORRESPONDENCE, ETC. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 116 FIRE DEPARTMENT FIREADMINISTRATION EMERGENCYOPERATIONS FIRE PREVENTION FIRE VEHICLE MAINTENANCE FIRE DISPATCH DISASTER PREPAREDNESS FIRE RENT,9L INSPECTION FIRE DEPARTMENT Fire Chief Larry Pitzer Fire Fire .nistration Prevention 4) Employees ~(9) Employees Disaster (1) Employee (10) Fire Emergency Operations (157) Employees I Vehicle I ` Maintenance (4) Employees Rental Hsing Insp Prog. (8) Employees FIRE DEPARTMENT ACCOUNT NUMBER: OO1-200 FUND: GENERAL FUND ABOUT THE DEPARTMENT The Fire Department provides protection of life & property from fire and other disasters; provides emergency medical services; conducts safety inspections of businesses; educates the public through school and disaster prepazedness programs; responds to hazazdous materials incident scenes; provides aircraft rescue and firefighting; and is responsible for City wide disaster prepazedness. EXPENDITURES BYDIVISION DMSION 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED ADMINISTRATION 1,488,170 1,149,912 1,374,100 1,289,700 EMERGENCY OPERATIONS 20,308,105 21,891,899 23,775,600 25,032,100 FIRE PREVENTION 686,534 741,335 723,600 848,800 FIItE VEHICLE MAINTENANCE 394,534 449,811 414,800 449,800 FIRE DISPATCH 555,479 565,237 556,100 • 617,900 DISASTER PREPAREDNESS 90,638 53,752 26,200 102,000 FIRE RENTAL INSPECTION - - 503,300 472,000 TOTAL 23,523,460 24,851,946 27,373,700 28,812,300 EJO'ENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 20,430,754 22,611,052 24,533,500 26,327,800 MAINTENANCE & OPERATION 504,590 505,970 578,400 580,700 CONTRACTUAL SERVICES 43,765 71,548 268,900 123,100 INTERNAL SERVICE CHARGES 1,630,068 989,578 1,162,700 1,066,100 CAPTTAL OUTLAY 47,130 19,313 152,000 33,300 DEBT SERVICE 867,153 654,486 678,200 681,300 TOTAL 23,523,460 24,851,947 27,373,700 28,812,300 -117 EEPENDITORE EDDGET LINE ZTEH DETAIL lIBCAL YEAR 2005-2006 !O!ID 001 GENERAL lIIND DIVISZOH 201 lIRE-ADIQHISTEIITZOE ACCOD1iT OHJECT 4 TITLE ~ ACTVAL 2002-03 ACTDAL 2003-04 BDDCSET 200{-05 PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 264,347 278,645 318,600 320,400 5012 SPECIAL SALARIES 3,000 3,000 3,000 3,000 5015 OVERTIME 555 283 500 500 5026 PERS RETIREMENT 27,514 42,563 56,100 65,900 5027 HEALTH & LIFE INSVRANCE 25,926 30,834 40,500 40,400 5028 UNEMPLOYMENT INSURANCE 670 707 800 800 5029 MEDICARE 3,488 3,694 4,300 4,700 TOTAL PEESONHEL SERVICES 325,500 359,727 423,800 435,200 5111 MATERIALS 6 SUPPLIES 8,413 10,099 11,400 16,300 5112 SMALL TOOLS ~ EQUIPMENT 986 1,031 1,000 1,200 5121 ADVERTISING 221 0 200 200 5122 DUES & SUBSCRIPTIONS 1,601 958 1,200 1,700 5132 MEETINGS 8 CONFERfiNCES 989 403 1,000 1,000 5133 EDUCATION & TRAINING 998 62 400 400 5171 RENTALS 3,984 5,470 7,400 1,900 5172 EQUIPMENT MAINTENANCE 180 162 200 200 5174 PRINTING CHARGES 603 906 1,500 1,500 5175 POSTAGE 4,401 5,252 6,600 7,200 5176 COPY MACHINE CHARGES 6,326 5,957 6,600 2,700 5183 MANAGEMENT ALLOWANCE 583 537 600 600 TOTAL MAINTENANCE i OPERATION 29,285 30,836 38,100 34,900 5505 OTHER PROFESSIONAL SERVICES 38,208 61,794 103,700 100,000 TOTAL CONTRACTOAL SERVICES 38,208 61,794 103,700 100,000 5602 WORKERS COMPENSATION 5,000 0 0 0 5603 LIABILITY 105,200 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 473,500 374,900 478,500 468,700 5605 TELEPHONE SUPPORT 69,511 55,669 47,500 58,900 5606 ELECTRIC 116,436 112,480 150,000 150,000 5607 GAS 13,554 17,396 15,800 18,000 5608 WATER, SEWER, GEOTHERMAL 15,394 17,932 16,700 24,000 5609 VEHICLE REPLACEMENT 71,100 100,000 100,000 0 5612 FLEET CHGS - FUEL 0 16,732 0 0 TOTAL INTERNAL SERVICE CHARGES 869,696 697,110 808,500 719,600 5702 COMPUTER EQUIPMENT 0 446 0 0 TOTAL CAPITAL ODTLAY 0 446 0 0 5802 DEBT SERVICE INTEREST 225,481 0 0 0 TOTAL DEBT SERVICE 225,481 0 0 0 TOTAL 1,488,170 1,149,912 1,374,100 1,259,700 -118 - I BUDGET - NSTIFICATION 201 FIRE-ADMINISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 OFFICE SUPPLIES: PAPER, ENVELOPES, PENS, PENCILS, MISC SUNDRY SUPPLIES 5112 SMALL TOOLS AND EQUIPMENT 5121 ADVERTISING 5122 IAFC, CA AND LOCAL FIRE CHIEF ASSOCIATIONS, JEMS, MMASC 5132 SBCO FIRE CHIEFS MEETINGS, CA FIRE CHIEFS ASSOCIATION, MEETING SUPPLIES 5133 VARIOUS ONE-DAY EDUCATION/TRAINING CLASSES FOR ADMINISTRATION STAFF 5171 ANNUAL DEPARTMENT PAGER ACCESS 5172 EQUIPMENT MAINTENANCE ON TYPEWRITERS, DICTAPHONE/RECORDING MACHINES 5174 FORMS, COPIES, BUSINESS CARDS, OUTSIDE PRINT SERVICES 5175 POSTAGE (UPS, POST OFFICE, CITY HALL) 5176 USAGE CHARGES (WHEN APPLICABLE) ON PHOTOCOPIERS IN ADMINISTRATION, B/C OFFICE, STATION 224, PREVENTION, AND SHOP 5183 MANAGEMENT ALLOWANCE 5505 BILLING SERVICES CONTRACT AND CREDIT CARD TERMINAL FEES 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGEBACKS BASED ON ACTUAL COSTS) -119 BUDGET -JUSTIFICATION 201 FIRE-ADMINISTRATION " 001 GENERAL FUND OBJECT 5608 5609 JIISTIFICATION CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). , DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. ' -120 - EZPEEDITOEE EDD9ET LINE ITEM DETAIL 1ISCAL YEAR~2005-2006 lVND 001 GENERAL PUtID DIVISION 202 EEEROa1CY OPERATIO118 ACCOUNT OBJECT i TITLE ACTDAL 2402-63 ~ACTDAL 2003-04 SDDOET 2004-05- PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 11,977,926 12,258,007 13,042,800 14,159,900 5012 SPECIAL SALARIES 233,325 235,076 228,000 245,700 5013 AUTOMOBILE ALLOWANCE 250 0 0 3,000 5015 OVERTIME 3,840,309 4,901,232 4,185,300 4,282,600 5026 PERS RETIREMENT 1,502,531 2,590,891 3,436,300 3,663,700 5027 HEALTH i LIFE INSVRANCE 960,265 1,042,646 1,170,600 1,269,400 5028 UNEMPLOYMENT INSURANCE 40,131 43,358 30,900 34,100 5029 MEDICARE 120,003 135,766 110,500 126,700 TOTAL PERSORIPEL EERVICES 15,67{,740 20,706,977 22,204,400 23,785,100 5111 MATERIALS i SUPPLIES 145,882 133,688 168,900 168,900 5112 SMALL TOOLS i EQUIPMENT 27,725 23,912 29,000 30,000 5122 DUES i SVBSCRZPTIONS 637 749 900 900 5132 MEETINGS i CONFERENCES 817 680 700 3,500 5133 EDUCATION i TRAINING 14,000 12,174 14,000 7,400 5171 RENTALS 19 0 0 2,300 5172 EQUIPMENT MAINTENANCE 8,141 8,922 9,000 9,500 5174 PRINTING CHARGES 593 1,510 1,500 1,500 5179 DUMP/WASTE FEES 400 550 600 600 5181 OTHER OPERATING EXPENSES 46,655 33,795 46,700 39,200 TOTAL EAIRTEEAECE i OPERATIOE 244,869 215,979 271,300 263,500 5505 OTHER PROFESSIONAL SERVICES 5,557 9,704 160,000 17,500 TOTAL COETRIICTRDIL SERVICES 5,557 9,704 160,000 17,500 5602 WORKERS COMPENSATION 416,900 0 0 0 5610 COMMUNICATION SHOP 192,800 188,700 185,400 199,100 5612 FLEET CHGS - FUEL 90,872 103,768 135,400 137,900 TOTAL IETERRAI. SERVICE CH717tGES 700,572 292,468 320,500 337,000 5702 COMPUTER EQUIPMENT 2,000 0 10,500 1,000 5703 COMMUNICATIONS EQUIPMENT 0 0 61,200 5,700 5704 MISCELLANBOVS EQUIPMENT 36,121 12,284 69,200 16,700 TOTAL CAPITAL ODTLAY 40,121 12,234 140,900 23,400 5803 LEASE PAYMENTS 641,672 654,486 678,200 681,300 TOTAL DEET SERVICE 641,672 654,486 678,200 651,300 5910 CREDIT-FED & STATE PROD FUND 0 0 0 -76,000 TOTAL LESSs CREDITS/EILLAELES 0 0 0 -76,000 TOTAL 20,307,531 21,591,699 23,775,600 25,032,100 -121- BUDGET -JUSTIFICATION 202 EMERGENCY OPERATIONS 001 GENERAL FUND OBJ]3CT JUSTIFICATION 5111 MATERIALS & SUPPLIES: UNIFORMS, SAFETY CLOTHING, BRUSH GEAR, MISC. SUPPLIES 5112 BREATHING APPARATUS REPAIR, FIRE HOSE AND NOZZLE REPAIR/REPLACEMENTS/ PARTS/COMPONENTS/PACKS, MISC. TOOLS , 5122 S.A.F.E.R., S.B.C.H.R.A., SO CAL TRAINING OFFICERS ASSOCIATION, SAN BERNARDINO COUNTY FIRE CHIEFS ASSOCIATION; SB COUNTY FIRE LIBRARY MEMBERSHIP 5132 MEETINGS & CONFERENCES ' 5133 ALL EMERGENCY OPERATIONS TRAINING, NATIONAL FIRE ACADEMY-MEALS ONLY FOR CHIEF OFFICERS, TRAINING MANUALS, HAZ-MAT TRAINING, CHIEF OFFICERS EDUCATION WORKSHOPS 5171 CLEANING SERVICES FOR TOWELS AND MOPS FOR EMERGENCY OPERATIONS 5172 EQUIPMENT MAINTENANCE 5179 DUMP/WASTE MANDATORY FEES 5181 CONTROLLED SUBSTANCES, GLOVES AND OTHER EMS PROGRAM SUPPORT SUPPLIES, EQUIPMENT AND MATERIALS, PARAMEDIC, CPR, AND EMT RECERTIFICATIONS 5505 HAZ-MAT MANDATORY ANNUAL PHYSICALS; FIRE STATION 231 ' FUEL TANK ANNUAL RECERTIFICATION & MONITORING; POLYGRAPHS FOR PRE-EMPLOYMENT SCREENING; ENTRY-LEVEL TESTING ' 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5702 REPLACE FIRE STATIONS PRINTERS ' 5703 HEADSET REPLACEMENTS, RADIO PARTS 5704 STATION FURNISHINGS ($9,200) EMERGENCY OPERATIONS SAW EQUIPMENT ($7,500). 5803 DEBT SERVICE ON 8 APPARATUS ('7-ENGINES, 1-LADDER TRUCK) ($377,400) AND 3 WILDLAND UNITS ($111,500)-COST TO BE REIMBURSED WITH CDBG FUNDS. 1 PIERCE FIRE TRUCK FOR -~ 2 ~ - r.: _ . ,.,. _ . .. _ BUDGET -JUSTIFICATION 202 EMERGENCY OPERATIONS 001 GENERAL FUND OBJECT JIISTIFICATION VERDEMONT STATION ($50,400). ADDITIONAL APPARATUS WAS PURCHASED USING REVENUE FROM AMR CONTRACT TO PAY FOR THE LEASE COST WHICH ARE $138,900. 5910 MMRS GRANT FUNDING FOR 1/2 COST OF ADMINISTRATIVE/TRAINING CAPTAIN POSITION -123 - EEPENDITOIIE EDDOET LINE ITEM DE'PAIL lISCAL YEAR ]005-2006 ![RID 001 GENERAL lOND DIVISION 203 LIRE DRE VIIiTION ACCOIINT OEJECT 4 TITLE ACTIIAL ]001-93 ACTO'AL 2003-04 HIIDOET 2004-OS !AOlOSED 2005-06 5011 SALARIES PERM/FULLTIME 504,687 557,514 526,400 577,400 5012 SPECIAL SALARIES 1,800 1,800 1,800 1,800 5014 SALARIES TEMP/PARTTIME 0 331 0 0 , 5015 OVERTIME 16,711 16,066 15,500 22,400 5026 PERS RETIREMENT 44,679 68,278 80,100 121,500 5027 HEALTH & LIFE INSURANCE 42,860 50,818 45,600 65,400 5028 UNEMPLOYMENT INSURANCE 1,308 1,454 1,400 1.300 5029 MEDICARE 6,766 7,501 6,400 8,300 TOTAL PER8OMlEL BERYICE3 618,811 703,762 677,200 798,100 5111 MATERIALS 6 SUPPLIES 9,937 8,477 10,500 5,000 5112 SMALL TOOLS 6 EQUIPMENT 2,580 939 2,000 1,000 5121 ADVERTISING 4,632 3,821 3,900 15,200 5122 DUES & SUBSCRIPTIONS 1,452 1,643 2,000 2,000 5132 MEETINGS & CONFERENCES 1,144 174 1,500 9,200 5133 EDUCATION & TRAINING 10,135 8,058 10,000 3,800 5172 EQUIPMENT MAINTENANCE 356 347 500 500 5174 PRINTING CHARGES 6,331 7,539 6,000 6,000 5181 OTHER OPERATING EXPENSES 1,864 2,260 2,SOC 2,500 TOTAL 1fAiNTENANCE 4 OPERATION 38,431 33,257 38,900 45,200 5505 OTHER PROFESSIONAL SERVICES 0 0 4,500 4,500 TOTAL CONTRACTUAL BERVICE3 0 0 4,500 4,500 5602 WORKERS COMPENSATION 14,000 0 0 0 5613 DEPT COMPUTER CONTRIB 9.200 0 0 0 TOTAL IRTERDiAL SERVICE CHARGES 23,200 9 0 0 5702 COMPUTER EQUIPMENT 0 0 3,000 0 5704 MISCELLANEOUS EQUIPMENT 6,092 0 0 0 5706 ALTERATIONS & RENOVATIONS 0 4,316 0 1,000 TOTAL CAPITAL OUTLAY 6,092 4,314 3,000 1,000 , TOTAL 686,534 741,335 723,600 848,800 -124- 1 E r i t t BUDGET -JUSTIFICATION 203 FIRE PREVENTION OBJECT 5111 5112 5121 5122 5132 5133 5172 5174 5181 5505 5706 JIISTIFICATION 001 GENERAL FUND ARSON PROGRAM SUPPLIES, FILM, BATTERIES AND TAPES, FILM PROCESSING SMALL TOOLS AND EQUIPMENT ADVERTISING FOR FIREWORKS ENFORCEMENT/EDUCATION PROGRAM NFPA, ICBO, CSFM, SBCFCA, SO CA FPO'S, SBCFAIA, CCAI, CAL CHIEFS, CA PENAL CODE, TITLE 24, AND IAFC DUES/SUBSCRIPTIONS SO CA & SB CO FIRE INSPECTORS, SBCO FIRE/ARSON, SBCO FIRE CHIEFS, ICBO FIRE CODE CONFERENCE, CALIFORNIA CONFERENCE OF ARSON, CALIFORNIA FIRE PREVENTION CONFERENCE CSTI, CONTINUING EDUCATION, ADVANCED TRAINING, CLETS EQUIPMENT MAINTENANCE MISC FORMS, STATIONARY, ENVELOPES, BUSINESS CARDS ARSON DOG PROGRAM-FOOD, VET FEES, SUPPLIES, TRAINING, ANNUAL RECERTIFICATION ARCHIVING/IMAGING SERVICES FIRE PREVENTION KITCHEN RENOVATION -125 - t EEpENDITORE HD7>DET LINE ITEM DETAIL FISCAL YEl1A 2005-2006 - UNCE NT C FUND 001 GENERAL 1OND LE NAI EI DIVISION 204 PZAE Vn[I ACCOBNT OBJECT i TSTLE ACTDAL 2002-03 ACTOAL 2003-04 HODOET 2004-OS PAOPOSEfl 2005-06 5011 SALARIES PERM/FULLTIME 159,144 185,730 192,300 200,500 5015 OVERTIME 10,331 10,402 11,600 12,600 5018 VACATION PAY 0 896 0 0 , 5026 PERS RETIREMENT 10,663 12,260 12,700 28,400 5027 HEALTH 6 LIFE INSURANCE 17,534 20,367 20,800 21,400 5028 UNEMPLOYMENT INSURANCE ~ 424 492 500 500 5029 MEDICARE 1,741 2,142 2,100 2,200 TOTAL PERSONNEL SERVICES 199, H37 232,290 140,000 265,600 5111 MATERIALS & SUPPLIES 155,974 141,609 132,600 138,600 5112 SMALL TOOLS 6 EQUIPMENT 969 3,357 3,000 2,000 5113 MOTOR FUEL & LUHRI CANTS 5,983 7,650 7,500 7,500 5122 DUES & SUBSCRIPTIONS 0 0 0 800 5132 MEETINGS d, CONFERENCES 40 195 200 200 5133 EDVCATION & TRAINING 2,829 2,485 2,500 3,500 0 0 0 2,500 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 2,374 2,309 2,400 3,100 5173 OUTSIDE VEHICLE MAINTENANCE 12,713 57,599 22,000 22,000 TOTAL MAINTENANCE i OPERATION 180, BH1 215.,205 170,200 180,200 5505 OTHER PROFESSIONAL SERVICES 0 50 100 100 TOTAL CONTRACTUAL SERVICES 0 50 100 100 5602 WORI(ERS COMPENSATION 9,000 0 0 0 5613 DEPT COMPUTER CONTRIH 1,900 0 0 0 TOTAL 2NTERNAL SERVICE CSAROE9 10,900 0 0 0 5702 COMPUTER EQUIPMENT 0 0 0 2,300 5704 MISCELLANEOUS EQUIPMENT 2,916 2,267 4,500 1,600 , TOTAL CAPITAL OUTLAY 2,916 2,267 4,500 3,900 TOTAL 394,534 449,811 414,800 449,800 -126 BUDGET -JUSTIFICATION 204 FIRE VEHICLE MAINTENANCE 001 GENERAL FUND OBJECT JIISTIFICATION 5111 VEHICLE MAINTENANCE TOOLS, PARTS, EQUIPMENT 5112 SMALL TOOLS AND EQUIPMENT 5113 LUBRICANTS 5122 DUES & SUBSCRIPTIONS 5132 FIRE MECHANIC ASSOCIATION, NAEVT 5133 FIRE MECHANIC ACADEMY, ONE DAY TECHNICAL SEMINARS/ CLASSES FOR SHOP PERSONNEL 5171 CLEANING SERVICES FOR THE SHOP UNIFORMS 5172 EQUIPMENT MAINTENANCE ON SMALL TOOLS AND EQUIPMENT 5173 WHEEL ALIGNMENTS, AIR CONDITIONING AND EXHAUST SYSTEM REPAIR/SERVICE, ENGINE AND TRANSMISSION WORK, HYDRAULIC WORK AND MISC. SERVICE AND REPAIR 5505 DMV PHYSICALS 5702 LAPTOP FOR DIAGNOSTIC AND TRAINING PURPOSES 5704 FIRE HOSES FOR ANNUAL PUMP TESTING -127 - romp ool asxaxAL rolro ACCOIINT OBJECT i TITLE 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5016 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH b LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVIC83 5111 MATERIALS 6 SUPPLIES 5112 SMALL TOOLS 6 EQUIPMENT 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS 6 CONFERENCES 5133 EDUCATION & TRAINING 5172 EQUIPMENT MAINTENANCE TOTAL mAINTEmAmCE 4 OPERATION 5602 WORKERS COMPENSATION 5613 DEPT COMPUTER CONTRIB TOTAL INTERNAL SERVICE C811ROES TOTAL EZPEmD1:1RRE BIIDOET LT11i ITEM DETAIL rIBCAL 7CEAR 2005-2006 DIVISIOm 205 rIRE DISPATCH ACT071I, 2002-03 ~ ACNAL 2003-04 SDDOET 2004-OS PROPOSED 2005-06 405,301 425,688 435,300 442,200 5,195 5,940 5,900 5,900 19,865 20,627 0 0 27,204 33,249 31,300 31,300 804 0 0 p 25,776 26,968 27,600 61,900 37,871 40,412 42,300 63,100 1,146 1,226 1,100 1,000 6,025 6,538 5,900 5,800 529,137 560,648 549,400 611,200 2,099 1,661 3,000 2,000 53 419 100 500 85 0 100 100 0 0 0 2,900 2,331 2,510 3,000 1,000 74 0 500 200 4,642 4,589 6,700 6,700 20,000 0 0 p 1,700 0 0 0 21,700 0 0 0 555,479 565,237 556,100 617,900 -128 - BUDGET -JUSTIFICATION 205 FIRE DISPATCH 001 GENERAL FUND OBJECT 5111 5112 5122 5132 5133 5172 JUSTIFICATION MISCELLANEOUS OFFICE SUPPLIES SMALL TOOLS & EQUIPMENT APCO MEMBERSHIP NATIONAL ACADEMY OF DISPATCH CONFERENCE, CALIFORNIA CHAPTER OF NATIONAL NUMBER EMERGENCY ASSOCIATION CONFERENCE EDUCATIONAL & TRAINING HEADSET REPAIRS, OFFICE MACHINE REPAIRS AS NEEDED -129 - EEPENDITORE 8ODOET LIMA ITEN DETAIL lISCAL YEAR 2005-2006 lOtD) 001 OENERAI, lUtID DIVISION 206 DISASTER PREDAREDNESS ACCOUNT OBJECT i TITLE ACTOAL 2002-93' ACTD7IL 2003-04 BDDOET 2004-04 PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 70,943 41,948 16,000 74,300 5026 PERS RETIREMENT 3,547 1,578 800 9,000 5027 HEALTH 6 LIFE INSURANCE 6,456 3,407 2,700 11,100 5028 UNEMPLOYMENT INSURANCE 177 105 100 200 5029 MEDICARE 1,033 610 300 1,100 TOTAL PERSONNEL SERVICES 32,156 47,648 19,900 95,700 5111 MATERIALS 8 SUPPLIES 967 1,387 600 400 5112 SMALL TOOLS 6 EQUIPMENT 2,612 987 1,000 400 5122 DUES 6 SUBSCRIPTIONS 150 200 500 500 5132 MEETINGS i CONFERENCES 749 1,221 1,900 3,900 5133 EDUCATION 6 TRAINING 1,199 1,400 1,000 300 5172 EQUIPMENT MAINTENANCE 0 94 100 100 5174 PRINTING CHARGES 777 784 1,000 500 5175 POSTAGE 29 31 200 200 TOTAL NAI11TffiAtiCE E OPERATION 6,482 6,104 6,300 6,300 5602 WORRERS COMPENSATION 2,000 0 0 0 TOTAL INTERNAL SERVICE CEARGES 2,000 0 0 0 TOTAL 90,638 53,752 26,200 102,000 -130 - BUDGET -JUSTIFICATION 206 DISASTER PREPAREDNESS 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MISCELLANEOUS OFFICE SUPPLIES 5112 SMALL TOOLS AND EQUIPMENT 5122 IAEM ASSOCIATION DUES, CALIFORNIA EMERGENCY SERVICES ASSOCIATION DUES, NATIONAL EMERGENCY MANAGEMENT ASSOCIATION DUES 5132 CALIFORNIA EMERGENCY SERVICES ASSOCIATION CONFERENCE, DISASTER RESISTANCE CALIFORNIA CONFERENCE, INTERNATIONAL ASSOCIATION OF EMERGENCY MANAGERS CONFERENCE 5133 CALIFORNIA SPECIALIZED TRAINING INSTITUTE 5172 MAINTENANCE OF OFFICE EQUIPMENT 5174 PUBLIC LITERATURE: CITY AND PUBLIC INFORMATION 5175 POSTAGE -131- axPa+mITDRS nvnasT LINa ITSx DM'AIL FISCAL YE11R 2005-2006 FUND 001 GENERAL POND DIV2820N 207 PIAE REETAL INSPECTION ACCO9NT 0H3ECT 4 TITLE ACTtlAL ?002-03 - ACTDAL 2003-04 BDDOET 2004-05-PROPOSED 2005-06 5011 SALARIES PERM/FULLTZME 0 0 351,900 325,500 0 0 5,000 6,500 5015 OVERTIME 5026 PERS RETIREMENT 0 0 24,700 42,900 5027 HEALTH 6 LIFE INSURANCE 0 0 31,200 32,900 5028 UNEMPLOYMENT INSURANCE 0 0 900 400 0 0 5,100 4,700 5029 MEDICARE TOTAL PERSONNEL SERVICE9 0 0 418,800 412,900 5111 MATERIALS fi SUPPLIES 0 0 8,200 10,200 5112 SMALL TOOLS & EQUIPMENT 0 0 17,000 4,000 0 0 0 8,000 5121 ADVERTISING 5122 DUES 4 SUBSCRIPTIONS 0 0 5,600 2,000 5132 MEETINGS & CONFERENCES 0 0 3,000 3,200 5133 EDUCATION & TRAINING 0 0 3,700 3,000 5171 RENTALS 0 0 1,000 1,000 5172 EQUIPMENT MAINTENANCE 0 0 0 200 5174 PRINTING CHARGES 0 0 5,400 6,000 5175 POSTAGE 0 0 3,000 6,000 TOTAL MAINTENANCE i OPERATION 0 0 46,900 43,600 5505 OTHER PROFESSIONAL SERVICES 0 0 600 1,000 TOTAL CONTRACTIIAL SERVZCE9 0 0 600 1,000 5605 TELEPHONE SUPPORT 0 0 0 2,500 5609 VEHICLE REPLACEMENT 0 0 26,400 0 5612 FLEET CHGS - PUEL 0 0 7,000 7,000 TOTAL INTERNAL sERVLCE CEAEGES 0 0 33,400 9,500 5702 COMPUTER EQUIPMENT 0 0 0 4,000 5704 MISCELLANEOUS EQUIPMENT 0 0 3,600 0 5706 ALTERATIONS & RENOVATIONS 0 0 0 1,000 TOTAL CAPITAL OUTLAY 0 0 3,600 5,000 TOTAL 0 0 503,300 472,000 -132- BUDGET -JUSTIFICATION 207 FIRE RENTAL INSPECTION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FILM, OFFICE SUPPLIES, FIRE CODE BOOKS, REFERENCE BOOKS 5112 SMALL TOOLS & EQUIPMENT 5121 PUBLIC EDUCATION SUPPLIES, FIRE PREVENTION WEEK 5122 SCFPOA DUES, SBCFPO DUES, FIRE RELATED SUBSCRIPTIONS 5132 SO CA FIRE PREVENTION OFFICER MEETINGS, CALIFORNIA FIRE PREVENTION INSTITUTE CONFERENCE 5171 MONTHLY PAGER ACCESS COSTS 5172 EQUIPMENT MAINTENANCE 5174 COSTS FOR PRINTING OF STATEMENT/LETTER/NOTIFICATIONS 5175 POSTAGE (CITY HALL, POST OFFICE) 5505 ADMINISTRATIVE COST TO PLACE PROPERTY LIENS 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE, AND USAGE OF VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5702 FINAL PAYMENT FOR COMPUTERS PURCHASED IN FY 04/05. 5706 FIRE PREVENTION KITCHEN RENOVATIONS -133- V.. GENE GO-~E~MENT ® ENTAL NpN-DEPAR TUIp,S E~ENpi FINK ARTS RAL AFRAjRS C~LTU GENERAL GOVERNMENT City Administrator Fred Wilson Finance Department GENERAL GOVERNMENT ACCOUNT NUMBER: 001-090 FUND: GENERAL FUND ABOUT THE DEPARTMENT General Government consists of two sections: 1.) Fine Arts & Cultural Affairs; and 2.) Non- Departmental. Funds budgeted for Fine Arts support various programs that aid the City in improving its community, developing and enhancing the cultural and aesthetic values of the City, and developing the civic affairs of the City. The Non-Departmental budget identifies and accounts for citywide program costs which aze not directly applicable to any one department. EXPENDITURES BYDIVISION DMSION 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005-06 PROPOSED FINE ARTS & CULTURAL AFFAIRS 227,630 230,272 287,000 287,000 NON-DEPARTMENTAL 921,656 6,363,615 11,937,800 12,833,800 TOTAL 1,149,286 6,593,887 12,224,800 13,120,800 EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL (2,082,145 (2,138,169 2,830,000 2,508,300 MAINTENANCE & OPERATION 1,114,283 1,199,452 970,500 1,005,100 CONTRACTUAL SERVICES 968,547 920,085 874,500 1,434,000 INTERNAL SERVICE CHARGES 0 4,271,700 4,580,700 4,831,900 CAPTTAL OUTLAY 236,433 0 0 3,341,500 DEBT SERVICE 912,168 2,340,819 2,969,100 0 TOTAL 1,149,286 6,593,887 12,224,800 13,120,800 _134- E7CPENDITORE HDDOET LINE ITEM DETAIL • - - -~ ~ FISCAL YEAR 2005-2006 L AlPAIRS TO PDMD 001 GENERAL lVND RA DIVI32ON 091 LINE ARTS AND CDL ACCOIINT OHJECT i TITLE ACTDAL 2002-03 ACTWIL 2003-04 HDDGET 2004-OS PROPOSZD 2005-06 5185 FINE ARTS FUNDING 98,962 133,500 133,500 133,500 5186 CIVZC AND PROMOTIONAL 128,668 96,772 153,500 153,500 TOTAL MAINTnUNCE i OPERATION 227,630 230,272 287,000 187,000 SAL 227,630 230,2T2 28T,000 287,000 -135- E29ENDITURE EDDOET LINE I?a( DETAIL ' - - - " ~ PIBCAL YEAR 2009-2006 ` POND 001 GENERAL lWID DIVISION 092 NON-DEPARTimll"PAL ACCODNT OHJELR i TITLE ACTO'AL 2002-03 ACTO3S, 2003-Ot EDDO!! 2001-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 0 0 2,270,000 2,300,000 5029 PERS RETIREES HEALTH 68,178 95,240 160,000 208,300 5026 PERS RETIREMENT 1,387 1,978 0 0 5027 HEALTH i LIFE INSURANCE 1,720 2,303 400,000 0 5028 UNEMPLOYMENT INSURANCE 94 47 0 0 5030 PERS SVRPLUS ASSET -2,153,473 -2,237,737 0 0 TOTAL PERSONNEL SERVICES -2,082,145 -2,138,169 2,830,000 2,508,300 5111 MATERIALS i SUPPLIES 9,175 10,230 10,000 10,000 5122 DUES i SUBSCRIPTIONS 102,485 82,900 108,500 113,100 5133 EDUCATION i TRAINING 17,655 19,967 18,000 18,000 5166 UUT REBATE PROGRAM 0 7,735 0 0 5174 PRINTING CHARGES 15,806 12,179 12,000 12,000 5175 POSTAGE 1,393 1,413 1,500 1,500 5181 OTHER OPERATING EXPENSES 43,626 27,138 142,000 172,000 5182 BAD DEBTS/UNCOLLECTIBLE ACCTS 707 314 10,000 10,000 5184 LOW INCOME REBATES 2,880 2,889 4,000 4,000 5186 CIVIC AND PROMOTIONAL 5193 GRANT MATCH 93,055 250,000 88,300 385,400 88,300 0 88,300 0 5197 ADMINISTRATIVE SERVICE 349,872 331,215 289,200 289,200 TOTAL 1IAINTENANCE i OPERATION 886,653 969,180 683,500 718,100 5502 PROFESSIONAL/CONTRACTUAL SVCS 548,547 515,985 475,500 524,000 5505 OTHER PROFESSIONAL SERVICES 420,000 404,100 399,000 910,000 TOTAL CONTRACTOAL 9ERVICE3 968,547 920,005 874,500 1,434,000 5602 NORKERS COMPENSATION 0 2,964,000 3,054,200 2,987,400 5603 LIABILITY 0 1,307,700 1,526,500 1,844,500 TOTAL INTERIO~L SERVICE CBAROE3 0 {,271,700 4,580,700 t, 831,900 5720 LAND 236,433 0 0 0 TOTAL CAPITAL ODTLAY 236,433 0 0 0 5802 DEBT SERVICE INTEREST 0 0 303,200 493,900 5803 LEASE PAYMENTS 912,168 2,340,819 2,665,900 2,847,600 TOTAL DEBT BERYICE 912,168 2,340,819 2,969,100 3,341,500 TOTAL !21,656 6,363,615 11,937,800 12,833,300 t -136 BUDGET -JUSTIFICATION ` 092 NON-DEPARTMENTAL 001 GENERAL FUND , OBJECT JUSTIFICATION 5011 SAFETY CHARTER 186 COSTS AND MOU NEGOTIATIONS 5111 CITY SERVICE PINS; MISC. SUPPLIES 5122 LEAGUE OF CALIF. CITIES; US CONFERENCE OF MAYORS; SANBAG; SISTER CITIES INTERNATIONAL; LAFCO DUES, SLAG DUES, NATIONAL LEAGUE OF CITIES, ETC. 5133 EDUCATION REIMBURSEMENTS FOR ALL CITY EMPLOYEES 5174 PRINTING COSTS FOR BUDGETS AND OTHER CITY DOCUMENTS 5175 POSTAGE FOR LOW-INCOME UTILITY TAX PROGRAM; MISC. CORRESPONDENCE 5181 FUNDING FOR EMPLOYEE RECOGNITION PROGRAM $2,000; $165,000 FOR CITY'S PORTION OF SALES TAX SHARING AGREEMENTS $5,000 TO EDA FOR ADMINISTRATION OF SALES TAX AGREEMENT. 5182 WRITE OFF OF UNCOLLECTED BAD DEBT 5184 UTILITY TAX REBATES FOR LOW-INCOME PROGRAM 5186 FUNDING FOR COMMUNITY AGAINST DRUG ($18,300) FUNDING FOR INLAND EMPIRE SYMPHONY($70,000) 5197 BALANCE OF EXPENDITURES TO BE SHIFTED FROM EDA TO THE CITY WHICH INCLUDES $178,000 FOR THE 1999 SOUTH VALLE COP DEBT PAYMENT DUE IN FY04/05;AND $107,000 TO THE RADISSON FROM TOT; AND $42,000 TO BE NEGOTIATED. 5502 SALES TAX AUDITORS/CONSULTANTS; UTILITY TAX CONSULTANT; AUDIT SERVICES; STATE MANDATED COST PROGRAM CONSULTANTS; LOBBYIST COSTS; MISC. CONSULTANT COSTS; HEARING OFFICER FOR CODE COMPLIANCE; EXECUTIVE RECRUITMENT COST; BUSINESS UUT REBATES; PARS ADMINISTRATION COSTS; ALSO INCLUDES $25,000 FOR IMPACT FEE STUDY; EMPLOYEE APPRECIATION DAY. 5505 TOT PAYMENT TO CONVENTION AND VISITORS BUREAU (CVB)$420,000; $490,000 FOR ANTICIPATED ADDITIONAL STAFFING REQUIREMENTS. 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLLUDING STAFF TIME) RELATED TO THE GENERAL FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND -137 - BUDGET -JUSTIFICATION 092 NON-DEPARTMENTAL 001 GENERAL FUND OBJECT 5802 5803 JUSTIFICATION LIABILITY COSTS RELATED TO THE GENERAL FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. TRAM INTEREST COST AND COST OF ISSUANCE DEBT SERVICE PAYMENTS FOR CITY HALL $996,000; CENTRAL LIBRARY $664,900; MAIN FIRE STATION $220,000; DEBT FOR VERDEMONT STATION $82,100; POLICE COP $490,000; CA INFRASTRUCTURE LOAN FOR HUB PROJECT $147,600; DEBT SERVICE FOR ADA RESTROOM PROJECT ($97,000); ANTICIPATED PAYMENT TO EDA FOR PHASE II HUB ($150,000). -138 HUMAN RESOURCES RECRUITMENTS EMPLOYEE BENEFITS - ADMINISTRATION EMPLOYEE RELATIONS AND NEGOTL4 TIONS EMPLOYEE TRAINING CLASSIFICATIONAN~ COMPENSATION HUMAN RESOURCES Director of Human Resources Linn Livingston Risk Management *Workers Comp (5.25) Employees *Liabililty (2.25) Employees I Personnel I Services (3.5) Employees *See Other City Operating Budgets i fl L i i DEPARTMENT: HUMAN RESOURCES DIVISION: ADMINISTRATION/PERSONNEL DIVISION FUNCTIONS The Administration/Personnel Services Division is responsible for recruitments; administration of employee benefits; classification and compensation; tuition reimbursement program; employee relations and negotiations; grievance hearings; new employee processing; and, employee separations. Additionally the Human Resources Director is responsible for all Risk Management functions (Workers' Compensation and Liability). EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 338,997 261,828 317,000 347,500 MAINTENANCE & OPERATION 37,596 42,404 40,700 ~ 40,700 CONTRACTUAL SERVICES 17,720 5,762 500 15,500 INTERNAL SERVICE CHARGE 43,793 20,627 20,300 20,900 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 438,105 330,621 378,500 424,600 1 `~ Q EZPEEDITUAE DDDOET LIEi ITO[ DESAIL fI3CAL YEAR 2005-2006 FOND 001 fiENERAL FDlID DIVISION 111 BUIGN RESODRCE3 ACCODNT OBJECT 4 TITLE ACTUAL 2002-03 ACTDAL 2003-04 HDDOET 2004-05 PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 280,594 215,626 261,300 268,000 5013 AUTOMOBILE ALLOWANCE 750 1,800 1,800 1,600 5026 PfiRS RETIREMENT 16,427 13,927 17,200 36,300 5027 HEALTH & LIFE INSURANCE 36,425 27,078 33,000 37,700 5028 UNEMPLOYMENT' INSURANCE 704 544 700 700 5029 MEDICARE 4,096 2,853 3,000 3,000 TOTAL PERSONIOSL SERVICEB 338,997 261,823 317,000 347,500 5111 MATERIALS 6 SUPPLIES 2,940 3,115 2,300 2,300 5121 ADVERTISING 21,522 21,507 20,000 20,000 5122 DUES 6 SUSSCRZPTIONS 1,689 1,592 1,400 1,400 5132 MEETINGS & CONFERENCES 606 2,538 2,400 2,400 5133 EDUCATION 6 TRAINING 1,030 3,751 3,800 3,800 5171 RENTALS 492 9 0 0 5172 EQUIPMENT MAINTENANCE 108 276 500 500 5174 PRINTING CHARGES 5,135 5,337 6,200 6,200 5175 POSTAGE 2,688 2,201 1,500 1,500 5176 COPY MACHINE CHARGES 1,278 2,046 2,000 2,000 5163 MANAGEMENT ALLOWANCE 107 30 600 600 TOTAL NAIETEEAECE 4 OPERATION 37,596 42,404 40,700 40,700 5502 PROFESSIONAL/CONTRACTUAL SVCS 17,360 5,379 0 15,000 5505 OTHER PROFESSIONAL SERVICES 360 383 500 500 TOTAL CONTRACTUAL SERVICES 17,720 5,762 500 15,500 5602 WORKERS COMPENSATION 9,100 0 0 0 5603 LIABILI T'Y 14,900 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 19,200 15,900 16,100 17,100 5605 TELEPHONE SUPPORT 5,593 4,727 4,200 3,800 TOTAL INTERNAL SERVICE CEAROES 43,793 20,627 20,300 20,900 TOTAL 438,105 330,621 378,500 424,600 -140 t BUDGET -JUSTIFICATION 111 HUMAN RESOURCES 001 GENERAL FUND OBJECT JUSTIFICATION 5111 GENERAL SUPPLIES INCLUDING PAPER, PENS, TAPES, FOLDERS. 5121 ADVERTISING: RECRUITMENT ADVERTISING IN LOCAL, REGIONAL AND SPECIAL NEWSPAPERS & PUBLICATIONS FOR CITY RECRUITMENTS. 5122 DUES AND SUBSCRIPTIONS. 5132 ATTENDANCE AT CALPELRA, PARMA CONFERENCE, LEAGUE OF CA CITIES, ETC. 5133 STAFF DEVELOPMENT AND TRAINING 5172 EQUIPMENT MAINTENANCE: FOR TYPEWRITERS, CALCULATORS, ELECTRONIC DATE STAMP, COLOR MONITOR & VCR (ORIENTATION) AND LASER PRINTER. 5174 PRINTING: COST OF APPLICATIONS, SUPPLEMENTAL APPLICATIONS, PRINTING MOU'S, RECRUITMENT BROCHURES, ETC. t( 5175 POSTAGE 5176 COPY MACHINE CHARGES, 5183 MANAGEMENT ALLOWANCE $50 MO. X 12 MOS., $600. 5502 MANDATORY SEXUAL HARASSMENT AWARENESS TRAINING AND EDUCATION FOR ALL DEPARTMENTS. 5505 PRE-EMPLOYMENT PHYSICALS FOR MANAGEMENT AND CONFIDENTIAL EMPLOYEES: ANNUAL PHYSICALS FOR MANAGEMENT/CONFIDENTIAL EMPLOYEES, PER RESOLUTION #89-129. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. I CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 1 -~4~- MAYOR EXECUTIVE LEADER OF THE CITY COMMUNITY LIAISONS .~ CULTURAL & INTERNATIONAL AFFAIRS/ARTS ON STH CITY MARKETING PUBLIC INFORMATION LEGISLATURE EQUAL EMPLOYMENT OPPORTUNITY MAYOR'S OFFICE Mayor Judith Yalles istration EEO Off ce Cultural & Int Community Affairs/ Arts on Fifth Liaison ., (4) Employees (1) Employee (1) Employee (2) Employees Public Information Fine Arts Int. Council for Marketing Commission Friendship & Goodwill (1) Employee I~ I MAYOR ACCOUNT NUMBER: 001-010 FUND: GENERAL FUND ABOUT THE DEPARTMENT The City of San Bernazdino operates under a "Strong Mayor" form of municipal government. Elected citywide by the residents of the City to a four-yeaz term, the Mayor is the executive leader of the City of San Bernazdino. The Mayor is responsible for both the management and operation of the City, and for goal setting and policymaking. The Mayor also serves as the executive leader of the Economic Development Agency. Members of the Mayor's staff aze responsible for acting as community liaisons on behalf of the Mayor. The Mayor's Office is also responsible for all-public information and marketing activities regazding the City. In addition to providing project management support and general office support the Mayor's staff serves all city employees through its EEO (Equal Employment Opportunity) program, and the community and visiting dignitaries through its Cultural & International Affairs Division. EXPENDITURES BYDIVISION DMSION 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005-06 PROPOSED ADMINISTRATION 886,626 842,924 820,900 867,000 PUBLIC INFORMATION 179,424 137,956 172,900 182,400 TOTAL 1,066,050 980,880 993,800 1,049,400 EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005-06 PROPOSED PERSONNEL 728,609 802,109 673,800 730,000 MAINTENANCE & OPERATION 64,770 48,252 83,600 83,600 CONTRACTUAL SERVICES 200,180 77,642 188,300 188,300 INTERNAL SERVICE CHARGES 72,491 51,040 48,100 47,500 CAPITAL OUTLAY 0 1,837 0 0 DEBT SERVICE 0 0 0 0 TOTAL 1,066,050 980,880 993,800 1,049,400 -142 EZPENDITORE HVDGET LINt ITEM DETAIL rI3CAL YEAR 2005-2006 PIDR) 001 GENERAL 1IDD) DIVISION 011 IGIYOR-ADNINZSTRATION ACCOIIET OEJECT 4 TITLE ACTUAL 2002-03 ACTDAL 2003-04 SDDGET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 523,005 571,644 449,200 473,800 5014 SALARIE6 TEMP/PARTTIME 5,992 5,124 0 p 5015 OVERTIME 674 0 0 0 5024 PERS RETIREES HEALTH 0 -84 0 0 5026 PERS RETIREMENT 27,753 34,211 24,600 56,800 5027 HEALTH & LIFE INSURANCE 78,587 97,298 87,900 78,100 5028 UNEMPLOYMENT INSURANCE 1,324 1,442 1,500 1,200 5029 MEDICARE 6,882 7,699 5,800 5,900 TOTAL PERSONNEL SERVICES 644,217 717,33{ 569,000 615,900 5111 MATERIALS & SUPPLIES 8,489 10,439 8,300 8,300 5112 SMALL TOOLS 6 EQUIPMENT 0 434 0 0 5122 DUES E SUBSCRIPTIONS 568 1,371 1,500 1,500 5131 MILEAGE 1,298 350 1,500 1,500 5132 MEETINGS & CONFERENCES 16,397 14,032 17,600 17,600 5133 EDUCATION d, TRAINING 3,292 -3 1,000 1,000 5171 RENTALS 95 0 0 0 5172 EQVIPMENT MAINTBNANCE 35 0 100 100 5174 PRINTING CHARGES 2,444 8,684 4,000 4,000 5175 POSTAGE 2,365 2,121 2,500 2,500 5176 COPY MACHINE CHARGES 1,208 735 1,500 1,500 5183 MANAGEMENT ALLOWANCE 469 5 600 600 5186 CIVIC AND PROMOTIONAL 4,702 889 5,000 5,000 TOTAL NAINTA7ANCE i OPERATION 41,363 39,057 43,600 43,600 5502 PROFESSIONAL/CONTRACTUAL SVCS 129,499 34,772 108,000 108,000 5505 OTHER PROFESSIONAL SERVICES 318 0 53,300 53,300 TOTAL CONTRACTOAL 9ERVICES 129,817 34,772 161,300 161,300 5601 GARAGE CHARGES 251 1,390 300 1,400 5602 WORKERS COMPENSATION 8,300 0 0 0 5603 LIABILITY 4,900 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 34,800 30,900 28,300 30,900 5605 TELEPHONE SUPPORT 17,754 14,682 15,500 12,700 5609 VEHICLE REPLACEMENT 4,500 2,000 2,000 0 5612 FLEET CHGS - FUEL 724 952 900 1,300 TOTAL INTERNAL SERVICE CHARGES 71,229 49,924 47,000 46,300 5702 COMPUTER EQUIPMENT 0 1,837 0 0 TOTAL CAPITAL OIITLIIY 0 1,837 0 0 TGTU' 336,627 842,924 820,900 867,000 -143 - BUDGET -JUSTIFICATION 011 MAYOR-ADMINISTRATION 001 GENERAL FUND 1 OBJECT JUSTIFICATION 5111 STATIONARY AND OFFICE SUPPLIES; CONFERENCE ROOM, MIC ROOM AND KITCHEN SUPPLIES; PHOTO AND RECORDING SUPPLIES; CERTIFICATES, PLAQUES AND AWARDS. ~( 5122 PROFESSIONAL AND SERVICE ORGANIZATION DUES; SUBSCRIPTIONS TO LOCAL NEWS SERVICES AND OTHER GOVERNMENTAL PUBLICATIONS; CALIFORNIA ASSOCIATION OF HUMAN RIGHTS ORGANIZATIONS; CA LABOR AND EMPLOYEMENT ALERT PUBLICATIONS; EEOC COMPLIANCE MANUALS 5132 TRAVEL AND REGISTRATION FOR MAYOR AND STAFF: SLAG, SANBAG, LEAGUE OF CALIFORNIA CITIES, NATIONAL CONFERENCE OF MAYORS, NATIONAL LEAGUE OF CITIES, PROFESSIONAL AND TRAINING SEMINARS, TRAVEL AND REGISTRATION COSTS FOR ANNUAL HUMAN RIGHTS CONFERENCES, MAYOR'S EMPLOYEE HOLIDAY CELEBRATION. ' 5133 EMPLOYEE TRAINING THAT MAY BE NEEDED FOR JOB IMPROVEMENTS. 5172 EQUIPMENT MAINTENANCE 5174 PRINTING OF VARIOUS FORMS, DOCUMENTS, LETTERHEAD, PROGRAMS, INVITATIONS, AWARDS, ETC.; POSTERS, TRAINING ANNOUNCEMENTS; EEO INVESTIGATION REPORTS; PROMOTION OF HUMAN RELATIONS COMMISSION ACTIVITIES, CLEAN-UP 5175 MAILING OF REGULAR CORRESPONDENCE, PROPOSALS, INVITATIONS, CULTURAL AFFAIRS, VOLUNTEER PROGRAM, HUMAN RELATIONS COMMISSION NOTICES, ETC. 5176 REPRODUCTION OF DOCUMENTS FOR DISTRIBUTION, FILE COPIES, SPECIAL PROJECTS. 5183 REIMBURSABLE EXPENSES FOR ASSISTANTS TO MAYOR 5186 ENHANCEMENT OF CITY IMAGE: SPECIAL PRESENTATIONS, AWARDS, PROMOTIONAL ITEMS, COMMUNITY OUTREACH PROGRAMS. 5502 $65,000 FOR AFTER SCHOOL HOMEWORK CENTERS/MENTORING PROGRAMS; $5,000 HUMAN RELATIONS COMM. FUNDS; $20,000 FOR VARIOUS AFTERSCHOOL PROGRAMS; $18,000 FOR MISC PROJECT COORD. PROJECTS. 5505 FUNDING FOR TEMPORARY CONTRACT CLERICAL SERVICES AND CONTRACT PROJECT MANAGEMENT AS NEEDED ' 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. ' -14d- BUDGET -JUSTIFICATION 011 MAYOR-ADMINISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. ' CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). _145 - lOND 001 GENERAL 1OND ACCO9NT OBJECT i TITLE axr:NasTaRS svDOST LINE ITII4 aaTAIL TISCAL YEAR 2005-2006 DIVISION 012 NAYOR-DDELIC IN7ORipTION ACTO7IL 2002-03 ACTO'AL 2003-04 EODGET 3004-05 PRODOSED 2005-06 5011 SALARIES PERM/FULLTIME 5014 SALARIES TEMP/PARTTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVICES 5111 MATERIALS & SUPPLIES 5122 DUES 6 SUBSCRIPTIONS 5132 MEETINGS 6 CONFERENCES 5174 PRINTING CHARGES 5175 POSTAGE 5181 OTHER OPERATING EXPENSES 5186 CIVIC AND PROMOTIONAL TOTAL MAINTENANCE i OPERATION 5505 OTHER PROFESSIONAL SERVICE3 TOTAL CONTRACT021L SERVICES 5605 TELEPHONE SUPPORT TOTAL INTERNAL SERVICE CHAROES TOTAL 68,856 67,958 72,500 76,100 0 0 15,000 15,000 3,443 4,872 5,100 11,100 10,904 10,769 10,900 10,700 172 170 200 200 1,018 1,006 1,100 1,100 84,392 84,775 104,800 114,200 12,835 6,225 20,000 20,000 0 0 500 500 3,769 585 4,000 4,000 2,074 2,052 10,000 10,000 1,518 0 2,000 2,000 1,493 333 1,500 1,500 1,719 0 2,000 2,000 23,407 9,195 40,000 40,000 70,363 42,870 27,000 27,000 70,363 42,870 27,000 27,000 1,262 1,116 1,100 1,200 1,262 1,116 1,100 1,200 179,424 137,956 172,900 182,400 -146 - BUDGET -JUSTIFICATION 012 MAYOR-PUBLIC INFORMATION 001 GENERAL FUND OBJECT JIISTIFICATION 5111 MATERIALS AND SUPPLIES NEEDED FOR PUBLIC INFORMATION ACTIVITIES AND MARKETING. 5122 DUES AND SUBSCRIPTIONS TO PROFESSIONAL MARKETING ' ASSOCIATIONS. 5132 - TO ATTEND VARIOUS MEETINGS AND CONFERENCES ON PUBLIC ' INFORMATION AND MARKETING. 5174 PRINTING COSTS OF VARIOUS PUBLIC INFORMATION AND ' MARKETING ITEMS FOR THE CITY. 5175 POSTAGE FOR MAILINGS FOR MARKETING ITEMS. 5181 MISC OTHER OPERATING EXPENSES FOR PUBLIC INFORMATION AND ' MARKETING. 5186 ENHANCEMENT OF CITY IMAGE; SPECIAL PRESENTATIONS, , AWARDS, PROMOTIONAL ITEMS, COMMUNITY OUTREACH 5505 OTHER MISC SERVICES NEEDED FOR MARKETING. ' -147 PARKS, RECREATION & COMMUNITY SERVICES COMMUNITYSERVICES RECREATION, LEISURE SPORTS AND AQUATICS PROGRAMS CENTER FOR INDIVIDUAL DEVELOPMENT (CID) COMMUNITY CENTERS & SENIOR CENTERS SENIOR CITIZENPROGRAMS YOUTHPROGRAMS & MENTORING PARKS MAINTENANCE PARRS, RECREATION & COMMUNITY SERVICES of Parks, Recreation & Comm Svcs Lemuel Randolph *Cemetery (2) Employees I Parks I Maintenance (31) Employees * Baseball Stadium (2) Recreation ~ ~ Administration (20) Employees ~ ~ ~ (6) Employees * Soccer Complex *See Other City Operating Budgets i 'J PARKS, RECREATION & COMMUNITY SER VICES ACCOUNT NUMBER: 001-380 FUND: GENERAL FUND ABOUT THE DEPARTMENT The Parks, Recreation and Community Services Department provides a diversified system of parks and open spaces, recreation centers, programs and community services to meet social and leisure needs and enhance the quality of life for all City residents. The Administration Division manages personnel, finance and community services. The Parks Division maintains parks facilities and conducts landscape plan checks and inspections services. The Recreation Division provides community and social services as well as recreation programs for all ages. EXPENDITURES BYDIVISION DIVISION 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED ADMII~IISTRATION 1,536,156 1,321,500 1,374,200 1,419,500 PARKS MAINTENANCE 2,261,626 2,204,327 .2,397,500 2,426,800 RECREATION 1,111,181 266,361 96,700 100,600 C.I.D. 258,540 251,313 253,900 273,800 WESTSIDE COMMUNITY CENTER 134,624 78,732 72,000 75,600 SENIOR CITIZENS' CENTERS 125,005 104,776 233,200 284,200 NORTON GYM/GALAXY BALLROOM 0 122,968 112,100 117,300 COMMLTIVITY CENTERS 0 514,386 651,500 615,000 AQUATICS/SPORTS 0 255,822 266,700 316,800 TOTAL 5,427,132 5,120,185 5,457,800 5,629,600 EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005-06 PROPOSED PERSONNEL 2,961,192 3,081,568 3,259,800 3,507,300 MAINTENANCE 8c OPERATION 414,709 402,559 328,000 374,600 CONTRACTUAL SERVICES 616,815 458,158 630,300 658,300 INTERNAL SERVICE CHARGES 1,432,736 1,160,987 1,239,700 1,089,400 CAPITAL OUTLAY 0 13,845 0 0 DEBT SERVICE 0 0 0 0 CREDITSBILLABLES 1,681 3,069 0 0 TOTAL 5,427,133 5,120,186 5,457,800 5,629,600 -148 - EZPENDITURE EUDOET LIKE ZTEN DETAIL - 3'IBCAL YiAR 2005-]006 37DID 001 GENERAL lUND DMSION 381 PARE i RECREATION AD1RN ACCOUNT OEJECT i TITLE ACT071L 2002-03 ACTUAL 2003-04 EDDOET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 281,889 299,192 333,700 346,300 5013 AUTOMOBILE ALLOWANCE 3,600 3,600 3,600 3,600 5014 SALARIES TEMP/PARTTIME 3,840 990 0 0 5026 PERS RETIREMENT 15,561 16,842 18,400 45,300 5027 HEALTH i LIFE INSURANCE 36,053 47,506 51,300 45,800 5028 UNEMPLOYMENT INSURANCE 809 840 800 900 5029 MEDICARE 4,705 4,943 5,000 5,100 TOTAL PERSONNEL BERVICES 346,457 373,864 412,800 447,000 5111 MATERIALS i SUPPLIES 5,649 5,374 6,000 7,500 5112 SMALL TOOLS i EQUIPMENT 41 0 100 0 5122 DUES i SUBSCRIPTIONS 600 423 1,000 1,300 5131 MILEAGE 256 91 300 100 5132 MEETINGS i CONFERENCES 2,729 2,843 3,500 3,500 5133 EDUCATION i TRAINING 165 149 500 500 5171 RENTALS 130 130 100 0 5172 EQUIPMENT' MAINTENANCE 271 162 300 300 5174 PRINTING CHARGES 2,078 1,437 1,200 1,200 5175 POSTAGE 629 787 600 600 5176 COPY MACHINE CHARGES 5,587 5,375 6,900 6,900 5181 OTHER OPERATING EXPENSES 3,027 1,920 1,800 0 5193 GRANT MATCH 73,185 80,131 0 0 5196 CLASSROOM TRAIN-OCCUPATIONAL 0 4,687 0 0 TOTAL MAINTENANCE i OPERATION 94,378 103,510 22,300 21,900 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 0 0 20,100 5505 OTHER PROFESSIONAL SERVICES 52,728 53,327 53,800 55,600 5507 FACILITIES SERVICES 1,453 589 19,000 19,000 TOTAL CONTRIICTOAL SERVICES 54,181 53,916 72,800 94,700 5601 GARAGE CHARGES 616 1,525 700 700 5602 WORKERS COMPENSATION 76,100 0 0 0 5603 LIABILITY 45,900 0 0 0 5604 M.I.S. CHARGES -, IN-HOUSE 100,000 93,500 91,900 59,400 5605 TELEPHONE SUPPORT 67,359 58,265 33,600 60,500 5606 ELECTRIC 619,213 519,432 631,000 580,000 5607 GAS 31,932 31,156 30,000 31,500 5608 WATER, SEWER, GEOTHERMAL 95,454 81,412 75,000 90,000 5610 COMMUNICATION SHOP 3,700 3,600 3,400 3,800 5612 FLEET CHGS - FUEL 867 920 700 0 TOTAL 1]iTERNAL SERVICE CEAAOES 1,041,140 789,810 866,300 855,900 5702 COMPUTER EQUIPMENT 0 400 0 0 TOTAL CAPITAL OUTLAY 0 400 0 0 TOTAL 1,536,155 1,321,499 1,374,200 1,419,500 -149 BUDGET - JUSTIFI3CATION 381 PARK & RECREATION ADMIN 001 GENERAL FUND OBJECT JIISTIFICATION 5111 5112 OFFICE SUPPLIES; SPECIAL DEPARTMENTAL SUPPLIES; PHOTO AND RECORDING SUPPLIES. THESE ARE SUPPLIES AND MATERIALS FOR OPERATING ADMINISTRATION SERVICES DIVISION AND FOR MEETINGS AND FORUMS, FOR PLAQUES AND AWARDS AND FOR PHOTO AND RECORDING EQUIPMENT FOR THE DEPARTMENT. TYPIST CHAIRS, CALCULATORS, OFFICE FURNITURE AND COMPUTER EQUIPMENT. 5122 BUSINESS PRESS ENTERPRISE NEWSPAPER, N.R.P.A. DUES, C.P.R.S. AGENCY MEMBERSHIP (INCLUDES THE DIRECTOR'S MEMBERSHIP); PUBLICATIONS (COMMUNITY RESOURCES LOCATOR); POSTAL ZIP CODE BOOK AND MISCELLANEOUS PUBLICATIONS. i~ 1 1 I~ u I~ 5131 MILEAGE REIMBURSEMENT FOR USE OF PRIVATE VEHICLES ON CITY RELATED BUSINESS. 5132 FOR ALL EXPENSES INCURRED IN CONJUNCTION WITH THE ATTENDANCE OF EMPLOYEES AT MEETINGS AND CONFERENCES. 5133 FOR ONGOING PROFESSIONAL EDUCATION AND TRAINING 5171 INCLUDES RENTAL OF EQUIPMENT AND CAR POOL VEHICLES AS REQUIRED. 5172 FOR REPAIR OF OFFICE EQUIPMENT, SUCH AS TV, VCR, TYPEWRITER AND CALCULATORS. 5174 FOR PRINTING FORMS, LETTERS, DOCUMENTS, ETC., THROUGH THE PRINT SHOP OR FOR REPRODUCTION OF DOCUMENTS BY OUTSIDE VENDORS. 5175 FOR ALL POSTAGE REQUIREMENTS FOR ADMINISTRATION DIVISION, S.C.P. AND R.S.V.P. 5176 FOR EXPENSES OF OPERATION OF TWO (2) COPY MACHINES FOR DEPARTMENT; ONE (1) AT THE 5TH STREET SENIOR CENTER AND ONE (1) AT THE MAIN OFFICE. INCLUDES COPY PAPER, DRY INK DEVELOPER, COPY CHARGES AND MAINTENANCE AGREEMENT COSTS. 5181 PAYMENT OF REFUSE CHARGES AT CITY- OWNED BUILDINGS AT SBIAA- (REIMBURSED TO CITY BY COUNTY) 5502 COSTS RELATED TO CHILDRENS' MUSEUM PER M&CC 5505 CONTRACT WITH CASA RAMONA INC. FOR DROP-IN CENTER; FOR DROP-IN CENTER AND CONTRACT WITH RECNET GLOBAL SERVICES. 5507 SECURITY ALARM SERVICES FOR THE DEPARTMENT -150- BUDGET -JUSTIFICATION 381 PARK & RECREATION ADMIN 001 GENERAL FUND ' OBJECT JUSTIFICATION 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME ' AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) , 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. ' CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION ' (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S , ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING , STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). , 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS ' COSTS (INCLUDING OVERHEAD AND STRFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF ' TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). , -~5~- 1 sspsEDlTOxs DDDOET LI1PE ITaI DETAIL 1ISCAL YEAR 2005-2006 3'O!ID 001 OgiLML 1DND DIVISION 352 CARE 3aI NTnANCE ACCODIi'P OBJECT i TITLE _ ACTOAL 2002-03 ACTOAL 2003-04 DDDOET 7004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIMfi 1,013,869 1,101,176 1,254,300 1,282,100 5012 SPECIAL SALARIES 0 250 600 600 5013 AUTOMOBILE ALLOWANCE 500 1,250 3,000 3,000 5014 SALARIES TEMP/PARTTIME 29,539 34,047 23,000 38,000 5015 OVERTIME 9,677 8,297 18,000 18,000 5018 VACATION PAY 0 4,785 0 0 5026 PERS RETIREMENT 66,207 70,626 82,300 157,200 5027 HEALTH i LIFE INSURANCE 122,442 133,593 148,800 200,800 5025 UNEMPLOYMENT INSURANCE 2,656 2,883 3,100 3,10'0 5029 MEDICARE 7,862 8,184 8,500 9,800 TOTAL PERSONNEL SERVICES 1,252,752 1,365,097 1,541,600 1,712,600 5111 MATERIALS i SUPPLIES 166,590 127,942 126,800 124,300 5112 SMALL TOOLS i EQUIPMENT 3,595 4,177 6,000 6,000 5132 MEETINGS i CONFER.ENCES 570 134 800 800 5171 RENTALS 10,462 13,792 19,400 19,400 5172 EQUIPMENT MAINTENANCE 6,351 1,213 3,000 3,000 5179 DUMP/WASTE FEES 4,703 7,902 7,500 7,500 TOTAL MAINTENANCE i OPERATION 192,271 155,159 163,500 161,000 5505 OTHER PROFESSIONAL SERVICES 27,917 49,194 50,000 52,500 5506 LANDSCAPE CONTRACTS 472,657 333,694 340,000 340,000 5507 FACILITIES SERVICES 1,214 974 0 0 TOTAL CONTRACTIIAL SERVICEB 501,788 378,563 390,000 392,500 5601 GARAGE CHARGES 132,290 115,469 130,300 122,900 5609 VEHICLE REPLACEMENT 145,300 144,600 144,600 0 5612 FLEET CHGS - FUBL 33,844 38,627 27,500 37,800 5613 DEPT COMPUTER CONTRIB 1, 700 0 0 0 TOTAL INTERNAL SERVICE CHIIR0E8 313,134 296,696 302,400 160,700 5704 MISCELLANEOUS EQUIPMENT 0 3,448 0 0 TOTAL CAPZTAL OOTLAY 0 3,448 0 0 5952 BILLABLE 1'O ECONOMIC DEVELOP 1,681 3,069 0 0 TOTAL LE89: CREDITS/BILLADLES 1,611 3,069 0 0 TOTAL 2,261,626 2,204,326 2,397,500 2,426,600 -152- BUDGET -JUSTIFICATION 382 PARK MAINTENANCE 001 GENERAL FUND OBJECT JUSTIFICATION 5111 SPECIAL PROJECTS; CUSTODIAL SERVICE AND SUPPLIES; ' MAINTENANCE MATERIALS; IRRIGATION MATERIALS; HORTICULTURAL SUPPLIES; RECREATION SUPPLIES; CHEMICAL SUPPLIES; SPECIAL DEPARTMENTAL SUPPLIES; OFFICE ' SUPPLIES; PHOTO AND RECORDING SUPPLIES; AND, CLOTHING, LINEN AND SAFETY SUPPLIES. 5112 SMALL TOOLS FOR PARKS DEPARTMENT. ' 5132 ATTENDANCE AT PROFESSIONAL PARK ASSOCIATION MEETINGS AND CONFERENCES. , 5171 LAND AND BUILDING RENTAL, EQUIPMENT RENTAL AND UNIFORM RENTAL. 5172 EQUIPMENT MAINTENANCE - EQUIPMENT; IRRIGATION VENDOR AND ' BACKFLOW TESTING AND REPAIR. , 5179 COUNTY DUMP FEES 5505 LAKE MAINTENANCE COSTS AND MEDICAL EXAMS FOR DMV , RENEWALS 5506 LANDSCAPE AND LAKE MAINTENANCE. ALSO INCLUDED IS $8,000 FOR LANDSCAPE COSTS AT THE METROLINK. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET ' DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF ' TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). , -153- E7YElU)ITURE EDDOET LINE STO[ DETAIL • FISCAL YEAR 7005-7006 fUlID 001 GENERAL !DliD DIVISION 383 RECREATION ACCODNT OEJECT i TITLE ACTUAL 7007-03 ACTVIIL 7003-04 SDDOET 7004-OS PROPOSED 7005-06 5011 SALARIES PERM/FULLTIME 511,377 179,809 78,200 74,900 5013 AUTOMOBILE ALLOWANCE 1,375 2,625 3,000 0 5014 SALARIES TEMP/PARTTIME 421,231 32,951 0 0 5015 OVERTIME 677 -2,613 0 0 5013 VACATION PAY 871 0 0 0 5026 PEES RETIREMENT 33,720 11,783 4,100 9,400 5027 HEALTH i LIFE IN3URANCE 50,174 17,971 6,600 11,100 5028 UNEMPLOYMENT INSURANCE 2,349 584 200 200 5029 MEDICARE 7,793 3,362 1,200 1,100 TOTAL PER80NNEL 3EAVICEB 1,079,567 746,477 93,300 96,700 5111 MATERIALS & SUPPLIES 36,415 1,859 0 0 5112 SMALL TOOLS 6 EQUIPMENT 0 268 0 0 5121 ADVERTISING 11,000 8,050 0 0 5131 MILEAGE 2,953 556 0 0 5132 MEETINGS i CONFERENCES 0 3,291 1,000 1,000 5171 RENTALS 154 206 0 0 5174 PRINTING CHARGES 4,226 432 0 0 5175 POSTAGE 3,158 1,605 0 0 5176 COPY MACHINE CHARGES 12 0 0 0 TOTAL MAINTENANCE i OPERATZ~ 57,917 16,765 1,000 1,000 5505 OTHER PROFESSIONAL SERVICES 10,600 262 0 0 5507 FACILITIES SERVICES 8,600 600 0 0 TOTAL CONTRACTO'AL SERVICES 19,199 867 0 0 5601 GARAGE CHARGES 3,323 1,454 1,300 1,600 5612 FLEET CHGS - FUEL 1,175 1,308 1,100 1,300 TOTAL INTERNAL SERVICE CEAROES 4,498 2,762 7,400 7,900 TOTAL 1,111,181 266,362 96,700 100,600 -154- BUDGET - NSTIFICATION 383 RECREATION 001 GENERAL FUND , OBJECT 5132 5601 5612 JIISTIFICATION FOR ALL EXPENSES INCURRED IN CONJUNCTION WITH THE ATTENDANCE OF EMPLOYEES AT MEETINGS AND CONFERENCES. CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME , AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -155- EIPEMDITORE EDDOlP LIFE ITn( DETAIL 1ZSCAL YEAR 2005-2006 POND 001 OEEERIIL POED DIVISION 384 PAAEB L RECREATION-C.I.D. ACCODET OEJECT i TITLE ACTOAL 2002-03 ACTO7IL 2003-04 EDDOET 2004-05 PRODOSED 2005-06 5011 SALARIES PERM/FULLTIME 99,823 85,894 111,500 108,800 5014 SALARIES TEMP/PARTTIME 39,994 45,210 35,000 35,000 5015 OVERTIME 306 0 0 0 5026 PERS RETIREMENT 6,227 5,611 6,900 15,000 5027 HEALTH i LIFE INSURANCE 6,494 6,080 8,400 9,000 5028 UNEMPLOYMENT INSURANCE 350 328 300 200 5029 MEDICARE 1,145 948 700 600 TOTAL PERSONNEL BEEVICE9 154,340 144,071 162,800 168,600 5111 MATERIALS i SUPPLIES 819 982 1,000 1,200 5131 MILEAGE 447 542 B00 800 5161 INSURANCE PREMIUMS 22,980 27,467 16,200 29,000 5174 PRINTING CHARGES 1,372 897 1,000 800 5175 POSTAGE 807 1,083 1,000 1,000 TOTAL NAIIiTEN711fCE i OPmGTION 26,426 30,971 20,000 32,500 5505 OTHER PROFESSIONAL SERVICES 0 2,500 2,500 2,500 5507 FACILITIES SERVICES 3,811 4,052 0 0 TOTAL COETRIICP~L BEEVICES 3,811 6,552 2,500 2,500 5605 TELEPHONE SUPPORT 907 1,924 1,600 1,900 5606 ELECTRIC 38,607 32,867 38,000 36,000 5607 GAS 11,828 13,970 11,000 12,000 5608 WATER, SEWER, GEO~rumtrenr. 22,623 20,957 18,000 20,000 TOTAL INTERNAL SERVICE CEAROES 73,964 69,719 68,600 69,900 TOTAL 258,540 251,313 253,900 273,500 -156 BUDGET -JUSTIFICATION 384 PARKS & RECREATION-C.I.D. 001 GENERAL FUND OBJECT JOSTIFICATION ~ 5111 FOR ALL DIRECT EXPENSES FOR THE ACQUISITION OF THE , MATERIALS USED IN THE PERFORMANCE OF DAY-TO-DAY OPERATIONS. 5131 FOR ALL EXPENSES COMPENSATING EMPLOYEES FOR JOB RELATED ' TRAVEL DONE IN THEIR OWN AUTOMOBILES. 5161 FIRE, CASUALTY AND LIABILITY INSURANCE , 5174 FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. 5175 FOR ALL EXPENSES FOR POSTAGE. 5505 FOR ALL CONTRACTS THAT DO NOT FALL WITHIN THE ' DEFINITIONS OF THE OTHER OBJECTS FOR CONTRACTS AND SERVICES. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). , 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -157 - s~sgalTOxs avDasr Llas sTar nrrnlL 128CAL Y=AR 2005-2006 IOND 001 GENERAL 1ON0 DIVI82OM 385 1RSTSIDf COIOIONITY C8IITIR ACCOIINT OHJECT i TITLE ACTOAL 2002-03 ACRRAL 2003-04 BDDOET 2004-OS PRODOBED 2005-06 5011 SALARIES PERM/FULLTIME 79,159 11,322 0 0 5014 SALARIES TEMP/PARTTIME 0 22,639 0 0 5026 PERS RETIREMENT 4,612 793 0 0 5027 HEALTH i LIFE INSVRANCE 8,621 1,658 0 0 5028 UNEMPLOYMENT INSURANCE 198 85 0 0 5029 MEDICARE 652 492 0 0 TOTAL PERSONNEL 9ERVICEB 93,242 37,020 0 0 5111 MATERIALS i SUPPLIES 257 600 0 0 5122 DUES i SUBSCRIPTIONS 199 192 0 0 5131 MILEAGE 55 0 0 0 5171 RENTALS 40,921 40,921 0 0 TOTAL IWINTENANCE i OPERATION 41,382 41,713 0 0 5502 PROFESSIONAL/CONTRACTUAL SVGS 0 0 72,000 75,600 TOTAL CONTRAGRRIIL gERVICE9 0 0 72,000 75,600 SAL 134,814 78,732 72,000 75,800 -158- BUDGET -JUSTIFICATION 385 WESTSIDE COMMUNITY CENTER 001 GENERAL FUND OBJECT 5171 JUSTIFICATION LEASE PAYMENT TO NEW HOPE MISSIONARY FOR WESTSIDE COMMUNITY CENTER -159- s>3•a1DITUEE HDDOET LIES ITEM DETAIL FISCAL YEAR 2005-2006 !U!ID 001 OENEAAL FUND DIVISION 386 SENIOR CEMTSR ACCOUNT OBJECT i TITLE ACTUAL 2002-03 ACTUJIL 2003-04 DODOES 2004-OS PRODOSED 2005-06 5011 SALARIES PERM/FULLTIME 44,994 48,319 133,200 140,300 5014 SALARIES TEMP/PARTTIME 31,449 30,665 17,500 17,500 5026 PERS RETIREMENT 3,150 3,382 8,800 16,900 5027 HEALTH & LIFE INSURANCE 3,941 5,957 17,500 16,500 5028 UNEMPLOYh1ENT INSURANCE 191 197 300 400 5029 MEDICARE 1,110 1,174 2,000 2,000 TOTAL PEESONNEL SERVICEB 84,834 89,695 179,300 193,600 5111 MATERIALS & SUPPLIES 905 1,470 2,000 2,000 5122 DUES & SUBSCRIPTIONS 0 300 700 700 5131 MILEAGE 70 475 800 800 5132 MEETINGS & CONFERENCES 0 700 1,400 1,400 5174 PRINTING CHARGES 1,361 2,006 2,000 2,000 5175 POSTAGE 0 37 1,100 1,100 5193 GRANT MATCH 0 0 45,900 82,600 TOTAL 7fAINTENANCE 4 OPEAATI01f 2,335 4,988 53,900 90,600 5505 OTHER PROFESSIONAL SERVICES 36,218 0 0 0 5507 FACILITIES SERVICES 1,618 1,200 0 0 TOTAL CONTRACTOAL SERVICES 37,836 1,200 0 0 5704 MISCELLANEOUS EQUIPMENT 0 8,893 0 0 TOTAL CAPITAL OUTLAY 0 8,893 0 0 TOTAL 125,005 104,775 233,200 284,200 _ ~ U 0 BUDGET -JUSTIFICATION 386 SENIOR CENTER 001 GENERAL FUND OBJECT 5111 5122 5131 5132 5174 5175 5193 JUSTIFICATION FOR ALL DIRECT EXPENSES FOR THE ACQUISITION OF THE MATERIALS USED IN THE PERFORMANCE OF DAY-TO-DAY OPERATIONS. PUBLICATIONS/SUBSCRIPTIONS , FOR ALL EXPENSES COMPENSATING EMPLOYEES FOR JOB RELATED TRAVEL DONE IN THEIR OWN AUTOMOBILES. MEETINGS/CONFERENCES. ' FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. FOR ALL EXPENSES FOR POSTAGE. MATCHING FUNDS REQUIRED FOR THE TWO NATIONAL SENIOR SERVICE CORPS PROGRAMS: SENIOR COMPANION PROGRAM (SCP) , AND RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP). -isi- ~ ESp~ITORE EDDOET LINE 2TEN DETAIL PI9CAL YEAA 2005-2006 ~lOND 001 OENEEAL POND DIVISION 387 NOETON OYN/GLA>:Y EALLE0014 ACC'OIIN'P OBJECT i TITLE ~ ACTIIAL 2002-03 ACTOAL 2003-04 DIIDOET 2004-OS PEOP08ID 2005-06 5011 SALARIES PERM/FULLTIME 0 63,446 75,700 78,700 5014 SAI,ARIE9 TEMP/PARTTIME 0 22,937 15,000 15,000 5018 VACATION PAY 0 906 0 0 5026 PERS RETIREMENT 0 3,453 3,800 7,900 5027 HEALTH & LZFE INSURANCE 0 4,732 10,000 8,000 5028 UNEMPLOYMENT INSURANCE 0 268 100 200 5029 MEDICARE 0 541 1,100 1,100 TOTAL PERSONNEL SERVICES 0 116,283 105,700 110,900 5111 MATERIALS i SUPPLIES 0 5,525 5,000 5,000 5121 ADVERTISING 0 0 400 400 5131 MILEAGE 0 182 500 500 5174 PRINTING CHARGES 0 65 400 400 5175 POSTAGE 0 15 100 100 TOTAL N112NTENANCE i OPERATION 0 5,787 6,400 6,400 5507 FACILITIES SERVICES 0 898 0 0 TOTAL CONTRACT[01L SERVICES 0 898 0 0 TOTAL 0 122,969 112,100 117,300 -162' BUDGET -JUSTIFICATION 387 NORTON GYM/GALAXY BALLROOM 001 GENERAL FUND OBJECT 5111 5121 5131 5174 5175 JUSTIFICATION FOR ALL DIRECT EXPENSES FOR THE ACQUISITION OF THE ' MATERIALS USED IN THE PERFORMANCE OF DAY-TO-DAY OPERATIONS. FOR ALL COSTS ASSOCIATED WITH ADVERTISING IN ANY i PUBLISHED MATERIAL. FOR ALL EXPENSES COMPENSATING EMPLOYEES FOR JOB RELATED t TRAVEL DONE IN THEIR OWN AUTOMOBILES. FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. FOR ALL EXPENSES FOR POSTAGE. t -is3- EZDIIO)ITOODf EODOET LINE ITEY DETAIL TISCAL YEAR 2005-2006 1OlID 001 OENEAAL 10tm DMBION 3SS COIORIRITY CEMTERB ACC'.ODRT OBJECT i TITLE ACITAL 2002-03 ACTID~L 2003-04 EDDOET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 0 257,493 404,200 362,500 5014 SALARIES TEMP/PARTTIME 0 176,644 61,100 61,100 5015 OVERTIME 0 380 0 0 5018 VACATION PAY 0 1,279 0 0 5026 PERS RETIREMENT 0 13,718 23,300 38,700 5027 HEALTH & LIFE INSURANCE 0 23,506 41,100 28,500 5028 UNEMPLOYMENT ZNSURANCfi 0 1,082 800 900 5029 MEDICARE 0 4,131 4,200 4,300 TOTAL DERSOIiNEL BERVICEB 0 478,233 534,700 496,000 5111 MATERIALS 6 SUPPLIES 0 12,259 11,200 11,200 5112 SMALL TOOLS & EQUIPMENT 0 0 100 100 5121 ADVERTISING 0 0 9,300 9,300 5122 DUES & SUBSCRIPTIONS 0 149 300 700 5131 MILEAGE 0 508 1,400 1,400 5132 MEETINGS 6 CONFERENCES 0 3,320 2,300 2,700 5174 PRINTING CHARGES 0 3,506 1,100 2,100 5175 POSTAGE 0 160 1,100 1,500 TOTAL NAIRTENANCE 4 OPntATIOE 0 19,902 16,800 29,000 5505 OTHER PROFESSIONAL SERVICES 0 12,066 90,000 90,000 5507 FACILITIES SERVICES 0 3,082 0 0 TOTAL CONTRACTOAL SERVICES 0 15,147 90,000 90,000 5704 MISCFr.r.nnicOUS EQUIPMENT 0 1,104 0 0 TOTAL CAPITAL ODTLAY 0 1,104 D 0 TOTAL 0 514,386 651,500 615,000 -164' BUDGET -JUSTIFICATION 388 COMMUNITY CENTERS 001 GENERAL FUND OBJECT 5111 5112 5121 5122 5131 5174 5175 5505 JUSTIFICATION FOR ALL DIRECT EXPENSES FOR THE ACQUISITION OF THE MATERIALS USED IN THE PERFORMANCE OF DAY-TO-DAY OPERATIONS. FOR ALL ITEMS THAT HAVE A PER UNIT COST LESS THAN $500 (EXCLUDING TAXES AND INSTALLATION). FOR ALL COSTS ASSOCIATED WITH ADVERTISING IN ANY PUBLISHED MATERIAL. FOR ALL EXPENSES FOR THE ACQUISITION OF ANY PUBLISHED MATERIALS INCLUDING BOOKS, MAGAZINES, NEWSPAPERS, PERIODICALS, ETC. FOR ALL EXPENSES COMPENSATING EMPLOYEES FOR JOB RELATED TRAVEL DONE IN THEIR OWN AUTOMOBILES. FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. FOR ALL EXPENSES FOR POSTAGE. CONTRACT COSTS FOR OPERATION OF DELMAN HEIGHTS $85,000; MISC. CONTRACT COSTS FOR OPERATION OF COMMUNITY CENTERS, $5,000. r r -iss- 1 >OD?E1IDITORS fUD6'iT LINE ITiM DlTiSL pIBCAL Y=11R 1005-2006 PO/m 001 OEIIEAAL 10ND DIVISION 389 AQDITICB/BDOxTB ACCODNT ODJ=CP i TITI,1 AC'PDAL 2002-03 ACTWI. 1003-04 SDD61T 2004-04 PROP08>a 2005-06 5011 SALARIES PERM/FUI,LTIME 0 100,854 91,500 123,900 5014 SALARIES TEMP/PARTTIME 0 121,296 122,300 122,300 5026 PERS RETIREMENT 0 3,266 4,100 15,600 5027 HEALTH 6 LIFE INSURANCE 0 2,857 10,200 18,100 5028 UNEMPLOYMENT INSURANCE 0 556 200 200 5029 MEDICARE 0 2,008 1,300 1,800 TOTAL P7R80lAfiL S=RVIC=S 0 230,838 229,600 281,900 5111 MATERIALS & SUPPLIES 0 20,656 26,200 26,200 5122 DUES & SUBSCRIPTIONS 0 50 100 100 5131 MILEAGE 0 1,172 1,600 1,300 5132 MEETINGS i CONFERENCES 0 500 1,100 1,100 5174 PRINTING CHARGES 0 1,740 3,000 2,200 5175 POSTAGE 0 146 2,100 1,000 TOTAL NAINT~Ci i OP=RATION 0 24,264 34,100 31,900 5505 OTHER PROFESSIONAL SERVICES 0 0 3,000 3,000 5507 FACILITIES SERVICES 0 720 0 0 TOTAL CONTRACT071L SERVICiB 0 720 3,000 3,000 TOTAL 0 245,822 266,700 316,800 _ 1 BUDGET -JUSTIFICATION 389 AQUATICS/SPORTS 001 GENERAL FUND OBJECT 5111 5122 5131 5132 5174 5175 5505 JUSTIFICATION FOR ALL DIRECT EXPENSES FOR THE ACQUISITION OF THE MATERIALS USED IN THE PERFORMANCE OF DAY-TO-DAY OPERATIONS. FOR ALL EXPENSES FOR THE ACQUISITION OF ANY PUBLISHED j MATERIALS INCLUDING BOOKS, MAGAZINES, NEWSPAPERS, PERIODICALS, ETC. FOR ALL EXPENSES COMPENSATING EMPLOYEES FOR JOB RELATED TRAVEL DONE IN THEIR OWN AUTOMOBILES. MISCELLANEOUS TRAINING FOR EMPLOYEES. FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. FOR ALL EXPENSES FOR POSTAGE. MISCELLANEOUS CONTRACT SERVICES -is7- r POLICE DEPARTMENT POLICE ADMINISTRATION PATROL /TRAFFIC /STATION COMMAND INVESTIGATIONS VICE & NARCOTICS /M.E. T. POLICE DISPATCH IDENTIFICATION & PROPERTY POLICE RECORDS POLICE PERSONNEL /TRAINING SPECIAL GRANTS /PROGRAMS FINANCIAL UNIT POLICE DEPARTMENT Police Chief Garrett W. Zimmon Police Personnel, Training (10) Employees Investigations (63) Employees Police Records (40) Employees Crime Free Programs (2) Employee Asset Forfeiture Station Command (21) Employees Police Dispatch (31) Employees I Police I Administration (8) Employees Cazousel Mall (2) Employees Vice & Nazc / PatroUTraffic M.E.T. (34) Employees (230) Employees Identification & Support Property Services (14) Employees (4) Employees POLICE DEPARTMENT ACCOUNT NUMBER: 001-210,220 FUND: GENERAL FUND ABOUT THE DEPARTMENT The Police Department provides general police services to the City. It is the Police Department's responsibility to protect life, property and human rights, reduce feaz of crime, and increase neighborhood vitality in partnership with the community. EXPENDITURES BYDIYISION DMSION 2002-03 ACTUAL 2003-04 ACTUAL 200-05 BUDGET 2054-06 PROPOSED ADMINISTRATION 1,105,683 1,215,520 1,315,000 1,134,900 STATION COMMAND 1,539,387 1,610,736 1,603,800 1,515,000 PATROL 16,717,219 18,571,919 21,326,800 22,129,700 CAROUSEL MALL 212,546 208,695 244,200 253,200 VICE & NARCOTICS 2,430,313 2,824,093 3,066,600 3,228,300 MET 648,951 1,029,380 1,030,900 1,123,800 TRAFFIC 1,730,451 2,102,309 2,069,000 2,799,800 INVESTIGATIONS 6,939,809 8,059,841 6,895,700 6,950,800 IDENTIFICATION & PROPERTY 825,452 804,711 894,600 1,003,000 SUPPORT SERVICES 7,201,335 4,214,160 4,369,000 4,886,400 DISPATCH 1,511,756 1,515,440 1,610,300 1,785,700 RECORDS 1,555,772 1,536,350 1,810,600 2,007,500 PERSONNEL & TRAINING 1,260,549 960,875 1,025,900 1,131,500 LANDLORD CERTIFICATION 39,636 61,194 109,400 116,400 COPS UNIVERSAL GRANT 0 0 0 723,800 CITY JAIL. 965,973 969,309 971,800 0 DISTRESSED NEIGHBORHOODS 0 0 0 0 TOTAL 44,684,832 45,684,532 48,343,600 50,789,800 EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005-06 PROPOSED PERSONNEL 36,564,522 40,514,496 43,396,600 44,950,600 MAINTENANCE & OPERATION 1,555,591 1,452,657 1,497,000 1,341,700 CONTRACTUAL SERVICES 1,018,138 783,121 906,800 1,453,300 INTERNAL SERVICE CHARGES 6,069,095 3,601,133 3,792,400 4,325,000 CAPITAL OUTLAY 148,680 11,301 13,700 43,100 DEBT SERVICE 503,909 5,000 5,000 6,000 CREDITS (1,175,098) (683,176) 1,267,900) (1,329,900) TOTAL 44,684,837 45,684,532 48,343,600 50,789,800 PU10) ool asNaRAI. POND ACCOONT OBJECT i TITLE 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 VNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVICES 5111 MATERIALS 6 SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS 6 CONFERENCES 5133 EDVCATION 6 TRAINING 5183 MANAGEMENT ALLOWANCE TOTAL MAINTENANCE 4 OPERATION 5503 LITIGATION-OUTSIDE ATTORNEYS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTIAIL SERVICE9 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OVTLAY EEPENDITOAE BWaET LINE ITL( DETAIL FISCAL YEAR 2005-2006 DIVISION 211 POLICE ADMINISTRATION ACTOAL 2002-03 ACTOAL 2003-04 DDDOET 2004-OS PROPOSED 2005-06 844,832 887,712 890,500 768,400 34,188 33,000 28,800 25,800 14,967 7,863 7,000 10,000 5,745 4,100 0 0 105,572 186,485 235,400 200,800 73,506 74,657 77,100 71,400 2,251 2,347 2,300 2,000 4,297 2,378 2,400 3,000 1,085,358 1,198,543 1,243,500 1,081,400 2,526 1,714 2,500 2,500 392 0 400 400 184 0 0 0 4,575 4,926 5,000 5,000 3,974 2,512 5,000 8,000 0 0 1,000 p 578 187 600 600 12,229 9,338 14,500 16,500 3,160 0 0 0 4,784 7,639 57,000 37,000 7,944 7,639 57,000 37,000 153 0 0 0 153 0 0 0 TOTAL 1,104,683 1,215,520 1,315,000 1,134,900 -169- BUDGET:: -,JUSTIFICATION j 211 POLICE ADMINISTRATION r t r r OBJECT 5111 5112 JUSTIFICATION MATERIALS AND $1500, CHIEF'S TOTAL: $2500. 001 GENERAL FUND SUPPLIES - LEADERSHIP TRAINING BOOKS SPECIAL CORRESPONDENCE STATIONARY, $1000, SMALL TOOLS & EQUIPMENT - SONY TRANSCRIBING MACHINE, $400. 5122 PUBLICATIONS/SUBSCRIPTIONS/DUES - FMLA REFERENCE HANDBOOK UPDATES $585, CALIFORNIA POLICE CHIEF'S ASSOCIATION $820, POLICE MANAGEMENT ASSOCIATION $25, CALIFORNIA POLICE OFFICERS ASSOCIATION $210, COUNTY POLICE CHIEF'S AND SHERIFF'S ASSOCIATION $150,SOUTHERN CALIFORNIA INTERNAL AFFAIRS INVESTIGATORS ASSOCIATION $25, DISCIPLINARY BULLETINS $100,INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE $100, GOVERNING $15,POLICE EXECUTIVE RESEARCH FORUM $300, NATIONAL CRIMINAL JUSTICE REFERENCE SERVICE $10, INLAND EMPIRE HISPANIC NEWS $25, INLAND EMPIRE COMMUNITY NEWS $35, PRECINCT REPORTER $20,WESTSIDE STORY NEWSPAPER $40, THE BLACK VOICE NEWS $35, SAN BERNARDINO COUNTY SUN $130, SAN BERNARDINO CHAMBER OF COMMERCE $100, LAW ENFROCEMENT LEGAL REPORTER $35, POLICE FUTURIST INTERNATIONAL $40, FBI NATIONAL ACADEMY ASSOC $50, PRESS ENTERPRISE$150, FAMILY AND MEDICAL LEAVE HANDBOOK AND LAW LIBRARY UPDATES $2000. TOTAL $5000. 5132 MEETINGS AND CONFERENCES - AELE LAW ENFORCEMENT LEGAL CONFERENCE $3000, CALIFORNIA POLICE CHIEF'S ANNUAL CONFERENCE $3000, LEADERSHIP TRAINING $500, CHIEF'S 10-48 $500, IACP CONFERENCE $1000, TOTAL $6000. 5183 MANAGEMENT ALLOWANCE $50 PER MONTH. TOTAL $600. 5505 OTHER PROFESSIONAL SERVICES - FITNESS FOR DUTY PSYCHOLOGICALS $6000, EMPLOYEE DRUG TESTING $1000, $30,000 FOR CIVILIAN MANAGER. TOTAL $37000. 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. -170- EZPEEDITORE EDDOET LIFE ITEIt DETAIL 1I8CAL YEAR 2005-2006 PDND 001 GENERAL POND ACCOONT OBJECT 4 TITLE 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH i LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONEEL SERVICES 5111 MATERIALS i SUPPLIES 5112 SMALL TOOLS i EQUIPMENT 5171 RENTALS TOTAL IG~ i OPERATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTOAL SERVICES TOTAL DIVISION 212 STATION COE101ED ACTOAL 2002-03 ACT071L 2003-04 89DOET 2004-05 PROPOSED 2005-06 1,223,166 1,214,188 1,176,600 1,088,800 47,603 51,730 41,200 33,200 47,256 31,032 17,900 19,900 1,382 3,464 0 0 101,880 173,118 217,900 226,300 91,825 108,930 115,900 108,600 3,299 3,268 2,900 2,800 5,679 5,122 5,900 6,900 1,522,088 1,590,851 1,578,300 1,486,500 8,967 11,318 12,700 15,700 0 0 800 800 0 23 0 0 8,967 11,341 13,500 16,500 8,332 8,544 12,000 12,000 8,332 8,544 12,000 12,000 1,539,387 1,610,737 1,603,800 1,515,000 -171' BUDGET - NSTIFICATION 212 STATION COMMAND 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS AND SUPPLIES -TASER EQUIPMENT $3000, EVIDENCE TAPE TO BE USED FOR MARKING DISASTER AREAS UNSAFE STRUCTURES AND CRIME SCENES $500, HIGHWAY FUSES/FLARES • $10,000, RECHARGEABLE BATTERIES FOR TASERS $500, UNIFORMS FOR THE FLEET MAINTENANCE EXPEDITOR $300, FOOD FOR THE POLICE CANINES $1400, TOTAL $15,700. 5112 SMALL TOOLS & EQUIPMENT - TWO SANYO TRANSCRIBERS $800. 5505 OTHER PROFESSIONAL SERVICES - CONTRACT SERVICE (DAN LE MASTER K-9) FOR THE MANDATORY TRAINING OF POLICE CANINES $4000; VETERINARY CARE (NORTHSIDE VET SERVICE)$4000; CONTRACT SERVICE FOR EMERGENCY CARE, ANIMAL EMERGENCY CLINIC $400; CAR WASH SERVICE FOR DEPARTMENT VEHICLES $3600, TOTAL $12,000. t C 1 i t -172- E2pRNDITORE BOD6ET LINE ITn[ DETAIL •28CAL YEAR 2005-2006 101ID 001 GENERAL POND DIVISION 213 PATROL ACCODNT OBJECT A TITLE ~ ACTOAL 2002-03 ACTOAL 2003-04 BDDOET 2001-OS FROFOSED 2005-06 5011 SALARIES PERM/FULLTZME 12,662,395 13,114,626 15,000,700 15,521,400 5012 SPECIAL SALARIES 455,551 443,978 382,300 434,500 5019 SALARIES TEMP/PARTTIME 290,894 244,989 0 0 5015 OVERTIME 792,349 749,991 913,100 988,100 5018 VACATION PAY 27,553 27,745 0 0 5026 PfiRS RETIREMENT 1,587,550 2,781,251 4,216,500 4,327,900 5027 HEALTH 6 LIFE INSURANCE 1,152,196 1,281,199 1,486,400 1,509,500 5028 UNEMPLOYMENT INSURANCE 35,828 37,220 36,800 39,700 5029 MEDICARE ~ 149,802 159,381 171,900 178,800 TOTAL PERSONNEL SERVICE3 17,154,418 18,840,380 22,307,700 22,999,900 5111 MATfiRIAIS 6 SUPPLIES 1,379 5,775 0 0 5112 SMALL TOOLS & EQUIPMENT 5,871 4,074 11,300 11,400 5122 DUES & SUBSCRIPTIONS 466 448 800 700 5132 MEETINGS 6 CONFERENCES 2,562 464 2,600 2,600 5171 RENTALS 767 641 0 18,900 5172 EQUIPMENT MAINTENANCE 1,243 1,841 2,500 2,500 5173 OUTSIDE VEHICLE MAINTENANCE 9,669 6,323 6,500 6,500 5186 CIVIC AND PROMOTIONAL 3,359 3,873 3,500 p 5187 POLICE RESERVES 38,308 24,889 29,400 29,400 TOTAL MAINTENANCE 4 OPERATION 63,624 48,328 56,600 72,000 5505 OTHER PROFESSIONAL SERVICES 12,453 16,810 17,200 20,700 TOTAL CONTRACTVIIL SERVICES 12,453 16,810 17,200 20,700 5704 MISCELLANEOUS EQUIPMENT 425 9,051 0 0 5706 ALTERATIONS E RENOVATIONS 0 0 0 25,000 TOTAL CAPITAL OUTLAY 425 9,051 0 25,000 5910 CREDIT-FED 6 STATE FROG FUND -513,701 -342,650 -954,700 -987,900 TOTAL LESSt CRIDIT3/BILLAHLES -513,701 -342,650 -954,700 -987,900 ~~ 16,717,219 15,571,919 21,326,800 22,129,700 -173' t c BUDGET. -JUSTIFICATION 213 PATROL 001 GENERAL FUND OBJECT JUSTIFICATION 5112 SMALL TOOLS & EQUIPMENT - SMALL TOOLS AND EQUIPMENT FOR (5) DISTRICT COMMANDS @ $2280 EACH, TOTAL $11,400. 5122 DUES & SUBSCRIPTIONS - CRIME PREVENTION OFFICERS ASSOCIATION $280, EXPLORERS YEARLY CHARTER $400, TOTAL $700. 5132 MEETINGS & CONFERENCES - CRIME PREVENTION OFFICERS MEETINGS $200, CRIME PREVENTION OFFICERS CONFERENCE $2000, FBINAA CHAPTER CONFERENCE REGISTRATION FEE $400, TOTAL $2600. 5171 RENT FOR EASTERN DISTRICT COP 5172 EQUIPMENT MAINTENANCE - BICYCLE MAINTENANCE; INCLUDING TUNE-UPS, TIRES, TUBES, TOOLS, BICYCLE STAND AND REPLACEMENT PARTS $2500. 5173 OUTSIDE VEHICLE MAINTENANCE - VEHICLE GRAPHICS $6500. 5187 POLICE RESERVES - RESERVE OFFICER TRAINING CONFERENCE $2000, POLICE RESERVE STIPENDS $20,375, RESERVE ANNUAL PICNIC $2000; RESERVE ANNUAL BANQUET $5000; CALIFORNIA RESERVE COORDINATOR ASSOCIATION DUES $25, TOTAL $29,400. 5505 OTHER PROFESSIONAL SERVICES - ALARM MAINTENANCE AT (6) DISTRICT COMMAND OFFICES $3850; BOARD UP SERVICE $7850; TOW FEES $9000, TOTAL $20,700. 5706 TENANT IMPROVEMENTS/RELOCATION OF WESTERN DISTRICT COP OFFICE. -17 4 - EXPElO]il]ITORE EUDOET LINE ITEN DETAIL 1ISCAL YE11R 2005-2006 POND 001 GENERAL lUND DIVISION 214 POLICE-CAROUSEL HALL ACCOUNT OBJECT i TITLE ACTUAL 2002-03 ACTUAL 2003-04 BUDGET 2004-OS PEOPOSED 2005-06 5011 SALARIES PERM/FULLTIME 161,819 157,035 170,100 174,300 5012 SPECIAL SALARIES 8,100 6,125 3,600 6,600 5014 SALARIES TEMP/PARTTIME 0 469 0 0 5015 OVERTIME 7,243 4,215 5,000 5,000 5026 PERS RETIREMENT 21,465 28,775 47,600 48,300 5027 HEALTH & LIFE INSURANCE 13,976 11,657 16,300 17,400 5028 UNEMPLOYMENT INSURANCE 443 420 200 500 5029 MEDICARE 0 0 1,400 1,100 TOTAL PERSONNEL 9EEVICE9 212,546 208,695 244,200 253,200 TOTAL 212,546 208,695 244,200 253,200 1 i -175- T E=PEIIDITURE HVDOETLIRE ITER DETAIL tISCAL YE7~i!"2005-2006 tUND 001 QENER7IL FUND DIVISION 215 VICE 4 R7IRCOTIC3 ACCOUR'P OHdECT i TITLE - ACTUAL 2002-03 ACTUAL 2003-04 HODOET 2004-05 PROPOSED 2005-06 " ' 5011 SALARIES PERM/FUI,LTIME 1,574,953 1,804,517 1,942,300 1,968,600 5012 SPECIAL SALARIES 55,350 57,900 54,900 54,900 5015 OVERTIME 350,294 337,355 270,200 300,200 5018 VACATION PAY 4,625 4,803 0 0 5026 PERS RETIREMENT 194,378 354,878 508,200 519,300 5027 HEALTH & LIFE INSUAANCE 151,393 168,711 188,300 202,500 5028 UNEMPLOYMENT INSURANCE 4,963 5,571 5,000 5,000 5029 MEDICARE 19,365 23,116 20,900 23,700 TOTAL PERSOREEL SERVICES 2,355,321 2,756,851 2,939,800 3,074,200 5111 MATERIALS & SUPPLIES 7,103 7,865 7,000 7,000 5112 SMALL TOOLS 6 EQUIPMENT 0 113 200 200 5122 DUES & SUBSCRIPTIONS ~ 1,181 1,483 2,200 2,200 5132 MEETING6 i CONFERENCES 5,890 2,047 3,000 3,000 5171 RENTALS 20,990 14,087 15,500 15,500 5172 EQUIPMENT MAINTENANCE 0 0 1,500 1,500 TOTAL IaIHTElU1ECE 4 OPERATION 35,163 25,595 29,400 29,400 5505 OTHER PROFESSIONAL SERVICES 38,672 41,647 47,400 124,700 TOTAL CONTRACTUAL SERVICEB 38,672 41,647 47,400 124,700 5704 MISCELLANEOUS EQUIPMENT 1,156 0 0 0 TOTAL CAPITAL ODTLAY 1,156 0 0 0 TOTAL 2,430,313 2,824,093 3,066,600 3,228,300 -176 - BUDGET -JUSTIFICATION 215 VICE & NARCOTICS 001 GENERAL FUND i OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - DRUG TEST KITS $4500, AA LITHIUM BATTERIES, ALCOHOL WIPES, POLAROID FILM, VHS VIDEO TAPES $600, NOMEX PROTECTION RAID UNIFORMS, BALACAVAS AND GLOVES FOR ENTRY INTO CLANDESTINE LABS $800, TACTICAL GOGGLES FOR EYE PROTECTION WHILE ENTERING CLANDESTINE DRUG LABS $200, TRAINING AMMO $900, TOTAL $7000. 5112 SMALL TOOLS AND EQUIPMENT TRAINING $100, MISC TOOLS $200. - EAR PROTECTION FOR FIRE ARMS FOR NARCOTICS UNIT $100, TOTAL 5122 PUBLICATIONS/SUBSCRIPTIONS/DUES - CA NARCOTIC OFFICERS' ASSOCIATION DUES AND RENEWAL $1140, WESTERN STATES VICE INVESTIGATOR'S ASSOCIATION DUES $50, DRUG ENFORCEMENT REPORT $200, CAL PEACE OFFICER ASSOCIATION DUES $100, LAW ENFORCEMENT INTELLIGENCE UNIT DUES $400, OUTLAW MOTORCYCLE GANG CONFERENCE ANNUAL MEMBERSHIP $80, TRI-STATE INTELLIGENCE OFFICERS' ASSOCIATION DUES $80, ORANGE COUNTY INTELLIGENCE OFFICERS' MEETING $80, SAN DIEGO COUNTY INTELLIGENCE OFFICERS' MEETING $70, TOTAL $2200. 5132 MEETINGS AND CONFERENCES - WESTERN STATES VICE INVESTIGATORS ANNUAL CONFERENCE FOR (2) INVESTIGATORS $1500, CNOA CONFERENCE FOR (2) INVESTIGATORS $1500, TOTAL $3000. 5171 RENTALS - SURVEILLANCE VEHICLE RENTALS TO CONDUCT COVERT UNDERCOVER INVESTIGATIONS $15,500. 5172 EQUIPMENT MAINTENANCE - MAINTENANCE OF UNDERCOVER ELECTRONIC AND VIDEO SURVEILLANCE EQUIPMENT, SURVEILLANCE VAN EQUIPMENT, AND RELATED CAMERAS $1500. 5505 OTHER PROFESSIONAL SERVICES - DIB'S SAFE AND LOCK SERVICE $1500, BIO-TOX SPECIMEN ANALYSIS $19,000, 'WE TIP' FUNDING $9500, RIR-TIME FOR ORION GPS TRACKING SYSTEM $3200, AUTO TRACK PLUS SERVICE TO PROVIDE INFORMATION ON SUSPECTS BEING INVESTIGATED $12,000, TOWING OF SEIZED VEHICLES $2200, $80,000 EVIDENCE DRAW FUNDS. TOTAL TOTAL $127,400. -i~~- 1 ffi>OIDITDRE BDDOET_ Lllii ITEM DETAIL lIBCAL YE71R'2005-2006 ttlND 001 6E8?ERAI. 10ED DIVISIOE 216 POLICE-1031 ACCODRT OHJECT i TITLE ACTQAL 2002-03 ACTOAL 2003-04 EUD6ET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 442,957 629,083 678,400 721,200 5012 SPECIAL SALARIES 16,150 25,088 19,500 19,800 5014 SALARIES TEMP/PARTTIME 0 59,977 0 0 5015 OVERTIME 62,405 78,006 47,700 77,700 5018 VACATION PAY 0 5,071 0 0 5026 PERS RETIREMENT 57,967 141,417 191,100 196,600 5027 REALTR i LIFS INSURANCE 41,571 65,917 65,100 78,500 5028 UNEMPLOYMENT INSURANCE 1,304 2,010 1,700 1,900 5029 MEDICARE 6,079 10,050 8,700 9,400 TOTAL PERSOMIEL SERVICES 626,433 1,016,619 1,012,200 1,105,100 5111 MATERIALS i SUPPLIES 17,400 10,256 14,800 14,800 5112 SMALL TOOLS i EQUIPMENT 1,293 694 500 500 5122 DUBS i SUBSCRIPTIONS 150 250 600 600 5132 MEETINGS i CONFERENCES 979 709 1,600 1,600 5172 EQUIPMENT MAINTENANCE 696 852 1,200 1,200 TOTAL 1111IETEEANCE i OPDtATIO11 20,518 12,761 18,700 18,700 TOTAL 648,951 1,029,380 1,030,900 1,123,800 -178' BUDGET -JUSTIFICATION I 216 POLICE-MET 001 GENERAL FUND OBJECT JUSTIFICATION ~ 5111 MATERIALS & SUPPLIES - CHEMICAL SUPPLIES, TEAR GAS FOR TACTICAL ENTRIES, CANNISTERS, 37 MM, 40 MM, 12 GA PROJECTILES AND DISTRACTION DEVICES (BODIES AND CHARGES) $1500, BULBS, BATTERIES AND REPLACEMENT PARTS FOR SL20 FLASHLIGHTS AND SURE FIRE WEAPONS LIGHTS AND H&K HANDGUN t LIGHTS $600; ADDITIONAL MAGAZINES FOR AR-15 RIFLES $1400, SHOULDER SLINGS FOR AR-15 RIFLES $350, DOUBLE MAGAZINE CLAMPS FOR MP-5 RIFLES $650, CUTTING SUPPLIES FOR RUN-N-KUT TORCH SYSTEM $1200, LESS LETHAL MUNITIONS INCLUDING 37 MM/40 MM FOAM BATON, BEAN BAG, RUBBER PELLETS, 12 GA BEAN BAG, STING BALLS AND SMOKE~CANISTERS $1500, AMMO FOR TRAINING OF MET AND AUXILARY SWAT OFFICERS TO INCLUDE 9MM BALL, 9MM 124 GR. BALL, 45 CAL. BALL, 308 MATCH GRADE RIFLE, 223 CAL. RIFLE BALL AND SOFT POINT, 12 GA. 00 BUCK AND SLUGS $4400, SIMUNITIONS TRAINING AMMO $1600, SIMUNITIONS CONVERSION KITS FOR MP-5 $700, POLAROID FILM FOR GANG MEMBER IDENTIFICATION $500, NOMEX GLOVES, BALLISTIC GOGGLES, HOODS AND KNEEPADS TO EQUIP NEWLY ASSIGNED OFFICERS AND REPLACE WORN ITEMS $400, TOTAL $14,800. 5112 SMALL TOOLS AND EQUIPMENT - ASSORTED ARMORERS TOOLS TO INCLUDE TRIGGER WEIGHT SET, HAMMER PUNCH SET, ARMORER SCREWDRIVER SET, ROLL PIN PUNCHES, ASSORTED ARMORERS PLIERS, BARREL BEDDING TOOLS, ARMORERS WRENCHES $500. 5122 PUBLICATIONS/SUBSCRIPTIONS/DUES - CALIFORNIA GANG INVESTIGATORS ASSOCIATION $325, NATIONAL TACTICAL OFFICERS ASSOCIATION $125, CALIFORNIA TACTICAL OFFICERS ASSOCIATION $100, TOTAL $600. 5132 MEETINGS & CONFERENCES - INLAND SWAT COMMANDERS MEETINGS $50, CA GANG CONFERENCE $450, SPECIAL WEAPONS TEAM CHAMPIONSHIPS IN BAKERSFIELD $1100, TOTAL $1600. 5172 EQUIPMENT MAINTENANCE - REPAIR AND MAINTENANCE FOR S.W.A.T. WEAPONS & EQUIPMENT $1200. -i7s- f EZPENDITDEE BDDOET LIEi ITEM DETAIL lIBCAL YEAR "Z 005-3006 li111D 001 O~iEAAL 1OlID DIVISION 317 TRAIIIC ACCOUNT OBJECT i TITLE ACTCOIL 3003-03 ACTDAL 3003-04 DDDOET 3004-05 PEODO9ED 2005-06 5011 SALARIES PERM/FULLTIME 1,084,781 1,278,023 1,224,200 1,391,100 5012 SPECIAL SALARIES 44,605 52,150 41,300 44,300 5019 SALARIES TEMP/PARTTIME 297,392 288,016 300,000 300,000 SO15 OVERTIME 53,863 78,395 97,300 50,300 5018 VACATION PAY 714 1,704 0 0 5026 PERS RETIREMENT 122,469 254,628 303,600 354,700 5027 HEALTH i LIFE INSURANCE 100,578 122,513 128,600 149,800 5028 UNEMPLOYMENT INSURANCE 3,703 4,265 3,200 3,600 5029 MEDICARE - 16,354 19,365 14,300 16,800 TOTAL PERSONNEL SERVICES 1,734,459 3,099,058 2,063,500 2,310,600 5111 MATERIALS i SUPPLIES 319 609 2,200 2,200 5112 SMALL TOOLS i EQUIPMENT 3,641 2,005 1,100 1,100 5172 EQUIPMENT MAINTENANCE 2,031 637 1,900 3,200 5193 GRANT MATCH 0 0 1,300 1,300 TOTAL MAIETE8A8CE i OPER11TIO8 5,992 3,351 6,500 7,100 5505 OTHER PROFESSIONAL SERVICES 0 0 0 481,400 TOTAL COETEACTDAL BEEVICEB 0 0 0 481,400 TOTAL 1,730,450 3,102,309 2,069,000 3,799,800 -180 - BUDGET -JUSTIFICATION 217 TRAFFIC 001 GENERAL FUND ', OBJECT JUSTIFICATION '~ 5014 PART-TIME SALARIES - 31 CROSSING GUARDS, $300,000. 5111 MATERIALS & SUPPLIES - MOTOR GLOVES (26 PAIRS) $600, MOTORCYCLE BOOT REPAIR $300, HELMET REPAIR $450, PAS DEVICE MOUTHPIECES $300, STOP SIGNS FOR CROSSING GUARDS $350, VESTS FOR CROSSING GUARDS $200, TOTAL $2200. 5112 SMALL TOOLS & EQUIPMENT - MOTORCYCLE HELMETS $1100. 5172 EQUIPMENT MAINTENANCE - RADAR REPAIR AND CALIBRATION $2500 1200, PAS DEVICE REPAIR AND MAINTENANCE $700, TOTAL $3200. 5505 LEASE OF A RED LIGHT ENFORCEMENT TRAFFIC SYSTEM AT, BUT NOT LIMITED TO, EIGHT APPROACHES AT FOUR INTERSECTIONS. -~B~ ~ E2?E]mITORE DODOES LIEF ITftf DETAIL ' P28CAL YE11R" 2005-2006 PDHD 001 OENiRAL lORD DIVISIOR 218 IIPVESTIOATI0E8 ACCOOM' OHJECT i TZTLE ACTDAL 1002-03 ACTDAL 2003-04 DODOES 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FUI,LTZME 5,452,044 5,787,993 4,885,400 4,786,200 5012 SPECIAL SALARIES 219,488 217,713 198,200 147,000 5015 OVERTIME 473,141 445,425 227,600 359,600 5018 VACATION PAY 19,579 39,286 0 0 5026 PERS RETIREMENT 666,498 1,172,930 1,243,600 1,248,800 5027 HEALTH 6 LIFE •INSURANCE 456,785 505,748 438,000 458,600 5028 UNEMPLOYMENT INSURANCE 15,403 16,417 12,200 12,300 5029 MEDICARE 33,048 41,703 30,600 43,000 TOTAL PERSONREL 9ERVICE3 7,330,986 8,126,714 6,985,600 7,055,500 5111 MATERIALS & SUPPLIES 380 323 600 600 5112 SMALL TOOLS 6 EQUIPMENT 0 0 1,500 3,100 5122 DUES 6 SUBSCRIPTIONS 323 292 500 400 5132 MEETINGS 6 CONFERENCES 358 445 60D 600 5171 RENTALS 1,191 2,159 0 0 5173 OUTSIDE VEHICLE MAINTENANCE 0 1,167 2,500 2,500 TOTAL IDIIRTDiARCE 4 OPERATIOE 1,252 4,385 5,700 7,200 5505 OTHER PROFESSIONAL SERVICES 2,325 0 2,500 2,500 TOTAL CORTRACTDAL SERVZCE9 1,315 0 2,500 2,500 5703 COMMUNICATIONS EQUIPMENT 24,830 0 0 0 5704 MISCELLANEOUS EQUIPMENT 2,221 0 0 0 TOTAL CAPITAL OUTLAY 17,051 0 0 0 5910 CREDIT-FED & STATE FROG FUND -422,804 -171,258 -98,100 -114,400 TOTAL LESS: CREDITS/82LLA8LES -411,804 -171,258 -93,100 -114,400 TOTAL 6,939,809 8,059,842 6,895,700 6,950,800 -182- BUDGET -JUSTIFICATION 218 INVESTIGATIONS 001 GENERAL FUND ', OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - 100 VHS VIDEO CASSETTES $600. 5112 SMALL TOOLS & EQUIPMENT - MISC TOOLS AND CLEANING SUPPLIES FOR VIN INSPECTION OF GTA VEHICLES $200, SEARCH WARRANT KITS $100, (4) TRANSCRIBERS $1300, $1,500 FOR SAFETY VESTS FOR DETECTIVES. TOTAL $3100. 5122 DUES & SUBSCRIPTIONS - SUN NEWSPAPER SUBSCRIPTION $200, PRESS ENTERPRISE $200, TOTAL $400. 5132 MEETINGS & CONFERENCES - INLAND EMPIRE BURGLARY/ROBBERY INVESTIGATORS MONTHLY MEETINGS $600. 5173 OUTSIDE VEHICLE MAINTENANCE - ACCIDENT DAMAGE REPAIR CHARGES FOR SANCATT TASK FORCE VEHICLES $2500. 5505 OTHER PROFESSIONAL SERVICES - CRIME SCENE CLEANUP AFTER OFFICER INVOLVED SHOOTINGS $2000, CALGANG INTERNET ACCESS ANNUAL LEASE $300, PAROLE L.E.A.D.S. ANNUAL ACCESS LEASE $200, TOTAL $2500. -is3- f rOMD 001 fiENER3IL rDND ACCODMT OEJECP i TITLE 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH i LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL DER80MNEL BERVICES 5111 MATERIALS i SUPPLIES 5112 SMALL TOOLS i EQUIPMENT 5122 DUES i SUBSCRIPTIONS 5132 MEETINGS i CONFERENCES 5171 RENTALS 5174 PRINTING CHARGES TOTAL MAINTENANCE 4 OPERATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CON17t3.CTUAL BEAVICEB 5910 CREDIT-FED i STATE PROD FUND TOTAL LEBSt CREDITS/SILLiELEB TOTAL szpE1072T0RE E9D0ET LINT ITEM DET>tIL r1ECAL rsAA coos-2oo4 DIVIBIOM 219 IDEMTIIIC>1TI0M i DAODERTY ACTO7IL 2002-03 ACTDAL 2003-04 EDDOET 2004-OS pAOPOSED 2005-D6 546,081 548,715 597,100 653,600 5,603 5,340 5,300 5,300 38,573 29,679 27,600 27,600 1,541 855 0 0 32,857 34,034 35,900 89,800 55,027 58,212 62,700 66,400 1,480 1,476 1,400 1,600 6,152 6,614 7,400 7,400 687,514 684,926 737,400 851,700 48,547 47,760 69,000 69,000 0 0 400 400 578 495 1,000 1,000 1,328 2,266 1,200 1,200 0 26 0 0 0 825 0 0 50,454 51,372 71,600 71,600 145,138 144,647 150,600 152,300 145,138 14{,647 150,600 152,300 -57,654 -76,234 -65,000 -72,600 -57,654 -76,234 -65,000 -73,600 825,452 804,711 894,600 1,003,000 -184- BUDGET -JUSTIFICATION 219 IDENTIFICATION & PROPERTY 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - PRINT SUPPLIES (LIGHTNING POWDER) $5800, WATER FILTERS $525, EVIDENCE AND BODILY FLUID CONTAINERS $1785, SHERIFF DEPT. MUGSHOTS $800, 1 HOUR • PHOTO $30,000, IMAGING PHOTO SUPPLIES $19,525, GUNSHOT RESIDUE KITS $2500, POLAROID FILM $1000, ID CARD SUPPLIES $2500, EVI-PAQ SUPPLIES $2000, CHEMICALS AND SUPPLIES $700, STORAGE BOXES, STORAGE BIN BOX, EVIDENCE BOX, BAGS, BIO HAZARD CLEANER $1865, TOTAL $69,000. 5112 SMALL TOOLS & EQUIPMENT - REPLACEMENT TOOLS, NYLON PRINT BRUSHES, FINGERPRINT PADS, ROLLERS, MAGNIFIERS, ETC. $300 INKLESS PADS, INK BOTTLES, INKLESS FINGERPRINT CARDS $100, TOTAL $400. 5122 DUES & SUBSCRIPTIONS - MEMBERSHIPS: IAI (5 MEMBERS), CSD-IAI (5 MEMEBERS), CAPE (3 MEMBERS), IAPE (2 MEMBERS) AND SCAFO (6 MEMBERS) $1000. 5132 MEETINGS AND CONFERENCES - CSD-IAI TRAINING (1 ATTENDEE); CAPE TRAINING SEMINAR (1 ATTENDEE); IAPE TRAINING SEMINAR (1 ATTENDEE); SCAFO TRAINING SEMINAR (4 ' ATTENDEES), TOTAL $1200. 5505 OTHER PROFESSIONAL SERVICES - CAL ID/DNA $147,275. BIOHAZARD DISPOSAL $1200, CHEMICAL DISPOSAL $825, EPA DARKROOM DISPOSAL $1800, OUTSIDE BIOHAZARD JANITORIAL $1200, TOTAL $152,300. -185 DZPR~ITURD DDDODT LINE ITDD DETAIL ' FISCAL YD1U! 2005-2006 POND 001 Ga1fiRAL PDRD DIVISION 220 POLICE SOPPORT SERVICES ACCOUNT ODJDCP i TITLE ACIRAL 2002-03 ACTW~L 2003-0{ DODODT 200{-OS PROPOSm 2005=06 '- 5011 SALARIES PERM/FULLTIME 166,678 165,511 172,400 140,400 5015 OVERTIME 0 320 0 0 5026 PERS RETIREMENT 9,715 10,316 10,800 19,200 5027 HEALTH i LIFE INSURANCE 18,607 15,361 15,900 11,300 5028 UNEMPLOYMENT INSURANCE 417 417 400 400 5029 MEDICARE 1,882 1,901 2,000 2,000 TOTAL PERSONNEL SERVICD9 197,298 193,826 201,500 173,300 5111 MATERIALS i SUPPLIES 127,778 131,140 117,500 121,000 5112 SMALL TOOLS i EQUIPMENT 114 99 0 0 5113 MOTOR FUEL i LUBRICANTS 0 1,236 0 0 5122 DUES i SUBSCRIPTIONS 30 120 200 0 5132 MEETINGS i CONFERENCES ~ 1,801 3,477 5,000 5,000 5172 EOVIPMENT MAINTENANCE 20,808 20,373 23,200 25,900 5174 PRINTING CHARGES 33,336 30,546 35,000 41,000 5175 POSTAGE 1,234 411 0 0 5176 COPY MACHINE CHARGES 36,245 30,029 35,200 35,200 5181 OTHER OPERATING EXPENSES 84,000 84,000 42,000 42,000 TOTAL NAINTENANCS i OPDRIITION 305,345 301,{30 258,100 270,100 5505 OTHER PROFESSIONAL SERVICES 113,355 111,774 112,000 112,000 TOTAL CONTRACTUAL SERVICES 113,355 111,774 112,000 112,000 5601 GARAGE CHARGES 555,703 618,530 691,000 820,500 5602 WORKERS COMPENSATION 1,478,900 0 0 0 5603 LIABILITY 483,100 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 1,183,800 886,200 1,000,800 1,203,700 5605 TELEPHONE SUPPORT 901,273 295,048 228,000 239,100 5606 ELECTRIC 320,379 307,694 320,000 320,000 5607 GAS 41,627 46,552 40,000 42,000 5608 WATER, SEWER, GEOTHERMAL 7,435 5,682 7,400 7,400 5609 VEHICLE REPLACEMENT 99,100 75,000 75,000 0 5610 COMMUNICATION SHOP 552,800 590,000 578,300 623,100 5611 FLEET CHG - LEASE PMT3 627,865 350,995 457,600 476,000 5612 FLEET CHGS - FUEL 317,613 425,431 394,300 593,200 TOTAL INTERNAL SERVICE CNAROES 6,069,095 3,601,133 3,792,600 {,325,000 5701 MOTOR VEHICLES 2,503 997 0 0 5704 MISCELLANEOUS EQUIPMENT 9,832 0 0 0 TOTAL CAPITAL OUTLAY 12,33{ 997 0 0 5803 LEASE PAYMENTS 503,909 5,000 5,000 6,000 TOTAL DEDT SERVICE 503,909 5,000 5,000 6,000 TOTAL 7,301,335 {,214,160 4,369,000 4,336,600 -186 BUDGET -JUSTIFICATION 220 POLICE SUPPORT SERVICES 001 GENERAL FUND ~, OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - DEPARTMENT WIDE OFFICE SUPPLIES; ' COLOR COPIER AND DIGITAL CAMERA SUPPLIES; CLOTHING AND SAFETY SUPPLIES USED DURING THE HANDLING OF INFECTIOUS MATERIALS INCLUDING LATEX GLOVES, COVER MASKS FOR TB, ANTISEPTIC TOWELETTES, INFECTIOUS WASTE BAGS, CONTAMINATION KITS, BIOHAZARD LABELS AND SIGNS, SYRINGE AND KNIFE BOXES, VACCUTAINERS, ANTISEPTIC CLEANERS, FIRST AID SUPPLIES AND KITS; RECHARGEABLE BATTERIES FOR TASERS; SUPPLIES FOR MOBILE COMMUNITY SERVICE CENTER $115,000. 5122 DUES & SUBSCRIPTIONS - MUNICIPAL MANAGERS ASSOCIATION OF SOUTHERN CALIFORNIA (MMASC); POLICE DEPT REPORTS. 5132 MEETINGS AND CONFERENCES - MANAGEMENT MEETINGS, PATROL AND INVESTIGATIONS MEETINGS, NEIGHBORHOOD WATCH/BUSINESS MEETINGS, MONTHLY IN-HOUSE MEETINGS AND PROMOTIONAL EVENTS, TOTAL $5000. 5172 EQUIPMENT MAINTENANCE - REPAIRS TO CAMERA EQUIPMENT $2000, OFFICE EQUIPMENT MAINTENANCE AND REPAIR $5700, ' EMERGENCY GENERATOR MAINTENANCE $1700, MAINTENANCE OF TELEVISIONS, PROJECTORS AND GYM EQUIPMENT $3000, MAINTENANCE OF FIRE ALARM SYSTEM $3000, MAINTENANCE CONTRACT FOR STANLEY SLIDING DOORS $3000, MAINTENANCE OF HIRSCH PRAC CARD SYSTEM $7500, TOTAL $25,900. 5174 PRINTING CHARGES - FORMS, REPORTS, PROPERTY TAGS $20,500; TRAFFIC CITATIONS AND SUPPLEMENTS $4500; RECRUITMENT FLYERS, RADIO LOGS, TRAINING FORMS, DRILL SHEETS, TRAINING MANUALS $4000 BROCHURES AND FLYERS FOR CRIME/DRUG/GANG PREVENTION $2000, RECRUITMENT BROCHURES $3000, DEPARTMENT NEWSLETTERS $1000, TOTAL $41,000. 5176 COPIER MACHINE CHARGES - COPIER CHARGES, TOTAL $35,200. 5181 OTHER OPERATING EXPENSES - LEASE PAYMENT TO EDA FOR NARCOTICS BUILDING SPACE, $42,000. 5505 OTHER PROFESSIONAL SERVICES - FINGERPRINT AND LIVESCAN FEES, PROCESSING OF FINGERPRINT CARDS FOR NEW CITY EMPLOYEES $34,500 CONTRACT PO FOR THE COLLECTION OF EVIDENCE $82,300, DIESEL FUEL FOR EMERGENCY GENERATOR $1500, MAINTENANCE AND REPAIR OF POLICE FOUNTAIN $4800, EVIDENCE COLLECTION AND COUNSELING OF CHILD ABUSE VICTIMS $7000, CLEANING OF BUILDING WINDOWS $1500, BUILDING REPAIRS $5000, PEST CONTROL (P.D. AND B BUILDING) $500, TOTAL $112,000. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF -1 Q~ W BUDGET -JUSTIFICATION 220 POLICE SUPPORT SERVICES 001 GENERAL FUND OBJECT JUSTIFICATION MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. ' S TELECOMMUNICATIONS DIVISION 5605 CHARGES FROM THE CITY (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM.THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). ' 5607 S UTILITIES DIVISION (INCLUDING CHARGES FROM THE CITY STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS ' INCURRED). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). ' 5609 S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO DEPARTMENT COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5803 LEASE PAYEMENTS - LEASE OF THE "B" BUILDING $6000. ~ -iss- E2:PElIDITOEE DODOES LIHt I?EI[ DETAIL lISCAL YEAR 2005-2006 lV21D 001 GENERAL lOHD DIVISION 221 DISPATCH ACC0D11T OBJECT i TITLE -~ ~ ~ ACTOAL 2002-03 ACT071L 2003-04 BDD0ET 2004-OS PEOPOSED 2005-04 5011 SALARIES PERM/FULLTIME 1,234,167 1,211,355 1,334,700 1,367,100 5012 SPECIAL SALARIES 14,570 14,320 15,900 13,800 5014 SALARIES TEMP/PARTTIME 47,575 22,662 30,000 20,000 5015 OVERTIME 112,111 38,704 100,900 110,900 5026 PERS RETIREMENT 75,802 75,225 34,600 139,700 5027 HEALTH 6 LIFE INSURANCE 123,460 129,643 142,900 196,400 5023 UNEMPLOYMENT INSURANCE 3,521 3,379 3,300 3,500 5029 MEDICARE 17,757 17,512 13,200 13,300 TOTAL PERS0M7EL SERVICES 1,628,963 1,563,499 1,730,500 1,919,700 5111 MATERIALS & SUPPLIES 1,137 293 200 200 5112 SMALL TOOLS 8 EQUIPMENT 3,056 2,323 2,600 4,500 5122 DUES & SUBSCRIPTIONS ~ 300 734 800 900 5132 MEETINGS 6 CONFERENCES 336 642 300 1,300 5172 EQUIPMENT MAINTENANCE 0 171 0 0 TOTAL 1(AIHTENANCE 4 OPERATION 5,330 4,673 3,900 7,400 5505 OTHER PROFESSIONAL SERVICES 2,220 342 1,900 1,000 TOTAL C0HTR11CTmL SERVICES 2,220 341 1,900 1,000 5702 COMPUTER EQUIPMENT 0 0 13,000 12,600 5703 COMMUNICATIONS EQUIPMENT 696 760 700 p TOTAL CAPITAL 0l1TLAY 696 760 13,700 12,600 5910 CREDIT-FED & STATE PROG FUND -125,452 -53,334 -139,700 -155,000 TOTAL LESS: CREDITS/BILLASLES -125,452 -53,834 -139,700 -155,000 TOTAL 1,511,756 1,515,440 1,610,300 1,785,700 -18 9 - BUDGET - NSTIFICATION 221 DISPATCH 001 GENERAL FUND ' OBJECT JIISTIFICATION 5014 PART-TIME SALARIES - SALARIES FOR PART-TIME DISPATCHERS. 5111 MATERIALS & SUPPLIES - ANNUAL BLEC AWARD PLAQUE $200. 5112 SMALL TOOLS & EQUIPMENT - (20) DISPATCHER HEADSET $1200, (11) HEADSET TAILS $875, (3) REPLACEMENT KEYBOARDS $400, (5) COMPUTER MOUSE REPLACEMENTS $225, (2) REPLACEMENT PAPER SHREDDERS, $1500, MISC EQUIPMENT $300, TOTAL $4500 5122 DUES & SUBSCRIPTIONS - (4) THOMAS BROS. COUNTY OF SAN BERNARDINO LAMINATED MAP BOOKS, (6) THOMAS BROS. COUNTY OF SAN BERNARDINO MAP BOOKS $450, NATIONAL EMERGENCY NUMBER ASSOCIATION (CAL-NENA) MEMBERSHIP $100, APCO MEMBERSHIP AND SUBSCRIPTION $85, PENAL CODE BOOK $25, HAINES CROSS CROSS BOOK $250, TOTAL $900. 5132 MEETINGS & CONFERENCES - CAL-NENA CONFERENCE WORKSHOP FOR DISPATCH PERSONNEL $1800. 5505 OTHER PROFESSIONAL SERVICES - STEAM CLEAN CARPETS AND CHAIRS $1000. 5702 HP LASERJET PRINTER, $2200, (2) 23" VIEWSONIC MONITORS $3600, (1) 20" VIEWSONIC MONITOR $900, (3) ZETRON CALL CHECK RECORDERS $5900, TOTAL $12,600. 5703 COMMUNICATION EQUIPMENT - NOKIA CELL PHONE BATTERY REPLACEMENT (1) c? $80. TOTAL = $100. -190- EZPENDITORE HSIDOET LINE ITn( DETAIL ' FISCAL YEAR 2005-2006 POND 001 GENERAL lUND ACCODNT OBJECT i TITLE DIVISION 222 RECORDS ACTDAL 2002-03 ACTDAL 2003-04 HIIDOET 7004-OS DROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH i LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVICE9 5111 MATERIALS i SUPPLIES 5112 SMALL TOOLS i EQUIPMENT 5121 ADVERTISING 5122 DUES i SUESCRIPTIONS 5132 MEETINGS i CONFERENCES 5172 EQUIPMENT MAINTENANCE 5175 POSTAGE TOTAL NAINTENANCE i OPERATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL sERVICas 5702 COMPUTER EQVIPMENT TOTAL CAPITAL ODTL7IY TOTAL 851,649 993,245 1,207,300 1,236,300 7,818 10,763 11,400 9,300 122,672 142,043 117,400 117,400 65,361 80,867 73,800 73,800 1,004 0 0 p 52,198 60,780 73,300 169,400 101,359 119,684 142,800 215,600 2,622 3,079 2,900 3,100 11,390 14,501 14,700 15,600 1,216,065 1,424,961 1,643,600 1,840,500 326 676 500 3,500 1,165 690 2,000 2,000 0 74 0 p 255 100 400 300 690 260 1,200 1,300 421 450 1,000 1,000 25,189 24,468 32,500 32,500 28,046 26,715 37,600 40,600 311,662 84,671 129,400 120,900 311,662 8{,671 129,400 120,900 0 0 0 5,500 0 0 0 5,500 l,sss,77a 1,536,351 1,810,600 2,007,500 -191 - M 222 RECORDS BUDGET -JUSTIFICATION 001 GENERAL FUND OBJECT JIISTIFICATION 5014 TEMPORARY AND PART TIME SALARIES $117,400. 5111 MATERIALS & SUPPLIES - HAND CLEANER FOR FINGERPRINTING $280, 3 ID LAMINATES $270, SCANNING SUPPLIES $1800, ' POSTAGE METER SUPPLIES $500, LIVE SCAN PRINTER RIBBONS $400, TIME CLOCK RIBBONS _$100, CASH REGISTER SUPPLIES $100, CREDIT CARD MACHINE TAPE $50, TOTAL $3500. ' 5112 SMALL TOOLS & EQUIPMENT - (3) SANYO TRANSCRIBERS $900, LIVE SCAN ROLL IMPRESSION (SMALL) PLATEN $450, LIVE SCAN ' PLAIN IMPRESSION (LARGE) PLATEN $650, TOTAL $2000. 5122 DUE AND SUBSCRIPTIONS - (5) CLEARS MEMBERSHIP RENEWALS $75, (1) CCUG MEMBERSHIP RENEWAL $50, 2004 ZIP CODE DIRECTORY AND CALIFORNIA COURTS DIRECTORY $75, KELLY BLUE BOOK SUBSCRIPTION TOTAL $300. 5132 MEETINGS AND CONFERENCES - CLEARS MONTHLY MEETINGS FOR (5) RECORDS MANAGER AND (4) SUPERVISORS $1300. 5172 EQUIPMENT MAINTENANCE - SERVICE/REPAIR OF STENOGRAPH MACHINES $1000. 5175 POSTAGE - YEARLY POSTAGE COSTS $29,000, FED EX CONTRACT $3500, TOTAL $32,500. 5505 OTHER PROFESSIONAL SERVICES - CNI AND CLETS CONTRACT WITH SBSD $79,400, STENO SOLUTIONS $36,500, SHREDDING SERVICE $5000, TOTAL $120,900. 5702 REPLACEMENT HP LASER PRINTERS $5500. -192- Pi1ND 001 GENERAL POND ACCOUNT OHJECT i TITLE 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH i LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVICES 5111 MATERIALS i SUPPLIES 5112 SMALL TOOLS i EQUIPMENT 5121 ADVERTISING 5122 DUES i SUBSCRIPTIONS 5132 MEETINGS i CONFERENCES 5133 EDUCATION i TRAINING 5134 TRAINING - POST REIMBURSEABLE 5172 EQUIPMENT MAINTENANCE 5181 OTHER OPERATING EXPENSES TOTAL IWINTENANCS i OPERATION 5502 PROFESSIONAL/CONTRACTUAL SVGS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACT071L SERVICES 5706 ALTERATIONS i RENOVATIONS TOTAL CAPITAL OOTLAY TOTAL EEpE107ITDEE BDDOET LINE ITEI[ DETAIL ' dIBCAL YEAR 2005-2008 DIVISION 224 POLICE-PERSONNEL 4 TRAININO ACTOAL 2002-03 ACTOAL 2003-04 HIIDORT 2004-OS PROpOSID 2005-08 617,628 460,469 501,700 511,700 9,400 9,250 6,600 5,400 0 25,448 0 p 4,153 1,187 4,500 4,500 8,458 1,011 0 0 47,429 62,360 75,300 99,800 51,768 56,537 60,400 57,600 1,599 1,256 1,200 1,300 3,227 4,226 4,400 4,400 743,692 821,745 654,100 684,700 153,101 117,272 131,700 143,200 64 0 500 500 3,362 200 1,300 3,800 329 73 1,900 1,900 2,555 1,126 4,200 4,200 39,113 20,952 26,000 29,000 179,460 181,471 169,800 220,000 786 1,642 4,000 11,800 5,800 0 5,800 5,800 384,569 322,735 345,200 420,200 8,048 0 0 0 24,853 16,395 26,600 26,600 32,901 16,395 26,600 26,600 99,388 0 0 p 99,388 0 0 0 1,260,549 960,874 1,025,900 1,131,500 -193- ~_. BUDGET -JUSTIFICATION 224 POLICE-PERSONNEL & TRAINING 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - LEATHERGEAR AND ACCESSORIES TO INCLUDE HANDCUFFS, HOBBLES AND BATONS $6000 GAS MASKS, NYLON CARRIERS AND REPLACEMENT CANISTERS $4000, KEVLAR HELMETS $3550 RAINGEAR $500, TEAR GAS CANNISTERS $3500, ' REPLACEMENT VEST COVERS $500, BALLISTIC VESTS $32,000, MOU MANDATED UNIFORMS FOR GENERAL EMPLOYEES, UTILITY UNIFORMS FOR NEW OFFICERS AND THOSE ASSIGNED TO ' SPECIALTY UNITS $30,000, PROMOTIONAL ITEMS TO BE HANDED OUT AT JOB FAIRS $1550, OPAL MINORITY RECRUITMENT EXPENSES $500, ANNUAL PURCHASE ORDER FOR DIBS LOCK AND KEY $3000, RANGE SUPPLIES INCLUDING CLEANING MATERIALS, ' TARGETS, STAPLE GUNS, AND MISCELLANEOUS SMALL TOOLS $2500, TRAINING AND .DUTY AMMUNITION $23,000, FIREARMS CONVERTER KIT AND SIMUNITIONS FOR OFFICER SAFETY $7730, ' REPLACEMENT 30 ROUND CLIPS FOR SERGEANT'S AR15'S $330, REPLACEMENT EYE AND EAR PROTECTION $700, VOLUNTEER APPRECIATION LUNCHEON, RECOGNITION AWARDS, PATCHES FOR CITIZEN PATROL AND VOLUNTEER UNIFORMS $2000, MEDALS FOR DEPARTMENT AWARDS CEREMONY $1500, BADGES $2000, MISCELLANEOUS SUPPLIES AND MATERIALS $1700, PROMOTIONAL/SWEARING IN CEREMONIES AND MATERIALS $1340, ANNUAL 10-48 $800, $3,500 FOR LESS LETHAL MUNITIONS TRAINING; $4,000 FOR SIMUNITIONS, $2,000 FOR MEDALS/AWARDS, $5,000 FOR BALLISTIC VESTS. TOTAL $143,200. 5112 SMALL TOOLS AND EQUIPMENT $500. 5121 ADVERTISING - POLICE OFFICER MINORITY RECRUITMENT ADVERTISING AND DISPAZ`CHER ADVERTISING $3800. ' 5122 DUES & SUBSCRIPTIONS - (3) CALIFORNIA BACKGROUND INVESTIGATORS ASSOCIATION MEMBERSHIP $120, NATIONAL BOOK ON POLICE AGENCIES $150 MISCELLANEOUS PUBLICATIONS AND ' BOOKS $300, S.B. TRAINING MANAGERS ASSOCIATION (2 MEMBERSHIPS) $150, (2) CALIFORNIA ASSOCIATION OF TRAINING MANAGERS MEMBERSHIPS $200, TRAINING VIDEOS ' $500, TRAINING RESOURCE MATERIALS $500, TOTAL $1900. 5132 MEETINGS AND CONFERENCES - (15) RECRUITMENT FAIRS AND ' VISITS $1500, CA ASSOCIATION OF POLICE OFFICERS TRAINING CONFERENCE (2 ATTENDEES) $900, BACKGROUND VISITS OF OUT OF TOWN APPLICANTS $1000, BACKGROUND INVESTIGATORS QUARTERLY MEETINGS/ANNUAL CONFERENCE $800, TOTAL $4200. 5133 EDUCATION & TRAINING - FBI ACADEMY $1000, S.M.I.P. $7000, VARIOUS NON-POST TRAINING SEMINARS/CLASSES $21,000, TOTAL $29,000. 5134 TRAINING - POST REIMBURSABLE TRAINING $220,000. -194 BUDGET -JUSTIFICATION 224 POLICE-PERSONNEL & TRAINING 001 GENERAL FUND OBJECT 5172 5181 5505 JUSTIFICATION EQUIPMENT MAINTENANCE - GUN REPAIRS WITH MAGNUM RANGE ' $1500, HANDGUN ARMORER KITS $1000 HANDGUN REPLACEMENT PARTS $1500, $7,800 FOR H&K MAGAZINE SPRINGS. TOTAL $11,800. , OTHER OPERATING EXPENSES - CONTRACT SERVICES FOR TRAINING ON 'LIV FIRE' SIMULATOR $5800. ' CONTRACTUAL SERVICES - POLYGRAPHS FOR PRE-EMPLOYMENT SCREENING $15,800, CREDIT CHECKS FOR PRE-EMPLOYMENT SCREENING $1000, BACKGROUND INVESTIGATIONS COMPLETED BY ' RETIRED SBPD OFFICERS $1500, ALARM SERVICE AND MAINTENANCE AT THE POLICE FIRING RANGE $300 LIEUTENANT'S PROMOTIONAL ASSESSMENT CENTER $8000, TOTAL $26,600. ' -195 - sasEflzTOas swan LINT IT53c n7TAIL ` lISGL 7[iAR 2005-2006 lOND 001 OENERAI. lOND DZVISIOIi 225 Ll1EDLORD CnlTIlIGTION ACC'.OIINT OSJiCT i TITLt ACRQ7IL 2002-03 ACPIA~L 2003-04 ES1D0lP 2004-OS PRO-O8m 2005-06 5011 SALARIES PERM/FULLTIME 57,738 61,471 86,500 87,600 5014 SALARIES TEMP/PARTTIME 8,188 12,563 0 0 5018 VACATION PAY 0 1,163 0 0 5026 PERS RETIREMENT 4,042 4,274 5,500 12,200 5027 HEALTH i LIFE INSURANCE 6,292 7,079 12,200 13,000 5028 UNEMPLOYMENT INSURANCE 165 188 200 200 5029 MEDICARE 956 1,090 1,300 1,300 TOTAL PERSONREL ~S~VICES 77,351 87,828 105,700 114,300 5111 MATfiRZALS i SUPPLIES 6,179 5,630 6,000 0 5122 DUES i SUBSCRIPTIONS 245 251 300 300 5132 MEETINGS i CONFERENCES 417 29 800 800 5133 EDUCATION i TRAINING ~ 0 0 1,000 1,000 5171 RENTALS 0 -14 0 0 5174 PRINTING CHARGES 8,473 6,177 6,000 0 TOTAL Y7IZNTENANCE i OPERLTIO51 15,313 12,073 14,100 2,100 5702 COMPUTfiR EQUIPMENT 2,429 493 0 0 TOTAL GPZTAL OOTL7IY 2,429 493 0 0 5910 CREDIT-FED i STATE PROD FUND -55,487 -39,200 -10,400 0 TOTAL LESS CRtDITB/lILLI~ELES -55,487 -39,200 -10,400 0 TOTAL 39,636 61,194 109,400 116,400 -196 - BUDGET -JUSTIFICATION 225 LANDLORD CERTIFICATION 001 GENERAL FUND OBJECT JUSTIFICATION 5121 ADVERTISING - DISPLAY ADVERTISEMENTS FOR PREVENTION ' MEETINGS AND LANDLORD TRAINING CLASSES. TOTAL $1,000 5122 DUES & SUBSCRIPTIONS - NEWSPAPERS AND TRAINING BOOKS , $300. 5132 MEETINGS & CONFERENCES - ATTENDANCE AT CRIME PREVENTION, ' LANDLORD TRAINING AND LEGISLATION CHANGES MEETINGS, TOTAL $800. 5133 EDUCATION & TRAINING - RENTAL HOUSING, LANDLORD , CERTIFICATION AND CRIME PREVENTION TRAINING, TOTAL $1000. 5175 POSTAGE - MAILING LETTERS, CERTIFICATES, BROCHURES, ' CLASS CONFIRMATION. 5186 CIVIC/PROMOTIONAL -CRIME FREE HOUSING INCENTIVE PROGRAM FOR APARTMENT MANAGERS REIMBURSEMENT OR APPORTIONMENT OF CITY FEES; ALLOCATION TO BE DETERMINED ON A CASE BY CASE BASIS, $1,000 -197 - Pmm ool aaNERAL PoRD ACCODNT ODJECT i TITLE 5111 MATERIALS i SUPPLIES 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5178 POLICE HOOKING CNARGES TOTAL IDIINTaN11ECE i OPERATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFHSSIONAL SERVICES TOTAL CONTRACT021L SERVICES 5703 COMMUNICATIONS EQUIPMENT TOTAL CAPITAL OOTLAY TOTAL EZpERO)IT0RE EDDOET LINE ITOf DETAIL 'FISCAL YEAR 2005-2006 -" DIVISION 128 CITY JAIL ACTOAL 1001-03 ACTDAL 1003-04 EDDOET 1004-09 PROPOSED 3005-06 12,980 14,514 12,600 12,600 2,049 2,578 6,500 6,500 2,760 1,565 2,500 2,500 600,000 600,000 600,000 340,000 617,789 618,647 611,600 361,600 8,455 790 0 0 334,681 349,862 350,200 362,200 343,136 350,651 350,200 361,100 5,048 0 0 0 5, 048 0 0 0 965,973 969,309 971,800 713,800 -198 - BUDGET -JUSTIFICATION 228 CITY JAIL 001 GENERAL FUND ' OBJECT JUSTIFICATION ~ 5111 MATERIALS & SUPPLIES - INMATE SUPPLIES TO INCLUDE ' WRISTBANDS $3800, BLANKETS $180, MATTRESSES $650, DISPOSABLE SUITS $1330, DISPOSABLE SLIPPERS $95, FOOD SUPPLIES FOR INMATES $4100, LAUNDRY SOAP $70, SANITARY , NAPKINS $50, PLASTIC PROPERTY BAGS $1325, LENS FOR LIVE-SCAN $1000, TOTAL $12,600. 5172 EQUIPMENT MAINTENANCE - BREATHALYZER MAINTENANCE $2000, ' AUDIO/VIDEO SYSTEM MAINTENANCE $4500, TOTAL $6500. 5174 PRINTING CHARGES - PROBABLE CAUSE FORMS, ALERT FORMS, PROPERTY FORMS, MEDICAL FORMS, CAL ID FORMS, MEAL LOGS, HOUSING OBSERVATION FORMS, VEHICLE INSPECTION LOGS; POLAROID FILM AND 35 MM FILM, TOTAL $2500. ' 5178 ESTIMATED COST OF BOOKING FEE CHARGES TO THE COUNTY, $320,000. 5505 OTHER PROFESSIONAL SERVICES - CONTRACT WITH WACKENHUT ' CORPORATION FOR JAILER SERVICES $362,200. -199- PUBLIC SERVICES STREETMAINTENANCE STREET TREE MAINTENNCE STREET LIGHTING SIGNALS CITY SIDEWAL% (CONCRETE) MAINTENANCE RIGHT OF WAYSPECIAL PROJECTS ABATEMENTS FOR CODE COMPLIANCE REPLACE SIDEWALKS TO COMPLY WITHADA REQUIREMENTS ADMINISTRATOR OFSENTENCED WORKERS PROGRAMS PUBLIC SERVICES *Director of Public Ken Fischer **Refuse (91.75) Employees **Sewer Line Maintenance (14.25) Employees Street Lighting/ Signals (15) Employees *Street I I Maintenance (12.5) Employees 'The Director's Salary will be paid 50% from Public Svcs, 25% from the Refuse Division and 25% from Sewer Maintenance. The Senior Secretary's salary will be paid 50% by Refuse Division and 50% by the Public Svcs Division. The Street Superintendent's salary will be paid 50% by Public Svcs and 50% by the Sewer Maint. **Fleet (31) Employees Administration (4) Employees I Tree Maintenance (4) Employees Right of Way / Concrete (13) Employees **See other City Operating Budgets or Internal Service Fund Budgets. PUBLIC SER VICES ACCOUNT NUMBER: 001-400 FUND: GENERAL FUND ABDUT THE DEPARTMENT The Public Services Department maintains all streets, sidewalks, curbs, gutters, street trees, and sewer mains in the City. Public Services provides administrative support to other funds including the Refuse, Fleet, and Sewer Line Maintenance. Graffiti Removal is now budgeted in the Code Compliance budget. EXPENDITURES BYDIVISION DMSION 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED ADMINISTRATION 544,439 325,018 335,800 282,100 STREET MAINTENANCE 1,023,052 1,115,148 1,450,800 1,252,700 STREET TREE MAINTENANCE 575,827 362,942 541,300 556,200 RIGHT-OF-WAY 509,365 483,774 295,500 300,100 CONCRETE 607,883 518,438 595,200 642,100 STREET LIGHTING 0 0 1,819,300 870,400 TRAFFIC SIGNALS 0 0 809,500 1,794,100 TOTAL 3,260,566 2,805,320 5,847,400 5,697,700 EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 1,810,526 1,837,430 2,594,800 2,882,400 MAINTENANCE & OPERATION 314,477 313,116 556,800 586,800 CONTRACTUAL SERVICES 512,385 240,030 957,300 598,300 INTERNAL SERVICE CHARGES 617,201 347,146 1,738,500 1,630,200 CAPITAL OUTLAY 0 5933 0 0 DEBT SERVICE 0 0 0 0 CREDITSBILLABLES 5975 61665 0 0 TOTAL 3,260,564 2,805,320 5,847,400 5,697,700 -200 - EZPENDITDRE DDDOET LINE ITEM DETAIL 128CAL YEAR 2005-2006 1OND 001 GENERAL POND DIVISION 401 PDBLZC SERVICES ADN17PI8TR11TION ACCOWIT OBJECT 4 TITLE ACTDAL 2002-03 ACTDIW 2003-04 SDDGET 2004-OS PROPOBID 2005-06 5011 SALARIES PERM/FULLTIME 164,541 174,176 186,000 196,000 5012 SPECIAL SALARIES 0 0 0 600 5013 AUTOMOBILE ALLOWANCE 1,800 1,800 1,800 0 5015 OVERTIME 1,924 1,776 1,000 1,000 5026 PERS RETIREMENT 10,465 11,059 11,800 26,200 5027 HEALTH 8 LIFE INSURANCE 22,206 24,730 26,500 23,300 5028 UNEMPLOYMENT INSURANCE 921 446 500 500 5029 MEDICARE 2,451 2,619 2,800 2,500 TOTAL PER8OENEL BERVICEB 203,808 716,606 230,400 250,100 5111 MATERIALS 4 SUPPLIES 1,568 1,361 1,500 1,500 5112 SMALL TOOLS & EQUIPMENT 752 345 500 500 5121 ADVERTISING 0 0 300 300 5122 DUES & SUBSCRIPTIONS 156 0 0 0 5132 MEETINGS & CONFERENCES 0 442 500 500 5133 EDUCATION 8 TRAINING 434 209 500 500 5172 EQUIPMENT MAINTENANCE 52 0 100 100 5174 PRINTING CHARGES 746 1,341 500 500 5175 POSTAGE 58 37 0 0 5176 COPY MACHINE CHARGES 1,490 1,510 500 500 5183 MANAGEMENT ALLOWANCE 75 0 300 300 TOTAL IpINTENANCi 4 OPERATION 5,332 5,245 4,700 4,700 5602 WORKERS COMPENSATION 68,500 0 0 0 5603 LIABILITY 60,800 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 4,800 4,400 4,400 5,100 5605 TELEPHONE SUPPORT 19,921 17,967 13,800 17,400 5607 GAS 1,479 0 1,800 1,800 5609 VEHICLfi REPLACEMENT 176,900 78,000 78,000 0 5610 COhII4IJNICATION SHOP 2,900 2,800 2,700 3,000 TOTAL INTIDEAL SERVICE CEAROEB 335,299 103,167 100,700 27,300 TOTAL 544,439 325,018 335,800 2E2, 100 -201- BUDGET -JUSTIFICATION 401 PUBLIC SERVICES ADMINISTRATION 001 GENERAL FUND OBJECT JtTSTIFICATION 5111 OFFICE SUPPLIES, COPY PAPER AND GENERAL STATIONARY, PRINTER AND COMPUTER SUPPLIES, RIBBONS. 5112 FILE CABINETS, CHAIRS, COMPUTER PERIPHERALS. 5121 JOB ANNOUNCEMENTS 5132 VARIOUS LOCAL INDUSTRY MEETINGS 5133 LOCAL TRAINING FOR THE CUSTOMER SERVICE STAFF. 5172 OFFICE MACHINES (FAX, ANSWERING MACHINE AND PRINTERS) REPAIR. 5174 FORMS, NOTICES AND DOCUMENTS. 5176 COPY MACHINE CHARGES 5183 MANAGEMENT ALLOWANCE. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. ' 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. [1 f -202- E1:PAADITOAE EDDOET LISA ITII4 DETAIL DISCAL YAAA 2005-2006 lC11D 001 OERERAI. POtm DM8ION 402 STREAT I GIflT~AACE ~ ACCODHT OEJACT 4 SITLA ACPDAL 2002-03 ACTOAL 2003-04 BDDOAT 2004-OS PAOPOSAD. 2005-06 5011 SALARIES PERM/FUI.LTIME 998,209 488,843 504,200 516,800 5012 SPECIAL SALARIES 575 600 600 0 5013 AUTOMOBILE ALLOWANCE 2,813 1,500 1,500 , 1,500 5014 SALARIES TEMP/PARTTIME 0 0 9,000 9,000 5015 OVERTIME 31,172 38,584 8,000 37,000 5018 VACATION PAY 1,006 2,393 0 0 5026 PERS RETIREMENT 32,743 35,127 31,500 74,200 5027 HEALTH i LIFE INSURANCE 64,200 65,583 61,100 106,800 5028 UNEMPLOYMENT INSURANCE 1,405 1,519 1,300 1,200 5029 MEDICARE 3,785 4,679 3,200 3,700 TOTAL PERSOHASL SERVICES 635,909 638,826 620,400 750,200 5111 MATHRIALS i SUPPLIES 179,053 196,557 180,300 180,300 5112 SMALL TOOLS i EQUIPMENT 3,011 3,297 3,000 3,000 5133 EDUCATION i TRAINING 498 50 1,000 1,000 ' 5171 RENTALS 18,725 10,041 7,000 7;000 5174 PRINTING CHARGES 95 0 0 0 TOTAL MAIETEIaNCH i OPERATION 201,383 209,945 191,300 191,300 , 5502 PROFESSIONAL/CONTRACTUAL SVCS 43,802 61,685 150,000 150,000 5505 OTHER PROFESSIONAL SERVICEB 6,065 3,818 359,000 0 , TOTAL CONTR11CiRDIL BEAVICE3 49,867 65,504 509,000 150,000 5601 GARAGE CHARGES 111,151 112,291 105,100 120,100 5612 FLEET CHGS - FUEL 18,766 25,817 25,000 41,100 TOTAL ZNTERAAL SARVICE CSIIROES 129,917 138,108 130,100 161,200 ' 5704 MISCELLANEOUS EQUIPMENT 0 1,100 0 0 TOTAL CAPITAL ODTLAY 0 1,100 0 0 r 5952 BILLABLE TO ECONOMIC DEVELOP 5,975 61,665 0 0 ' TOTAL LESS: CRmIT3/HILLA8LE8 5,975 61,665 0 0 TOTAL 1,023,052 1,115,148 1,450,800 1,252,700 ' -203 - BUDGET -JUSTIFICATION 402 STREET MAINTENANCE 001 GENERAL FUND w OBJECT JUSTIFICATION 5111 PURCHASE OF ASPHALT CONCRETE FOR PATCHING POTHOLES, SOLVENT FOR CLEANING TRUCKS AND TOOLS, LIQUID ASPHALT FOR PATCHING OPERATION, TRAFFIC CONTROL SUPPLIES, CRACK FILL MATERIAL, SAND, AND SANDBAGS. 5112 SHOVELS, ASPHALT LUTES, RAKES, WEED CUTTING TOOLS, GLOVES, PERSONAL SAFETY EQUIPMENT AND HAND TOOLS. 5133 LOCAL TRAINING FOR STAFF IN METHODS OF PAVING, SAFETY AND TRAFFIC CONTROL. 5171 RENTAL OF SPECIALIZED EQUIPMENT USED FOR ASPHALT WORK AND FOR CLEAN UP OF FLOOD CHANNELS BEFORE AND AFTER RAIN STORMS. UNIFORM RENTALS. 5502 CONTRACT STREET MAINTENANCE FOR: CONTRACT SERVICES FOR CRACK FILLING, INDUSTRIAL PAVER, AND COLD MILLING MACHINE 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -204- uPElmxrvRa svoasT Llaa Irnr asruL TISCAL YEAR 2005-]006 707iD 001 GENERAL TUND DIVI92OR 404 STREET TREE 1OIIRTOOIRCE ACCOIINT OSJECT 4 TITLE ACTOAL 2002-03 ACTO7IL 2003-04 8O'DOET 2004-05 PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 166,713 160,933 176,300 179,800 5014 SALARIES TEMP/PARTTIME 4,709 24,411 30,000 30,000 5015 OVERTIME 10,357 23,187 0 0 5026 PERS RETIREMENT 11,670 11,126 12,300 26,200 5027 HEALTH i LIFE INSURANCE 19,279 18,617 20,400 17,500 5028 UNEMPLOYMENT INSURANCE 455 527 400 500 5029 MEDICARE 1,068 1,282 1,100 1,100 TOTAL PERSORI4L SERVICES 214,251 240,083 240,500 255,100 5111 MATERIALS i SUPPLIES 3,877 3,578 4,000 4,000 5112 SMALL TOOLS i EQUIPMENT 5,803 5,340 5,000 5,000 5122 DUES i SUBSCRIPTIONS 155 0 0 0 5132 MHETINGS i CONFERENCES 225 19 500 500 5133 EDUCATION i TRAINING 150 525 600 600 5171 RENTALS 0 137 0 0 5172 EQUIPMENT MAINTENANCE 190 0 300 ' 300 5174 PRINTING CHARGES 27 0 0 0 TOTAL 1fAIRTERANCi i OPERATIOS 10,427 9,600 10,400 10,400 5502 PROFESSIONAL/CONTRACTUAL SVGS 318,650 70,990 250,000 250,000 TOTAL CORTRACTO2S. SERVICES 318,650 70,990 250,000 250,000 5601 GARAGE CHARGES 23,195 28,561 27,700 22,900 5612 FLEET CHGS - FVEL 9,304 13,708 12,700 17,800 TOTAL IRTEREAL SERVICE CBAA6E8 32,499 42,269 40,400 40,700 TOTAL 575,827 362,942 541,300 556,200 -205 - BUDGET -JUSTIFICATION 404 STREET TREE MAINTENANCE 001 GENERAL FUND OBJECT JIISTIFICATION 5111 SAFETY EQUIPMENT, TRAFFIC CONES, BARRICADES, CHAIN SAW OIL. 5112 PRUNERS, POLE SAWS, RAKES, BROOMS, CHAIN SAWS AND OTHER NECESSARY MISCELLANEOUS TOOLS. 5132 INTERNATIONAL SOCIETY OF ARBORCULTURE MEETINGS AND STREET TREE SEMINARS. 5133 LOCAL TREE TRIMMING TRAINING FOR STAFF. 5172 MAINTENANCE ON VARIOUS EQUIPMENT ITEMS FOR THE DIVISION. 5502 CONTRACT TREE TRIMMING PROGRAM. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -2 0 6 - EZPENDISORE DODOES LINT ITOt DETAIL ' FISCAL YEAR 7005-2006 POND 001 GENERAL POND DIVISION 405 AI03IT OP 1D1!-PDHLIC 9VC9. ~ ACCODNT OHJECT 4 TITLE ACTOAL 7007-03 ACTOAL 7003-04 HDDOET 7004-05 PHOPOSHD 7005-06 '~ 5011 SALARIES PERM/FULLTIME 277,566 289,527 163,600 170,300 5014 SALARIES TEMP/PARTTIME 167 0 0 0 5015 OVERTIME 14,532 12,010 800 800 5018 VACATION PAY 1,614 1,047 0 0 5026 PERS RETIREMENT 17,663 18,510 10,100 23,300 5027 HEALTH 6 LIFE INSURANCE 38,199 37,035 17,100 21,300 5028 UNEMPLOYMENT INSURANCE 735 783 400 400 5029 MEDICARE 2,876 2,861 1,000 1,100 TOTAL PERSONNEL SERVICEB 353,352 361,773 193,000 717,700 ' 5111 MATERIALS 6 SUPPLIES 58,871 47,477 39,500 39,500 5112 SMALL TOOLS d, EQUIPMENT 6,005 7,978 8,000 5,000 5133 EDUCATION & TRAINING 0 0 800 500 5171 RENTALS 1,474 1,489 1,500 1,500 5172 EQUIPMENT MAINTENANCE 310 461 2,000 2,000 5181 OTE~R OPERATING EXPENSES 1,345 0 0 0 TOTAL NAINTEfANCE i OPERATION 6S,OOS 57,404 51,800 51,800 ' 5505 OTHER PROFESSIONAL SERVICES 540 10,850 2,500 2,500 TOTAL COATAACRRIIL SERVICES 540 10,850 7,500 7,500 5601 GARAGE CHARGES 26,318 14,643 14,200 13,200 5609 VEHICLE REPLACEMENT 50,000 22,000 22,000 0 5612 FLEET CHGS - FVEL 11,150 12,821 12,000 15,400 TOTAL 1'SlmOAL SERVICE CHaitO'E8 87,468 49,464 48,200 38,600 5704 MISCELLANEOUS EQUIPMENT 0 4,283 0 0 TOTAL CAPITAL OOTLAS 0 4,283 0 0 TOTAL 509,365 483,774 795,500 300,100 1 _. _ 2 U 7 _ ' BUDGET -JUSTIFICATION 405 RIGHT OF WAY-PUBLIC SVCS. 001 GENERAL FUND OBJECT JUSTIFICATION 5111 HERBICIDES; TRAFFIC SAFETY EQUIPMENT; MATERIALS FOR BOARD-UPS SUCH AS PLYWOOD, NAILS, LOCKS, ETC. 5112 HAND TOOLS- SHOVELS, RAKES, TRASH BAGS, PERSONAL SAFETY EQUIPMENT 5133 - TRAFFIC CONTROL AND CHEMICAL APPLICATION TRAINING. 5171 UNIFORM RENTAL FEES 5172 REPAIRS OF SMALL EQUIPMENT- WEED ABATEMENT TOOLS AND BACKPACK LEAF BLOWERS. 5505 FENCE INSTALLATION, POOL PUMPING, CONTAINER RENTAL 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -2 EZPEIIDITORE EDDOET LIIO[ ITEM DET712L FISCAL YEAR 2005-2006 >QND 001 OsZJiRAl. iOIID DMSION 406 CONCRETE - ACCODNT OBJECT 4 TITLE - ACTOIIL 2002-03 ACTOLL 2003-04 EDDOET 2004-05 PROPOSED 2005-06 I~- 5011 SALARIES PERM/FULLTIME 321,950 303,848 357,600 360,900 5015 OVERTIME 12,765 10,526 5,000 5,000 5018 VACATION PAY 1,337 689 0 0 5026 PERS RETIREMENT 21,528 20,479 23,800 50,400 5027 HEALTH & LIFE INSURANCE 41,065 40,092 46,600 47,600 5028 UNEMPLOYMENT INSURANCE 890 821 900 800 5029 MEDICARE 3,722 3,687 4,000 4,700 TOTAL PERSONNEL SERVICES 403,206 380,142 437,900 469,400 5111 MATERIALS & SUPPLIES 20,904 27,556 37,600 37,600 5112 SMALL TOOLS & EQUIPMENT 5,322 B96 2,600 2,600 5171 RENTALS 2,074 1,982 2,000 2,000 , 5179 DUMP/WASTE FEES 1,030 488 0 0 TOT11L MAINTENANCE 4 OPEE7ITION 29,330 30,922 42,200 42,200 ' 5505 OTHER PROFESSIONAL SERVICES 143,328 92,686 100,000 100,000 TOTAL CONTAACTOJIL SERVICES 143,328 93,686 100,000 100,000 5601 GARAGE CHARGES 28,593 8,926 10,200 19,200 5612 FLEET CHGS - FUEL 3,425 5,212 4,900 11,300 TOTAL INTEENAL SERVICE CEAEOES 32,018 14,138 15,100 30,500 5704 MISCELLANEOUS EQUIPMENT 0 550 0 0 TOTAL CAPITAL OD'1'LAY 0 550 0 0 TOTAL 607, 883 515,438 595,200 642,100 -209 - BUDGET -JUSTIFICATION 406 CONCRETE 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS USED IN THE RECONSTRUCTION OF SIDEWALKS- CONCRETE, FORM LUMBER, FORM STAKES, SPRINKLER REPAIR PARTS, BARRICADES. t 5112 SHOVELS, RAKES, CONCRETE SAW BLADES AND CONCRETE FINISHING TOOLS. 5171 UNIFORM RENTAL FEES. 5505 CONTRACT CONCRETE REPAIRS AND MATERIALS; CONTRACT SIDEWALK, CURB AND GUTTER REPAIRS 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). i i J In LJ I~ u 1 L~ ~ -sio- EEPEImITDRE EODOET LI1PE ITnt DETAIL •ISC11L YEAR 2005-2006 9'OHD ool aaNSAAS. raNa axvislDE 4os TAarnc s202GL xaiET ACCOaAT OSJECT i TITLE 11CTII71L 2002-03 11CTQLL 2003-04 8DD6ET 1004-OS PAOPOBED 2005-06 5011 SALARIES PERM/FULLTIME 0 0 263,300 273,600 5015 OVERTIME 0 0 17,900 17,900 5026 PERS RETIREMENT 0 0 18,400 39,800 5027 HEALTH i LIFE INSURANCE 0 0 23,300 25,400 5028 UNEMPLOYMENT INSURANCE 0 0 700 700 5029 MEDICARE 0 0 3,200 3,200 TOT11L PERSOEIQEL SERVICES 0 0 326,800 360,600 5111 MATERIALS & SUPPLIES 0 0 115,000 115,000 5112 SMALL TOOLS 6 EQUIPMENT 0 0 500 500 5122 DVE3 i SUBSCRIPTIONS 0 0 500 500 5133 EDUCATION i TRAINING 0 0 3,000 3,000 5172 EQUIPMENT MAINTENANCE 0 0 100 100 TOT71L )OIINTIILINCE i OPEAB.TIOIi 0 0 119,100 149,100 5502 PROFESSIONAL/CONTRACP[TAL SVGS 0 0 95,800 95,800 TOT)J. CORTR11CT071L SERVICES 0 0 95,800 95,800 5601 GARAGE CHARGES 0 0 18,900 24,000 5605 TELEPHONE SUPPORT 0 0 6,400 8,000 5606 ELECTRIC 0 0 220,000 220,000 5609 VEHICLE REPLACEMENT 0 0 14,000 0 5612 FLEET CHGS - FUEL 0 0 8,500 12,900 r TOTAL INTERNAL SERVICE CHIIROE9 0 0 267,600 264,900 TOTAL 0 0 809,500 870,400 -211- BUDGET -JUSTIFICATION 408 TRAFFIC SIGNAL MAINT 001 GENERAL FUND OBJECT JOSTIFICATION 5111 POLES, SIGNALS, CONTROLLERS, CABINETS, LAMPS AND OTHER PARTS NEEDED TO REPAIR TRAFFIC SIGNALS, AUTOMATIC GATES, FLASHING BEACONS, VIDEO DETECTION, CYLINK RADIO ~ COMMUNICATION EQUIPMENT AND UPGRADES FOR ADA COMPLIANCE. 5112 SMALL TOOLS FOR VARIOUS REPAIRS AND MAINTENANCE NEEDS ON TRAFFIC SIGNALS AND EQUIPMENT. 5122 (IMSA) INTERNATIONAL MUNICIPAL SIGNAL ASSOCIATION LEVEL II CERTIFICATION FOR STAFF, TRAFFIC SIGNAL ASSOCIATION, CLASS B DIRVER'S LICENSE RENEWAL, STANDARD PLANS AND SPECIFICATIONS PUBLICATIONS. 5133 SEMINARS AND CLASSES ON NEW SIGNAL MOCIFICAITONS AND UPGRADES. 5172 CALIBRATE TEST EQUIPMENT 5502 PAYMENTS TO STATE FOR ENERGY COSTS FOR LIGHTING AT HIGHWAY OVERPASSES AND/OR INTERSECTIONS, ETC. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5605 CHARGES FROM CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS ARE BASED ON ACTUAL COSTS INCURRED.) 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIEM AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5609 DEPARTMENT'S COVER FUTURE CONTRIBUTION DIVISION AND VEHICLES. CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO REPLACEMENT OF DEPARTMENTAL VEHICLES. AMOUNT IS DETERMINED BY THE CITY'S FLEET IS BASED ON AGE, MILEAGE AND USAGE OF 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -~~~- BUDGET - JUSTIFICATION 409 STREET LIGHTING 001 GENERAL FUND OBJECT JIISTIFICATION 5111 POLES, LAMPS, LUMINARIES, BALLAST, STARTERS, GLOBES NEEDED TO MAINTAIN CITY OWNED STREET LIGHTS; MATERIALS FOR MAINTENANCE OF BALL FIELD LIGHTING SYSTEMS; LIGHTING FOR PARKING LOTS, STRUCTURES, PARKS, AND CITY MONUMENTS; MATERIALS USED FOR MAINTENANCE OF SEWER LIFT STATIONS. 5112 ~ SMALL TOOLS AND EQUIPMENT , 5122 IMSA INTERNATIONAL MUNICIPAL SIGNAL ASSOCIATION CERTIFICATION 5133 CONFINED SPACE TRAINING, RENEWAL OF CLASS B DRIVER'S LICENSE. 5171 RENTAL OF 100 FT BUCKET TRUCK TO RELAMP BALL FIELDS. I 5172 MAINTENANCE OF OHM METERS, GAS DETECTORS, CALIBRATION OF TEST EQUIPMENT. 5179 DUMP AND WAST FEES FOR DISPOSAL OF DAMAGED CONCRETE LIGHT POLES. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THE MAINTENANCE AND OPERATON OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLDDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS ARE BASED ON ACTUAL COSTS INCURRED.) 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -213- t HZPnIDITORS 8DD0=T Lllli ITn6 DlTAIL 1ISCAL YiAR 1005-1006 ~PQHD 001 OOIIPiRAL 7Ut0) DIVIBION 409 8?RiiT LIGHTIIF0 ACCO9NT OHJBCT i TITLH ACRRAL 1001-03 ACT071L 1003-04 DDDG87' 1004-05 DROPOBm 1005-06 5011 SALARIES PERM/FULLTIME 0 0 453,400 449,800 5015 OVERTIME 0 0 14,000 14,000 5026 PERS RETIREMENT 0 0 27,000 60,600 5027 HEALTH i LIFE INSURANCE 0 0 44,700 49,000 5028 UNEMPLOYMENT INSURANCE 0 0 1,200 900 5029 MEDICARE 0 0 5,500 5,500 TOTAL PER8ONNII. 88RVIC'.88 0 0 545,800 579,800 5111 MATERIALS i SUPPLIES 0 0 123,000 123,000 5112 SMALL TOOLS i EQUIPMENT 0 0 2,800 2,800 5122 DUES i SUBSCRIPTIONS 0 0 100 100 5133 EDUCATION i TRAINING 0 0 1,200 1,200 5171 RENTALS 0 0 8,200 8,200 5172 EQUIPMENT MAINTENANCE 0 0 1,500 1,500 5179 DUMP/WASTE FEES 0 0 500 500 TOTAL 1D~INT=IiANC= i OPTION 0 0 137,300 137,300 5601 GARAGE CHARGfiS 0 0 34,700 15,200 5604 M.I.S. CHARGES - IN-HOUSE 0 0 2,600 0 5605 TELEPHONE SUPPORT 0 0 0 800 5606 ELECTRIC 0 0 1,080,000 1,050,000 5609 VEHICLE REPLACEMENT 0 0 10,500 0 5612 FLEET CHGS - FUEL 0 0 8,400 11,000 TOTAL INTERN7II. 8832VIC8 CBAR(iH8 0 0 1,136,100 1,077,000 TOTAL 0 0 1,819,300 1,794,100 -214- AIR QUALITY ADMINISTRATION OF EMPLOYEE RIDESHARE PROGRAM POLL UTION REDUCTION SPECL9L PROJECTS AIR Q UALIT ~ (AB2 766) City Administrator Fred Wilson (1) Employee *The City Administrator's budget will pay for .50% of the Senior Administrative Analyst II position and .50% of the Secretary position. AIR QUALITY (AB2766) ABOUT THE DEPARTMENT The Air Quality Fund must be used for projects that help reduce pollution coming from mobile sources, such as cars and trucks. This goal is accomplished primarily through the employee ridesharing program, which offers a variety of incentives to encourage employees to carpool, take the bus, walk, and bicycle to work. The Air Quality Fund has as its revenue source AB 2766, which established a fee for every vehicle registered in California. A portion of the money collected is allocated back to cities for use on emissions reduction projects. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 45,317 55,550 60,500 68,000 MAINTENANCE & OPERATION 12,646 15,741 25,300 25,800 CONTRACTUAL SERVICES 9,661 9,105 10,000 9,500 INTERNAL SERVICE 12,178 11,631 11,800 12,000 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 79,801 92,027 107,600 115,300 -215 - EZPIIiDITORE BDDOET LINE ITEM DETAIL DISCAL YEAR 2005-2006 1QND 111 A82766 AIR QUALITY DIVISION 341 A82766 AZR QDALITY ACCOUNT OHJECT 4 TITLE ACTUAL 3002-03 ACTDAL 2003-04 B9DQET 2004-OS PROPOBED 2005-06 5011 SALARIES PERM/FULLTIME 34,858 44,083 47,800 51,300 5014 SALARIES TEMP/PARTTIME 1,557 877 1,100 1,100 5026 PERS RETIREMENT 2,334 2,797 3,000 7,100 5027 HEALTH & LIFE INSURANCE 5,943 7,020 7,800 7,700 5028 UNEMPLOYMENT INSURANCE 92 113 100 100 5029 MEDICARE 532 660 700 700 TOTAL DERSONNEL SERVICES 45,317 55,550 60,500 68,000 5111 MATERIALS 6 SUPPLIES 1,658 526 1,400 1,400 5122 DUES ~ SUBSCRIPTIONS 1,262 492 1,500 1,500 5132 MEETINGS 6 CONFERENCES 0 0 700 700 5133 EDUCATION & TRAINING 272 0 500 500 5171 RENTALS 0 0 200 200 5174 PRINTING CHARGES 873 452 700 700 5175 POSTAGE 9 0 200 200 5176 COPY MACHINE CHARGES 463 198 1,500 2,000 5181 OTHER OPERATING EXPENSES 8,109 14,072 18,600 18,600 TOTAL N1IINTENANCE i OPERATION 12,646 15,741 25,300 35,800 5502 PROFESSIONAL/CONTRACTUAL SVCS 9,661 9,105 10,000 9,500 TOTAL CONTRACTUAL SERVICES 9,661 9,105 10,000 9,500 5603 LIABILITY 1,300 1,600 1,900 2,300 5604 M.Z.S. CHARGES - IN-HOUSE 7,600 6,700 6,400 7,300 5605 TELEPHONE SUPPORT 3,278 3,331 3,500 2,400 TOTAL INTERNAL 9EAVICE CBAROE3 12,178 11,631 11,800 12,000 TOTAL 79,801 93,036 107,600 115,300 -216 i I1 II i~ i~ it i~ i~ if BUDGET -JUSTIFICATION 241 AB2766 AIR QUALITY OBJECT 5111 5122 5132 5133 5171 5174 5175 5176 5181 5502 5603 5604 5605 JUSTIFICATION 111 AB2766 AIR QUALITY PURCHASE OF ROUTINE OFFICE SUPPLIES ANNUAL AQMD FEES AND AIR QUALITY PUBLICATIONS/JOURNALS PROVIDES FOR ATTENDANCE AT SOUTH COAST MANAGEMENT DISTRICT MEETINGS AND OTHER RELATED MEETINGS TRAINING RELATED TO THE RIDESHARE PROGRAM RENTALS PRINTING FORMS, FLYERS, AND GENERAL DISTRIBUTION ITEMS POSTAGE COPY MACHINE CHARGES RIDESHARING INCENTIVES AND BUS PASSES. PROVIDES FOR VARIOUS PROFESSIONAL SERVICES THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -217' _ ANIMAL CONTROL ADMINISTRATION FIELD SERVICES SHELTER SERVICES ANIMAL CONTROL Director of Animal Control Ken Childress Administration Field Services Shelter Services (~) Employees (11) Employees (6) Employees ANIMAL CONTROL ACCOUNT NUMBER: 124-230 FUND: ANIMAL CONTROL ABOUT THE DEPARTMENT Animal Control provides a wide range of services for people and animals in our community. Providing investigative services for citizen complaints, dangerous dog hearings, bites and cruelty cases are just part of the job. Maintaining a high level of rabies vaccination compliance and pet licensing addresses health and safety issues. Protecting people from the dangers and nuisances of uncontrolled animals and keeping animals safe from mistreatment and abuse is vital to our community. Promoting, motivating and enforcing responsible pet ownership is our number one goal. Our philosophy is to keep working at the root causes of pet overpopulation and irresponsible pet ownership - to provide alternatives to indiscriminate breeding of pets, to encourage people to become better pet owners and to make our community a better place for both people and animals. EXPENDITURES BYDIVISION DMSION 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED ADMINISTRATION 574,613 595,241 590,500 637,900 FIELD SERVICES 702,278 650,139 718,900 772,800 SHELTER SERVICES 277,678. 251,502 316,900 329,000 TOTAL 1,554,569 1,496,882 1,626,300 1,739,700 EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 1,052,064 1,054,590 1,186,500 1,291;100 MAINTENANCE & OPERATION 110,922 80,813 116,000 116,000 CONTRACTUAL SERVICES 70,474 77,443 59,500 64,000 INTERNAL SERVICE CHARGES 312,551 284,036 264,300 247,700 CAPTTAL OUTLAY 8,558 0 0 20,900 DEBT SERVICE 0 0 0 0 TOTAL 1,554,569 1,496,882 1,626,300 1,739,700 -21g- a27PaNDITORE EDDOET LINE ITEM DETAIL FISCAL YEAS 2005-2006 FORD 124 ANIMAL CONTROL P9ND DIVISION 231 71NIIO~L CONTROL ADIIINISTRATION ^ ACCOONT OEJECT i TITLE ACTOAL 2003-03 ACTIIAL 2003-04 BDDOET 2004-OS PROPOSED 2005-06 ' 5011 SALARIES PERM/FULLTIME 270,673 284,831 324,500 337,700 5013 AUTOMOBILE ALLOWANCE 1,875 3,675 3,600 3,600 5014 SALARIES TEMP/PARTTIME 32,723 22,672 0 0 , 5015 OVERTIME 567 298 1,000 1,000 5026 PEES RETIREMENT 13,872 16,154 18,000 44,900 5027 HEALTH & LIFE INSURANCE 34,290 41,389 46,900 39,700 5028 UNEMPLOYMENT INSURANCE 765 780 800 ' 900 5029 MEDICARE 3,809 3,893 4,100 4,200 TOTAL PERSONNEL 9ERVICES 358,573 373,692 398,900 {32,000 , 5111 MATERIALS 4 SUPPLIES 6,173 6,359 7,300 7,300 5121 ADVERTISING 322 0 2,000 ~ 2,000 ' 5122 DUES S SUBSCRIPTIONS 399 336 500 500 5133 EDUCATION & TRAINING 567 1,552 1,500 1,500 5172 EQUIPMENT MAINTENANCE 285 430 500 500 5179 PRINTING CHARGES 10,996 10,018 10,200 ' 10,200 5175 POSTAGE 13,087 8,983 13,000 12,200 5176 COPY MACHINE CHARGES 2,097 1,839 1,500 2,300 TOTAL MAINTENANCE i OPERATION 33,924 29,517 36,500 , 36,500 5505 OTHER PROFESSIONAL SERVICES 30,435 34,355 17,000 17,000 ' TOTAL CONTRACPOAL SERVICES 30,435 34,355 17,000 17,000 5602 WORKERS COMPENSATION 29,400 36,700 38,600 37,500 ' 5603 LIABILITY 5,800 7,300 ~ 8,600 10,400 5604 M.I.S. CHARGES - IN-HOUSE 44,800 89,000 72,900 60,600 5605 TELEPHONE SUPPORT 28,124 24,677 18,000 23,000 ' 5613 DEPT COMPUTER CONTRIB 35,000 0 0 0 TOTAL INTERNAL SERVICE CHAAfiEB 143,124 157,677 138,100 131,500 , 5704 MISCELLANEOUS EQUIPMENT 8,557 0 0 0 5706 ALTERATIONS & RENOVATIONS 0 0 0 20,900 , TOTAL CAPITAL ODTLAY 8,557 0 0 20,900 TOTAL 574,613 595,241 590,500 637,900 -219- 1 i BUDGET -JUSTIFICATION 231 ANIMAL CONTROL ADMINISTRATION 124 ANIMAL CONTROL FUND OBJECT JIISTIFICATION 5111 GENERAL OFFICE SUPPLIES AND UPGRADES. 5121 ADVERTISING FOR LOW COST RABIES VACCINATION/LICENSING/MICROCHIP CLINICS 5122 DUES FOR CALIFORNIA ANIMAL CONTROL DIRECTORS' ASSOCIATION; NATIONAL ANIMAL CONTROL ASSOCIATION; AMERICAN HUMANE ASSOCIATION; SOCIETY OF ANIMAL WELFARE ADMINISTRATORS; SUBSCRIPTION TO TRADE MAGAZINES AND NEWSPAPER. 5133 STAFF DEVELOPMENT: SAWA; AHA; HSUS EXPO; CACDA; NACA; VARIOUS LOCAL SEMINARS. ONE IS OUT OF STATE TRAVEL (HSUS ANIMAL CARE EXPO AND SEMINAR) 5172 MAINTENANCE COST FOR CREDIT CARD READERS, CALCULATORS, CASH REGISTER AND FAX MACHINE 5174 PRINTING OF DEPARTMENTAL FORMS, LETTERHEAD, CITATIONS, RECEIPTS, ENVELOPES, MISCELLANEOUS 5175 POSTAGE FOR GENERAL CORRESPONDENCE, LICENSE RENEWAL FORMS, CITATION PAYMENT FORMS 5176 PURCHASE TONER AND COPY CARTRIDGES FOR COPIER MACHINE, ANNUAL SERVICE CONTRACT. 5505 AFTER HOURS ANSWERING SERVICE; SPAY/NEUTER VOUCHER PROGRAM 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5706 SHELTER RENOVATION/UPGRADES: EXPANSION OF ADOPTION LOBBY, REPLACE COUNTER, REPLACE FLOOR COVERING, EXTEND FENCING, RELOCATE 12X40 TRAILER DONATED BY MWD. -220- BZPnPDITORE 84DOBT LIMB 2TBK DBTISL 1ISC11L Y87~A 2005-2006 FO1PD 124 ABINAL CONTROL PtDID ACCOIIBT OBJECT i'TSTLE DIVISION 232 !SHED HBAVICBS ACTIIAL 2002-03 LCTO3S. 2003-04 BODOBT 2004-OS P8O3WSm 2005-06 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH i LIFfi INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOT2J. PERSOBNBL SERVICES 5111 MATERIALS i SUPPLIES 5112 SMALL TOOLS i EQUIPMENT 5133 EDUCATION i TRAINING 5171 RENTALS 5181 OTHER OPERATING EXPENSES TOT11L 1O1I11TEBANCB i OP8811TION 5505 OTHER PROFESSIONAL SERVI CfiS TOT11L COBTRACTOAL SERVICES 5601 GARAGE CHARGES 5609 VEHICLE REPLACEMENT 5610 COMMUNICATION SHOP 5612 FLEET CHGS - FUEL TOTAL INTERNAL SERVICE CHAROE9 TOT11L 310,272 303,002 354,500 373,700 600 600 600 600 116,489 110,323 126,500 126,500 34,083 32,303 22,500 22,500 636 655 0 0 17,277 17,842 20,500 43,900 36,582 39,022 47,400 66,500 1,155 1,127 900 900 5,644 5,463 4,200 4,400 522,739 510,337 577,100 639,000 8,248 8,025 9,000 9,000 756 0 500 0 1,807 950 3,000 3,000 49 552 0 500 2,472 3,753 4,500 4,500 13,331 13,279 17,000 17,000 24,219 27,128 25,000 29,500 24,219 27,128 25,000 29,500 33,917 30,221 33,600 34,100 66,400 25,000 25,000 0 10,200 10,000 9,800 10,600 31,471 34,174 31,400 42,600 141,988 99,395 99,800 87,300 702,278 650,140 718,900 772,800 -221 - BUDGET - NSTIFICATION 232 FIELD SERVICES 124 ANIMAL CONTROL FUND OBJECT JUSTIFICATION 5111 ANIMAL CONTROL SUPPLIES, CONTROL POLES, TRANQUILIZER EQUIPMENT, TRAPS, FILM AND PHOTO PROCESSING FOR COURT CASES, MISC. SUPPLIES 5133 STAFF DEVELOPMENT: SAWA; AHA; CACDA; NACA IN CALIFORNIA AND SALT LAKE CITY UTAH, HSUS EXPO; VARIOUS LOCAL SEMINARS. OFFICER TRAINING FOR INVESTIGATIONS, STATE MANDATED P.C.832 FOR ARREST AND FIREARMS 5181 UNIFORM REPLACEMENT FOR ANIMAL CONTROL OFFICERS AND LICENSE CHECKERS 5505 ANIMAL EMERGENCY AFTER HOURS AND CONTRACT VETERINARY CARE FOR SICK AND INJURED ANIMALS; LIVESTOCK TRANSPORTATION. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. ' 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. ' 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -222- s7rosIDlsoRS sOxJOET LINT ITEM DETAIL TISCAL YEAR 2005-2006 FOND 124 AMNAL CONTROL FDlID DIVISION 233 9EELTER SERVICES ACCOIINT OEJECT 4 TITLE ~ ACTOAL 2002-03 ACTOAL 2003-04 HDDOET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 140,731 128,636 166,900 175,000 5014 SALARIES TEMP/PARTTIME 0 13,251 0 0 5015 OVERTIME 1,352 625 4,000 4,000 5026 PERS RETIREMENT 6,875 6,849 8,900 22,600 5027 HfiALTH i LIFE INSURANCE 19,378 18,777 27,900 15,600 5028 UNEMPLOYMENT INSURANCE 355 356 400 400 5029 MEDICARE 2,061 2,066 2,400 2,500 TOTAL PERSONNEL SERVICES 170,752 170,561 210,500 220,100 5111 MATERIALS i SUPPLIES 45,568 20,478 43,500 43,500 5112 SMALL TOOLS i EQUIPMENT 395 D 500 500 5133 EDUCATION i TRAINING 864 498 1,000 1,000 5172 EQUIPMENT MAINTENANCE 68 75 500 500 5181 OTHER OPERATING fiXPENSfiS 253 466 500 500 5188 CITY IN-HOUSE SERVICES 16,519 16,500 16,500 16,500 TOTAL MAINTENANCE i OPERATION 63,667 38,017 62,500 62,500 5505 OTHER pROP£SSIONAL SERVICES 15,820 15,960 17,500 17,500 TOTAL CONTRACT07J. SERVICES 15,820 15,960 17,500 17,500 5606 BLSCTRLC 17,086 17,856 16,000 18,000 5607 GAS 1,219 1,378 1,400 1,500 5608 WATER, SEWER, GEOTHERMAL 9,134 7,730 9,000 9,400 TOTAL INTER1011L SERVICE CEAROES 27,139 26,964 26,400 28.900 177,678 251,502 316,900 329,000 -223 BUDGET - NSTIFICATION 233 SHELTER SERVICES 124 ANIMAL CONTROL FUND ' OBJECT JIISTIFICATION 5111 MAINTENANCE MATERIALS; CHEMICAL SUPPLIES; ANIMAL FOOD; EUTHANASIA MATERIALS; DRUGS, MEDICAL AND SHELTER SUPPLIES; VACCINES. 5112 TRANSPORT CARRIERS, TRAPS, POLE SYRINGES, KETCH-ALL POLES, ETC. 5133 STAFF DEVELOPMENT: AHA; HSUS EXPO; CACDA; NACA; WESTERN STATES VETERINARY CONFERENCE; VARIOUS LOCAL SEMINARS. ONE IS OUT OF STATE 5172 REPAIR OF REFRIGERATOR, WASHER, DRYER, ST EAM CLEANER AND OTHER EQUIPMENT. 5181 UNIFORMS FOR ONE (1) REGISTERED VETERINARY TECHNICIAN AND FOUR (4) ANIMAL SHELTER ATTENDANTS; BOOTS 5188 CITY IN-HOUSE SERVICE - BUILDING MAINTENANCE; CUSTODIAL; LANDSCAPE CONTRACT AND INSPECTION 5505 DEAD ANIMAL DISPOSAL CONTRACT, INCLUDING MAINTENANCE OF FREEZER MONTHLY MONITORING AND MAINTENANCE OF ALARM SYSTEM; PICK UP AND DISPOSAL OF MEDICAL WASTE. 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-.BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). ' -224- ASSET FORFEITURE ASSETS REMOVED FROM PERSONS INVOLVED IN CRIMINAL ACTIVITY FUND SUPPORTS GANG AND DRUG EDUCATION ASSET FORFEITURE The Police Department is the Administrator of this Fund ASSET FORFEITURE ACCOUNT NUMBER: 108-271 & 11&272 ABOUT THE DEPARTMENT The Asset Forfeiture Unit is responsible for the examination and investigation of asset seized by various units of the police department to determine their potential for seizure. The unit generates revenue to supplement law enforcement through the legal process of removing seized assets from persons involved in various criminal enterprises. F. ~E 11 Dl T UR E 4 B Y DI VI S 1011 V F U11 /D DIVISION 200203 ACT[JAL 2oo3-oa ACNAL 2ooa~o5 BUDGET' 20006 PROP06ED ASSET FOItFETILl1tE 967,473 462,930 678,300 87,000 DRUGdGANC EDiJGATION 19,595 22,735 80,000 98,000 TOri'AL 987,068 485,665 758,,300 185,000 EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005-06 PROPOSED PERSONNEL 50,000 50,000 227,600 0 MAINTENANCE & OPERATION 202,859 153,077 157,200 154,500 CONTRACTUAL SERVICES 192,562 85,547 154,000 30,500 INTERNAL SERVICE CHARGES 368,700 37,300 0 0 CAPITAL OUTLAY 172,946 159,741. 219,500 0 DEBT SERVICE 0 0 0 0 TOTAL 987,067 485,665 758,300 185,000 -225 EZ9ERDITORE DODOET LIIOi ITE1[ DETAIL lIBCAL YEAR 2003-2006 1DliD 108 ASSET PORPEITORE 10RD DIVISION 271 A88ET 9ORlEITOAE ACCODNT OEJECT i TITLE ACTDAL 2002-03 ACT071L 2003-04 DDDOET 2004-05 PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 41,100 41,100 164,600 0 5015 OVERTIME 0 0 1,500 0 5026 PERS RETIREMHNT 5,000 5,000 39,100 0 5027 HEALTH 6 LIFE INSURANCE 3,300 3,300 19,800 0 5029 MEDICARE 600 600 2,600 0 TOTAL PERSONNEL SERVICEB 50,000 50,000 227,600 0 5112 SMALL TOOLS-i EQUIPMENT 294 ~ 6,174 7,300 4,600 5121 ADVERTISING 5,074 3,599 6,500 4,500 5132 MEETINGS & CONFERENCES 1,898 9,080 8,000 0 5173 OUTSIDE VEHICLE MAINTENANCE 7,889 5,704 5,400 5,400 5181 OTHER OPERATING EXPENSES 58,200 69,700 65,000 65,000 5193 GRANT MATCH 129,504 58,207 0 0 TOTAL 1DIINTENANCE i OPERATION 202,859 152,463 92,200 79,500 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 19,700 0 0 5505 OTHER PROFESSIONAL SERVICES 172,967 56,141 139,000 7,500 TOTAL CONTRACTUAL BERVICES 172,967 70,841 139,000 7,500 5604 M.I.S. CHARGES - IN-HOUSE 368,700 37,300 0 0 TOTAL INTERNAT. SERVICE CNAROES 368,700 37,300 0 0 5701 MOTOR VEHICLES 15,500 0 0 0 5702 COMPUTER EQUIPMENT 51,334 34,354 41,500 0 5703 COMMUNICATIONS EQUIPMENT 4,625 3,227 150,000 0 5704 MISCELLANEOUS EQUIPMENT 101,487 109,770 28,000 0 5706 ALTERATIONS i RENOVATIONS 0 4,979 0 O TOTAL CAPITAL OQTLA7 172,946 152,326 219,500 0 TOTAL 967,473 462,92! 678,300 87,000 -2 26 ° BUDGET - NSTIFICATION t 271 ASSET FORFEITURE 108 ASSET FORFEITURE FUND OBJECT JIISTIFICATION 1 5112 SMALL TOOLS - (2) LITHIUM BATTERIES FOR EXISTING LIGHTING SYSTEMS $100, CHEMICAL AGENT DELIVERY SYSTEMS (BURN SAFE) TO PREVENT POTENTIAL FIRES CAUSED BY THE DEPLOYMENT OF BURNING CHEMICAL AGENTS $350 (6) RBR ' BALLISTIC MARKII HELMETS $1200, (3) TACTICAL SHARPSHOOTER RIFLE RESTS $1100, (2) KODAK DIGITAL - CAMERAS $600 (2) KODAK CAMERA DOCKS $150, (1) EPSON ' STYLUS C82 COLOR PRINTER $150, (1) FAX MACHINE $950, TOTAL $4600. ' 5121 ADVERTISING - MANDATED ADVERTISING FOR DISPOSAL OF DRUG SEIZED ASSETS, TOTAL $4500. 5173 OUTSIDE VEHICLE MAINTENANCE - MAINTENANCE AND REPAIRS TO ' NARCOTICS UNDERCOVER VEHICLES, TOTAL $5400. 5181 OTHER OPERATING EXPENSES - RENTAL OF OFF-SITE NARCOTICS BUILDING $42,000, ELECTRIC CHARGES $14,000, SECURITY ALARM AND FIRE ALARM MAINTENANCE $3000, NATURAL GAS $4000, TRASH COLLECTION $700, DISH SATELLITE SERVICES FOR NARCOTICS OFF-SITE FACILITY $700 WATER $600, TOTAL ' $65,000. 5505 OTHER PROFESSIONAL SERVICES-BASELINE MEDICAL TESTING FOR NARCOTICS PERSONNEL $3500, NARCOTICS K-9 MAINTENANCE ' MONTHLY TRAINING, RECERTIFICATIONS, VET BILLS, FOOD AND MISCELLANEOUS EQUIPMENT $4000, TOTAL $7500. -22T !'OND 108 ASSET lORDEITDEE lOND ACCODET OBJECT i TITLE 5111 MATERIALS i SUPPLIES 5112 SMALL TOOLS i EQUIPMENT 5123 LIBRARY BOOKS 5181 OTHER OPERATING EXPENSES TOTAL NAINTEIANCE i OPERATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACT011L SERVICES 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL ODTLAY TOTAL EZlENDITORE EDDOET L11PE TT>t[ DETAZL lISCAL YEAR ?OOS-2006 DIVISION 272 DEII6/6AN0~EDOCATiON ACT011L 2002-03 ACTO'AL 2003-04 EDDOET 2004-05 PROPOSED 2005-06 0 0 40,000 35,000 0 0 0 15,000 0 0 25,000 25,000 0 614 0 0 0 614 65,000 75,000 19,595 14,706 15,000 23,000 19,595 14,706 15,000 23,000 0 7,415 0 0 0 7,415 0 0 19,595 22,736 80,000 98,000 -228 - BUDGET -JUSTIFICATION 272 DRUG/GANG EDUCATION 108 ASSET FORFEITURE FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - CRIME PREVENTION EQUIPMENT AND MATERIALS $35,000. 5112 SMALL TOOLS AND EQUIPMENT-EQUIPMENT AND SUPPLIES FOR COMMUNITY BASED HOMEWORK CENTER, TOTAL $15,000. 5123 - LIBRARY BOOKS - YOUTH BOOKS FOR THE S.B. CITY LIBRARY, TOTAL $25,000. • 5505 PROFESSIONAL/CONTRACTUAL SERVICES - FUNDING FOR SAN BERNARDINO COUNTYWIDE GANGS AND DRUGS TASK FORCE $5000, FUNDING FOR JUNIOR POLICE ACADEMY AT LYTLE CREEK ELEMENTARY SCHOOL $5000, SUPPORT ITEMS FOR THE ANNUAL COMMUNITY SUMMIT $8000, MAYORS COMMISION ON YOUTH VIOLENCE, $5000, TOTAL $23,000. -2 2 9 - CABLE TV (CATV) OVERSEES THE CABLE COMPANIES FOR FRANCHISE COMPLIANCE OPERATES AND PROGRAMS TWO ACCESS CHANNELS CABLE TV (CATV) Assistant City Administrator Lori Sassoon Engineering Production CATV (2) Employees (2) Employees (1) Employee i i ~I i i i CABLE .TELEVISION (CATi~ ABOUT THE DIVISION Under the direction of the City Administrator, the Cable Television Division (CATV) provides regulatory oversight of the City's cable companies for franchise compliance, consumer protection, and franchise renewal negotiations. CATV operates and programs two access channels, one public and one educational, for the community. Programming hours total in excess of 5;400 annually. The Division also provides guidance and support to the Community Cable Television Commission. TV3 has been working with Cal State San Bernardino to establish the "Inland California Television Network". This regional network utilizing the Channel 3's from Montclair to Yucaipa and up to Big Bear will be the first of its kind in the US. Channel 3 will reap the rewazd of $1.5 million in new digital equipment, making TV3 a leader in television production in the Inland Empire. As part of the ICTN, TV3 will bring to these communities the first nightly live newscast of regional news information. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 360,706 350,660 333,000 339,000 MAINTENANCE & OPERATION 108,647 113,199 110,500 109,000 CONTRACTUAL SERVICES 17,277 36,995 18,000 25,000 INTERNAL SERVICE 47,922 45,444 40,700 29,800 CAPITAL OUTLAY 10552 553 0 3500 DEBT SERVICE 0 0 0 106900 TOTAL 545,104 546,851 502,200 613,200 EZPIImITDRB BDDOBT LI31B ITRN DETAIL - - - ` ' ~ ' FISCAL Y~1R 2005-2006 LORD 107 GBLB T V FOlID DIVIBIOR 261 CABLE T .V.-ADSiI31ISTRATIOR ACCODRT OBJECT i TITLE ACTW~L 2002-03 ACTUAL 2003-04 SDDOBT 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 247,569 235,391 239,800 208,600 5013 AUTOMOBILE ALLOWANCE 0 0 0 800 5014 SALARIES TEMP/PARTTIME 59,706 62,336 50,000 54,000 5015 OVERTIME 163 229 800 800 5026 PERS RETIREMENT 16,854 15,843 11,500 43,600 5027 HEALTH & LIFE INSURANCE 31,717 32,317 27,900 27,700 ' 5028 UNEMPLOYMENT INSVRANCE 769 745 700 500 5029 MEDICARE 3,927 3,799 2,300 3,000 TOTAL PERSONRBL 9BRVZCE3 360,706 350,660 333,000 339,000 r 5111 MATERIALS 6 SUPPLIES 9,130 13,692 10,800 9,800 5122 DUES 6 SUBSCRIPTIONS 1,642 2,122 2,500 2,500 5133 EDUCATION & TRAINING 349 0 1,000 1,000 5171 RENTALS 0 0 300 300 5172 EQUIPMENT MAINTENANCE 9,617 9,649 8,200 7,700 5174 PRINTING CHARGES 353 57 700 700 5175 POSTAGE 209 223 500 500 5176 COPY MACHINE CHARGES 1,345 1,457 1,700 1,700 5181 OTHER OPERATING EXPENSES 78,000 78,000 76,800 , 76,800 5188 CITY IN-HOUSE SERVICES 8,000 8,000 8,000 8,000 TOTAL lO1IIPtnO~NCB i OPERATION 105,647 113,19! 110,500 109,000 5502 PROFESSIONAL/CONTRACTUAL SVCS 3,500 13,160 10,000 10,000 5505 OTHER PROFESSIONAL SERVICES 12,953 22,645 7,000 14,000 5507 FACILITIES SERVICES 824 1,190 1,000 1,000 TOTAL CONTRACTOAL SERVICES 17,277 36,995 18,000 25,000 5601 GARAGE CHARGES 3,622 218 300 1,800 5602 WORKERS COMPENSATION 5,000 6,200 6,500 6,400 5603 LIABILITY 1,300 1,600 1,900 2,300 5604 M.I.S. CHARGES - IN-HOUSE 14,300 11,900 12,100 12,000 5605 TELEPHONE SUPPORT 15,163 19,469 14,000 6,100 5609 VEHICLE REPLACEMENT 7,900 5,000 5,000 p 5610 COMMUNICATION SHOP 300 300 300 400 5612 FLEET CHGS - FUEL 837 742 600 800 TOTAL IRTERNIII. SERVICE CBIIRCES /7,922 45,444 40,700 29,500 5702 COMPUTER EQUIPMENT 10,552 0 0 p 5704 MISCELLANEOUS EQUIPMENT 0 553 0 3,500 TOTAL CAPITAL OUTLAY 10,552 553 0 3,500 5803 LEASE PAYMENTS 0 0 0 106,900 TOTAL DEBT SERVICE 0 0 0 106,900 TDTU 545,103 546,850 502,200 613,200 -231 - BUDGET -JUSTIFICATION 261 CABLE -ADMINISTRATION 107 CABLE T V FUND T V . . OBJECT JUSTIFICATION 5111 MATERIALS AND SUPPLIES SUCH AS: PENS, PENCILS, POST-ITS, CALCULATOR TAPE, VIDEO TAPE, BATTERIES, DUCT TAPE, BOX TAPE, NOTE PADS, AUDIO TAPES, PAPER, ENVELOPES, SET SUPPLIES, ETC. 5122 DUES AND SUBSCRIPTIONS/PROGRAM LICENSE FEES; MUSIC FEES 5133 FUNDING FOR VARIOUS LOCAL EDUCATON & TRAINING SEMINARS 5171 COMMUNICATION CHARGES: PAGERS FOR TELECOMMUNICATION SELECT STAFF; TELEVISION, VCR, OVERHEAD PROJECTOR EQUIPMENT RENTAL 5172 EQUIPMENT MAINTENANCE FOR DECKS, VCR'S, CAMERAS, TYPEWRITERS, ETC. 5174 PRINTING CHARGES FOR OFFICE FORMS, P.E.G. GUIDLINES, ETC. 5175 POSTAGE FOR MAILING COMMISSION MATERIAL, VIDEOTAPES, OFFICE CORRESPONDENCE 5176 COPY MACHINE CHARGES ' 5181 RENT TO EDA FOR SPACE IN 201 BUILDING (ADMIN OFFICES, KCSB STUDIO) 5188 OVERHEAD AND ADMINISTRATION CHARGES TO GENERAL FUND 5505 CONTRACT SERVICES/PER DIEM STAFF AS NEEDED TO HELP WITH VARIOUS PROJECTS 5507 FACILITIES SERVICES ALARM SERVICES FOR ADMIN OFFICES AND KCSB STUDIO ' 5601 S FLEET DIVISION (INCLUDING STAFF TIME CHARGES FROM CITY AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 1 -as2- BUDGET -JUSTIFICATION 261 CABLE T.V.-ADMINISTRATION 107 CABLE T V FUND OBJECT JUSTIFICATION 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5704 REPLACEMENT PRODUCTION SWITCHER 5803 1ST OF 4 ANNUAL PAYMENTS TO CAL STATE FOR PURCHASE OF VIDEO EQUIPMENT -233 - CEMETERY A DIVISION OF THE PARKS, REC . AND COMMUNITYSERVICESDEPT. MAINTENANCE STAFF MAINTAINS 26 ACRES CEMETERY of Parks, Recreation & Comm Svcs Lemuel Randolph (2) Employees CEMETERY ACCOUNT NUMBER: /06-441 FUND: CEMETERYFUND ABOUT THE DEPARTMENT The Pioneer Memorial Cemetery currently maintains 26 acres consisting of mowing, trimming and setting grave memorials, hedge trimming, planting trees and flowers, fertilizing and irrigation. Approximately 100 interments are performed annually. A "pre-need" program is also available for all city customers. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 200,613 139,976 78,600 87,000 MAINTENANCE & OPERATION 15,013 13,976 18,000 18,000 CONTRACTUAL SERVICES 0 0 40,000 43,000 INTERNAL SERVICE 33,694 27,625 32,700 21,600 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 249,319 181,577 169,300 169,600 -2!~d- EZPEADITURE BDDOET LINE ITnI DETAIL FISCAL YEAR 2005-2006 1WID 106 CE10lTERY lUHD DMSION 441 CnRTERY ACCODNT OBJECT i TITLB - ACTUAL 2002-03 ACTUAL 2003-04 BUDOET 2004-OS DAODOBED 2005-06 5011 SALARIES PERM/FULLTIME 163,216 112,614 64,400 67,300 5013 AUTOMOBILE ALLOWANCE 3,000 1,750 0 0 5014 SALARIES TEMP/PARTTIME 0 327 0 0 5018 VACATION PAY 0 682 0 0 5026 PERS RETIREMENT 11,425 7,815 3,900 8,500 5027 HEALTH & LIFE INSURANCE 22,556 16,444 9,800 10,500 5026 UNEMPLOYMENT INSURANCE 416 289 100 200 5029 MEDICARE 0 55 400 SDO TOTAL PERSOmPEL SERVICEB 200,613 139,976 78,600 87,000 5111 MATHRIALS i SUPPLIES 11,926 10,827 14,500 14,900 5112 SMALL TOOLS i EQUIPMENT 50 0 100 200 5121 ADVERTISING 118 635 300 400 5122 DUES i SUBSCRIPTIONS 277 225 300 300 5131 MILEAGE 0 0 500 100 5171 RENTALS 1,082 929 600 600 5172 EQUIPMENT MAINTENANCE 254 279 400 200 5174 PRINTING CHARGES 60 0 200 200 5175 POSTAGE 245 81 100 100 5188 CITY IN-HOUSE SERVICES 1,000 1,000 1,000 1,000 TOTAL MAIETBANCE i O9EAATIOE 15,013 13,976 18,000 18,000 5506 LANDSCAPE CONTRACTS 0 0 40,000 43,000 TOTAL CONTRACTUAL SERVICES D 0 40,000 43,000 5601 GARAGE CHARGES 7,910 13,709 18,100 6,800 5602 WORKERS COMPENSATION 6,000 7,500 7,900 7,800 5603 LIABILITY 1,400 1,800 2,100 2,500 5605 TELEPHONE SUPPORT 2,095 893 800 1,200 5606 ELECTRIC 1,480 1,470 1,500 1,600 5607 GAS 322 332 400 400 5609 VEHICLE REPLACEMENT 12,600 0 0 0 5612 FLEET CHGS - FUEL 1,886 1,922 1,900 1,300 TOTAL TlTl~tID1L SERVICE CHARGES 33,694 27,625 32,700 21,600 TOTAL 249,319 181,577 169,300 169,600 -235- ~_. BUDGET -JUSTIFICATION 441 CEMETERY 106 CEMETERY FUND OBJECT JIISTIFICATION I 5111 CUSTODIAL SUPPLIES - CLEANING MATERIALS, PAPER TOWELS. CUSTODIAL SERVICES PROVIDED BY CEMETERY DEPARTMENT; SPECIAL DEPARTMENTAL SUPPLIES - BURIAL VAULTS, LINERS, LAWN URNS, MARKER BORDERS AND FLOWER VASES; OFFICE SUPPLIES - SUPPLIES NEEDED FOR OFFICE; SAFETY SUPPLIES - RAIN GEAR AND SAFETY GLASSES FOR 3 EMPLOYEES; EQUIPMENT MAINTENANCE - ITEMS NEEDED TO REPAIR MOWERS, TRIMMERS, SWEEPER AND SPRINKLER SYSTEM PERFORMED BY DEPARTMENT 5112 PURCHASE OF SHOVELS, RAKES, HOSES, COPPERS, GARDEN HOSES AND OTHER TOOLS FOR GROUND MAINTENANCE 5121 ADVERTISING 1 5122 MEMBERSHIP IN CALIFORNIA ASSOCIATION OF PUBLIC CEMETERIES; AMERICAN CEMETERY MAGAZINE 5131 MILEAGE FOR USE OF PERSONAL CAR ON CITY BUSINESS 5171 WORK UNIFORMS FOR 3 EMPLOYEES; CAR POOL CHARGES 5172 REPAIRS TO TYPEWRITER, ADDING MACHINE, MOWER, TRIMMERS AND WEEDEATERS ANNUAL BACKFLOW INSPECTIONS 5174 PRINTED FORMS, SALES CONTRACTS AND ENDOWMENT CARE AGREEMENT BOOKS 5175 MISCELLANEOUS CORRESPONDENCE AND POSTAGE 5188 MAINTENANCE AND REPAIR OF BUILDING HEATING AND AIR CONDITIONING UNITS BY FACILITIES MANAGEMENT 5506 CONTRACT GROUNDSKEEPING SERVICES 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS -n ~ R - BUDGET -JUSTIFICATION 441 CEMETERY 106 CEMETERY FUND ~ OBJECT JUSTIFICATION DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING ' STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTIOIJ AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF , VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -2 3 7 - LIBRARY A FREE PUBLIC LIBRARY SYSTEM WITH A CENTRAL LIBRARYAND 3 BRANCHES EDUCATION, CAREER, BUSINESS INFORMATION INTERNET AND OTHER COMPUTING SERVICES LIFETIME LEARNING AND CULTURAL ENRICHMENT LITERACY, LOCAL HISTORY COMMUNITYREFERRAL LIBRARY ibrary Board Of Trustees Library Director Ophelia Georgiev Roop Library Reference,Local History ministration Children's & Teen Svcs, Literacy, Branch Svcs (4) Employees ~ ~ (16) Employees & Tech Svcs, Computing Svcs (9) Employees i 1 LIBRARY ACCOUNT NUMBER: 105-471 FUND: LIBRARY ABOUT THE DEPARTMENT The mission of the San Bemazdino Public Librazy is to provide free access to the world of ideas, information and creative experience for all citizens of San Bernazdino. The Library is a cultural center where the people of San Bemazdino come together to learn and participate in public discourse. It aids the community in the creation of informed and educated citizenry and provides opportunities for free lifelong learning and economic improvement. The San Bernazdino Public Library is governed by an autonomous administrative Library Boazd of Trustees as provided by Article XII of the Charter of the City of San Bernazdino. Library services aze provided at four sites: Norman F. Feldheym Central Library, Villasenor Library, Inghram Library, and Rowe Library. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 1,704,370 1,714,444 1,880,800 2,039,100 MAINTENANCE & OPERATION 414,907 289,219 290,700 390,700 CONTRACTUAL SERVICES 11,286 8,997 12,000 12,000 INTERNAL SERVICE 291,010 293,159 304,000 316,600 CAPITAL OUTLAY 0 753 0 0 DEBT SERVICE 674,307 0 0 0 TOTAL 3,095,880 2,306,572 2,487,500 2,758,400 -238 EZ7ENDITOAE EODOET L2EE ITEE DETAIL 7ISCAL YEAR 2005-2006 70tH) 105 LIBRARY T[IND DMSION 471 LIBRARY ACCOIIET OBJECT i TITLE ACTQAL 2002-03 ACTOAL 2003-04 HODOET 2004-OS 7E0POSED 2005-06 5011 SALARIES PERM/FULLTIME 1,167,344 1,221,455 1,362,000 1,409,900 5012 SPECIAL SALARIES 600 600 600 -14,000 5013 AUTOMOBILE ALLOWANCE 3,600 3,600 3,600 3,600 5014 SALARIES TEMP/PARTTIME 298,111 245,951 253,300 253,300 5015 OVERTIME 0 1,070 0 0 5026 PERS RETIREME{4T' 75,503 80,478 91,000 188,400 5027 HEALTH i LIFE INSURANCE 141,061 142,848 154,200 181,500 5028 UNEMPLOYMENT INSURANCE 3,674 3,682 3,200 3,200 5029 MEDICARE ~ 14,477 14,760 12,900 13,200 TOTAL 7ERSOEl7EL 9ERVICEB 1,704,370 1,714,444 1,330,300 2,039,100 5111 MATERIALS i SUPPLIES 12,811 15,368 15,000 15,000 5122 DUES i SUBSCRIPTIONS 24,191 26,830 27,800 27,800 5123 LIBRARY BOOKS 134,623 0 0 100,000 5132 MEETINGS i CONFERENCES 1,966 3,646 3,500 3,500 5133 EDUCATION i TRAINING 1,366 1,105 2,000 2,000 5171 RENTALS 36,727 36,698 36,900 36,900 5172 EQUIPMfiNT MAINTENANCE 663 2,355 3,000 3,000 5174 PRINTING CHARGES 5,218 7,243 7,000 7,000 5175 POSTAGE 12,327 13,589 11,000 11,000 5181 OTHER OPERATING fiXPENSES 12,701 10,220 12,000 12,000 5183 MANAGEMENT ALLOWANCE 394 264 600 600 5188 CITY IN-HOUSE SERVICES 171,919 171,900 171,900 171,900 TOTAL ]01IHTil013iCE 4 OPERATINE 414,907 289,219 290,700 390,700 5505 OTHER PROFESSIONAL SERVICES 11,286 8,997 12,000 12,000 TOTAL COETRACTOAL SERVICES 11,286 8,997 12,000 12,000 5601 GARAGE CHARGES 1,185 968 200 3,500 5602 WORKERS COMPENSATION 24,600 30,700 32,300 31,700 5603 LIABILITY 17,400 22,000 25,700 31,000 5604 M.I.S. CHARGES - IN-HOUSE 49,400 41,300 44,500 40,000 5605 TELEPHONE SUPPORT 36,254 44,813 45,000 55,100 5606 ELECTRIC 148,087 136,177 142,000 144,000 5607 GAS 1,236 1,625 1,200 1,400 5608 WATER, SEWER, GEOTHERMAL 7,701 10,298 8,000 9,000 5609 VEHICLE REPLACEMENT 4,400 4,400 4,400 0 5612 FLEET CHGS - FUEL 747 878 700 900 5613 DEPT COMPUTER CONTRIB 0 753 0 0 TOTAL IETERNAi. SERVICE CHAR0E3 291,010 293,912 304,000 316,600 5802 DEBT SERVICE INTEREST 674,307 0 0 0 TOTAL DEBT SERVICE 674,307 0 0 0 TOTAL 3,095,830 2,306,572 2,{87,500 2,753,400 -239- 471 LIBRARY BUDGET -JUSTIFICATION 105 LIBRARY FUND ' OBJECT JUSTIFICATION ' 5111 GENERAL OFFICE SUPPLIES, INVOICES, TECHNOLOGY LEARNING CENTER SUPPLIES, CATALOGING SUPPLIES, ARCHIVAL SUPPLIES, LIBRARY CARDS, LAMPS, TONER, BARCODE LABELS, BARCODE ' SCANNERS, AUDIO/VIDEO CASSETTE CASES AND SUPPLIES. 5122 SUBSCRIPTIONS TO PERIODICALS AND ONLINE DATABASES; MEMBERSHIPS TO THE FOLLOWING; AMERICAN LIBRARY ASSOCIATION, INLAND LIBRARY SYSTEM, CALIFORNIA LIBRARY ASSOCIATION, S.B. CONVENTION VISITOR BUREAU, S.B. KIWANIS CLUB, CA ASSOC. OF LIBRARY OF TRUSTEES AND ' COMMISSIONS AND ROTARY SERVICE CLUB. 5132 AMERICAN LIBRARY ASSOCIATION CONFERENCE, CALIFORNIA LIBRARY ASSOCIATION CONFERENCE, PUBLIC LIBRARY ' ASSOCIATION CONFERENCE AND OTHER RELATED CONFERENCES AND MEETINGS SUBJECT TO LIBRARY BOARD APPROVAL. ' 5133 STAFF EDUCATION AND TRAINING. 5171 RENTAL OF SPACE IN THE PUBLIC ENTERPRISE BUILDING ' 5172 MAINTENANCE OF OFFICE EQUIPMENT, PRINTERS, MICROFORM READER PRINTERS, BOOK DETECTION SYSTEM, COMPUTERS, CD-ROMS, VCRS, FAX MACHINES, AND TELEVISIONS. 5174 PRINTING OF LIBRARY APPLICATION FORMS, DATE DUE SLIPS, LIBRARY BROCHURES, ENVELOPES, STATIONEY AND PROMOTIONAL ' MATERIALS. 5175 POSTAGE COST FOR MAILING OVERDUE INVOICES, BOOK RESERVES, NEWSLETTERS, CORRESPONDENCE AND PROMOTIONAL ' MATERIALS. 5181 ONLINE BOOK CATALOGING, INTERLIBRARY LENDING DATA BASE, ' PUBLIC ACCESS CATALOG, ELECTRONIC SECURITY FOR ONLINE CATALOGING, ONLINE BIBLIOGRAPIC DATABASE ENHANCEMENT, SERVICES AND SUPPORT. ' 5183 REIMBURSEMENT TO DIRECTOR FOR WORK-RELATED EXPENSES . 5188 BUILDING MAINTENANCE, CUSTODIAL SERVICE/SUPPLIES, LANDSCAPE MAINTENANCE AND CONTRACT INSPECTION COST FOR THREE FACILITIES; SECURITY GUARD SERVICE AT FELDHEYM CENTRAL LIBRARY AND VILLASENOR BRANCH LIBRARY. 5505 SECURITY AND FIRE MONITORING SERVICE AT FELDHEYM, ROWE AND VILLASENOR LIBRARIES AND ADMINISTRATIVE BANK FEES ' FOR DEBT SERVICE. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF ' -2dn - BUDGET -JUSTIFICATION 471 LIBRARY 105 LIBRARY FUND OBJECT JIISTIFICATION , MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. ' (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION ' COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF ' TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND ' LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES ' COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 ' CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ' ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING ' STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 ' CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS ' INCURRED). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING ' STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 ' DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET ' DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF ' TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). ' -241 - REFUSE AUTOMATED REFUSE COLLECTION COMMERCL4L REFUSE COLLECTION RECYCLING & ENVIRONMENTAL PROGRAMS STREET SWEEPING REFUSE I Director of Public Service I Ken Fischer Administration (9.75) Employees Street Sweeping (4) Employees I Residential Collection/ I Subscription Svcs (74) Employees I Recycling / I Environmental (3) Employees F~. ~. . _, PUBLIC SERVICES-REFUSE ACCOUNT NUMBER: 527-410 FUND: REFUSE FUND ABOUT THE DEPARTMENT The Refuse section of Public Services is responsible for the following: Automated Residential Refuse Collection, Commercial Refuse Collection; Recycling and Environmental Programs; and Street Sweeping. EXPENDITURES B YDIVISION DMSION 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005-06 PROPOSED ADMINISTRATION 1,915,562 2,146,855 2,667,300 2,924,300 AUTOMATED RESIDENTIAL 6,453,436 7,040,230 7,215,100 8,306,200 SUBSCRIPTION SERVICES 6,354,748 7,202,343 7,004,100 7,623,200 STREET SWEEPING 457,422 460,691 608,500 593,900 RECYCLING/ENVIRONMENTAL 400,227 430,142 1,907,700 895,000 TOTAL 15,581,395 17,280,261 19,402 700 20,342,600 EXPENDIT "URES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 4,258,834 4,617,009 4,907,900 5,113,800 MAINTENANCE & OPERATION 5,401,758 6,310,826 7,044,000 7,283,000 CONTRACTUAL SERVICES 399,643 388,648 925,400 715,400 INTERNAL SERVICE CHARGES 3,589,690 3,906,229 4,367,400 5,189,600 CAPITAL OUTLAY 91,022 249,145 321,100 173,900 DEBT SERVICE 1,840,448 1,808,404 1,866,900 1,866,900 CREDIT 0 0 30,000 . 0 TOTAL 15,581,395 17,280,261 19,402,700 20,342,600 -242 - EEPElIDITOOtE BDDOET LINE ITEM DETAIL PIBCAL YE11R-200S-2006 POND 527 RE1DSi PDla1 DIVISION 411 REPCBE-ADNINIBTAATION ACCOUNT OBJECT 4 TITLE >,CT071L 2002-03 ACT071L 2003-04 BDDOET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 277,128 259,597 339,000 376,100 5012 SPECIAL SALARIES 600 0 600 -98,800 5013 AUTOMOBILE ALLOWANCE 900 900 900 0 5014 SALARIES TEMP/PARTTIME 0 -408 58,000 58,000 5015 OVERTIME 7,602 6,556 5,000 5,000 5026 PERS RETIREMENT 16,568 15,407 19,600 50,100 5027 HEALTH & LIFE INSURANCE 38,489 31,692 41,400 43,300 5028 UNEMPLOYMENT INSURANCE 716 669 700 800 5029 MBDICARE - 4,160 3,897 5,000 5,100 TOTAL PERSONNEL SERVICES 346,162 318,310 470,200 439,600 5111 MATERIALS & SUPPLIES 11,474 13,471 14,500 14,500 5121 ADVERTISING 3,301 0 7,000 7,000 5122 DUES 6 SUBSCRIPTIONS 657 1,604 800 800 5132 MBBTINGS 8 CONFBRBNCBS 5,691 1,259 9,500 9,500 5133 EDUCATION & TRAINING 280 11,435 7,000 7,000 5171 RENTALS 68 160 6,000 6,000 5172 EQUIPMENT MAINTENANCE 89 0 1,000 1,000 5174 PRINTING CHARGES 6,841 9,090 13,000 13,000 5175 POSTAGE 2,585 3,014 4,000 52,000 5176 COPY MACHINE CHARGES 429 639 1,000 1,000 5181 OTHER OPERATING EXPENSES 0 0 30,000 30,000 5182 BAD DEBTS/UNCOLLECTIHLE ACCTS 36,757 -3,880 100,000 100,000 5183 MANAGEMENT ALLOWANCE 96 200 300 300 5188 CITY ZN-HOUSE SERVICES 11,000 11,000 11,000 11,000 TOTAL NAINTENANCi i OPERATINN 79,267 47,992 205,100 253,100 5502 PROFESSIONAL/CONTRACTUAL SVCS 138,542 126,192 160,000 160,000 5505 OTHER PROFESSIONAL SERVICES 60,484 38,645 17,000 17,000 TOTAL COBTRACIRJIL SERVICES 199,026 164,837 177,000 177,000 5602 WORXERS COMPENSATION 336,400 424,300 446,500 434,000 5603 LIABILITY 777,500 987,700 1,155,300 1,390,600 5604 M.I.S. CHARGE6 - IN-HOUSE 97,000 87,800 86,500 93,500 5605 TSLEPHONE SUPPORT 27,020 _ 29,513 32,000 26,000 5606 ELECTRIC 5,984 5,835 9,000 6,000 5607 GAS 1,026 1,097 1,000 3,000 5608 WATER, SEWER, GEOTHERMAL 477 646 700 2,400 5610 COMMUNICATION SHOP 45,700 44,800 44,000 47,200 TOTAL INTERNAL SERVICE CBAi00i8 1,291,107 1,581,691 1,775,000 2,002,700 5704 MISCELLANEOUS EQUIPMENT 0 34,025 0 11,900 5706 ALTERATIONS & RENOVATIONS 0 0 40,000 40,000 TOTAL CAPITAL ODTLAY 0 34,025 40,000 51,900 1'OT~ 1,915,562 2,146,856 2,667,300 2,924,300 -243 ~.. BUDGET -JUSTIFICATION 411 REFUSE-ADMINISTRATION 527 REFUSE FUND ' OBJFSCT JUSTIFICATION 5111 ADMINISTRATION SUPPLIES, MISCELLANEOUS SUPPLIES, COPY PAPER, CONFERENCE ROOM SUPPLIES, RIBBON CARTRIDGES. 5121 ADVERTISING TO DECREASE GREENWASTE CONTAMINATION. 5122 SWANA AND NSWMA MEMBERSHIP AND SUBSCRIPTION TO SOLID WASTE AND RECYCLING INDUSTRIAL JOURNALS. 5132 SWANA CONFERENCE, WASTE EXPO (OUT-OF-STATE), MMASC CONFERENCE. 5133 HTE BILLING SYSTEM TRAINING, SWANA. 5171 CSR STAFF UNIFORMS (SHIRTS). 5172 MAINTENANCE OF OFFICE EQUIPMENT. 5174 PRINTING OF BROCHURES, NOTICES, BILLING AGREEMENTS, SERVICE REQUESTS AND MISCELLANEOUS FORMS. 5175 POSTAGE 5176 COPIER MACHINE PER COPY CHARGES. 5181 TO PROCESS RESIDENTIAL BILLINGS. WITH THE NEW BILLING SYSTEM, THE REFUSE DIVISION WILL NO LONGER PRINT THE REFUSE BILLING ON POST CARD STOCK. BILLINGS WILL NOW BE MAILED IN A BUSINESS ENVELOPE AND A VENDOR WILL PROCESS THE MAILING. 5182 RESIDENTIAL AND COMMERCIAL UNCOLLECTABLE ACCOUNTS, BANKRUPTCIES AND PAYMENTS TO COLLECTION AGENCIES. 5183 ALLOWANCE FOR DIRECTOR OF PUBLIC SERVICES. 5188 CITY IN HOUSE SERVICES 5502 FEE TO WATER DEPARTMENT FOR HTE RESIDENTIAL BILLINGS. 5505 CREDIT CARD BANK CHARGES. 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. -24d- BUDGET -JUSTIFICATION 411 REFUSE-ADMINISTRATION 527 REFUSE FUND , OBJECT JUSTIFICATION 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 5704 OSHA COMPLIANT ERGONOMIC OFFICE CHAIRS (17) 5706 PAVEMENT REHAB AT CITY YARDS -245 - EZPEIIDITO1tE BDDOET LISOS ITEM DETAIL FISCAL YEAR ,1005-2006 POND 527 AEPIISE POND DIVISION 412 ADTOIO~TED REEIDEMTZAL COLLECTION ACCODfIT OBJECT i TITLE ACTDAL 2002-03 ACTDAL 2003-04 BODOET 2004-OS 1ROP08m 2005-06 5011 SALARIES PERM/FULLTIME 1,256,225 1,277,296 1,356,000 1,935,100 5013 AUTOMOBILE ALLOWANCE 3,000 2,875 3,000 3,000 5015 OVERTIME 145,491 174,973 150,000 150,000 5018 VACATION PAY 0 960 0 0 5026 PEES RETIREMENT 81,128 81,475 88,600 200,600 5027 HEALTH i LIFE INSURANCE 156,351 156,229 167,200 182,300 5028 UNEMPLOYMENT INSURANCE 3,512 3,650 3,300 3,300 5029 MEDICARE 15,297 16,677 16,000 16,900 TOTAL PERSONNEL SERVIC33 1,660,953 1,714,134 1,784,100 1,991,200 5111 MATERIALS i SUPPLIES 35,519 30,505 38,800 38,800 5112 SMALL TOOLS i EQUIPMENT 226,713 224,209 228,000 278,000 5171 RENTALS 6,454 14,373 13,500 13,500 5179 PRINTING CHARGES 0 394 0 0 5175 POSTAGE 6,364 6,292 0 0 5176 COPY MACHINfi CHARGES 0 36 0 0 5179 DUMP/WASTE FEES 2,008,822 2,447,455 2,500,000 2,900,000 5181 OTHER OPfiRATING EXPENSfiS 10,583 135,573 26,700 26,700 5188 CITY IN-HOUSE SERVICES 5,000 5,000 5,000 5,000 TOTAL 1SLII4TIIOWCE i OPERATION 2,299,453 3,563,636 2,812,000 3,262,000 5502 PROFESSIONAL/CONTRACTUAL SVCS 1,840 0 0 0 5505 OTHER PROFESSIONAL SERVICES 400 25 0 0 TOTAL CONTRACTDIIL SERVICES 2,240 25 0 0 5601 GARAGE CHARGES 981,817 905,882 1,047,300 1,247,400 5612 FLEET CHGS - FUEL 283,783 339,187 314,600 526,500 TOTAL INTERNAL SERVICE CHARGES 1,365,600 1,145,069 1,361,900 1,773,900 5704 MISCELLANEOUS EQUIPMENT 0 0 0 22,000 TOTAL CAPITAL ODTLAY 0 0 0 22,000 5003 LEASE PAYMENTS 1,225,190 1,217,166 1,257,100 1,257,100 TOTAL DEBT SERVICE 1,225,190 1,217,166 1,257,100 1,257,100 TOTAL 6,453,436 7,040,231 7,215,100 8,306,200 -246 BUDGET - NSTIFICATION 412 AUTOMATED RESIDENTIAL COLLECTI 527 REFUSE FUND i OBJl3CT JUSTIFICATION ~ 5111 AUTOMATED CART REPAIR MATERIALS, SAFETY GLOVES AND , BELTS, HAZMAT STORAGE BARRELS. 5112 NEW SERVICE/REPLACEMENT AUTOMATED CARTS; SAFETY KIT ' (REFLECTORS, FIRE EXTINGUISHERS) 5171 - UNIFORM RENTAL FEES FOR REFUSE OPERATORS AND ' PART-TIMERS. 5179 DUMP FEES FOR RESIDENTIAL REFUSE, GREENWASTE AND RECYCLING DISPOSAL. ' 5181 SAN BERNARDINO COUNTY PERMITS, OTHER OPERATING EXPENSES. 5188 CITY IN-HOUSE SERVICES. ' 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME ' AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF ' TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL ' COSTS INCURRED). 5704 2 STEAM CLEANERS 5803 EXISTING LEASE PAYMENTS; ESTIMATED PAYMENT FOR ALTERNATIVE FUEL REAR LOADER. -247 - szas~ITOas sDDarr LIFE Irn~ DETAIL asscAL YEAS Zoos-2oo6 a0lID 537 REPOSE aWID DIVISZOR 413 80"BBCRIPTIOR EEFDEE BERVICEB ACCODET OBJECT i TITLE ACT011L 2002-03 ACTD3IL 2003-04 BOLOET 2004-85 PROPOBED'2005-06 5011 SALARIES PERM/FVLLTIME 1,233,075 1,399,236 1,514,900 1,553,100 5014 SALARIES TEMP/PARTI'IME 127,792 183,819 175,000 175,000 5015 OVERTIME 248,850 329,463 150,000 150,000 5018 VACATION PAY 4,522 3,059 0 0 5026 PERS RETIREMENT 81,956 91,532 98,200 217,900 5027 HEALTH & LIFB INSURANCE 157,525 173,149 185,700 189,500 5028 UNEMPLOYMENT INSURANCE 4,036 4,780 3,700 3,800 5029 MEDICARE 12,918 17,296 12,800 13,600 TOTAL PERSORNEL SERVICE9 1,870,673 2,202,332 2,140,300 3,302,900 5111 MATERIALS & SUPPLIES 38,091 35,253 52,800 52,800 5112 SMALL TOOLS & EQUIPMENT 143,364 156,411 100,000 100,000 5171 RENTALS 13,624 16,767 17,000 17,000 5174 PRINTING CHARGES 0 1,431 0 0 5175 POSTAGE 6,203 5,420 0 0 5179 DUMP/WASTE FEES 2,738,095 3,022,065 3,006,000 3,347,000 5181 OTHER OPERATING BXPENSES 11,295 49,390 15,500 15,500 TOTAL BAINTERARCE i OPERJITIOR 2,950,672 3,286,736 3,191,300 3,532,300 5505 OTHER PROFESSIONAL 3EAVICES 392 250 0 0 TOTAL CONTRACTDAL SERVICES 392 250 0 ~0 5601 GARAGE CHARGES 739,066 725,385 878,100 874,700 5612 FLEET CHGS - FVEL 178,396 226,144 209,800 385,700 5613 DEPT COMPUTER CONTRIB 2,500 0 0 0 TOTAL IETERRAL SERVICE CE1UtOES 919,962 951,529 1,087,900 1,260,400 5701 MOTOR VEHICLES 40,261 58,114 57,000 0 5704 MISCELLANEOUS EQUIPMENT 49,980 157,005 100,000 100,000 TOTAL CAPITAL OOTLAY 90,241 315,130 157,000 100,000 5803 LEASE PAYMENTS 522,807 546,376 427,600 427,600 TOTAL DEBT SERVICE 522,807 548,376 427,600 437,600 TOTAL 6,354,748 7,202,343 7,004,100 7,623,200 -248 - BUDGET -JUSTIFICATION 413 SUBSCRIPTION REFUSE SERVICES 527 REFUSE FUND OBJECT JUSTIFICATION 5111 SAFETY GLOVES AND BELTS; BIN REPAIR MATERIALS, HAZMAT STORAGE BARRELS, TARPS AND ROPES, CLEANING MATERIALS AND SUPPLIES, MISCELLANEOUS MATERIALS AND SUPPLIES. 5112 SAFETY KITS, REFUSE BINS ' 5171 - UNIFORM RENTAL; MISCELLANEOUS EQUIPMENT RENTAL. 5179 DUMP FEES - GREEN WASTE, RECYCLABLES, TIRE DISPOSAL, INERT DISPOSAL, LANDFILL FEES. 5181 SAN BERNARDINO COUNTY PERMITS, OTHER OPERATING EXPENSES ' 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME , AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) ' 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL , COSTS INCURRED). 5704 REFUSE (ROLL OFF AND FRONT LOAD) BINS. 5803 EXISTING LEASE PAYMENTS; ESTIMATED PAYMENT FOR ALTERNATIVE FUEL REAR-LOADER. -249 - E>9EImITORE EIID3=1' LIIOC ITEIf DETAIL - PI9CAL 2EAR 2005-3006 rDND 537 aamss POND DIVISION 414 BTEEET ENSSSiaG ACCOWiT O8JEC1' i TITLE - ACTIIAL 3002-03 ACIRAL 3003-04 EIIDOET 3004-OS PEOPOEED 3005-06 5011 SALARIES PERM/FULLTIME 175,680 172,497 190,600 158,800 5014 SALARIES TEMP/PARTTIME 0 0 6,600 6,600 5015 OVERTIME 8,037 14,798 6,600 6,600 5026 PERS RETIREMENT 11,671 10,718 12,600 22,400 5027 HEALTH 8 LIFE INSURANCE 18,597 15,713 19,100 15,100 5028 UNEMPLOYMENT INSURANCE 459 482 500 400 5029 MEDICARE 1,671 1,948 1,700 1,800 TOTAL PEA8ONNEL SERVIC`E8 216,116 216,105 337,700 311,700 5111 MATERIALS 6 SUPPLIE6 0 49 0 0 5112 SMALL TOOLS & EQVIPMENT 202 369 500 500 5133 EDUCATION 6 TRAINING 0 0 300 300 5171 RENTALS 777 761 800 800 5179 DUMP/WASTE FEES 36,494 72,662 46,800 46,800 TOTAL MAINTEEAiCE 4 OPEEATION 37,473 73,840 48,400 48,400 5505 OTHER PROFESSIONAL SERVICES 25 0 0 0 TOTAL CONTRACIVAL SERVICRB 25 0 0 0 5601 GARAGE CHARGES 98,484 99,430 122,400 124,300 5612 FLEET CHGS - FUEL 12,874 26,454 17,800 27,300 TOTAL INTERNAL SERVICE CHAAGEB 111,358 135,584 140,300 151,600 5803 LEASE PAYMENTS 92,451 44,862 182,200 182,200 TOTAL DEBT SERVICE 93,451 44,862 153,200 182,200 TOTU, 457,422 460,693 608,500 593,900 -250 - BUDGET -JUSTIFICATION 414 STREET SWEEPING OBJECT 5112 5133 5171 5179 5601 5612 5803 JUSTIFICATION 527 REFUSE FUND SHOVELS, BROOMS AND HAND TOOLS. ' LOCAL TRAINING FOR STAFF IN MAINTENANCE AND OPERATION OF SWEEPERS. , UNIFORM RENTALS LANDFILL FEES FOR DUMPING STREET WASTE. , CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF , MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF ' TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . LEASE PAYMENTS FOR SWEEPERS -z5i- ~ E2VE3mITQRE EDD6ET L37/E ITEI[ DETAIL ~- FISCAL YEAR 9005-1006 ZOtm 527 REFOHE FOND DIVISION 415 REFOHH-R EClCLINO/ENPIROlB®1TAL ACCOONT OBJECT i TITLE - ACTO7iI. ]002-03 ACT071L 2003-04 BDDOET 7004-OS PROPOSED 2005-04 5011 SALARIES PERM/FULLTIME 141,376 139,471 216,900 146,200 5014 SALARIES TEMP/PARTTIMS 323 0 17,700 17,700 5015 OVERTIME 108 134 0 0 5026 PERS RETIREMENT 8,918 9,059 13,700 20,400 5027 HEALTH & LIFE INSURANCE 11,780 15,090 23,700 11,700 5028 UNEMPLOYMENT INSURANCE 356 349 500 400 5029 MEDICARE 2,068 2,025 3,100 2,000 TOTAL PERHONNEL SERVICES 164,930 166,17E 175,600 193,400 5111 MATERIALS & SUPPLIES 11,137 11,300 615,200 15,200 5121 ADVERTISING 2,975 35 5,400 5,400 5122 DUES 6 SUBSCRIPTIONS 1,006 1,019 1,000 1,000 5131 MILEAGE 0 311 400 400 5132 MEETINGS Q CONFERENCES 1,058 790 4,100 4,100 5171 RENTALS 221 592 1,500 1,500 5174 PRINTING CHARGES 13,248 13,688 21,000 21,000 5175 POSTAGE 248 2,538 3,500 3,500 5181 OTHER OPERATING EXPENSES 5,000 8,150 11,000 11,000 5193 GRANT MATCH 0 0 124,100 124,100 TOTAL NAINTIIIANCE i OF~IITION 34,693 33,472 787,200 187,700 5502 PROFESSIONAL/CONTRACTUAL SVCS 197,960 223,536 748,400 538,400 TOTAL CONTRACTOAL BERVICEB 197,960 773,536 748,400 533,400 5601 GARAGE CHARGES 1,473 1,819 2,200 800 5612 FLEET CHGS - FUEL 190 237 200 200 TOTAL INTERNAL SERVICE CEARD'i8 1,663 2,056 7,400 1,000 5704 MISCELLANEOUS EQUIPMENT 781 0 0 0 5706 ALTERATIONS 6 RENOVATIONS 0 0 124,100 0 TOTAL CADITAL OOTLA7 781 0 174,100 0 5910 CREDIT-FED 6 STATE PROG FUND 0 0 -30,000 -30,000 TOTAL LESS: CREDITS/HILLAHLES 0 0 -30,000 -30,000 TOTAL 400,727 430,147 1,907,700 395,000 -252- BUDGET -JUSTIFICATION I 415 REFUSE-RECYCLING/ENVIRONMENTAL 527 REFUSE FUND OBJECT JUSTIFICATION 5111 RECYCLING MATERIALS AND PROJECT SUPPLIES: BINS, BACKYARD COMPOSTING, PROMOTIONAL CAPS, EDUCATIONAL MATERIAL. $600,000 FOR PURCHASE OF ENGINEERED SOILS FOR LANDFILL. 5121 LOCAL NEWSPAPER ADVERTISING: EL CHICANO, SUN, CHAMBER OF ' COMMERCE MAGAZINE, BUSINESS PRESS; SPECIAL ADVERTISING. 5122 MAGAZINE SUBSCRIPTIONS, CRRA MEMBERSHIP DUES, TECHNICAL PUBLICATIONS 5131 MILEAGE REIMBURSEMENT FOR RECYCLING STAFF. 5132 CRRA CONFERENCE AND HEALTHY CITIES CONE , WASTE TIRE CONF. ' 5171 FACILITY RENTALS FOR YOUTH LEADERSHIP SUMMIT WORKSHOPS. 5174 NEWSLETTERS, INSERTS, BROCHURES FOR RECYCLING, FORMS ' USED IN THE DAY TO DAY OPERATIONS OF RECYCLING AND BLIGHT PROGRAMS. 5175 MAILING, FEDERAL EXPRESS AND GENERAL CORRESPONDENCE 5181 EARTHDAY EXPO SPONSORSHIP, BLIGHT BUSTER PROGRAM SCHOOL , INCENTIVES. 5193 GRANT MATCH FOR FUELING STATION 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5612. CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF ' TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 1 -259- SEWER LINE MAINTENANCE MAINTAINS APPROXIMATELY S00 MILES OF SEWER LINES RESPONDS TO SEWER EMERGENCIES 24 HOURS A DAY SEWER LINE MAINTENANCE of Public Services Ken Fischer Maintenance (14.25). Employees SEWER LINE MAINTENANCE ACCOUNT NUMBER: 132-431 FUND: SEWER LN. MAINT ABOUT THE DIVISION I Under the direction of the Director of Public Services, this section is responsible for maintaining approximately 500 miles of sewer mains through the use of hydro jetting equipment. Sewer lines aze cleaned on varying schedules. Depending on the location and the usage, the sewer mains are cleaned from weekly to every several yeazs. Sewer crews are available 24 hours per day to handle emergencies. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 554,620 661,128 724,700 789,000 MAINTENANCE & OPERATION 138,620 147,815 167,600 167,600 CONTRACTUAL SERVICES 156,924 168,607 239,900 239,900 INTERNAL SERVICE 364,193 212,420 235,900 318,700 CAPITAL OUTLAY 10,606 236,178 479,100 483,000 DEBT SERVICE 0 0 0 0 TOTAL 1,224,963 1,426,148 1,847,200 1,998,200 -254- EEPENDITDRE BDDf'ET LINE ITEM DETAIL -'- lISCAL YEAR 2005-1006 ~ ~" 1 ENA CE 1UND 132 9ENER LINE 1f11IliTENAtiCE 7QND DIVIS T N ION 431 SEND LINE ID1I1 ACCOONT OBJECT 4 TITLE ACTUAL 1002-03 ACTUAL 1003-04 BDDOET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FULLTIME 368,470 444,135 578,300 591,700 5013 AUTOMOBILE ALLOWANCE 1,088 2,400 2,400 1,500 5015 OVERTIME 112,016 122,605 24,000 24,000 5016 VACATION PAY 1,337 1,378 0 D 5026 PERS RETIREMENT 24,870 29,854 37,800 83,600 5027 HEALTH 6 LIFE INSURANCE 43,255 55,897 75,900 81,800 5028 UNEMPLOYMENT INSURANCE 1,207 1,425 1,400 1,400 5029 MEDICARE 2,378 3,434 4,900 5,000 62O SS4 661,178 714,700 789,000 TOTAL PERSONt7EL SERVICES , 5111 MATERIALS i SUPPLIES 34,558 34,861 39,000 39,000 5112 SMALL TOOLS i EQUIPMENT 13,842 25,163 30,400 30,400 5122 DUES i SUBSCRIPTIONS 564 527 500 500 5132 MEETINGS i CONFERENCES 1,553 211 4,200 4,200 5133 EDUCATION i TRAINING 4,013 1,121 4,000 4,000 5171 RENTALS 41 4,853 3,500 3,500 5172 EQUIPMENT MAINTENANCE 3,049 79 5,000 5,000 5188 CITY IN-HOUSE SERVICES 81,000 81,000 81,000 81,000 TOTAL WIINTENANCE i OlERATION 138,610 147,815 167,600 167,600 5502 PROFESSIONAL/CONTRACTUAL SVGS 87,635 74,304 89,900 89,900 5505 OTHER PROFESSIONAL SERVICES 69,289 94,303 150,000 150,000 TOTAL CONTRACTUAL SERVICES 156,924 168,607 139,900 239,900 5601 GARAGE CHARGES 69,364 47,543 51,200 95,000 5602 WORKERS COMPENSATION 17,900 22,300 23,500 23,100 5603 LIABILITY 80,600 102,000 121,000 145,700 ' 5604 M.I.S. CHARGES - IN-HOUSB 7,200 6,600 6,700 7,600 5605 TELEPHONE SUPPORT 2,830 3,038 3,400 2,200 5609 VEHICLE REPLACEMENT 159,600 0 0 0 5610 COMMUNICATION SHOP 4,000 3,900 3,900 4,100 5612 FLEET CHGS - FUEL 22,699 27,039 26,200 41,000 TOTAL I1ITERNAL SERVICE CBARGEB 364,193 212,420 235,900 318,700 5701 MOTOR VEHICLES 0 17,714 0 0 5702 COMPUTER EQUIPMENT 0 9,300 15,000 15,000 5704 MISCELLANEOUS EQUIPMENT 10,606 209,164 464,100 468,000 TOTAL CAPITAL ODTLAY 10,606 236,178 479,100 483,000 TOT11I. 1,224,963 1,436,148 1,847,200 1,998,200 _255 _ ~. BUDGET -JUSTIFICATION 431 SEWER LINE MAINTENANCE 132 SEWER LINE MAINTENANCE FUND ' OBJECT JUSTIFICATION 5111 SEWER PIPE, SEWER CLEANING HOSES, CHEMICAL GREASE CLEANERS,SEWER DEODORIZERS, DISINFECTANTS AND VECTOR CONTROL. 5112 HAND TOOLS, HYDRAULIC SEWER CLEANING TOOLS, SEWER VIDEO EQUIPMENT AND SAFETY EQUIPMENT. 5122 WASTE WATER MAINTENANCE ASSOCIATION DUES. 5132 APWA CONF. WHICH IS OUT OF STATE 5133 CONFINED SPACE TRAINING AND SEWER MAINTENANCE TRAINING . 5172 EQUIPMENT MAINTENANCE 5188 CHARGES FOR PUBLIC WORKS STAFF TIME ON MAINTENANCE OF SEWER LIFT STATIONS 1 5502 CONTRACT EMERGENCY SEWER CLEANING AND REPAIRS, ADJUST MANHOLES TO GRADE, VECTOR CONTROL AND MANHOLE INSECT CONTROL. 5505 CONTRACT VIDEO INSPECTION OF SEWER PROBLEMS AND REPAIRS ' OF SEWER FACILITIES. ' 5601 S FLEET DIVISION (INCLUDING STAFF TIME CHARGES FROM CITY AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. ' 5605 S TELECOMMUNICATIONS DIVISION CHARGES FROM THE CITY (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -256 BUDGET -JUSTIFICATION 431 SEWER LINE MAINTENANCE 132 SEWER LINE MAINTENANCE FUND OBJECT JUSTIFICATION 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5702 6 TUFF BOOK LAPTOP COMPUTERS. 5704 ONE CLASS C COMBO MAIN LINE SEWER AND BASIN CLEANER W/INSPECTION CAMERA UNIT ($178,000); ONE PIPELINE VIDEO INSPECTION SYSTEM TO INCLUDE TRAINING AND INSTALLATION ($118,000); TWO FOUR-WHEEL DRIVE 3/4 TON PICKUPS ($82,000); ONE FOUR WHEEL DRIVE SKIP LOADER WITH 3 POINT HITCH ($55,000); ONE CREW CAB 3/4 PICKUP TO REPLACE UNIT 412 ($35,000) . -257 - SOCCER FIELD 17 FULL SIZED SOCCER FIELDS OFFERS 4 LIGHTED FIELDS HOST OF OVER 45 TOURNAMENTS A YEAR SOCCER FIELD Director of Parks, Recreation & Comm Svcs Lemuel Randolph .. _ . .._. SOCCER FIELDS ACCOUNT NUMBER: i34-462 FUND: SOCCER ABOUT THE DIVISION The San Bernardino Soccer Complex features 17 tournament quality fields and plays host to 48 weekend events per yeaz in addition to league play. A private management consultant complemented by 17 part-time City staff manages the facility. The Complex generates direct and indirect revenue that covers the cost of maintenance and operation and substantially adds to the economy of the City of San Bernardino via jobs, business opportunities and revenue. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005-06 PROPOSED PERSONNEL 69,496 119,438 103,000 88,000 MAII~TTENANCE & OPERATION 34,130 28,584 53,500 53,500 CONTRACTUAL SERVICES 58,964 106,512 212,100 227,100 INTERNAL SERVICE 20,015 39,818 43,100 46,100 CAPITAL OUTLAY 17,319 11,945 14,100 14,100 DEBT SERVICE 0 0 0 0 TOTAL 199,924 306,297 425,800 428,800 -258 EZPEMDITORE EDDaET L]liE ITEM DETAIL TISCAL-YEAR 2005-2006 1OND 134 SOCCER lIELD DTVISIOM 462 SOCCEE TIELD - ACCODNT OHJECT i TITLE ACTOAL 2002-03 ACSR7IL 2003-04 BIIDOET 2004-OS PROPOSED 2005-06 ~~ 5011 SALARIES PERM/FULLTIME 22,747 36,115 0 0 5012 SPECIAL SALARIES 0 162 0 0 5014 SALARIES TEMP/PARTTZME 42,720 77,240 103,000 88,000 5026 PERS RETIREMENT 1,137 1,247 0 0 5027 HEALTH S LIFE INSURANCE 1,828 2,928 0 0 5026 UNEMPLOYMENT INSURANCE 156 256 0 0 5029 MEDICARE 906 1,489 0 0 TOTAL PER8ONITEL BERVICES 69,496 119,438 103,000 ee,ooo 5111 MATERIALS 6 SUPPLIES 28,941 23,622 35,000 43,600 5112 SMALL TOOLS 6 EQUIPMENT 937 2,047 2,000 2,000 5121 ADVERTISING 476 162 2,500 2,500 5132 MEETINGS & CONFERENCES 0 613 1,500 0 5171 RENTALS 3,776 0 4,000 0 5172 EQUIPMENT MAINTENANCE 0 17 3,500 3,500 5174 PRINTING CHARGES 0 2,021 1,500 0 5175 POSTAGE 0 3 500 500 5176 COPY MACHINE CHARGES 0 0 1,600 0 5181 OTHER OPERATING EXPENSES 0 100 1,400 , 1,400 TOTAL MAINTENANCS i OPERATION 34,130 28,584 53,500 53,500 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 0 99,700 99,700 5505 OTHER PROFESSIONAL SERVICES 1,817 8,043 1,100 16,100 5506 LANDSCAPE CONTRACTS 56,924 97,689 110,300 110,300 5507 FACILITIES SERVICES 223 780 1,000 1,000 TOTAL COMIBACTOAL SERVICES 58,964 106,512 212,100 227,100 5602 WORIOiRS COMPENSATION 0 0 2,800 2,800 5603 LIABILITY 0 0 1,900 2,300 5605 TEI,fiPHONE SUPPORT 1,656 2,366 2,400 3,000 5606 fiLECTRIC 15,493 30,986 30,000 32,000 5608 WATER, SEWER, GEOTHERMAL 2,867 6,466 6,000 6,000 TOTAL 1'ETiR1O1L SERVICE C8AR038 20,015 39,818 43,100 46,100 , 5702 COMPUTER EQUIPMENT 1,728 0 0 0 5704 MISCELLANEOUS EQUIPMENT 15,593 11,945 14,100 14,100 T'OTaL CAPITAL OOTLIIY 17,320 11,945 14,100 14,100 TOTU 199,924 306,297 425,800 428,800 -259 - r BUDGET -JUSTIFICATION r 462 SOCCER FIELD 134 SOCCER FIELD OBJ]3CT JIISTIFICATION 5111 FOR FIELD PAINT, BATHROOM MATERIALS, AND DAY-TO-DAY OPERATIONS. 5112 SMALL TOOLS FOR SOCCER COMPLEX, MINOR REPAIRS OF GOLF CARTS AND FOR THE FACILITIES. 5121 - FOR ALL COSTS ASSOCIATED WITH ADVERTISING IN ANY PUBLISHED MATERIAL. 5132 FOR ALL EXPENSES INCURRED IN CONJUNCTION WITH THE ATTENDANCE OF EMPLOYEES AT MEETINGS AND CONFERENCES. 5171 FOR ALL RENTAL EXPENSES FOR PORTABLE RESTROOMS FOR WEEKEND TOURNAMENTS. 5172 FOR ALL EXPENSES TO OUTSIDE VENDORS FOR THE MAINTENANCE, SERVICE, AND REPAIR OF GOLF CARTS AND CHARGERS. 5174 PRINTING EXPENSES FOR WEEKLY PARKING TICKETS. 5176 FOR ALL EXPENSES RELATING TO COPY MACHINES, INK CARTRIDGE, PAPER, AND REPAIRS. ' 5181 MISCELLANEOUS OPERATING EXPENSES. 5502 CONTRACT MANAGEMENT SERVICES FOR SOCCER COMPLEX. 5505 FOR ALL CONTRACTS AND SERVICES FOR LIGHTING REPAIRS, PARKING LOT REPAIRS, AND WELL PUMP MAINTENANCE. 5506 FOR ALL CONTRACTS TO OUTSIDE VENDORS FOR LANDSCAPE MAINTENANCE OF THE SOCCER COMPLEX. 5507 SECURITY ALARM SYSTEM & BUILDING MAINTENANCE. ' 5605 CHARGES FROM THE CITY S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGEBACKS BASED ON ACTUAL COSTS). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5704 GOLF CARTS AND OTHER FIELD MAINTENANCE EQUIPMENT -2 6 0 - SAN BERNARDINO STADIUM HOME OF THE INLAND EMPIRE 66ER'S OF SAN BERNARDINO A SEATTLE MARINERSAFFILIATE A MULTI USE FACILITY SPECIAL EVENTS SAN BERNARDINO STADIUM Director of Parks, Recreation & Comm Svcs Lemuel Randolph (2) Employees SAN BERNARDINO STADIUM ACCOUNT NUMBER: 133-461 FUND: STADIUM ABOUT THE DIVISION Under the direction of the Director of Parks, Recreation, and Community Services Department, the Stadium section is responsible for landscape maintenance including turf maintenance, ballfield preparation, bleacher clean up, debris removal, washing down seating area and cleaning and stocking restrooms for each non-baseball use. This division is also responsible for coordinating building and equipment maintenance. Funding relating to mazketing and promotion of the Stadium is also included in this cost center. EaI~ENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005.06 PROPOSED PERSONNEL 130,168 152,369 136,200 153,600 MAIlVT ENANCE & OPERATION 50,112 54,110 96,400 96,400 CONTRACTUAL SERVICES 22,324 33,426 56,600 59,400 INTERNAL SERVICE 159,573 25,438 28,400 22,500 CAPITAL OUTLAY 2,938 24,557 40,000 42,500 DEBT SERVICE 0 0 0 0 TOTAL 365,115 289,900 357,600 374,400 -2 61- EZPIIiDITORA BIIDOE'P L17fE ITEM DETAIL TISCAL YE71A 1005-1006 !O!ID 133 BASEEALL STIIDIOM D]VI9I0li 461 H718EBALL STADIDiI s ACCODET OEJECT i TITLE ACTU7IL 1001-03 ACTIIAL 1003-04 EDDGET 1004-OS PROPOSED 1005-06 5011 SALARIES PERM/FULLTIME 76,571 83,615 86,200 92,500 5014 SALARIES TEMP/PARTTIME 15,907 26,069 22,000 22,000 5015 OVERTIME 24,372 23,827 11,300 11,300 5018 VACATION PAY 875 1,896 0 0 5026 PERS RETIREMENT 4,608 5,436 5,200 12,600 5027 HEALTH & LIFE INSURANCE 5,830 8,989 10,000 13,700 5028 UNEMPLOYMENT INSURANCE 294 339 200 200 5029 MEDICARE 1,709 1,999 1,300 1,300 TOTAL pERSONEEL BERVICEB 130,168 151,369 136,100 153,600 5111 MATERIALS & SUPPLIES 49,283 50,570 60,700 59,000 5112 SMALL TOOLS 6 EQUIPMENT ~ 114 771 1,000 1,000 5132 MEETINGS & CONFERENCES 0 0 0 1,700 5133 EDUCATION 6 TRAINING 0 0 0 500 5171 RENTALS 490 394 2,700 2,200 5172 EQUIPMENT MAINTENANCE 225 2,375 2,000 2,000 5181 OTHER OPERATING EXPENSES 0 0 30,000 30,000 TOTAL 1fAIETiEANCi i OPEAATIOIP 50,111 54,110 96,400 96,400 5505 OTHER PROFESSIONAL SERVICES 6,145 5,911 22,000 22,000 5506 LANDSCAPE CONTRACTS 13,699 20,552 26,600 29,400 5507 FACILITIES SERVICES 2,481 6,964 8,000 8,000 TOTAL CONTRACTOAL 9ERVICES 12,314 33,426 56,600 59,400 5601 GARAGE CHARGES 10,277 10,531 15,100 11,700 5602 WORKERS COMPENSATION 3,400 4,200 4,400 4,200 5605 TELEPHONE SUPPORT 2,734 1,003 1,000 1,000 5606 ELECTRIC 131,820 0 0 0 5607 GAS 3,497 4,068 3,400 3,600 5608 WATER, SEWER, GEOTHERMAL 813 1,741 900 900 5609 VEHICLE REPLACEMENT 6,300 3,000 3,000 0 5612 FLEET CHGS - FVEL 732 894 600 1,100 TOTAL IETEREAL SERVICE CEAACES 159,573 15,438 18,400 21,500 5704 MISCELLANEOUS EQUIPMENT 0 3,513 0 5,300 5706 ALTERATIONS & RENOVATIONS 2,938 21,044 40,000 37,200 TOTAL CAPITAL OUTLAY 2,938 24,557 40,000 42,500 TOTAL 365,116 289,900 357,600 374,40D - 262- ~' BUDGET -JUSTIFICATION 461 BASEBALL STADIUM 133 BASEBALL STADIUM OBJECT JIISTIFICATION 5111 FERTILIZER, GRASS SEED, PLANT MATERIALS, CLAY, CLAY AMENDMENTS, IRRIGATION SUPPLIES, INSECTICIDE ETC. 5112 SMALL TOOLS AND EQUIPMENT 5171 EQUIPMENT RENTALS SUCH AS SCISSOR LIFT TO REMOVE AND REPLACE NETTING, SPECIALIZED TURF MAINTENANCE EQUIPMENT. 5172 SPORTS FIELD EQUIPMENT MAINTENACE SUCH AS BLADE SHARPENING AND SMALL ENGINE REPAIR ' 5181 CITY S SHARE OF REVENUE/COST SHARING AGREEMENT WITH THE BASEBALL TEAM. 5505 CUSTODIAL MAINTENANCE CONTRACT 5506 LANDSCAPE CONTRACTS FOR ALL AREAS INSIDE THE STADIUM EXCEPT PLAYING FIELD AND OUTSIDE INCLUDING PARKING LOT AND OTHER HARDSCAPE AREAS 5507 SECURITY AND FIRE ALARM MONITORING SERVICES; BUILDING 1 MAINTENANCE 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) ^ 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET ' DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF -9R~- BUDGET - NSTIFICATION 461 BASEBALL STADIUM 133 BASEBALL STADIUM ` OBJECT JIISTIFICATION VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5706 VARIOUS REPAIRS AND RENOVATIONS TO THE STADIUM NEEDED THROUGHOUT THE YEAR -zs4- 1 FLEET SERVICES CITY VEHICLES COMPLL4NT WITH EPA AND CARB REGULATIONS REHABS CITY VEHICLES PREVENTATIVE MAINTENANCE INSPECTIONS PURCHASES NEW/REPLACEMENT CITY VEHICLES FLEET SERVICES Director of Public Services Ken Fischer Administration 5 Em to ees 26 Em to ees ~) P Y ~ ) P Y Maintenance t ~1 i L FLEET SERVICES ACCOUNT NUMBER: 635-341 FUND: FLEET ABOUT THE DIVISION Under the direction of the Director of Public Services, the Fleet Division is responsible for acquisition, service and maintenance for the City's vehicle and equipment fleet comprised of approximately 677 items. Fleet ensures that vehicles and equipment are adequately assigned and utilized. Fleet procures all City vehicles and equipment through the development of technical specifications. Final selection is based on life cycle costing and user requirements. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 1,529,288 1,653,284 1,693,300 1,908,300 MAINTENANCE & OPERATION 2,199,642 2,645,403 2,583,500 3,465,000 CONTRACTUAL SERVICES 0 4,962 6,000 9,500 INTERNAL SERVICE 266,870 272,693 268,700 264,900 CAPITAL OUTLAY 930,584 147,840 671,500 330,800 DEBT SERVICE 672,638 394,082 501,800 520,200 TOTAL 5,599,022 5,118,264 5,724,800 6,498,700 -2 6 5 - EZPENDITURE BIIDOET LINE ITEM DETAIL tIBCAL YEAR 4005-2006 lIDID 635 MOTOR POOL 1[RID DIVISION 341 !LEFT BERYICEB ACCOUNT OHJECT i TITLE ACTOAL 2002-03 ACTUAL 2003-04 EUDUET 2004-OS PRODOSED 2005-06 5011 SALARIES PERM/FULLTIME 1,209,655 1,271,388 1,343,800 1,414,100 5012 SPECIAL SALARIES 4,665 4,628 4,900 4,100 5013 AUTOMOBILE ALLOWANCE 3,000 3,000 3,000 3,000 5014 SALARIES TEMP/PARTTIME 32,726 34,829 48,000 50,000 5015 OVERTIME 34,447 90,351 40,000 70,000 5026 PERS RETIREMENT 77,139 81,516 88,000 191,500 5027 HEALTH 8 LIFE INSURANCE 150,843 148,846 147,400 156,400 5028 UNEMPLOYMENT INSURANCE 3,212 3,539 2,700 3,200 5029 MEDICARfi ~ 13,602 15,188 15,500 16,000 TOTAL PERSONNEL SEAVICE9 1,529,288 1,653,28f 1,693,300 1,908,300 5111 MATERIALS & SUPPLIES 698,796 873,233 788,900 982,000 5112 SMALL TOOLS 6 EQUIPMENT 12,578 6,007 11,100 12,000 5113 MOTOR FUEL 8 LUBRICANTS 1,061,841 1,325,583 1,303,600 2,000,000 5122 DUES & SUBSCRIPTIONS 2,256 4,325 5,000 4,000 5132 MEETINGS & CONFERENCES 0 0 0 2,000 5133 EDUCATION & TRAINING 10,013 12,077 7,000 7,000 5171 RENTALS 32,048 31,439 34,600 31,000 5172 EQUIPMENT MAINTENANCE 9,328 7,082 14,500 17,500 5173 OUTSIDE VEHICLE MAINTENANCE 325,990 341,311 366,900 350,000 5174 PRINTING CHARGES 696 825 1,200 1,200 5175 POSTAGE 456 882 800 500 5176 COPY MACHINE CHARGES 1,555 1,590 2,500 2,500 5179 DUMP/WASTE FEES 14,922 11,830 16,200 24,100 5181 OTHER OPERATING EXPENSES 3,960 4,018 6,000 6,000 5188 CITY IN-HOUSE SERVICES 25,200 25,200 25,200 25,200 TOTAL MAINTENANCE & OPERATION 2,199,642 2,645,403 2,583,500 3,465,000 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 4,500 6,000 6,000 5505 OTHER PROFESSIONAL SERVICES 0 462 0 3,500 TOTAL CONTRACTUAL 9ERVICE9 0 4,962 6,000 9,500 5601 GARAGE CHARGES 34,193 30,110 37,200 47,700 5602 WORKERS COMPENSATION 51,700 64,500 67,900 66,400 5603 LIABILITY 11,200 14,200 16,600 20,000 5604 M.I.S. CHARGES - IN-HOUSE 12,600 12,000 11,400 12,600 5605 TELEPHONE SUPPORT 17,832 15,870 17,000 13,500 5606 ELECTRIC 64,141 80,457 65,000 67,000 5607 GAS 18,141 18,227 17,000 18,000 5608 WATER, SEWER, GEOTHERMAL 2,679 3,168 3,000 3,600 5609 VEHICLE REPLACEMENT 37,500 20,000 20,000 0 5610 COMMUNICATION SHOP 5,300 4,500 4,400 4,700 5612 FLEET CHGS - FUEL 8,584 9,661 9,200 11,400 5613 DEPT COMPUTER CONTRIB 3,000 0 0 p TOTAL INTERNAL SERVICE GARAGES 266,870 272,693 268,700 264,900 5701 MOTOR VEHICLES 903,889 144,800 622,3D0 300,000 5702 COMPUTER EQUIPMENT 2,316 0 0 p 5704 MISCELLANEOUS EQUIPMENT 13,731 3,040 36,200 27,300 lOHD 635 MOTOR POOL ![IND 11CC:ODNT OEJiCr 4 TITLE E3:9ENDITOEE E9D03T LINE ITnI DETAIL ~- - ~ - lISC11L YERIt 2005-2006 DIVISION 341 TS.EET 8=RVICiB ACPWIL 2002-03 ACTOAL 2003-04 DDDOET 2004-OS PRO9O8ED 2005-06 5706 ALTERATIONS 8 RENOVATIONS 10,648 0 13,000 3,500 TOTAL CApIT1I, ODTL7IY 5802 DEBT SERVICE INTEREST 5803 LEASE PAYMENTS TOTAL DEBT BERVIC'E TOTAL 930,584 147,840 671,500 330,800 44,773 43,088 44,200 44,200 627,865 350,995 457,600 476,000 672,636 394,082 501,800 520,200 5,599,022 5,118,265 5,724,800 6,498,700 -267 - BUDGET -JUSTIFICATION 341 FLEET SERVICES 635 MOTOR POOL FUND OBJECT JUSTIFICATION 5111 TIRES, HEAVY EQUIPMENT PARTS, REFUSE BODIES, LIGHT EQUIPMENT PARTS, HYDRAULICS PARTS, STREET SWEEPER PARTS, MOTORCYCLE PARTS, TURF EQUIPMENT PARTS, SUPPLIES 5112 MOU TOOL ALLOWANCE, MISCELLANEOUS SMALL TOOLS,BATT JUMP t START BOXES, STEP LADDERS, BATT. LOAD TESTER, A/C LEAK DETECTOR. 5113 DIESEL FUEL, UNLEADED FUEL, LUBRICANTS, HIGH OCTANE MOTORCYCLE FUEL, CNG, PROPANE, CREDIT CARDS (OUT OF AREA FUEL) , 5122 ASSOCIATION FEES, TECHNICAL PUBLICATIONS, BLUE BOOKS, CUMMINS SOFTWARE SUBSCRIPTION RENEWAL, WORLD TRANSPORTATION SUBSCRIPTION, FLEET COUNSELOR, ALL DATA SUBSCRIPTION. 5132 RTA CONFERENCE (OUT OF STATE), FLEET MANAGER SEMINAR (OUT OF STATE) 5133 MECHANIC TRAINING, ASE CERTIFICATION, ON SITE RTA GROUP TRAINING, ALTERNATIVE FUEL AND ALTERNATIVE FUEL FACILITY TRAINING. 5171 UNIFORMS, PARTS CLEANING MACHINES 5172 SHOP EQUIPMENT MAINTENANCE, FUELS SYSTEMS, TRUCK AND CAR WASH, WATER SOFTENER; SANTA FE WHISTLE MAINTENANCE; OVERHEAD CRANE INSPECTIONS. 5173 HEAVY EQUIPMENT MAINTENANCE, LIGHT EQUIPMENT MAINTENANCE, HYDRAULICS MAINTENANCE, GLASS, TOWING 5174 STATE MANDATED FORMS AND MANUALS 5175 UPS, FEDEX, AND POSTAGE 5176 COPIER MAINTENANCE AND SUPPLIES , 5179 CLARIFIER PUMPING, ANTIFREEZE RECYCLING, OIL FILTER RECYCLING, WASTE OIL RETRIEVAL 5181 OXYGEN & ACETHYLENE, FIRE EXTINGUISHERS, MANUALS 5188 FACILITIES, BUILDING MAINTENANCE, AND VECTOR CONTROL , 5502 GAS TAX REVENUE SERVICES 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. -9.RR - BUDGET -JUSTIFICATION 341 FLEET SERVICES 635 MOTOR POOL FUND OBJECT JUSTIFICATION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 ~ THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED 1 ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO ' COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). _~e~_ OBJECT JUSTIFICATION 5701 CITY VEHICLE REPLACEMENT I 5702 DIAGNOSTIC LAPTOP COMPUTER, MITCHELL ON DEMAND SYSTEM I 5704 2-POST HOIST, AMMMCO AUTO TIRE MACHINE, 4-POST TRUCK HOIST. 5706 DRAIN PIPING FROM STEAM CLEANING AREA TO FOUR STAGE CLARIFIER, VINYL FLOORING IN HALL AND SERVICE WAITING AREA, CONCRETE REPAIRS AT TIRE SHOP AREA. 5802 FUEL STATION DEBT SERVICE PAYMENT 5803 POLICE VEHICLE LEASE PAYMENTS -270 - INFORMATIONSERVICES TECHNOLOGY ADMINISTRATION NET WORK INFRASTR UCT URE SUPPORT SUPPORT SERVICES FOR G.I.S AND OFFICE AUTOMATION PUBLIC SAFETY CAD/RMS SYSTEMS SUPPORT B USINESS SYSTEMS SUPPORT RADIOS, LAPTOPS, MDC'S SUPPORT WEBSITE ADMINISTR9TION INFORMATION SERVICES Acting Director of Information Services Tom Marek IS Administration (1) Employee Systems (10) Employees Operations (6) Employees Network (2) Employees EXPENDITURES BYDIVISION DMSION 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED M.I.S. 3,373,297 4,376,500 2,961,000 3,329,200 COMMUI3ICA'I'IONS-OPERAT. 832,952 854,300 815,200 850,300 TOTAL 4,206,249 5,230,800 3,776,200 4,]79,500 F,XPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 'ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 1,275,540 1,499,400 1,477,800 1,642,800 MAINTENANCE & OPERATION 864,414 1,000,800 1,002,500 1,038,400 CONTRACTUAL SERVICES 377,730 484,100 507,300 489,300 INTERNAL SERVICE CHARGES 56,670 59,900 66,200 63,000 CAPITAL OUTLAY 1,396,896 1,662,700 151,100 223,700 DEBT SERVICE 480,238 784,600 730,300 722,300 CREDITS/BII I.ABLES 245,239 (260,700) (159,000 0 TOTAL 4,206,249 5,230,800 3,776,200 4,179,500 r -s~ i - EIPENDITORE BODGET LINE ITEH DETAIL lISC11L YEAR 2005-2006 p11ND 679 !(C,lIT IN/ORMATIOH 9YST0I3 POtm DIVISION 251 IDIHAGEMII 7T INIORHATIOH SYSTEMS ACCOUNT OBJECT i TITLE ACTUAL 2002-03 ACTD7IL 2003-04 BUDGET 2004-OS PROPOSaa 3005-06 5011 SALARIES PERM/FULLTIME 1,016,306 1,060,321 7,171,700 1,247,200 5013 AUTOMOBILE ALLOWANCE 1,663 0 3,400 3,900 5014 SALARIES TEMP/PARTTIME 26,831 181 0 0 5015 OVERTIME 41 698 1,000 4,000 5026 PERS RETIREMENT 63,293 71,143 80,000 177,900 5027 HEALTH i LIFE INSURANCE 136,196 151,749 164,300 170,300 5028 UNEMPIAYMENT INSVRANCE 2,612 2,652 2,700 2,900 5029 MEDICARE 14,470 14,774 16,700 17,200 TOTAL PERSOHHEL"BERVICES 1,261,362 1,301,519 1,439,800 1,622,900 5111 MATERIALS i SUPPLIES 79,317 49,933 65,900 35,000 5112 SMAIb TOOLS i EQUIPMENT 0 300 300 2,100 5121 ADVERTISING 1,047 849 0 1,000 5122 DUES i SUBSCRIPTIONS 4,465 17,975 17,900 17,900 5131 MILEAGE 362 89 500 500 5132 MEETINGS i CONFERHNCE3 2,831 4,507 4,600 6,100 5133 EDUCATION i TRAINING 30,511 21,820 10,400 40,000 5171 RENTALS 71 0 300 300 5172 EQVIPMENT MAINTENANCE 441,277 507,999 571,400 596,800 5174 PRINTING CHARGES 66 0 300 400 5175 POSTAGE 291 189 500 500 5176 COPY MACHINE CHARGES 1,409 1,375 1,500 1,400 TOTAL MAI11TElQANCE i OPERIITIOH 561,645 605,036 673,600 702,000 5502 PROFESSIONAL/CONTRACTUAL SVCS 223,117 205,324 292,900 223,300 5505 OTHER PROFESSIONAL SERVICES 5,113 6,821 15,500 16,000 TOTAL CODTPRAClUAL SERVICES 221,230 212,145 308,400 239,300 5601 GARAGE CHARGES 2,149 2,511 1,800 1,200 5602 NORID'iRS COMPENSATION 17,700 22,100 23,300 22,900 5603 LIABILITY 1,800 2,300 2,600 3,100 5605 TELEPHONE SUPPORT 17,798 23,047 21,000 22,300 5606 ELECTRIC 12,000 10,200 10,200 10,200 5609 VEHICIS REPLACEMENT 4,800 4,800 4,800 0 5612 FLEET CHGS - FUEL 423 571 500 1,300 TOTAL IHTER101i, BERVICi CHARGES 56,670 65,529 64,200 61,000 5702 COMPUTER EQUIPMENT 1,030,390 914,579 151,100 223,700 TOTAL CAPITAL ODTLAY 1,030,390 914,579 151,100 223,900 5803 LEASE PAYMENTS 480,238 443,095 480,300 480,300 TOTAL DEBT SERVICE 400.238 443,095 480,300 400.300 5910 CREDIT-FED i STATfi PROD FUND -245,239 -113,090 -159,000 0 TOTAL LESS: CRHDITS/BILLAELHS -245,239 -113,090 -159,000 0 TOTAL 3,373,291 3,421,113 2,958,400 3,329,200 -272 - BUDGET -JUSTIFICATION 251 MANAGEMENT INFORMATION SYSTEMS 679 MGMT INFORMATION SYSTEMS FUND OBJECT JIISTIFICATION 5111 TAPES, CABLES, PRE-PRINTED FORMS, BLUEBAR, LABELS, BATTERIES, TONER, OFFICE SUPPLIES 5112 CABLE PULLING TOOLS 5122 COUNTY ASSESSOR DATA, MISAC, SUN, ORGANIZED EXECUTIVE, TECHNET 5131 TECHNICIANS DAILY TRAVEL TO REMOTES 5132 ESRI USER CONFERENCE, LEAGUE OF CALIFORNIA CITIES, TECH EXPO, LEADERSHIP .FORUM, SEMINARS, ACCELA CONFERENCE. 5133 I SERIES, NETWORK ADMIN, PERMITS +, MICROSOFT, ARCGIS, FILENET 5171 USE OF CARPOOL 5172 CITYWIDE H/W - S/W CONTRACTS 5174 RADIO ISSUANCE FORMS, BUSINESS CARDS 5175 FEDEX, UPS, USPS 5176 COPYCARE CHARGES, MACHINE PAYMENT 5181 MOVED TO 5122 5502 CONTRACT PROGRAMMING SERVICES, FRAME RELAY, DA STAR, INTERNET, REMOTE USER SERVICES, DATABASE INTERN, CONTRACT WEBMASTER SERVICES 5505 MANDATED CLETS CHANGES, OFFSITE MEDIA STORAGE 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS -~ 7 ~ - BUDGET -JUSTIFICATION 251 MANAGEMENT INFORMATION SYSTEMS 679 MGMT INFORMATION SYSTEMS FUND OBJECT JUSTIFICATION DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ' ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING ' STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO ' COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF t TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL ' COSTS INCURRED). 5702 HARRIS SELECT 7 UPGRADE, TREND CONTENT FILTER LICENSES, (2) UPS, (7) NETWORK SWITCH, WIRELSSS NETWORK RADIO, ' NETWORK MANAGEMENT SOFTWARE, POLICE RMS REPORT WRITER UPGRADE, CITYWIDE REPLACEMENT POOL ($55,100). 5803 UPGRADE BOND ' -274 - E><PE1mIT0E8 HDDOlP LIMB 2TOI DETAIL 128GL 2EA11 i00S-$006 ~ ' ' ~ -' 10ND 679 11011T 2N1ORELTION 8Y8TEN9 10107 DIVISION 157 COg07NIGTIONB ODBEATIO1fS ACCOONT OBJECT i TITLE ACTOAL 2007-03 ACTOAL 1003-04 EODOlP 1004=05 1EO1O8ED 1005-06 5011 SALARIES PERM/FULLTIME 11,648 8,923 14,900 15,500 5013 AUTOMOBILB ALLOWANCE 88 0 200 200 5026 PERS RETIREMENT 804 624 900 2,200 5027 EI&ALTH 6 LIFE INSURANCE 1,438 1,105 1,700 1,800 5028 UNEMPLOYMENT INSURANCE 30 23 100 0 5029 MEDICARE 171 130 200 200 TOTAL PERSONNEL SERVICES 14,178 10,805 18,000 19,900 5111 MATERIALS Q SUPPLIES 39,117 15,322 43,400 46,000 5171 RENTALS 46,220 45,670 50,400 50,400 5172 EOUIFMENT MAINTENANCE 217,431 199,785 232,500 240,000 TOTAL IO~INTIIUNCE 8 OPEIGTION 302,769 260,777 376,300 336,400 5502 PROFESSIONAL/CONTRACTUAL SVCS 149,500 144,608 218,900 250,000 TOTAL CONTRACTUAL SERVIC68 149,500 144,608 218,900 750,000 5606 ELECTRIC 0 2,000 2,000 2,000 TOTAL INT~UOIIL SRRVICB CBARC38 0 7,000 7,000 2,000 5803 LEASE PAYM8NT3 366,505 304,282 250,000 242,000 TOTAL DEBT SERVICE 366,505 304,181 250,000 742,000 TOTAL 832,957 777,471 815,200 BS0,300 -2 7 5 BUDGET -JUSTIFICATION 252 COMMUNICATIONS OPERATIONS 679 MGMT INFORMATION SYSTEMS FUND OBJECT JIISTIFICATION 5111 RADIO BATTERIES AND PARTS, MDC PARTS 5171 COUNTY - 5 RACKS, 17 CIRCUITS, MDC MICROWAVE CIRCUIT, MDC WAN FEE, MDC WAN CIRCUIT, CONTRACT FEE 5172 COUNTY - 6 POLICE CONSOLES, 3 FIRE CONSOLES, CITYWIDE - 800 BACKBONE, 1203 RADIOS, 125 POLICE MDCS (MOTOROLA), 125 POLICE MDC MAINT. (COUNTY), 16 FIRE MDC MAINT. (MOTOROLA), 16 FIRE MDC MAINT. (COUNTY), CITYWIDE 800 TIME AND MATERIALS 5502 RIPS/INSTALLS FOR 16 NEW PATROL CARS, FIRE RIPS/INSTALLS, REFUSE TRUCK RIPS/INSTALLS (2), 125 PD BACKBONE USER FEES, 16 FOR FIRE 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5803 ESTIMATED LEASE PAYMENT FOR MDC REPLACEMENT {5-YEAR LEASE) . -276 - LIABILITY LIABILITYCLAIMS HAZARDOUS MATERIALS PROGRAM INSURANCE PROCUREMENT EMPLOYEE SAFETY PROGRAM SPECIAL EVENTS INSURANCE CERTIFICATES OF INSURANCE PUBLIC LOSS PREVENTION ~IABI~ITY Director of Human Resources Linn Livingston (2.25) Employees DEPARTMENT: HUMAN RESOURCES ..... _ DIVISION: LIABILITY 9000UNT NUMBER: 619-453 FUND: LIABILITYINSURANCE ABOUT THE DIVISION The Risk Management Liability program provides support for the City's operating departments by quickly resolving legitimate third party claims, managing the Hazardous Materials Program and advising departments on a wide range of insurance related issues. The cost-effective placement of excess insurance and property coverage is a critical component of the program. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005-06 PROPOSED PERSONNEL 182,713 192,242 128,400 217,800 MAINTENANCE 8c OPERATION 2,170,055 3,077,619 2,697,200 3,203,200 CONTRACTUAL SERVICES 16,541 14,016 30,000 30,000 INTERNAL SERVICES 22,460 21,378 22,900 21,200 CAPITAL OUTLAY 0 7,400 0 0 DEBT SERVICE 0 0 0 0 TOTAL 2,391,770 3,312,655 2,878,500 3,472,200 -277 POND 629 LIABILITY INSi1R11NCE POND ACCOONT DEJECT i TITLE 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE - TOTAL PERSONNEL SERVICES 5111 MATERIALS & SUPPLIES 5122 DUES 4 SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5133 EDUCATION fi TRAINING 5161 INSURANCE PREMIUMS 5162 LIABILITY CLAIMS 5163 WORKERS COMP CLAIMS 5165 SIR DEDUCTIBLE 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES TOTAL NAINTENANCE i OPERATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SERVICES 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5604 M.I.S. CHARGES - ZN-HOUSE 5605 TELEPHONE SUPPORT 5609 VEHICLE REPLACEMENT 5612 FLEET CHGS - FUEL TOTAL INTERNAL SERVICE CHAROES 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL EZPENDITORE EODO2T LINE ITEM DETAIL 7I8CAL YE87t-EOOS-2006 ~ - ~ - - .. . DIV28ION 453 LI7IEILITY INSORANCE ACTIIIIL 2002-03 ACTOAL 2003-04 BODOET 2004-OS PROPOSED 2005-06 146,592 159,859 162,300 166,400 0 0 -68,800 0 375 900 900 900 5,175 0 0 0 5,943 5,974 7,000 7,000 9,740 10,673 10,800 23,600 12,201 11,963 13,400 17,100 395 417 400 400 2,294 2,456 2,400 2,400 181,713 192,242 128,400 217,800 7,016 4,594 7,000 7,000 2,869 3,036 2,500 2,500 153 105 200 200 289 1,712 2,500 2,500 2,183 1,002 3,000 3,000 948,576 1,180,310 1,704,000 1,959,000 1,184,256 1,869,270 950,000 1,200,000 -173 0 0 0 955 657 2,000 2,000 25 0 0 O 0 0 200 200 2,730 1,493 2,500 2,500 1,028 1,233 1,800 1,800 741 1,509 1,500 1,500 19,407 12,697 20,000 21,000 2, 170, OSS 3,077,619 2,697,200 3,203,200 8,933 8,009 10,000 10,000 7,608 6,007 20,000 20,000 16,541 14,016 30,000 30,000 577 743 1,200 600 1,700 2,100 2,200 2,200 2,300 2,900 3,400 4,100 12,000 9,700 10,300 10,400 2,885 2,933 2,800 3,600 2,800 2,800 2,800 0 198 202 200 300 22,460 21,378 22,900 21,200 0 4,030 0 0 0 3,369 0 0 0 7,400 0 0 2,391,770 3,312,654 2,878,500 3,472,200 -278 - BUDGET -JUSTIFICATION ' w_ 453 LIABILITY INSURANCE 629 LIABILITY INSURANCE FUND OBJECT JUSTIFICATION ' 5111 MISCELLANEOUS OFFICE, SAFETY, PHOTO & RECORDING SUPPLIES 5122 INDEX BUREAU MEMBERSHIP, CLAIMS MAGAZINE, O'BRIEN'S , VERDICTUM JURIS, THE SUN NEWSPAPER, NATIONAL SAFETY COUNCIL, SAFETY REGULATIONS & PUBLICATIONS 5131 ~ MILEAGE 5132 MISCELLANEOUS MEETINGS AND SEMINARS, PARMA & PRIMA 5133 RISK MANAGEMENT COURSES 5161 LIABILITY INSURANCE PREMIUM, BURGLARY INSURANCE, PROPERTY INSURANCE, UNDERGROUND STORAGE TANKS 5162 LIABILITY CLAIMS 5165 SIR DEDUCTIBLE 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 1/2 COPY MACHINE CHARGES 5181 FEES: UNDERGROUND STORAGE TANK, AQMD, SBCO HAZMAT TANK FEES, DEPT OF TOXIC SUBSTANCE CONTROL, MISC. INVESTIGATIVE COSTS, SUCABA 5502 USDOT DRUG & ALCOHOL PROGRAM 5505 EMERGENCY HAZARDOUS MATERIAL CLEAN-UP COSTS. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) ' 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. ' 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND ' LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. -279- BUDGET - NSTIFICATION 453 LIABILITY INSURANCE 629 LIABILITY INSURANCE FUND ' OBJECT JUSTIFICATION ' 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES ' COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. ' 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS ' DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5609 DEPARTMENT'S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO ' COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY'S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF , VEHICLES. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF ' TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). -280 - PRINT SHOP BUSINESS CARDS CITYLETTERHEAD FLYERS FORMS MAIL ROOM PRINT SHOP Director of Finance Barbara Pachon (2) Employees The Print Shop is a Division of the Finance Department. . PRINT SHOP ABOUT THE DIVISION Under the direction of the Purchasing Manager, the Print Shop operates as an inten~al service fund; it provides printing services and covers its operational costs in charge-backs to City Departments. The Print Shop is responsible for providing support related to various printed products including business cards, letterhead, flyers and forms. In addition, the Print Shop is responsible for all sorting, distribution and stamping of all outgoing mail and sorting and distribution of inter-office mail. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 113,827 120,711 103,400 114,900 MAINTENANCE & OPERATION 132,517 126,703 114,700 116,400 CONTRACTUAL SERVICES 3,374 4,191 4,300 5,000 INTERNAL SERVICE 6,807 7,321 7,400 7,200 CAPITAL OUTLAY 0 0 0 25,000 DEBT SERVICE 49,896 49,896 25,000 0 CREDTf/BII.LABLES 0 0 0 0 TOTAL 306,421 308,822 254,800 268,500 n A ~ zznsNalTOaa BvaasT LIRE ITEM aET11IL .. PIBGIL.YRAR''1PPS_2806 .. __.. _ ~ POND 621 CENTRAL BERVICES POND DIVIBION 123 PIR712ACE-PRINT BHOP ACCOIINT OBJECT 4 TITLE ~ ACTOAI. 2002-03 ACTOAL 2003-04 DDDOET 2004-OS PROPOBED 2005-06 5011 SALARIES PERM/FULLTIME 96,247 103,756 89,800 91,800 502b PERS RETIREMENT 6,737 7,263 6,000 13,400 5027 HEALTH 6 LIFE INSURANCE 9,880 8,664 6,600 8,700 , 5028 UNEMPLOYMENT INSURANCE 241 259 200 200 5029 MEDICARE 721 768 800 800 , TOTAL PER80NNEL 8ERVICEB 113,827 120.711 103,400 114,900 5111 MATERIALS & SUPPLIES 71,519 60,093 68,000 68,000 5112 SMALL TOOLS & EQUIPMENT 0 0 1,000 1,000 5122 DUES 6 SUBSCRIPTIONS 150 150 200 200 5171 RENTALS 1,818 1,940 2,200 2,200 5172 EQUIPMENT MAINTENANCE 58,513 64,521 43,300 45,000 ' 5181 OTHER OPERATING EXPENSES 518 0 0 0 TOT1W 1D12NTZNANCE i OPERATION 132,517 126,703 114,700 116,400 5505 OTHER PROFESSIONAL SERVICES 3,374 4,191 4,300 5,000 TOTAL CbNTAACTIIAL BERVICEB 3,374 4,191 4,300 5,000 ' 5601 GARAGfi CHARGES 5 34 0 0 5602 WORKERS COMPENSATION 4,200 5,200 5,500 5,200 ' 5603 LIABILITY 500 600 700 800 5605 TELEPHONE SUPPORT 2,042 1,438 1,200 1,200 5612 FLEET CHGS - FVEL 60 49 0 0 , TOTAL INTERMIT. 9ERVICE CB'AAOES 6,807 7,321 7,400 7,100 5803 LEASE PAYMENTS 49,896 49,896 25,000 25,000 TOTAL DEBT SERVICE 49,896 49,896 25,000 25,000 ' SAL 306,421 308,822 254,800 268,500 r _282- BUDGET -JUSTIFICATION 123 FINANCE-PRINT SHOP 621 CENTRAL SERVICES FUND OBJECT JUSTIFICATION 5111 COPIER SUPPLIES AND PAPER 5112 MISC SMALL EQUIPMENT ITEMS NEEDED IN THE PRINT SHOP. 5122 ANNUAL DUES SUBSCRIPTION TO FRANKLIN OFFSET PRINTING CATALOG 5171 UNIFORM RENTAL FOR EMPLOYEES AND POSTAGE MACHINE RENTAL 5172 EQUIPMENT MAINTENANCE FOR XEROX EQUIPMENT AND POSTAGE/MAIL EQUIPMENT 5505 NUMBERING, DIE CUTTING, SPECIAL ARTWORK, MAIL SERVICE, ETC. 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5803 LEASE PAYMENT FOR PRINTSHOP COPIER AND PRINTING PRESS. -283- TELEPHONE SUPPORT MAINTAINS CITY OWNED TELEPHONE SYSTEM SUPPORT SERVICES PHONE AUDITS TELEPHONE SUPPORT Director of Facilities Management James Sharer (2) Employees TELEPHONE SUPPORT ACCOUNT NUMBER: 630-262 FUND: TELEPHONE ABOUT THE DIVISION The Telephone Support section operates under the direction of the Director of Facilities Management. Telephone Support is responsible for the maintenance of the City-owned telephone system, and for providing recommendations for new technologies in the azea of communications. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005-06 PROPOSED PERSONNEL 103,279 115,760 102,100 127,200 MAINTENANCE & OPERATION 720,746 661,924 641,600 646,200 CONTRACTUAL SERVICES 809 11,673 15,000 12,500 INTERNAL SERVICE 10,504 7,102 8,100 8,000 CAPITAL OUTLAY 11,001 38,696 0 25,000 DEBT SERVICE 0 0 0 0 TOTAL 846,337 835,155 766,800 818,900 -284- EZPENDITORL EIIDOET LIRE ITEM DETAIL FISCAL YEAR--R005-2006 FOND 630 TELEPHONi 9i1PPORT POND DIVISION 262 TELEPHONE BIIPPORT ACCODHT OEJECT 4 TITLE ACTUAL 2002-03 ACTUAL 2003-04 HDDOET 2004-OS PROPOSED 2005-06 5011 SALARIES PERM/FVLLTIME 56,480 91,242 83,200 87,000 5014 SALARIES TEMP/PARTTIME 33,908 3,542 0 15,000 5026 PERS RETIREMENT 3,761 5,617 5,500 12,100 5027 HEALTH 6 LIFE INSURANCE 7,593 13,745 11,900 11,700 5028 UNEMPIAYMENT INSURANCE 226 237 100 100 5029 MEDICARE 1,311 1,377 1,400 1,300 TOTAL PERSOIHPEL SERVICES 103,279 115,760 102,100 127,200 5111 MATERIALS & SUPPLIES 10,673 6,983 12,000 10,000 5122 DUES & SUBSCRIPTIONS 0 0 ~ 500 300 5133 EDUCATION & TRAINING 0 0 2,500 2,500 5155 CELLULAR SERVICE 208,195 173,982 172,000 172,000 5157 TELEPHONE CHARGES 405,478 382,299 351,200 355,000 5171 RENTALS 17,772 15,554 18,000 15,000 5172 EQUIPMENT MAINTENANCE 77,523 81,886 84,000 90,000 5174 PRINTING CHARGES 1,105 1,220 1,400 1,400 TOTAL MAINTENANCE i OPERATION 720,746 661,924 641,600 646,200 5502 PROFESSIONAL/CONTRACTUAL SVCS 809 6,673 15,000 7,500 5505 OTHER PROFESSIONAL SERVICES 0 5,000 0 5,000 TOTAL CONTRACTUAL SERVICES 809 11,673 15,000 12,500 5602 WORKERS COMPENSATION 1,500 1,900 2,000 2,000 5603 LIABILITY 1,000 1,300 1,600 1,900 5605 TELEPHONE SUPPORT 4,604 3,902 4,500 4,100 5613 DEPT COMPUTER CONTRIB 3,400 0 0 p TOTAL IHTERNAL SERVICE CHARGES 10,504 7,102 8,100 8,000 5702 COMPUTER EQUIPMENT 0 1,131 0 0 5703 COMMUNICATIONS EQUIPMENT 0 37,565 0 25,000 5706 ALTERATIONS & RENOVATIONS 11,001 0 0 0 TOTAL CAPITAL OUTLAY 11,001 38,696 0 25,000 TOTAL 846,337 835,155 766,800 818,900 -285- BUDGET -JUSTIFICATION ' 262 TELEPHONE SUPPORT 630 TELEPHONE SUPPORT FUND ' OBJECT JIISTIFICATION ' 5111 MAINTENANCE MATERIALS NEEDED FOR THE REPAIR OF THE CITY'S TELEPHONE SYSTEM, INCLUDING CABLES, TELEPHONE INSTRUMENTS, AND OTHER NEEDED SUPPLIES 5122 DUES FOR NEC USERS GROUP AND NTOA; COMMUNICATIONS BRIEFINGS AND TELECONNECT 5133 TRAINING TO STAY KNOWLEDGEABLE OF CURRENT TECHNOLOGIES 5155 CELLULAR SERVICE CHARGES FOR LA CELLULAR 5157 LOCAL AND LONG DISTANCE TELEPHONE CHARGES FOR VERIZON AND PACIFIC BELL 5171 RENTAL OF PAGENET PAGERS CITY-WIDE 5172 MAINTENANCE FOR TELEPHONE EQUIPMENT-TELEPHONE SYSTEM EQUIPMENT, FAX MACHINES AND SYSTEM SOFTWARE 5174 ANNUAL PRINTING OF CITY TELEPHONE DIRECTORY 5502 CHARGES FOR CONSULTING; USED TO INVESTIGATE NEW MEANS OF COST REDUCTIONS. 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). _286 - UTILITIES ELECTRICITY-WATER -SEWER - GEOTHERMAL-NATURAL GAS ADMINISTRATOR OF THE CITY'S E NE R G Y E F FI CI E N C Y PR O GR A M ADMINISTRATOR OF OVER 1500 UTILITYACCOUNTS ~ITILITIES Director of Facilities Management .Tames Sharer (2) Employees UTILITIES ACCOUNT NUMBER: 631-331 FUND: UTILITIES ABOUT THE DIVISION Under the direction of the Director of Facilities Management, the Utilities Fund operates as an internal service fund. All City utility charges are paid through the Utility Fund for better control, management, and efficiency. Utilities paid through the fund include electricity, water, sewer, geothermal and natural gas. E~EIVDIT711?F,.S BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-OS BUDGET 2005-06 PROPOSED PERSONNEL 110,467 121,297 127,500 144,300 MAINTENANCE & OPERATION 4,042,310 3,566,297 3,687,600 3,411,700 CONTRACTUAL SERVICES 725 0 0 0 INTERNAL SERVICE :1,300 0 0 0 CAPITAL OUTLAY 146,321 0 0 0 DEBT SERVICE 275,458 275,776 275,600 275,600 TOTAL 4,576,581 3,963,370 4,090,700 3,831,600 -287 E2pENDITDRE EUDOET LI1PE ITn[ DETAIL PIECAL YEAR 2005-2006 POND 631 OTILITY PUlID DIVISION 331 DTILITIEE ACCODNT OBJECT 4 TITLE ACIRAL 2002-03 ACTUAL 2003-04 8DD6~ 2004-05 PROPOSED 2005-06 5011 SALARIES PERM/FVLLTIME 91,465 100,164 106,000 113,700 5026 PERS RETIREMENT 4,427 5,038 5,300 14,300 5027 HEALTH & LIFE INSURANCE 13,015 14,376 14,300 14,400 5028 UNEMPLOYMENT INSURANCE 229 251 300 300 5029 MEDICARE 1,331 1,468 1,600 1,600 TOTAL PE1tSO8NEL BERVICEE 110,417 121,297 127,500 144,300 5111 MATERIALS 6-SUPPLIES 4,164 5,991 6,000 5,000 5122 DUES 6 SUBSCRIPTIONS 0 0 300 300 5132 MEETINGS & CONFERENCES 0 0 1,000 2,000 5151 ELECTRIC CHARGfiB 3,630,631 3,133,691 3,257,400 2,955,600 5152 GAS CHARGES 127,172 135,609 128,400 138,800 5154 WATER CHARGES 280,342 291,005 294,500 310,000 TOTAL IO~IET~NCE i OPERATIOIi 4,042,310 3,566,297 3,657,600 3,411,700 5507 FACILITIES SERVICES 725 0 0 0 TOTAL COIITRACTOAL SEEVICEE 725 0 0 0 5613 DEPT COMPUTER CONTRIB 1,300 0 0 0 TOTAL INTLtN11L SERVICE CBAROES 1,300 0 0 0 5706 ALTERATIONS 6 RENOVATIONS 146,321 0 0 0 TOTAL CAPITAL ODTLAY 146,321 0 0 0 5803 LEASE PAYMENTS 275,458 275,776 275,600 275,600 TOTAL DEET SERVICE 275,458 ~ 275,776 275,600 275,600 TOTAL 4,576,581 3,963,370 4,090,700 3,531,600 -288- BUDGET -JUSTIFICATION 331 UTILITIES 631 UTILITY FUND OBJ]3CT JII3TIFICATION 5111 MATERIALS AND OFFICE SUPPLIES FOR BILL PROCESSING; COMPUTER SOFTWARE AND MAINTENANCE AGREEMENTS; ENERGY MANAGEMENT MANUALS AND INFORMATION; WEATHER INFORMATION 5122 DUES FOR ASSOCIATION OF PROFESSIONAL ENERGY MANAGERS (APEM) AND ENERGY MANAGEMENT PUBLICATIONS 5132 ATTENDANCE AT NATIONAL ASSOCIATION OF PROFESSIONAL ENERGY MANAGERS CONFERENCE AND LOCAL APEM EDUCATION CLASSES 5151 ELECTRIC CHARGES FOR ACCOUNTS CITY-WIDE 5152 NATURAL GAS CHARGES FOR ACCOUNTS CITY-WIDE 5154 WATER, SEWER AND GEOTHERMAL CHARGES FOR ALL ACCOUNTS CITY-WIDE 5803 LEASE PAYMENTS FOR ENVEST ENERGY EFFICIENCY PROJECT IN CITY HALL AND BANC ONE ENERGY EFFICIENCY PROJECT IN 19 REMOTE CITY SITES. ALSO INCLUDED IS $15,600 FOR GALAXY CENTER AIR CONDITIONER REPLACEMENT. -289 WORKERS' COMPENSATION EMPLOYEE ASSISTANCE PROGRAM EMPLOYEE WELLNESS PROGRAM EMPLOYEE CLAIMS DISABILITY RETIREMENT WOR%E'RS' COMPENSATION of Human Resources Linn Livingston (5.25) Employees DEPARTMENT: HUMAN RESOURCES DIVISION: WORKERS COMPENSATION ACCOUNT NUMBER: 678-452 FUND: WORKERS COMP FUND ABOUT THE DIVISION The Risk Management's Workers' Compensation program is responsible for the management of all employee injury claims in a fair and cost effective manner. The program also involves the administration of the employee health and safety program designed to reduce the frequency of losses and the placement of excess insurance to protect the City's financial resources. EXPENDITURES BY CATEGORY CATEGORY 2002-03 ACTUAL 2003-04 ACTUAL 2004-05 BUDGET 2005-06 PROPOSED PERSONNEL 277,860 296,035 305,600 332,800 MAINTENANCE & OPERATION 2,748,616 2,916,123 3,513,600 ~ 3,378,600 CONTRACTUAL SERVICES 269,985 254,055 284,500 302,500 INTERNAL SERVICES 24,354 24,952 26,900 28,700 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 268,077 247,364 0 0 TOTAL 3,588,891 3,738,529 4,130,600 4,042,600 -~4n- E~ENDIT07Ut BDDfiET LINE ITD( DETAIL dIBCAL YEAR 2005-2006 T'OND 678 11OREERS CONDENSATION TOED DZVIBI0N 452 RISE 11071T W0REER8 COMP ACCODNT OBJECT A TITLE ACTWIL 2002-03 ACTDIIL 2003-04 BDD0ET 1004-OS PRODOSm 2005-06 5011 SALARIES PERM/FULLTIME 241,175 252,790 259,300 265,600 5012 SPECIAL SALARIES 600 600 600 600 5013 AUTOMOBILE ALLDWANCE 375 900 900 900 5026 PERS RETIREMENT 12,578 14,216 14,600 35,100 5027 HEALTH fi LIFE INSURANCE 19,258 23,117 25,600 26,000 5028 UNEMPLOYMENT INSURANCE 606 636 700 700 5029 MEDICARE 3,265 3,776 3,900 3,900 TOTAL PERSONNEL 9ERVICEB 177,860 196,035 305,600 332,809 5111 MATERIALS i SUPPLIES 1,669 1,800 3,000 3,000 5122 DUES & SUBSCRIPTIONS 1,455 1,630 1,300 1,300 5131 MILEAGE 0 8 200 200 5132 MEETINGS 6 CONFERENCES 518 942 2,000 2,000 5133 EDUCATION d, TRAINING 1,340 1,477 3,000 3,000 5161 ZNSVRANCE PREMIUMS 81,809 153,449 225,300 240,300 5163 WORKERS COMP CLAIMS 2,653,295 2,692,269 3,175,000 3,000,000 5172 EQVIPMENT MAINTENANCE 151 0 300 300 5173 OUTSIDE VEHICLE MAINTENANCE 0 -77 0 0 5174 PRINTING CHARGES 1,742 3,272 3,500 3,500 5175 POSTAGE 4,106 4,462 3,000 3,000 5176 COPY MACHINE CHARGES 2,502 759 2,000 2,000 5181 OTHER OPERATING EXPENSES 0 56,131 95,000 120,000 TOTAL IDIINTENANCE ~ OPERATION 1,748,616 1,916,123 3,513,600 3,378,600 5502 PROFESSIONAL/CONTRACTUAL SVCS 58,407 45,680 65,000 65,000 5503 LITIGATION-OUTSIDE ATTORNEYS 175,237 187,169 157,000 175,000 5505 OTHER PROFESSIONAL SERVICES 36,341 21,207 62,500 62,500 TOTAL CONTRACTDAL SERVICES 269,985 254,055 284,500 302,500 5602 WORKERS COMPENSATION 3,100 3,900 4,100 4,100 5603 LIABILITY 6,100 7,600 8,900 10,700 5604 M.I.S. CHARGES - IN-HOUSE 12,000 9,700 10,300 10,400 5605 TELEPHONE SUPPORT 3,154 3,752 3,600 3,500 TOTAL INTERNAL SERVICE CBAROES 24,354 24,952 16,900 28,700 5949 BILLABLE TO WATER DEPT 268,077 247,364 0 0 TOTAL LESS CRmITB/82LLAHLE9 268,077 247,364 0 0 TOTAL 3,588,391 3,738,528 4,130,600 4,041,600 -291 - BUDGET - NSTIFICATION 452 RISK MGMT WORKERS COMP OBJECT ' 5111 JUSTIFICATION 678 WORKERS COMPENSATION FUND OFFICE SUPPLIES, MISC. HEALTH & SAFETY SUPPLIES, CPR SUPPLIES 5122 RIMS DUES, SCAQMD, ASSE DUES, CAL-OSHA REPORTER, 1/2 INDEX BUREAU MEMBERSHIP, PRIMA DUES, PARMA DUES, BUSINESS INSURANCE 5131 MILEAGE REIMBURSEMENT 5132 MEETINGS AND CONFERENCES 5133 PRIMA RISK MGMNT TRAINING UPDATE, CAL-OSHA TRAINING, PARMA CONFERENCE, WORKERS' COMP EXAMS, DIVISION WORKERS' ~ COMP ANNUAL CONFERENCE, SELF -INSURED ANNUAL CONFERENCE. 5161 EXCESS WORKERS' COMPENSATION INSURANCE PREMIUM 5163 WORKERS' COMP CLAIMS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 STATE MANDATED SELF-INSURANCE FEE 5502 EAP PROGRAM, CRITICAL INTERVENTION 5503 LITIGATION - OUTSIDE ATTORNEYS/HEARING REPRESENTATIVES 5505 SECUBA (WORKERS' COMP. SYSTEM), FITNESS FOR DUTY (ALL DEPTS.), TB TESTING (SAFTY), HEARING TESTING (SAFETY MEMBER), FLU SHOTS (ALL DEPTS.), MISC. EXPENSE RELATED TO PREVENTIVE WORKERS' COMP EXPENSES, CITY ADMINISTERED PHYSICALS IN ACCORDANCE WITH TERMS OF MOU'S. 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. ' 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF_TIME) RELATED TO THIS DEPARTMENT. -~92- BUDGET -JUSTIFICATION 452 RISK MGMT WORKERS COMP 678 WORKERS COMPENSATION FUND S OBJBCT JUSTIFICATION , CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND , SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION , (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). ' -293- CONSTRUCTION/OTHER DISTRICTS C ONS TR UC T ION D IS TR I C TS SECURITYDISTRICTS SEWER LINE MAINTENANCE DISTRICTS CONSTRUCTION/OTHER DISTffiCTS Fund 251 Other Assessment Districts I Construction I Districts (2) Districts Sewer Line / Maint Districts (4) Districts i V i W ~F m~ zyy N < ~ LL ~ Owl C1 0 "u N~O~ S Nfn G a tG C7 1(7 (O N N O a H C ' a .~ S (A 0 c rn c V ~ ~ m 'c o y U ~ 0s C ~ ~ .. Z C C _ ab ~ Z J o'1 ~ ~ ~ w ~ w~ ~ ~ a 'e ~ iii ~~ ~ ~ paa~e m N ~ y ~ ~ ~ ~ ~ ~ vi ~ ~ C i ~ ° Za° ° ~' ~ LL W }}d F d d d ~ d 0 ~ U1O (p ~j MO{NpO t0 l+f1D ~O m i W N H f~O ~ ~ U V1 4 ! vJ O $ g~g~ g04 N V chi d h C .ffi 7 g _ O C a ~.. C °~ y ~ o F - U ~ ~ y ~ c Q~~ ~ °. aa Wa 3~a ~ ~~a~o 0 yN O~ U O y 00000 t/10 ~~~WZ ~d ~dddd ~d ~ n ~go~~ ~ a ~Z = ~ ~~ U W ~ W F tlJ K (wn t/) O O 0 z LL 0 w 0 LL O w R' 'o h O H ~' 8` -294' tl1 V O~ ?S W ~F W ~ m q W Y LL ~ ~ W C 7 t70"u y g g g$ g Nd fOM N f0 N O a !A c 0 i"t N . ' S fA O F- W c . _ c U a,,~ K y ~ W ~ d U y ~ ° c ~ ~ ~ ~ Z C C ~ « $ ~~ J ~ ~ ~Y W~ ~ ~ n N n U~ tAaa~~ Z ~ g yto ~oi of rn~~ V- ~ ~ ~Z a ~ Z° ° ° a, ~d LLW >} a a a J ° LLU O r ~ ~ ~ ~ ~ ~ ~ OC W F W O ~O W ~ ~NpO ~~tOm ~ N Hm v i ~U m j m O y 8 S S S 8 ml'4 Y1 t0 N Nd a 0 a .~ . S o W ~, 'a ~ ~ ~ o F _U ~E ~ N C c J C ~ ~ ° m Z~Ng ~ ~~~~~ n ~n Waa~ Z ,. a -~-~ v ~~~°Drno ao 0 i ~ ° ° ° ° ~ ~ a a ad d ~a Z LL. W CV N ~ ° ~ i i ~ Zc~ic~iwo~ ~ ~ y~ W t.1 Z ~ ~ ~ J < ~ ~ Q W ° Y W ~ ~ ~ ~ N O O Y H D 2 LL O W y J O H O Z a O W M O r a w i k~ g -29.5 - BUDGET -NARRATIVE FUND 251: OTHER ASSESSMENT DISTRICTS Security Districts A. D. 990 Located along all public streets and alleys within the area bounded by the centerline of Highland Avenue on the north, the centerline of that certain eastlwest obey south of 20th Street on the south, the centerline of Guthrie Street on the west, and the cen~rline of Arden Avenue on the east. There are 104 parcels in Zone 1 and 87 parcels in Zone 2. (Ward 7) Sewer Line Maintenance Districts A.D. 962 Located in the area generally located easterly of Pine Avenue and southerly of Belmont Avenue. There are 335 parcels assessed in this district (Warci 5) A.D. 963 Located in portions of Allen Street, north of Central Avenue. There are 28 parcels assessed in this district. (Ward 1) A.D.889 , Located at the south side of Mill Street generally the street between Macy Street and the railroad right-of- way west of Macy Street. There are 208 parcels assessed in this district. (Ward 3) A.D. 1024 Located in the Inland Center Drive and Riverwalk Drive area forthe maintenance of a sewer lift station and landscaping. There are 63 parcels assessed in this district. (Ward 3) Other Districts A.D. 1018 Located within a portion of Tract 14448, Northpark Boulevard and Mountain Qrive. District was formed to acquire improvements from developer. There are 98 parcels in this district (Ward 5) r, -2 9 6 - BUDGET-NARRATIVE FUND 251: OTHER ASSESSMENT DISTRICTS Security Districts A. D. 990 Located along all public streets and alleys within the area bounded by the centerline of Highland Avenue on the north, the centerline of that certain east/west alley south of 20th Street on the south, the centerline of Guthrie Street on the west, and the centerline of Arden Avenue on the east. There are 104 parcels in Zone 1 and 87 parcels in Zone 2. (Ward 7) Sewer Line Maintenance Districts A.D. 962 Located in the area generally located easterly of Pine Avenue and southerty of Belmont Avenue. There are 335 parcels assessed in this district. (Ward 5) A. D. 963 Located in portions of Allen Street, north of Central Avenue. There are 28 parcels assessed in this district. (Ward 1) A. D. 989 , Loceted at the south side of Mill Street generally the street between Macy Street and the railroad right-of- waywest of Macy Street. There are 208 parcels assessed in this district. (Want 3) A.D. 1024 Located in the Inland Center Drive and Riverwalk Drive area for the maintenance of a sewer lift station and landscaping. There are 63 parcels assessed in this district. (Ward 3) Other Districts A.D. 1018 Located within a portion of Tract 14448, Northpark Boulevard and Mountain Drive. District was formed to acquire improvements from developer. There are 98 parcels in this district (Ward 5) -2 9 7 LANDSCAPE DISTffiCTS LANDSCAPE MAINTENANCE ASSESSMENT DISTRICTS LANDSCAPE DISTRICTS i ~~ ~~~~g~~~~g s~~ss g~~~~g~~~gs~~g~~s~gs~s~~~s s Ro N10$~m010~'Y IV NI+Ti~A '^'~m1Y'N/O ~V ~I~~e-1+l~fOh00~01~~0~~0 !! l~j 6~. `~j N Opl a ., < g rc°z~a ~ ~E ~ i6 e:e$•'e EE yE56 Y gg ~'~'~'~'~j ~.,,, ~ ~" ~~ ~ ~~<3< .e < Ewa yyi~pp-yNy~~ yyN~~ yq~yN~ yp~ nW ~pp~Re ^~~^O b"oq pp q' /o~S$ ~~~ OOOOO~O P OOOOOOOO~ ~ ~' ~Q' OAP OiP W O~ W W ~ W W Pp W PO~P~OOA~~~~~~r~~~ ~~~ ~~ ~~~~~ r-~- _~ CCCCOCOOCCOCCOCOgCCOCCOCCGCCGGGCGGGCGGGOGCOG ~W ii<diii<ii<iiiiigiiiiiiiiiiiiiliiiiiiiiiiiii ~ y~F NNNN1~0{{~yy {A{~~~ 1 Nl++~l OIM MI Yf ~~'~pp apppp Oyy~^q^ ooqqpp pppp pqpq 0l pqpq ~yly~l~ Nypp~. Iyy~~~O~ pNp 88O/NYNOAOD O~ F ry~NU f010100~0 V tON~~ID~~IO ~DOOOOOOOtl00t00IDOOOmO10 IOm m000mm b O ~` N ^ ~~ ~~g~~~~~~g s~~ss s~~~~~$~~ss~~sag~~ss~s~~p~ps s ^ gQ YI IG$Nb 1D O1C~''1 lV N~^P '^~rmN~NPI IV OI~~~M~IG I~GI~~! W ~~~~N p ~ r {V a M N a ^ a~~~~ O~ ~ < ~~ ~ rN~NNP! a ~ i ~ ~ ~M~~i{ L~~~~~ ~ 1 ~ ~ ~ «~d~ a .. ~~ ~~~~~~~s~~~aaa~g~i#s~~s~~8"ss"ss°°~~s~~~~a~"ag$ao LLLL ~ OOCOOOCOOOCGCOGCOOOGOCOOODOOOOOOOODO00['3000CG D m ~~ di<iiiidiiiiiidiiiiitii<iiiiidiiiiiiii«diii ~ c ~~ ~z ~g~~g~~~g~a~~~~~~~~~~~~~~ss~~~g~~~~~~~~~~~~g ~ ~r ~~~ ~~ •298 - s 4 8~~ ~~r g" ~~s~~~~~gs Q YI tG ~~ mOm ~' f N O¢ K a asses s~~~~ss~sssg~ssgg~as~8~$~o s IVN~'A '~~YiD IV'lV l7 lV Cl~~e~pl'101~'~m~~~'N ~ NN 11++11 m M O ; a rcza°>~ Q 1E~ C ~ a ~eCN~N Nv~ ~ Y < p ~ o ~ 0~~~ ~~ ~ O ~~ ~ zags ~ ~~~ 3 ~;m~~~~a~ ;aa~ ~ ~~~ a c~.e a'~ ~ .e .e < <_N a 3 ~~~~~r~~~~4.~4!> ~U ~ A N m P m ~py~~~pp {py ~pqyee r Nmm~p A m ~ N NNNNII pm Of m ply (p'~ W A ~~ ~ ~~gV N~IO Nl~lO t71~! l7 Pl a ~M hNm mlflmm m111~O1~h~A mm ~OOIm mg 000000 O G 0000000 O m m m m Ol m Ol m 01 OOO O m m m 01 m m m OI m ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ LL 2~ OGOG CCOGGCCCGOGGGGOCGOGCGCOCOGCOGCGOODOOGC~D W LLW <dd<d« «ddddd<i<dd1«d<i«ddiaa<<d<ddda<ddd ~J ~U ~y m NA mf ' , N l7m m0 ' ' , ' m m ~ N M l+lm PO r MP9Nf mmr m m W N NN~ Vf N~n mu~~u°Q A om °~ m ~~i~» nm~ S o F mmm~~mmmm~~~~~mmmm~~~mmm mmmmmmmmmmmm~D m~DmOmio i0- ~U I E e i~ ~~ ~N ssssgssss^ ssssg sss$ss$ssssssssssssssss$ss s NO Nb$~mGfG~^f lV N~'f~ '~~f mlV ^lV p!!V Nt~~~{7 ~IGAO~m'~~'N ~ K 11~~!! 01 a m o a ~ ~ ~ > tt ll~~ ppp ~ ~ a ~ ~=N~NNlf ~ ~ Q ~ ~j ~< a~~~~ ~ ~ 33!~!YY!H!~~~~ee~~~rs~stS~~~~~tR>~2~ r.NmwmpgsimCCm sg~ mm~t ~.m ~~ doco~cocaje~cocdo~~~codq~~ddccccddodcoc~dccdo _~ didiEdd«d<didd<aa« « «d<idddEi'«dd<aaaa<aa l..l N NON N A ~~N{gm~Nm 1~ NN mm 1~ t7Nm 1~ m0 ~; s~s~s~~~saaaag~asssas~s~sss~ossg~~a~~~~~sa0o U~ f f f f f f f f f f f f f f f f f f f f f f f f f f f f f f f f f f f K N wVLL R H ~~ ~~ 13 -299 - BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS A. D. 951 located at Kendall Drive between the San Bernardino County Flood Control's Devils Cane diversion channel and a point approximately 1000 feet southeaste[ly of Patm Avenue and in portions of Kendall Way between Surrey Lane and Buckboard Drive and a point approximately 636 feet westerly thereof. There are 70 parcels in Zone 1 and 4 parcels in Zone 2. (Ward- 5) A.D. 952 - Loceted at University Parkway, College Ave, 46th Street, Sun Valley Drive, Kendall Drive, Northpark Boulevard, State Street, and l.fttle MountaM Drive. There are 697 parcels assessed in Zone 1,660 parcels assessed in Zone 2 and 133 parcels assessed in Zone 3. (Ward 5) A.D.953 Located at 18th Street between Medical Center Drive, Muscott Street and California Street. There are 200 parcels assessed in this district. (Ward 6) i A.D.956 Located in the area east of Gage Canal to include east end of Harriman Place, Hospitality Lane, Brier Drive, Tippecanoe Avenue and along I-10 freeway and drainage basin. There are 16 parcels assessed in this district. (Wards 1,3) A.D. 959 1 Located at Kendall Drive, Shandin Hills Circle, Shandin Hills Drive and open space and firo break areas in Tracts 12955, 14252 and 14253. There aro 291 parcels assessed in Zone 1 and 8 parcels assessed in Zone 2. (Ward 5) A.D. 968 Located in the meridian strip of Airport Drive, between Commercenter Ease and Commercenter West. There are 8 parcels assessed in this district. (Wards 1,3) A.D.969 Located in the area of Irvington Avenue and Olive Avenue. There are 4 parcels assessed in this district. (Ward 5) I A.D. 970 Located in the Cable Creek area. Thero are 129 parcels assessed in this district. (Want 5) A.D. 974 Located at the south side of Rialto Avenue generally between Pepper Avenue and Eucalyptus Avenue. There are 40 parcels in this district. (Ward 3) A.D. 975 Located at Mill Street, Pepper Avenue and Eucalyptus Avenue. There are 115 parcels assessed in this distric. (V11ard 3) i r~ ~ -soo- BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS A.D. 976 Located at Pine Avenue and the Metropolitan Water District land east of adjacent to Pine Avenue., Walnut Avenue, Ohio Avenue, Belmont Avenue, Irvington Avenue, the drainage channel south of Tracts 13028 and 13036 and in lot "A-A" of Tract 13036, the slope area south of Christine Street. There are 591 parcels assessed in this district. (Ward 5) A.D. 981 Located at the east side of Meridian Avenue between Randall Avenue and Mill Street, the north side of Randall Avenue, east of Meridian Avenue and the drainage area on the north side of Pleasant Way, east of Meridian. There are 247 parcels assessed in this district. A.D.982 Located at Piedmont Drive and Citrus Street, generally located east and west of Indian Canyon Court and along the south boundary of Tract No. 13470, west of Bangor Avenue. There are 96 parcesl assessed in this district. (Ward 4) A.D. 984 Located north of Central Avenue and east and west of Gifford. (Ward 1) A.D. 986 Located at the south side of Rialto Avenue, approximately 650 feet east and west of Macy Street and the retention basin on the east side of Macy Street at Walnut Avenue. There are 173 parcels assessed in this district. (Ward 3)' A.D. 991 Located at the south side of Verdemont Drive, both sides of Gafield Avenue, north side of Ohio Avenue and a portion of the south side of Ohio Avenue, alt between Palm Avenue and Olive Avenue, west side of Palm Avenue, south of Ohio Avenue and the slope area south of Tract 13430 (west of Palm Avenue). There are 138 parcels assessed in this district. (Ward 5) A.D. 993 Located at the retention basins in Tract 14503-1. In the south side of Cajon Boulevard between Pepper Linden Avenue and approximately 110 feet easterly of Majestic Avenue and in landscape maintenance easements along the approximately 425 feet southwesterly thereof. Ther are 277 parcels assessed in this district. (Ward 6) A.D. 997 Located at the north side of Irvington Avenue ,east of Chestnut Avenue. There are 113 parcels assessed in this district. (Ward 5) A.D. 1001 Located at the Edison easement area on the south side of Birch Street, east of Pennsylvania Avenue and Lot "A" of Tract 14118. There are 46 parcels assessed in this district. (Ward 3) A. D. 1002 Located at both sides of "H" Street, north of 53rd Street and in the south bank of the San Bernardino County Flood Control District which adjoins Tract 13554-4, 13554-5 and 13554-6 on the north. There are 288 parcels assessed in this district. (Ward 5) ~4~1 BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS A.D. 1005 Located at the retention basins in Tract 14503-1, in the south side of Cajon Boulevard between Pepper Linden Avenue and approximately 110 feet easterly of Majestic Avenue and in landscape maintenance easements along the southerly side of Tract 14503-1 between Cajon Boulevard and a point approximately 425 feet southwesterly thereof. There are 101 parcels assessed in this district. (Ward 6) A.D. 1007 Located at the east side of Pepper Avenue and the west side of Meridian Avenue north of Randall Avenue. There are 58 parcels assessed in this district. (VNard 3) A.D. 1012 Located at Mill and Bumey. There are 16 parcels assessed in this district. (Ward 3) 1 A.D. 1016 Located at the north side of Coulston Street between Rosena Avenue and Curtis Street. There are 36 parcels'assessed in this district (Ward 1) A.D. 1017 Located along portions of Kendall Drive and Pine Avenue, within Tract No. 15642, and along Pine Avenue, between the north line of Tract No. 15642 and Irvington Avenue. There are 45 parcels assessed in this district. (Ward 5) A.D. 1019 Located within a portion of Tract 14448, Northpark Boulevard and Mountain Drive. There are 98 parcels assessed in this district. (VHard 5) A.D. 1020 Located on the south side of Mill Street at Dallas Avenue. The onterline Mill Street on the north, the southerly, easterly and westerly lines of Tract 15652 on the south, ease and west respectively. There are 13 parcels assessed in this district. (Ward 3) A.D. 1023 Located on the south of Coulston Street, between Elm Avenue and Richardson Street. The centerline of Coulston Street on the north, the centerline of Richardson Street on the west, end the southerly and easterly boundries of Tenative Tract 15777 on the south and east, respectively. There are 39 parcels assessed in this district. (Ward 1) A.D. 1025 Located along Palm Ave and Red Sky Ave. There are 38 pacels assessed in this district (Ward 5). A.D 1027 Located in the Waterman 8 Washington Area along Waterman, Washington, Commeraal, Heritage Lane and Foxtxoft Lane. There are 158 parcels assessed in this district (Ward 3). ~ -soa- BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS AD 1028 Located between Olive Ave and Walnut Ave between Ohio Ave and Meyers Road. There are 76 parcels in this distil (Ward 5) AD 1029 Located North of 16th Stand East of California St. There are 38 parcels in this district (Ward 6) AD 1031 Located in Tract 15407 between Olive Ave and Irvington. There are 107 parcels in this district (Ward 5). AD 1030 From the centerline of Ohio Ave on the South, the centerline of Magnolia Ave on the West, the Northerly boundry of Trail 14604 on the North and the Easterly boundry of Trail 14604 on the East. There are 47 parcels in this district (Ward 5). AD 1032 From the centerline of Verdemont Dr on the South, the centerline of Palm Ave to the West and the Northerly and Easterly lines of Tract 14352 to the North and East, respectively. There are 65 parcels in this district (Ward 5). AD 1035 Zone 1 From the centerlines of Ohio Ave on the Nartth and Palm Ave on the West, both within the boundries of Tract 13572 and the southerly ande easterly lines of Tract 13572. There are 30 parcels in this district (Ward 5). AD 1035 Zone 2 From the centerlines of Ohio Ave on the North and Palm Ave on the West, both within the boundries of Tract 15538 and the Northerly, Southerly and Westerly lines of Trect 15538. There are 13 parcels in this district (Ward 5). AD 1036 The boundries of said Tentative Tract No. 16509 together with all of Campus Pkwy right of way lying between Kendall Dr and Northpark Blvd; Northpark Blvd right of way lying between Campus Pkwy and University Pkwy, including the unimproved portion of Northpark Blvd directly South of Campus Pkwy; and that area lying between the Easterly line of improved Northpark Blvd and the Easterly line of said Tentative Trail 15609, between Campus Pkwy and University Pkwy and Lot 14 of Tract 2404. There are 2 assessed parcels in this disVict totaling 257.2 assessment units (Ward 5). AD 1037 From the centerline of Belmont Ave to the South; the centerline of Magnolia Ave to the West; the centerline of Meyers Rd to the North; and Easterly of Tract 13630 to the East. There are 33 parcels in this district (Ward 5) AD 1038 From the centerline of Orange Show Road to the South; the centerline of Arrowhead Ave to the West; and the Norht and East line of Parcel Map 18222 to the North and East, respectively. There are 14 parcels in this district (Ward 3). ~QO~ BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS A.D. 951 Located at Kendall Drive between the San Bernardino County Flood Control's Devils Cane diversion channel and a point approximately 1000 feet southeasterly ®f Palm Avenue and in portions of Kendall Way between Surrey Lane and Buckboard Drive and a poinLapproximately 636 feet westerly thereof. There are 70 parcels in Zone 1 and 4 parcels in Zone 2. {Ward 5) A.D.952 Located at University Parkway, College Ave, 48th Street, Sun Valley Drive, Kendall Drive, Northpark Boulevard, State Street, and Little Mountain Drive. There are 897 parcels assessed in Zone 1, 680 parcels assessed in Zone 2 and 133 parcels assessed in Zone 3. (Ward 5) A.D.953 Located at 18th Street between Medical Center Drive, Muscott Street and California Street There are 200 parcels assessed in this district. (Ward 6) A.D.956 Located in the area east of Gage Canal to incude east end of Harriman Place, Hospitality Lane, Brier Drive, Tippecanoe Avenue and along I-10 freeway and drainage basin. There are 18 parcels assessed in this district. (Wards 1,3) A.D. 959 ' Located at Kendall Drive, Shandin Hills Cirk:le, Shandin HiNs Drive and open space and fire break areas in Tracts 12955, 14252 and 14253. There are 291 parcels assessed in Zone 1 and 8 parcels assessed in Zone 2. (Ward 5) A.D. 868 Located in the meridian strip of Airport Drive, between Commertx3nter Ease and Commercenter West There are 8 parcels assessed in this district. (Wards 1,3) A.D.969 Located in the area of Irvington Avenue and Olive Avenue. There are 4 parcels assessed in this district. (Ward 5) A. D. 970 Located in the Cable Creek area. There are 129 parcels assessed in this district. (Ward 5) A.D. 974 Located at the south side of Rialto Avenue generally between Pepper Avenue and Eucalyptus Avenue. There are 40 parcels in this district. (Ward 3) A.D.975 Located at Mill Street, Pepper Avenue and Eucalyptus Avenue. There are 115 parcels assessed in this district. (Ward 3) ~ -soa- BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE D13TRICTS A.D. 976 Located at Pine Avenue and the Metropolitan Water District land east of adjacent to Pine Avenue., Walnut Avenue, Ohio Avenue, Belmont Avenue, Irvington Avenue, the drainage channel south of Tracts 13028 and 13036 and in lot "A-A" of Tract 13036, the slope area south of Christine Sheet. There are 591 parcels assessed in this district. (Ward 5) A.D. 981 Located at the east side of Meridian Avenue between Randall Avenue and Mill Street, the north side of Randall Avenue, east of Meridian Avenue and the drainage area on the north side of Pleasant Way, east of Meridian. There are 247 parcels assessed in this district. A.D.982 Located at Piedmont Drive and Citrus Street, generally located east and west of Indian Canyon Court and along the south boundary of Tract No. 13470, west of Bangor Avenue. There are 96 parcesl assessed in this district. (Ward 4) A.D. 984 Located north of Central Avenue and east and west of Gifford. (Ward 1) A.D. 986 Located at the south side of Rialto Avenue, approximately 650 feet east and west of Macy Street and the retention basin on the east side of Macy Street at Walnut Avenue. There are 173 parcels assessed in this district. (Ward 3)~ A.D. 991 Located at the south side of Verdemont Drive, both sides of Gafield Avenue, north side of Ohio Avenue and a portion of the south side of Ohio Avenue, ail between Palm Avenue and Olive Avenue, west side of Palm Avenue, south of Ohio Avenue and the slope area south of Tract 13430 (west of Palm Avenue). There are 138 parcels assessed in this district. (Ward 5) A.D. 993 Located at the retention basins in Tract 14503-1. In the south side of Cajon Boulevard between Pepper Linden Avenue and approxlmately 110 feet easterly of Majestic Avenue and in landscape maintenance easements along the approximately 425 feet southwesterly thereof. Ther are 277 parcels assessed in this district. (Ward 6) A.D. 997 Located at the north side of Irvington Avenue ,east of Chestnut Avenue. There are 113 parcels assessed in this district. (Ward 5) A.D. 1001 Located at the Edison easement area on the south side of Birch Street, east of Pennsylvania Avenue and Lot "A" of Tract 14118. There are 48 parcels assessed in this district. (Ward 3) A.D.1002 Located at both sides of "H" Street, north of 53rd Street and in the south bank of the San Bernardino County Flood Control District which adjoins Tract 13554-4, 135545 and 13554-6 on the north. There are 286 parcels assessed in this district. (Ward 5) -305- BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS - ~ - A.D. 1005 Located at the retention basins in Tract 14503-1, in the south side of Cajon Boulevard between Pepper Linden Avenue and approximately 110 feet easterly of Majestic Avenue and in landscape maintenance easements along the southerly side of Trail 14503-1 bet~en Cajon Boulevard and a point approximately 425 feet southwesterly thereof. There-are 101 parcels assessed in this district. (Ward 6) A.D. 1007 Located at the east side of Pepper Avenue and the west side of Meridian Avenue north of Randall Avenue. There are 58 parcels assessed in this district. (Ward 3) A.D. 1012 Located at Mill and Bumey. There are 16 parcels assessed in this district. (Ward 3) A.D. 1016 Located at the north side of Coulston Street between Rosena Avenue and Curtis Street. There are 36 parcels assessed in this district. (WaM 1) A.D. 1017 Located along portions of Kendall Drive and Pine Avenue, within Tract No. 15642, and along Pine Avenue, between the north line of Tract No. 15642 and Irvington Avenue. There are 45 parcels assessed in this district. (Ward 5j A.D. 1019 Located within a portion of Tract 14448, Northpark Boulevard and Mountain Drive. There are 98 parcels assessed in this district. (Ward 5) A.D. 1020 Located on the south side of Mill Street at Dallas Avenue, The centerline Miil Street on the north, the southerly, easterly and westerly lines of Tract 15652 on the south, ease and west respectively. There are 13 parcels assessed in this district. (V11ard 3) A.D. 1023 Located on the south of Coulston Street, between Elm Avenue and Richardson Street. The centerline of Coulston Street on the north, the centerline of Richardson Street on the west, and the southerly and easterly boundries of Tenetlve Tract 15777 on the south and east, respectively. There are 38 parcels assessed in this district. (Ward 1) A.D. 1025 Located along Palm Ave and Red Sky Ave. There are 38 parcels assessed in this district (Ward 5). A.D 1027 Located in the Waterman $ Washington Area along Waterman, Washington, Commercial, Heritage Lane and Foxcroft Lane. There are 158 parcels assessed in this district (Ward 3). -3 p 6 - BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS AD 1028 Located between Olive Ave and Walnut Ave between Ohio Ave and Meyers Road. There are 76 parcels in this distict (Ward 5) AD 1029 Located North of 16th St and East of California St. There are 38 parcels in this district (Ward 6) AD 1031 Located in Tract 15407 between Olive Ave and Irvington. There are 107 parcels in this district (Ward 5). AD 1030 From the centerline of Ohio Ave on the South, the centerline of Magnolia Ave on the West, the Northerly boundry of Tract 14604 on the North and the Easterly boundry of Tract 14604 on the East. There are 47 parcels in this district (V11ard 5). AD 1032 From the centerline of Verdemont Dr on the South, the centerline of Palm Ave to the West and the Northerly and Easterly lines of Tract 14352 to the North and East, respectively. There are 65 parcels in this district (Ward 5). AD 1035 Zone 1 From the centerlines of Ohio Ave on the North and Palm Ave on the West, both within the boundries of Tract 13572 and the southerly ande easterly lines of Tract 13572. There are 30 parcels in this district (Vllard 5). + AD 1035 Zone 2 From the centerlines of Ohio Ave on the North and Palm Ave on the West, both within the boundries of Tract 15538 and the Northerly, Southerly and Westerly lines of Tract 15538. There are 13 parcels in this district (Ward 5). AD 1036 The twundries of said Tentative Tract No. 16509 together with all of Campus Pkwy right of way lying between Kendall Dr and Northpark Bivd; Northpark Blvd right of way lying between Campus Pkwy and University Pkwy, including the unimproved portion of Northpark Blvd directly South of Campus Pkwy; and that area lying between the Easterly line of improved Northpark Bivd and the Easterly line of said Tentative Trail 15609, between Campus Pkwy and University Pkwy and Lot 14 of Tract 2404. There are 2 assessed parcels in this district totaling 257.2 assessment units (Ward 5). AD 1037 From the centerline of Belmont Ave to the South; the centerline of Magnolia Ave to the West; the centerline of Meyers Rd to the North; and Easterly of Tract 13630 to the East. There are 33 parcels in this district (Ward 5) AD 1038 From the centerline of Orange Show Road to the South; the centerline of Arrowhead Ave to the West; and the Norht and East line of Parcel Map 16222 to the North and East, respectively. There are 14 parcels in this district (Ward 3). -307- CTfY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2005/06 CITY WIDE FUNDING ALLOCATIONS FUNDING SOURCES DEPARTMENT CITY CONTRIBUTION GRANT REVENUE TOTAL FUNDING FIRE 138,317 1,816,227 1,954,544 LIBRARY 188,231 188,231 PARK/RECREATION 250,892 1,355,139 1,606,031 POLICE 2,284,043 2,284,043 PUBLIC SERVICES 176,862 176,862 SBETA 2,351,704 2,351,704 389,209 8,172,206 8,561,415 Overall Grant Funding) LIBRARY 2% ',PUBLIC SERVICES 2% POLICE 29% PARK/RECREATION 20% ^ FIRE ^ LIBRARY ^ PARK/RECREATION ^ POLICE ^ PUBLIC SERVICES ^SBETA -:~n~' it F 17% SBETA 30% CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2005/06 DEPARTMENT: FIRE DEPARTMENT FUNDING SOURCES GRANT DEPT # GRANT NAME CITY ONTRIBUTIO GRANT REVENUE TOTAL FUNDING 596 Department of Health/Human Svcs 200,000 200,000 596 Department of Homeland Security 400,000 400,000 709 FEMA 2003/04 108,180 360,600 468,780 716 2004 Homeland Security Grant 84,291 84,291 PROPOSED 2005 FEMA 30,137 150,687 180,824 PROPOSED 2005 Homeland Security Grant 41,385 41,385 PROPOSED 2005 Dept. Homeland Security 220,764 220,764 PROPOSED Department of Health/Human Svcs 280,000 280,000 PROPOSED Office of Traffic Safety 78,500 78,500 138, 317 1, 816, 227 1, 9 54, 544 FIRE GRANT FUNDING ALLOCATIONSI ~O Dept. i I^ Office of Traffic'. Health/Human Safety ^Dept. Health/Human, Svcs ~I~'II o r-l Svcs (MMRS) i I~ 14% 4 % 10% ^ 2005 Dept. Homeland Security '~ 11% ?005 Homeland Security Grant I 2% ^^ 200 9% I I -- i, I^2004 Homeland Security Grant 4% ^Dept of Homeland ~ Security (MMRS) 21% ~~~, ~I^FEMA 03104 25% ^Dept. Health/Human Svcs (MMRS) ^Dept of Homeland Security (MMRS) i ^FEMA 03/04 ^2004 Homeland Security Grant ^2005 FEMA ®2005 Homeland Security Grant ^ 2005 Dept. Homeland Security ^ Dept. Health/Human Svcs ^ Office of Traffic Safety -304 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2005/06 DEPARTMENT: LIBRARY FUNDING SOURCES GRANT DEPT # GRANT NAME GRANT REVENUE TOTAL FUNDING 520 Adult Education & Family Literacy Act 90,997 90,997 532 California State Library Literacy Services 72,234 72,234 540 Community Based Homework 25,000 25,000 188,231 188,231 !LIBRARY GRANT FUNDING ALLOCATIONS I '^Community Based ~ Homework 13% ~ California State Library Literacy I it Services I ~~ Adult Education & Family Literacy Act'I 49% ^Adult Education 8 Family Literacy Act ^California State Library Literacy Services ^ Community Based Homework -310 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2005/06 DEPARTMENT: PARK AND RECREATION FUNDING SOURCES GRANT - DEPT # GRANT NAME CITY CONTRIBUTION GRANT REVENUE TOTAL FUNDING 504 Retired Senior Volunteer Program 37,600 57,658 95,258 509 Senior Companion Program 45,000 295,983 340,983 510 Emergency Food and Shelter 30,160 30,160 513 Senior Nutrition Program 168,292 188,853 357,145 522/524 HeadStart Preschool Program 278,590 278,590 551 Mentoring Program 45,000 45,000 577 Nutrition Services Grant 156,888 156,888 509 CDBG for SCP Program 5,000 5,000 589 County of San Bdno Title III 19,300 19,300 594 CAPS Program 277,707 277,707 250,892 1,355,139 1,606,031 PARK/RECREATION GRANT FUNDING ALLOCATIONSI ^ County of San Bdno p Retired Senior ~, Title III ~, II I^CAPSProgram Volunteer Program, 1% j 17% 6% ^CDBG for SCP Program ^Senior Companion 0% Program / - 21% _-~ ^Nutrition Services'. ~ Grant I ^ Emergency Food and 10% ~ Shelter '.®Mentoring Program l i ~ ^Senior Nutrition I i o - 3 /0 ^HeadStart Preschool pr ram I Program i ~% i 17% i ^ Retired Senior Volunteer Program ^Senior Companion Program ^ Emergency Food and Shelter ^Senior Nutrition Program ^HeadStart Preschool Program Mentoring Program ^Nutrition Services Grant ^CDBG for SCP Program ^ County of San Bdno Title III ^CAPS Program _~ 1 1 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2005/06 DEPARTMENT: POLICE DEPARTMENT FUNDING SOURCES GRANT DEPT # GRANT NAME GRANT REVENUE TOTAL FUNDING 544 County Probation Impact Grant 111,000 111,000 776 Indian Gaming Local Community Benefit Grant 700,000 700,000 788 COPS 2005 Technology Grant 493,322 493,322 789 2005 Homeland Security Grant 171,506 171,506 PROPOSED Justice Asst. Grant (LLEBG) 05/06 245,615 245,615 PROPOSED Citizen's Option For Public Safety 05/06 289,100 289,100 PROPOSED ABC Grant 99,900 99,900 PROPOSED Buffer Zone Protection Plan 100,000 100,000 PROPOSED School Comm. Policing Partnership Grant 73,600 73,600 2,284,043 2,284,043 IPOLICE GRANT FUNDING ALLOCATIONSI ^ Buffer Zone Protection ! ^ School Comm. I Plan ~ Policing Grant 4% ~` i 3% ^ABC Grant. j 4% tBCitizen's Option For' `+° Public Safety 05!06 ~--- `: '' ' 13% ^Justice Asst. Grant I (LLEBG) 11% ^2005 Homeland I Security Grant 8% ^County Probation Impact Grant ^COPS 2005 Technology Grant ^Justice Asst. Grant (LLEBG) ^ABC Grant ^School Comm. Policing Grant ^County Probation Impact Grant 5% i^ Indian Gaming Grant 30% ^ cops 2005 Technology Grant I 22% ^ Indian Gaming Grant ^2005 Homeland Security Grant ^ Citizen's Option For Public Safety ^ Buffer Zone Protection Plan -3 12 - CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2005/06 DEPARTMENT: PUBLIC SERVICES FUNDING SOURCES GRANT DEPT # GRANT NAME GRANT REVENUE TOTAL FUNDING PROPOSED Used Oil Block Grant-Tenth Cycle 58,900 58,900 PROPOSED Used Oil Block Grant-Eleventh Cycle 50,561 50,561 PROPOSED Waste Tire Enforcement Grant 13,759 13,759 PROPOSED Beverage Container/Litter Reduction 53,642 53,642 176,862 176,862 (PUBLIC SERVICES GRANT FUNDING ALLOCATIONS ^ Beverage ~ ~I Container/Litter '© Used Oil Block ~ Reduction ~I Grant-10th Cycle 30% ' 33% ©Used Oil Block Grant-10th Cycle ^Used Oil Block Grant-11th Cycle ^ Waste Tire Enforcement Grant i ' ^ Beverage Container/Litter ^Used Oil Block Reduction ^ Waste Tire ~ Grant-11th Cycle, ' Enforcement'( 29% Grant 8% -3 13 - i CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2005/06 DEPARTMENT: SAN BERNARDINO EMPLOYMENT & TRAINING AGENCY FUNDING SOURCES GRANT DEPT # GRANT NAME GRANT REVENUE TOTAL FUNDING 900/910 WIA-Title I WIA Adult Program 842,717 842,717 940/945 WIA-Title I WIA Youth Program 895,597 895,597 920/930 WIA-Title I WIA Dislocated Worker Program 613,390 613,390 2,351,704 2,351,704 SBETA GRANT FUNDING ALLOCATIONSI WIA-Title I WIA Dislocated Worker' Program `~ 26% ^WIA-Title I WIA Adult Program ^WIA-Title I WIA Dislocated Worker WIA-Title I WIA Adult' Program 36% I i WIA-Title I WIA - Youth Program 38% ^WIA-Title I WIA Youth Program -~1d- DEPARTMENT: DEVELOPMENT SERVICES CAPITAL IMPROVEMENT PROJECTS FY 2005-2006 Capital Improvement Projects Budgets were not available to include in the Preliminary Budget Document. Once approved as part of the 5-Year CIP, they will be included in the Final Budget Document. -375' CITY OF SAN BERNARDINO 3709,106.00 LIMITED OBLIGATION IMPROVEMENT BONDS DATED DEC. 2, 1881 FORMATION DATE MAR. 11, 1991 ASSESSMENT DISTRICT N0.987 FINAL MATURnY SEFT. 2, 2011 (VERDEMONT AREA) BALANCE JUNE s0, zoos s2ao,ooo FUND 308: A.D. 987 DEBT SERVICE The District is bounded on the north by the City limit line, on the east by Walnut Avenue, on the south by State Highway 215 and Kendall Drive and on the west generally by Little League Drive. The Assessment DLttrict was formed and the Bonds were issued in order to finance the construction of roadway improvements, inducting excavation, grading, curbs, gutters, sidewalk and asphaltic conaete pavement, street lights, traffic signals, sewer and water improvements and related projects wflhin the City. The Bonds are secured by the unpaid assessments, together with interest thereon, on pacels within the Assessment District. Installments of prindpal and interest sufficient to meet annual debt service on the Bonds will be bilMd by the County of San eemarclino to owners of parcels against which there are unpaid assessments. The assessment installments bilked against each parcel each year represent pro rata shares of the total prindpal and interest coming due that year, based on the percentage which the unpaki assessment against that parcel bears to the total of unpaid assessments in connection with the finandng. 2002-03 ACTUAL REVENUE DETAIL 306-000- 4062 A.D. 987 Assessments 4505 Interest on Idle Cash 4506 Interest on Bond Reserves TOTAL REVENUE EXPENDITURE DETAIL 306-863- 5197 Administrative Services 5801 Debt Service -Principal 5802 Debt Service -Interest 2003-04 2004-05 2005-06 ACTUAL ESTIMATED PROPOSED 74,564 52,430 56,000 56,000 979 573 600 700 436 296 600 400 75,979 53,299 57,200 57,100' 5,114 4,689 7,000 7,000 25,000 25,000 30,000 30,000 26,575 24,737 22,688 22,700 TOTAL EXPENDITURES 56,689 54,426 59,688 59,700 ' AVAILABLE BEGINNING FUND BALANCE (DEFICIT) 78,064 97,354 96,227 93,739 AVAILABLE ENDING FUND BALANCE (DEFICIT) 97,354 96,227 93,739 91,139 -317 - CITY OF SAN BERNARDINO FIRE STATION DEBT SERVICE FUND FINAL MATURITY AUG. 1, 2029 ' BALANCE JUNE 30, 2006 S 2,266,000 FUND 311: Fire Station Debt Service In April 2003, the Verdemont Infrastructure Fee was increased for the purpose of funding the debt service for the new fire station. The Verdemont Infrastructure Fee is not intended to fund the entire debt service but to provide a source of revenue to compliment the General Fund. REVENUE DETAIL 311-000- 4512 -Verdemont Infrastructure Fees 4505 Interest on Idle Cash TOTAL REVENUE 2003-04 2004-05 ACTUAL ESTIMATED 67,701 132,100 585 1,600 2005-06 PROPOSED 85,000' 3,000 68,286 133,700 88,000 EXPENDITURE DETAIL 311-608- ~ 5801 Debt Service -Principal 5802 Debt Service -Interest 115 37,500 TOTAL EXPENDITURES - 115 37,500 AVAILABLE BEGINNING FUND BALANCE (DEFICIT) - 68,286 201,871' AVAILABLE ENDING FUND BALANCE (DEFICIT) 68,286 201,871 252,371 -319 - ~ ~ ~ I ~ 1 ~y~ C LL N f ( 1 fI f l fJ f fl Y oo n yFj f/1 ~7 N S A gg eSx !) f N 55~~ E ~ ~ x E O p~ • o n ~ ~ ~ O ~ ~ N ~ ~ ~ g (i3p f ~ pwR 1 {~~J ~ Yf Y iG N~ Yq~f w~ y v Z N ~ ~ / pp 7 l7 m ~ ! 1 N ~ D {'! ~ ~ ~ p Yf A m 1~ i y 10 a a N w ~ i+ SBSa Y ~ R^ ~ ~ ~ ~ H ~ ~ i ~ ii: m F r! $ ao R vrt A5 c~ W ~ ~ ~ O n H n $ ~ 3 ~ ~ a o `h ~~ ~ H S ~ 3 i f N N ~ ~ 6 q ~a N i y 3 ~ ffi ~ ~ ~ ~ ~ af ioi ~ ~n o ~ ~ 7% m n a o i: v i ffi e ~ io ~i • ~S $ $ °~ G O l N N h $ ~ ~ n 1C SC R N 6 • W ~ O O ~ " ~ ~ y ~ N O A ~ O O O ~ ~ ~ N 2 ~ ~ y b t~+ p p P ~ ]l o l'! • f m , ~ ~ ~ ~ m Yl m N ~ q t p O ~ p ~ W ~ ~ p C f ~ m ~ N N 6 O~O~ ~ QgN a O O _ W ~ ~+ Z1rg ~~m~ W G ~ ~~ W Fj ~ a ~ f ~ ~ O Y ~ ~ M ~ ~ ~ R ~ "~1~ ~ O ` ~ ~ O A ~ ~ ~ ~ ~ G ~ ~ f ~ $ ~ ~ ~ V ~ i3$ ~ ~ .S R ~ 8 €3 ~ 8 8 B UW S N N h U N J 6 ?r j ^ ~ o F H SSS pJ ~ O ~ LL o E ~ ~ b ti C K e O ~ LL ~ /- c ~ a s ~ 6 p U i C o a ~ ~ d ~ , ~ I I.~ ~ (~ gJJ ~~ H b~~°° ~O ~ s C W U b 7 @ Y3 ~ ~ 4 SS ~ 3S y LL Z 1LL ~ ~ 4 h N • ~ ~~ ~~ NN ~ NN ~ W I I ~ I ! ~a O~ a ~ ~ s W ~ f 8 F ~ ! 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It also includes Internal Service Funds such as Fleet, Information Services (IS) and Worker's Compensation. As was the case with FY 2004-05, the Workers Compensation Fund and Liability Fund experienced rather lazge increases again for FY 2005-06. The Fleet Fund also anticipated dramatic increases for FY 2005-06 due to increased fuel costs. ~A portion of the increased costs in Internal Service chazges is passed on to the General Fund through increased chazgebacks. Changes in each type of internal service provided are detailed on Attachment A-1. CAPITAL PROJECTS As indicated throughout the budget document, budgets for the Capital Project Funds were not available to be included in the Preliminary Budget Document. After the Mayor and Council approve the five-year CIP, the FY 2005-2006 CIP budget will be added to the final City budget document. GRANT FUNDING City departments have done another excellent job in securing grant funding for FY 2005-2006 The Mayor and Council should note that there is a competitive aspect to many of these grants and the City is often in competition with other agencies for the same grant dollazs. For the most part, grant funding remained consistent with FY 2004-2005. Approximately $159,000 in LLEBG funding used to offset the cost incurred by the hnformation Services Department related to Public Safety will not be available in FY 2005-2006. CONCLUSION The City of San Bernardino's elected officials, employees, and citizens face many challenges in adopting a balanced budget for FY 2005-2006. This preliminary budget document has been designed to assist the Mayor and Council in facing these challenges. Although cazeful preparation has gone into this document, it must be considered a preliminary, flexible document. The annual budget, while a financial plan for the City, must be dynamic enough to accommodate the unanticipated. On a final note, I would like to thank all the Department Directors for their assistance, and especially thank the Finance Department for their efforts in designing and putting together this budget document. xv t BUDGETING & ACCOUNTING POLI I C ES ,~ The City of San Bernazdino, California was incorporated on Apri113, 1854 as a Charter City and operates under a "Strong Mayor" form of government. The Mayor is elected at large by voters citywide while the seven (7) Councihnembers are elected by voters within their respective wards. Through the delegation of the Mayor, the City Administrator provides overall management and supervision of all City departments. The City provides the following services: public safety (police and fire), highways and streets, sanitation, health and social services, culture-recreation, public improvements, community development (planning, building and zoning), public utilities (water and sewage), and general administrative services. Annual Budget Process Mid-Yeaz Budget Review The City's fiscal yeaz begins July 1" and ends on June 30`h. Preparation for the annual budget process actually begins with amid-year review of the current year's budget. In February, City departments aze asked to estimate what their actual expenditures and revenues will be at June 30`h based on actual expenditures and revenues received through December (the first half of the fiscal yeaz). Finance Department staff analyzes the departmental estimates and makes adjustments to the estimates as needed. A report is then presented to the Mayor and Council which not only details what yeaz-end expenditures and revenues are estimated to be, but also gives a preliminary first estimate of the City's budget needs for the upcoming yeaz. Preliminary Budget Prepazation Departments are given their budget instructions in Mazch. The budget instructions include: bottom-line departmental budget amounts, personnel costs for currently authorized budgeted positions, costs for internal service chazges, instructions on how to use the automated budget system and can ent yeaz revenue information. City departments aze essentially held to the same bottom-line budget amounts as allocated in the cunent budget yeaz with adjustments for changes in internal service chazges, negotiated changes in personnel costs, increases/decreases in retirement and health benefit costs, and any other specific changes approved by the Director of Finance and City Administrator. Internal Service Departments (Information Services (IS), Fleet Services, Risk Management, Utilities and Telephone) prepare their expenditure and revenue budgets prior to other City departments so that internal service chazges can be developed and included with the budget information and instructions given to other City departments. Preliminary Budget Review Budget submittals are due back in Finance in eazly April for review and analysis before submittal to the City Administrator. Finance staff makes adjustments to departmental submittals as needed. xvi Throughout the month of April, budget hearings aze held with individual City departments, Finance staff, and the City Administrator. During the hearings, departments present their budget submittals and explain any requests for increased funding. Upon completion of hearings with each individual department, the City Administrator makes final adjustments to the departmental requests. A preliminary budget document is developed which presents the cost of providing service to the community at current levels (no service reductions aze included in the Preliminary Budget Document). The Preliminary Budget Document also presents the estimated funding resources available, given the cun~ent economic outlook, legal restrictions, and the availability of state and federal funding. The Preliminary Budget Document is presented to the Mayor and Council in eazly May. Final Budget Adoption A series of special Council meetings aze held in the month of June to review the Preliminary Budget Document and, if necessary, discuss options for balancing the City's budget. Departmental suggestions for revenue enhancements and expenditure reductions aze presented to the Mayor and Council for their consideration. By June 30th, the Council adopts a balanced budget through passage of a resolution. Budgetary Control and Accounting The City utilizes the following general procedures in establishing its annual budgets: • The Annual Budget adopted by the Common Council provides for the City's general operations. Such annual budget includes proposed expenditures and estimated revenues for all Governmental Fund Types. • The City Administrator or designee is authorized to administratively transfer budgeted amounts (with the exception of personnel accounts) within departments up to $25,000. Any other transfers or amendments to the budget required the approval of the City Council. Actual expenditures may not exceed budgeted appropriations at the department level for the General Fund and at the fund level for all other budgeted funds. The budget figures used in the financial statements aze final adjusted amounts. • The budget is formally integrated into the accounting system and employed as a managed control device during the yeaz for all funds. • Budgets for the budgeted Governmental Fund Types aze adopted on a basis consistent with generally accepted accounting principles. • At fiscal yeaz-end, operating budget appropriations lapse; however, incomplete capital improvements, equipment and contractual appropriations and can be carried over to the following yeaz upon approval by the Mayor and Common Council. xvii I - Significant Accounting Policies Reporting Entitv As required by generally accepted accounting principles, the City's financial statements present the activities of the City and its component units, entities for which the City is considered to be financially accountable. Blended component units, although legally separate entities, aze, in substance, part of the City's operations and so data from these units aze combined with data of the primary government. Each discretely presented component unit, on the other hand, is reported in a separate column in the combined financial statements to emphasize it is legally separate from the government. Each blended and discretely presented component unit has a June 30 yeaz-end. Because these blended nnits are leealiv separate entities. budgets for these entitles are adopted separately by their respective boards and not included in this document. Blended Components Units: The Economic Development Agency (Agency) of the City serves all the citizens of the City and is governed by a board comprised of the City's elected council. The activity of the Agency is reported as a separate fund in the special revenue, debt service, capital projects and enterprise fund types. Included with the Agency's activities is the San Bernazdino Joint Powers Financing Authority which is a blended component unit of the Agency. Discretely presented Component Units: The Municipal Water Department (Department) of the City serves all the citizens of the City and is governed by a boazd whose members are appointed by the mayor of the City. The Department operates three enterprise funds: the Water utility, Sewer Utility and Geothennai utility Enterprise Funds. Each of the Department's utilities aze reported as sepazate enterprise funds. Included with the Department's activities is the West End Water Development, Treatment and Conservation Joint Powers Authority, the San Bernardino Public Safety Authority and the Colton/San Bernazdino Regional Tertiary Treatment and Water Reclamation Authority, all of which aze reported as blended component units of the Department. Complete financial statements and budgets of the individual component units can be obtained directly from their administrative offices. Economic Development Agency 201 North "E" Street, Third Floor San Bernazdino, CA 92401 Municipal Water Department of the City of San Bernazdino 300 North "D" Street, Fifth Floor San Bernazdino, CA 92402 Measurement Focus. Basis of Accounting and Basis of Presentation The accounts of the City aze organized and operated on the basis of funds and account groups. A fund is an independent fiscal and accounting entity with aself-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management xviii i in demonstrating compliance with finance-related legal and contractual provisions. The minimum number of funds aze maintained consistent with legal and managerial requirements. Account groups aze a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. The City has the following fund types and account groups: Governmental funds aze used to account for the City's general government activities. Governmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting revenues are recognized when susceptible to accrual (i.e., when they aze "measurable and available"). 1 "Measurable" means the amount of the transaction can be determined "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. The City considers all revenues available if they aze collected within 60 days after yeaz- end. Expenditures aze recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when due, and certain compensated absences and judgments and claims which are recognized when the obligations aze expected to be liquidated with expendable available financial resources. Property taxes, franchise taxes, licenses, interest and special assessments are susceptible to accrual. Sales taxes collected and held by the state at yeaz end on behalf of the City aze also recognized as revenue. Other receipts and taxes become measurable and available when cash is received by the City and aze recognized as revenue at that time. Entitlements and shazed revenues aze recorded at the time of receipt or earlier if the susceptible to accrual criteria aze met. Expenditure-driven grants aze recognized as revenue when the qualifying expenditures have been incun-ed and all other grant requirements have been met. Governmental funds include the following fund types: The general fund is the City's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. The special revenue funds account for revenue sources that aze legally restricted to expenditure for specific purposes (not including major capital projects). The debt service funds account for the servicing of general long-term debt not being fmanced by proprietary funds. The capital projects funds account for the acquisition of fixed assets or construction of major capital projects not being financed by proprietary funds. Pro~rietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues aze recorded when earned and expenses aze recorded at the time liabilities aze incurred. The City applies all applicable FASB pronouncements in accounting and reporting for its proprietary operations. Proprietary funds include the following fund types: xix Enterprise funds aze used to account for those operations that are financed and operated in a manner similaz to private business or where the council has decided that the determination of revenues earned costs incurred and/or net income is necessary for management accountability. Internal service funds account for operations that provide services to other departments or agencies of the City, or to other governments, on acost-reimbursement basis. Fiduciary funds account for assets held by the City in a trustee capacity or as an agent on behalf of others. Trust funds account for assets held by the City under the terms of a formal trust agreement. _ ' The agency fund is custodial in nature and does not present results of operations or have a measurement focus. Agency funds are accounted for using the modified accrual basis of accounting. This fund is used to account for assets that the City holds for others in an agency capacity. Fund Equity Reservations of fund balance represent amounts that are not appropriable or aze legally segregated for a specific purpose. Reservations of retained earnings aze limited to outside third- L party restrictions. Designations of fund balance represent management plans that aze subject to change. The proprietary funds' contributed capital represent equity through capital grants and capital contributions from developers, customers or other funds. 1 FY 2005-2006 BUDGET CALENDAR Tuesday, March 29 Intemal Service Departments receive expenditure/revenue budget instructions Tuesday, March 29 Finance distributes goals, accomplishments, descriptive text, and organizational charts to departments for update Monday, April 11 Finance distributes budgeted personnel information to departments Friday, April 15 Updated goals, accomplishments, descriptive text, and organizational charts due back to Finance Tuesday, April 19 Personnel changes due back to Finance from Departments Tuesday, April 19 Intemal Service expenditure budgets/revenues due back to Finance Wednesday, April 20 Budget Hearings with Internal Service Departments if necessary To Friday, April 29 Wednesday, May 4 Draft expenditure budgets distributed to departments Wednesday, May 11 Finance distributes revenue projections to departments Tuesday, May 17 Reviewed draft expenditure budgets due back to Finance from departments Wednesday, May 18 - Budget hearings with departments if necessary Friday, May 27 Tuesday, May 24 Revenue projections due back to Finance Monday, June 6 Target date to Distribute Preliminary Budget Document June Meetings/Workshops with Council Thursday, June 30 Target date for Mayor and Council adoption of final FY 2005-2006 Budget xxi ~~RNARDI~ .__. .~ S~ 9 ~ ~~ ~ ~,. ~ O N ~-% _ ~' ~ ~ - ~~ v • ~~ ~o ~~r~ ~1~ City of San Bernardino Judith Valles, Mayor Our Vision: Our vision for the City of San Bernazdino is for it to be strong and prosperous. The City of San Bernazdino will be the hub of economic growth in the Inland Empire. San Bernardino will offer a wide range of housing, recreation, cultural, educational, and employment opportunities for all who come live and work here. A strong sense of community will continue to grow and thrive within our city limits. Our Mission: Our mission is to provide quality and cost effective services to the people of San Bernazdino. We will provide excellence in leadership through the allocation of public resources to City programs that are responsive to community priorities and maximize opportunities for economic and cultural viability. XX~~ Adopted Goals: Overarching goal: Governance Improve governance by: • Building trust and communication within City government and throughout the community. • Organizing and planning for the future. • Streamlining City operations to improve efficiency and effectiveness. 1. Public Safety 2. City and EDA financial security 3. Image enhancement and quality of life 4. Adequate staffing levels 5. Signature development projects - Downtown Revitalization Plan, Arrowhead Springs Development, etc. 6. More effective community beautification 7. Streamlining City operations CITY OF SAN BERNARDINO SUMMARY OF REVENUES, EXPENDITURES, AND TRANSFERS FISCAL YEAR 2005 - 2006 SPECIAL RE. FUNDS: 105 LIBRARY 0 154,600 2,603,800 2,758,400 2,758,400 0 2,758,400 0 106 CEMETERY 0 171,500 0 171,500 169,600 0 169,600 1,900 107 CATV 0 80,000 533,200 613,200 613,200 0 613,200 0 108 ASSET FORFEITURE 33,000 120,000 0 87,000 87,000 0 87,000 0 111 AIR QUALITY-AB 2766 107,400 243,100 0 350,500 115,300 181,500 296,800 53,700 118 DRUG/GANG FUND 247,100 40,000 0 287,100 98,000 0 98,000 189,100 124 ANIMAL CONTROL 0 1,337,800 401,900 1,739,700 1,739,700 0 1,739,700 0 128 TRAFFIC SAFETY 0 1,116,400 0 1,116,400 0 1,116,400 1,116,400 0 132 SEWER LINE MAINT 2,807,800 3,000,000 0 5,807,800 1,998,200 175,000 2,173,200 3,634,600 133 BASEBALL STADIUM 0 165,000 209,400 374,400 374,400 0 374,400 0 134 SOCCER FIELD COMPLEX 32,600 391,600 69,800 428,800 428,800 0 428,800 0 247 CULTURAL DEVELOPMENT 0 453,000 0 453,000 0 453,000 453,000 0 527 REFUSE 200,000 23,055.000 2 00 65.000 883 100 3 23.320,000 37 507 800 20.342.600 725 200 28 2,447,800 4 3~~ 22,790,400 33 0989~'d~" 529,600 900 ~?'!~08 TOTAL SPECIA~E~VENUES 3,296,700 30,3 8,0 , , . , , , , , , CAPITAL' ~:aFUNDS: *" 122 ARTICLE 8- LTF 0 0 0 0 0 0 0 0 126 SPECIAL GAS TAX 461,400 3,595,000 0 3,133,600 0 2,810,000 2,810,000 323,600 129 1/2 CENT SALES & RD TAX 440,800 3,000,000 0 2,559,200 0 215,000 215,000 2,344,200 135 AB2928 TRAFFIC CONGESTION 7,500 842,400 0 849,900 0 0 0 849,900 241 PUBLIC PARK EXTENSION 7,600 0 0 7,600 0 0 0 7,600 242 STREET CONSTRUCTION 117,800 0 0 117,800 0 0 0 117,800 243 PARK CONSTRUCTION 428,000 604,500 0 176,500 0 0 0 176,500 244 CEMETERY CONSTR 35,700 4,600 0 40,300 0 0 0 40,300 245 SEWER LINE CONSTR 374,300 704,500 0 330,200 0 200,000 200,000 130,200 246 PUBLIC IMPROV FUND 83,900 150,000 0 233,900 0 0 0 233,900 248 STORM DRAIN CONSTR 499,900 1,010,000 0 1,509,900 0 100,000 100,000 1,409,900 250 TRAFFIC SYSTEM CONSTR 58,400 545,000 0 486,600 0 25,000 25,000 461,600 257 CITY WIDE AD 994 ~ 0 25,000 81 000 0 0 0 25,000 455 300 9 0 0 25,000 375 3 000 25,000 dt~ 0 "" TOTAL CAPITA ,4 , ^ , , , , ~Nx_ ~ ^'^"-~2VlCE~UNDS: 621 CENTRAL SERVICES FUND 0 240,000 30,000 270,000 268,500 0 268,500 1,500 629 LIABILITY INSURANCE 1,196,500 3,547,200 0 2,350,700 3,472,200 0 3,472,200 1,121,500 630 TELEPHONE SUPPORT 50,000 836,900 0 886,900 818,900 0 818,900 68,000 631 UTILITY FUND 593,700 3,941,600 0 3,347,900 3,831,600 0 3,831,600 483,700 635 FLEET SERVICES 0 6,233,700 300,000 6,533,700 6,498,700 0 0 35,000 678 WORKER'S COMP 7,793,500) 4,042,600 0 (3,750.900 4,042,600 0 4,042,600 7,793,500 679 MANAGMT INFO SYSTEM 800.000 4,205.600 00 0 330 000 5,005,600 14 643 900 4,179,500 23 112 000 0 '` 4,179,500 826,100 TOTAL INTERNAL SERVICE (8,733,700) 23,047,6 , , , , , , valance includes the budget reserve and the budget excess. Fund Budgets will be added to the final budget document. 1 GENE_.FUND' 15,065,500 112,534,200 7,748,700 135,348,400 124,722,000 4,213,100 128,935,100 6,413,300 ~. CITY OF SAN BERNARDINO ESTIMATED REVENUES AND EXPENDITURES FISCAL YEAR 2005-2006 GENERAL FUND PROPOSED BUDGET FY 05-06 Property Taxes S 18,425,000 Other Taxes 68,053,000 Licenses ~ Permits 8,816,300 Fines and Penalties 1,316,500 Use of Money & Property 1,112,900 Intergovernmental 5,226, 500 Charges for Services 5,541,100 Miscellaneous 4,042,900 Total Estimated Revenues $ 112,534,200 Total Transfers In TOTAL ESTIMATED FUNDS AVAILABLE $ 7,748,700 $ 120,282,900 Ma or $ 1,049,400 Common Council 489,200 Cit Clerk 1,419,500 Cit Treasurer 163,500 Cit Attorne 2,978,000 Code Com liance 3,178,900 General Government 13,120,800 Cit Administrator 620,300 Civil Service 261,700 Human Resource 424,600 Finance 1,357,800 Develo ment Services 5,621,600 Fire 28,812,300 Police 50,789,800 Facilities Mana ement 4,057,300 Parks, Recreation, 8 Comm Service 5,629,600 Public Services 5,697,700 Total Estimated Expenditures $ 125,672,000 Total Estimated Expenditure Savings $ (950,000) Total Transfers Out $ 4,213,100 TOTAL ESTIMATED DEDUCTIONS $ 128,935,100 :XCESS (DEFICIENCY) AVAILABLE $ (8,652,200 OVER DEDUCTIONS "The budget reserve is made up of $2,500,000 from FY 98-99; $1,627,400 from ' FY 99-00; $2,831,600 from FY 00-01and $2,870,900 from FY 01-02. Used ($3,068,200) of the reserve in FY 02-03. Borrowed $3,291,800 in FY 03-04 which will be paid back from the State in FY 06-07. FY 04-05 sold the State Loanand received $3,036,500 which was put back into the Reserve and used $108,200 for various approved items. 2. CITY OF SAN BERNARDINO GENERAL FUND REVENUE REPORT FISCAL YEAR 2005-2006 ;OPERTY TAXES 4001 Current Secured 6,536,223 6,704,837 7,385,445 7,782,400 8,050,000 4002 Current Unsecured 390,014 394,460 449,712 450,000 475,000 4003 Prior Taxes 353,987 398,976 388,958 420,000 420,000 4006 Su lemental 268,031 353,391 439,855 700,000 700,000 4005 Other 110,664 110,389 123,995 125,000 130,000 4007 Prop Tx I~ Lieu of VLF 0 0 0 8,616,700 8,650,000 Total Taxes 7,658,919 7,962,053 8,787,965 18,094,100 18,425,000 4221 Sales Tax 27,102,137 29,894,441 32,277,342 27,500,000 29,500,000 4220 Pro Tx In Liew of Sales Tax 0 0 0 7,956,600 8,050,000 4224 Utilit User Tax 19,442,681 20,204,082 21,802,368 22,500,000 22,600,000 4201/14 Franchise Tax 2,591,949 2,598,720 2,796,721 2,864,300 2,900,000 4222 Transient Occu anc 2,439,186 2,531,049 2,797,346 3,000,000 3,025,000 4223 Pro .Transfer Tax 349,621 559,496 795,166 900,000 850,000 4225 Sales Tax Public Safet 593,361 624,220 701,088 790,000 840,000 4215 Tow Franchise 288,000 280,000 288,000 288,000 288,000 4226 Verdemont Fire Station AD 0 0 0 0 0 Total Taxes 52,806,935 56,692,008 61,458,031 65,798,900 68,053,000 4301 Business Re istration 4,288,966 4,624,796 4,808,603 5,300,000 5,800,000 4330 Buildin Permits 519,500 634,559 618,186 884,000 884,000 4331 Mechanical Permits 220,555 239,874 254,562 325,000 325,000 4362 On Site Ins ection Fees 233,649 321,320 291,009 550,000 550,000 4363 On Site Plan Check 119,011 87,117 148,306 340,000 350,000 4361 Construction Permits 159,263 97,552 219,585 250,000 300,000 4342 EMS Membershi 19,220 19,083 17,477 10,000 10,000 4336 Fire Code Permits 256,345 234,605 229,305 235,000 240,000 4337 Fire Plan Check 100,538 124,681 129,655 180,000 135,000 4351 Street Cut Permits 8,422 17,370 126,328 40,000 40,000 4333 Mobile Home Park Permit 28,624 33,030 29,487 30,000 30,000 4352 Misc Licenses 8 Permits 36,384 54,621 90,632 110,000 110,000 4303 Misc Cit Clerk Permits 7,932 8,176 10,546 4,500 5,000 4304 Misc Plannin Permits 23,329 19,121 24,911 22,300 22,300 4360 Grading Permits ' 6.101 4,833 11.250 12,000 15,000 < Permit Total License 6.021,839 6.520.738 7.009.842 8.292.800 8.816.300 FINES AND PENALTIES ~;~ 4420 Parkin Citations 596,172 736,281 868,945 1,050,000 1,100,000 4410 General Fines 138,052 145,952 203,692 175,000 200,000 4411 Code Admin. Citations 0 0 0 42,000 10,000 4450 Fire Citations 1,475 401 315 0 500 4421 Vehicle Anatement Fines 1,641 3,167 176 6,000 6,000 Total Fines/Penalties 737,340 885,801 1,073,128 1,273,000 1,316,500 ,AND P 4505 Interest Earnin s 1,126,289 340,466 64,422 650,000 700,000 4520 Land &Buildin Rental 354,186 404,123 270,033 271,500 277,900 4530 Parkin Rental Fee 37,632 47,346 47,474 42,000 45,000 4922-26 Sale of Propert 60,975 47,189 611,631 50,000 50.000 4540 Vending Machine Commission T l M & P t rt 44,948 1 624 030 37,784 876 908 44,760 909 476 40,000 1 053 500 40,000 1 112 900 oney rope o a y , , , , , , , , 3. ' CITY OF SAN BERNARDINO GENERAL FUND REVENUE REPORT FISCAL YEAR 2005-2006 INTERGOVERNMENTAL 4603 Motor Vehicle In Lieu 10,625,365 10,981,289 8,884,781 4,340,600 1,310,000 4621 Bookin Fee Subvention 689,066 689,066 689,066 689,000 0 4622 ERAF Subvention 0 0 0 0 0 4670 CDBG Reimbursement 2,291,067 2,086,979 2,664,874 2,775,900 2,784,500 4670 20% Reimbursement 40,800 177,800 40,800 40,800 40,800 4670 Tax Increment Reimbursement 12,300 12,300 12,300 83,300 12,300 4606 Homeowner's Exem tion 102,721 155,881 156,542 147,000 150,000_ 4616 POST 257,607 172,095 142,444 140,000 180,OCC 4625 State-Mandated Costs 191,958 0 0 75,100 75,OC0 4673 Water Reimbursement 207,889 166,311 166,140 328,000 328,000 4671 SBIAA Reimbursement 111,322 120,800 124,244 120,000 120,000 4615 Disaster Pre .Pro ram 3,403 42,665 27,181 20,900 20,900 4607 Off-Hi hwa Vehicle Tax 4,916 5,379 4,157 5,000 5,000 4619 Mutual Aid/Disaster Reimb. 153,020 261,267 247,685 150,000 200,000 Total Intergovernmental 14,691,434 14,871,832 13,160,214 8,915,600 5,226,500 E 4731 Plan Check Fee 258,126 309,216 339,434 430,000 450,000 4789 Archival Fee - Devel Servs 0 0 12,818 38,000 40,000 4880 EMS User Fee 626,125 527,196 498,559 425,000 550,000 4798 Storm Drain Utilit Fee 289,827 251,249 256,644 260,000 260,000 4815 Weed Abatement 209,782 379,550 322,678 500,000 500,000 4733 Buildin Demolition 381,954 666,506 609,035 1,100,000 700,000 4714 Plannin Devel Proect 121,884 230,241 537,164 160,000 160,000 4305 Annual Alarm Permits 216,158 228,445 216,805 216,000 220,000 4780 Misc Develo Servs Char es 33,142 14,031 28,917 30,000 40,000 4766 Buildin Permit Review 3,741 3,073 6,836 6,000 6,000 4719 HUD Buildin Ins ection 0 0 0 0 0 4720 Plan Review Fee 57,242 102,616 95,059 225,000 225,000 4782 Off Site Ins ection Fees 72,040 90,166 177,119 275,000 275,000 4785 Non Subdivision Str Im 2,081 803 43,991 100,000 100,000 4711 Subdivision 19,585 112,851 100,858 140,000 140,000 4718 Environmental 8,149 10,124 25,448 20,000 20,000 4735 Release Notice of Pendenc 22,185 17,178 16,047 20,000 20,000 4863 Class Re istration Fee 12,180 10,553 19,815 15,000 15,000 4862 Park Ener Fee 8,323 14,883 8,853 5,000 7,000 4707 Pass ort Fees 58,684 93,681 85,891 75,000 75,000 4702 Count Contract 250,000 250,000 250,000 250,000 250,000 4864 Swimmin Pool Fee 54,047 56,959 50,273 55,000 55,000 4861 Pro rm/Facilit Use Fee 21,078 31,067 36,666 50,000 55,000 4865 Non-Resident Fees 3,786 2,560 1,605 2,500 2,500 4710 Misc Plannin /Buildin 26,304 61,896 63,797 55,000 55,000 4743 Towin Release Fee 99,420 111,090 153,900 220,000 220,000 4790-6 Si nal Maint/Ener 86,355 24,422 17,342 21,300 21,300 4802 Str Li ht Ener Fee 24,113 18,017 37,821 26,800 20,000 4701 Election Filin Fee 3,250 218 10,120 0 4,000 4747 False Alarm Fee 76,538 66,252 54,013 50,000 50,000 4810 Misc. Develo ment Services 9,753 9,948 6,979 7,000 7,000 4705 Utilit Collection Fee 74,719 87,020 40,339 40,000 40,000 4881 Paramedic Reimb Contract 194,647 259,174 280,723 259,000 259,000 4751 Fire A artment Ins ections 0 0 21,675 0 0 4752 Fireworks Re ulato Fee 0 0 0 0 100,000 4753 Fire Archival Fee 0 0 0 0 5,000 4754 Fire Business Occup Insp Fee 0 0 0 35,000 100,000 4755 Fire Rental Inspections 0 0 0 160,000 494,300 Total Charges 3,325,218 4,040,985 4,427,224 5,271,600 5,541,100 CITY OF SAN BERNARDINO GENERAL FUND REVENUE REPORT FISCAL YEAR 2005-2006 MISCELLANEOUS 4906 Water Fund Contr. 1,835,252 1,888,704 1,957,748 1,850,000 1,900,000 4930 Sewer Contr. -Water 0 0 0 500,000 500,000 4931 Water Land Sales 0 0 0 300,000 0 4910 Admin Service Char e 372,800 344,800 345,682 349,600 349,600 4901 Misc. Other Revenue 39,920 279,677 285,688 105,000 40,000 4912 Off Track Bettin 137,370 168,861 198,217 160,000 160,000 4741 Sale of Photos /Re orts 111,266 132,543 139,279 130,000 140,000 4740-5 Police Misc. Recei is 773,295 756,878 800,539 860,300 861,800 4746 Pro ert Auction 3,183 6,017 2,945 6,500 5,000 4911 Restitutions 26,607 25,750 37,170 20,000 25,000 4905 Liti ation Settlement 45,365 0 32,484 0 0 4904 Drunk Driver Reimburmt. 2,832 1,088 1,237 1,500 1,500 4928 Bookin Fee Reimburmt. 15,605 17,177 14,986 7,000 10,000 4750 Investi ation Fee 15,495 12,590 13,348 20,000 20,000 4924 Damage Main Recovery ll T t l Mi 40,062 419 052 3 25,795 3 659 880 18,009 3 847 332 30,000 4 339 900 30,000 4 042 900 o a sce a eous . . . . , , , , , , J 5. CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2005 - 2006 ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED DESCRIPTION 2001-02 2002-03 2003-04 2004-OS 2005-06 105 LIBRARY FUND 4618 State Aid-Libraries 289,523 170,921 87,187 79,000 70,000 4850 Miscella~~eous Recei is 13,411 16,680 20,695 23,000 24,000 4851 Library F nes 72,206 69,174 65.472 60.600 60,600 Total Library Fund 375,140 256,775 173,354 162,600 154,600 6 CEMETERY FUND 4505 Interest on Idle Cash 26,394 21,232 12,643 14,000 15,000 4775 Cemete Burial Fee 66,513 66,207 65,564 65,000 65,000 4776 Sale of Vases 1,586 2,084 1,639 1,500 1,500 4777 Sale Concrete Boxes 30,069 29,597 30,287 28,000 30,000 4778 Sale Cemete Plots 67,001 68,545 63,327 60,000 60,000 4901 Misc. Receipts ' 2,000 0 2,000 0 0 etery Fund = :~_ ~ 175,460 71,500 4505 Interest on Idle Cash 15,225 13,265 9,070 15,000 15,000 4672 Asset Forfeiture Federal DOJ 155,549 41,797 63,429 30,000 30,000 4927 Asset Forfeiture 311.346 797,790 380.634 135,000 75,000 Total Asset Forfeiture Fund 482,120 852,852 453,133 180,000 120,000 a'; AIR QUA ~~ 4505 Interest on Idle Cash 6,142 4,318 1,834 3,100 3,100 4626 Rideshare Reimbursement 216,394 220,960 228,012 235,000 235,000 4901 Misc. Recei is 1,138 0 0 0 0 4906 Water Department t i F 3,000 3,000 3,045 891 5,000 ` 5,000 spor at on u ; 8 DRUG(" 4505 Interest on Idle Cash 15,226 13,265 9,069 10,000 15,000 4929 Asset Fc fieiture-Drug/Gang 52,604 152,985 57,249 25,000 25,000 /G T l D F d 67 830 166 250 66 318 35 000 40 000 ota rug ang un , , , , , 4320 Animal License 331,662 278,580 335,632 375,000 375,000 4352 Misc. License 8 Permits 1,836 4,869 3,300 4,500 4,500 4410 General Fines 47,759 47,078 17,970 32,500 35,000 4430 Animal License Penal 63,067 39,384 40,815 45,000 45,000 4756 Animal Ado lion Fee 28,515 29,228 38,797 60,000 65,000 4757 Contractee Shelter Fee 606,237 673,146 687,616 689,000 689,000 4758 Livestock Fee 140 286 0 0 0 4759 A rehension Fee 17,770 20,277 25,717 40,000 40,000 4760 Board Fee 15,028 14,924 14,780 20,000 20,000 4761 Field Service Fee 1,378 1,929 755 800 800 4763 Owner Release Fee 31,861 33,580 18,820 17,000 18,000 4764 Vaccination Fee 13,083 14,548 16,769 22,500 22,500 4901 Miscellaneous Receipts l A i l C l F d 2,127 1 160 463 2,020 1 159 849 1,976 947 1 202 11,000 1 317 300 23,000 1 337 800 Tota n ma ontro un , , , , , , , , , , 6. E_ 1 i i CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2005 - 2006 ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED DESCRIPTION 2001-02 2002-03 2003-04 2004-05 2005-06 126 SPE~I~',~AS TAX FUND 4505 Interest on Idle Cash 50,079 48,031 26,609 25,000 25,000 4610 State Aid-2106 723,572 729,367 754,319 760,000 760,000 4611 State Aid-2107 1,569,686 1,568,403 1,606,121 1,600,000 1,600,000 4612 State Aid-2107.5 10,000 10,000 10,000 10,000 10,000 4614 Pro 111-Hi hwa Users Tax 1,193,412 1,182,489 1,204,909 1,180,000 1,200,000 4945 Reimbursement 8,117 g 866 3 0 3 5~ (9,127) 831 592 0 3 0 Total Gas Tax Fund };~ 4, , , ; , ND 4440 CVC Fine 693,320 587,577 626,597 635,000 635,000 4441 Nester Ped Lights 0 320 693 0 587 577 0 597 626 0 481,400 400 16 Total Traffic Safety Fund , , , , 4505 Interest on Idle Cash 134,589 123,975 91,627 100,000 100,000 4613 1/2 Cent Sales Tax 2,155,766 2,315,366 2,723,292 2,800,000 2,900,000 4945 Construction Reimbursement 81,000 0 71,100 223,829 829 '~ 3 0 Total 1/2 Cent Sales/Ro ~ ' , ,~: ~~ LIME 11l(~f~,. 4505 Interest on Idle Cash 113,442 94,795 64,219 60,000 150,000 4820 Sewer Line Maint 1 225,921 39 3 1,235,376 1,300,936 155 '~ ~~~' 2,810,000 Z' 2,850,000 Q;I ~OOO Total Sewer Line Maintenance , 63 „ , , 4520 Special Events Rental 10,710 0 0 0 0 4901 Baseba Team Lease Agreement 188,739 133,435 181,080 165,000 165,000 Total Baseball Stadium ~ _ ,. 4505 Interest on Idle Cash 0 1,136 204 - - 4520 Land & Buildin Rental 0 74,356 76,411 120,000 50,000 4530 Rental Fee -Parkin 0 73,402 133,372 200,000 200,000 4528 S onsorshi Revenue 0 0 0 0 31,600 4861 Pro ram & Facilities Fee 0 70,353 78,785 110,000 110,000 4862 Park Energy Fee 0 688 2'1 795 0 0 Total Baseball Stadium ;_, 4505 Interest on Idle Cash 42,175 10,303 6,514 6,500 6,500 4635 A62928 Pro ect Reimb. 0 0 0 0 0 4635 Traffic Congestion Relief 473,633 493,448 0 0 835,900 ~d00 Total AB 2928 Traffic Co • _ ~T. 4630 State Aid-Street Constr. 0 0 351,896 0 0 4658 Federal Aid-FAU 397,748 525,797 1,658,231 0 0 4945 Construction Reimbursement 12,978 '' ' 175,266 701 06 316,671 r ' ? ~; 0 0 Q' Total Street Constr. Fund ,; . i~® , ; ; ~O NSTRU~;' 4505 Interest on Idle Cash 26,201 20,040 3,293 4,500 4,500 4901 Park Bo nd Mone 0 168,596 562,571 1,500,000 0 4732 Park De velopment Fee 303,297 498 329 459,659 648 295 394,457 321 960 600,000 2 ~~ 600,000 604 5001 Total Park C onstruction Fund , , , , 7. 1 CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2005 - 2006 244 CEMETERY CONSTRUCTION FUND 4505 Interest on Idle Cash 926 905 619 600 600 4778 Sale Cemetery Plots 3,731 3,836 3,261 4,000 4,000 Total Cemetery Constr. Fund 4,657 4,741 3,880 4,600 4,600 ;SEWER L -TRUCTION FUND 4505 Interest on Idle Cash 248,770 156,641 18,784 80,000 100,000 4651 Construction Reimbursement 0 0 0 1,149,300 0 4821 Sewer Lateral Fee 4,504 2,713 3,470 4,500 4,500 4822 Sewer Connection Fee ' 290,404 543 678 484,144 643 498 641,458 712 663 600,000 1 600,000 500 ~~04 f= Total re"~o st~',~"l,~nd , , , , , ,, , FUND 4505 Interest on Idle Cash 23,505 19,028 12,066 75,000 150,000 4902 Contribution 100,000 1 r ' 0 85,000 Q66 ~ 5,500,000 5" t~ 0 Total Public Improvement Fund ~,.5 ~ ; 4335 Cultural Devel. Constr. Fee 124,468 229,476 311,188 450,000 450,000 4505 Interest on Idle Cash 493 124 961 3,254 232 73! 2,016 204 -313 3,000 ~~~ 3,000 ;' `X~:~~; Total Cultural Devel Const Fund , , , , , ~3RM~ , FUND 4505 Interest on Idle Cash 52,528 62,458 126,537 60,000 60,000 4818 Storm Drain Fee 472,014 52 - 682,612 ~ 746,574 111 950,000 1 950,000 ~ `E36 otal Storm Drain Constr. Fund 4, ; ~ ; ;, 4505 Interest on Idle Cash 24,111 26,601 18,374 20,000 20,000 4658 Fed/State Aid-Street Construction 0 0 0 159,000 0 4803 Traffic ~ ystem Fees 187,912 664,595 474,957 525,000 525,000 Total Traffic Systems Fund .~ ; su: 4505 Interest on Idle Cash 33,583 24,255 3,933 2,000 15,000 4830 Commercial Rubbish 414,721 389,879 419,146 80,000 100,000 4831 Commercial Bin Rent 154,673 114,931 129,760 135,000 165,000 4832 Commercial Bin Service 6,847,829 6,860,577 7,073,827 8,600,000 8,900,000 4833 Commercial S ecial 587,726 617,256 585,887 1,030,000 1,100,000 4837 Automated Commercial Rubbish 18,980 2,635 11,770 0 0 4840 Residential Water Billed 7,286,966 7,354,118 7,580,751 8,350,000 8,500,000 4841 Residential"B"Accounts 528,629 553,122 557,772 1,047,100 1,075,000 4843 Dino Bin Service 1,654,284 1,712,204 1,936,214 2,350,500 2,400,000 4901 Miscellaneous Other Revenue 200,609 818,710 792,790 800,000 800,000 4923 Sale Salvage Material 129,306 15,181 65,096 0 0 Total Refuse Fund 17,857a~ ,1`43',080 2~~: `;~ .FUND 4505 Interest on Idle Cash 234,851 108,587 72,560 75,000 75,000 4924 Dama a Claim Recove 23,934 16,885 89,442 0 0 4897 Interdepartmental Receipts 1,628,500 1,949,000 2,460,600 2,878,700 3,472,200 Total Liability Insurance Fund 1,887,285 2,074,472 2,622,602 2,353,700 3,547,20t~ 8. s CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2005 - 2006 ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED DESCRIPTION 2001-02 2002-03 2003-04 2004-05 2005-06 630 TELEPHONE SUPPORT FUND 4541 Tele hone Commission 11,164 10,658 6,715 7,000 8,000 4893 Water De t. Recei is 111,882 109,781 123,226 115,000 123,700 4670 Economic Develo ment A enc 650 823 752 700 800 4897 Interdepartmental Recei is 885,480 949,699 791,386 632,000 686,800 4903 Refunds and Rebates 16,708 31,070 28,977 20,000 17,600 Total Telephone Support Fund 1,025,884 1,102,031 951,056 774,700 836,900 4897 Interde artmental Recei is 4,346,703 4,552,112 3,890,269 3,686,000 3,831,600 4903 Misc. Re funds/Rebates 0 0 0 7,500 0 4944 LED Rei mbursement 878,950 653 5t• x 107,360 4 65 1,571 136,000 110,000 Total Utility F und , , ~~e 4670 Economic Develo ment A enc 8,456 5,712 6,188 7,000 6,000 4896 Re IacementContribution 1,103,200 1,043,500 602,900 622,300 0 4897 Interdepartmental Receipts 4,958,535 4,763,187 4,673,360 4,550,000 6,192,700 4901 Misc Receipts 15 485 3,498 2,000 35,000 Total Motor Pool Fu,-,_ `285,946 5, - ~lR< . 4897 Interde artmental Recei is 2,764,329 2,978,373 3,685,046 3,795,300 3,637,700 4906 Water De artment 269,894 367,044 353,702 300,000 404,900 4901 Misc Receipts 0 i Fd ° ~ ' 0 0 0 0 `:,600` Compensat on _~, Total Workers 4670 EDA Reimbursement 1,150 1,213 644 300 0 4673 Water Reimbursement 337,680 417,800 373,400 408,900 460,000 4897 Interdepartmental Recei is 3,322,000 4,105,370 3,245,100 3,385,200 3,744,900 4901 Miscellaneous Receipts 437 ' !"' 150,098 161,636 780 780 220,100 4; 700 Total MIS Fund , „ 9. CITY OF SAN BERNARDINO EXPENDITURES BY CATEGORY-PRIMARY FUNDS BY DEPARTMENT 8 FUND FISCAL YEAR 2005-2006 FUND /TITLE PERSONAL SERVICES MATERIALS !OPERATION CONTRACT SERVICE INTERNAL SERVICE CAPITAL OUTLAY DEBT SERVICE TOTAL EXPENSES GENERAL FUND: 010 MAYOR 730,000 83,600 188,300 47,500 0 0 1,049,400 020 COMMON COUNCIL 376,400 83,000 0 29,800 0 0 489,200 030 CITY CLERK 1,080,600 77,300 155,100 106,500 0 0 1,419,500 040 CITY TREASURER 138,100 9,100 3,700 7,400 5,200 0 163,500 050 CITY ATTORNEY 2,099,600 309,200 544,300 19,200 5,700 0 2,978,000 070 CODE COMPLIANCE 1,881,000 185,100 895,600 182,400 0 34,800 3,178,900 090 GENERAL GOVERNMENT 2,508,300 1,005,100 1,434,000 4,831,900 0 3,341,500 13,120,800 100 CITY ADMINISTRATOR 531,700 40,600 25,500 22,500 0 0 620,300 108 CIVIL SERVICE 198,100 6,400 39,000 18,200 0 0 261,700 110 HUMAN RESOURCES 347,500 40,700 15,500 20,900 0 0 424,600 120 FINANCE 1,040,900 40,900 8,400 267,600 0 0 1,357,800 180 DEVELOPMENT SERVICES 4,359,300 161,000 789,400 311,900 0 0 5,621,600 200 FIRE 26,327,800 580,700 123,100 1,066,100 33,300 681,300 28,812,300 210 POLICE 43,620,700 1,341,700 1,453,300 4,325,000 43,100 6,000 50,789,800 320 FACILITIES MANAGEMENT 2,048,300 365,000 536,100 985,800 20,000 102,100 4,057,300 380 PARKS & RECREATION 3,507,300 374,600 658,300 1.089,400 0 0 5,629,600 400 PUBLIC SERVICES _= e • e 2,882,400 586,800 ~ 598,300 -. ,~.~ 900 1,630,200 14 96~' 0 0 5,697,700 ' ~ ' . , - ~ . . ~ 105 LIBRARY FUND 2,039,100 390,700 12,000 316,600 0 0 2,758,400 106 CEMETERY FUND 87,000 18,000 43,000 21,600 0 0 169,600 107 CABLE TELEVISION FUND 339,000 109,000 25,000 29,800 3,500 106,900 613,200 108 ASSET FORFEITURE FUND 0 79,500 7,500 0 0 0 87,000 111 A62766 AIR QUALITY 68,000 25,800 9,500 12,000 0 0 115,300 118 DRUG/GANG FUND 0 75,000 23,000 0 0 0 98,000 124 ANIMAL CONTROL FUND 1,291,100 116,000 64,000 247,700 20,900 0 1,739,700 132 SEWER LINE MAINT 789,000 167,600 239,900 318,700 483,000 0 1,998,200 133 BASEBALL STADIUM 153,600 96,400 59,400 22,500 42,500 0 374,400 134 SOCCER FIELDS 88,000 53,500 131 1 500 227,100 710 400 46,100 1 015 00 14,100 0 428,800 , , , , , ~ CAPITAL PROJECT F 122 ARTICLE 8- LTF 0 0 0 0 0 0 0 126 SPECIAL GAS TAX FUND 0 0 0 0 0 0 0 129 1/2 CENT SALES/ROAD TAX 0 0 0 0 0 0 0 135 AB2928 TRAFFIC CONGESTION 0 0 0 0 0 0 0 241 PARK EXTENSION FUND 0 0 0 0 0 0 0 242 STREET CONSTRUCTION 0 0 0 0 0 0 0 243 PARK CONSTRUCTION 0 0 0 0 0 0 0 244 CEMETERY CONSTRUCTION 0 0 0 0 0 0 0 245 SEWER LINE CONSTR 0 0 0 0 0 0 0 246 INDIAN BINGO 0 0 0 0 0 0 0 248 STORM DRAIN CONSTR 0 0 0 0 0 0 0 250 TRAFFIC CONSTRUCTION 0 0 0 0 0 0 0 `NER FUNDS: 527 REFUSE FUND 5,113,800 7,283,000 715,400 5.189,600 173,900 1,866,900 20,342,600 TOTAL OTHER FU ' ' ~ t = ~i 715,400 5,189,600 ;~~IAL SERVICE F" 621 PRINT SHOP 114,900 116,400 5,000 7,200 0 25,000 268,500 629 LIABILITY FUND 217,800 3,203,200 30,000 21,200 0 0 3,472,200 630 TELEPHONE SUPPORT 127,200 646,200 12,500 8,000 25,000 0 818,900 631 UTILITY FUND 144,300 3,411,700 0 0 0 275,600 3,831,600 635 FLEET SERVICES 1,908,300 3,465,000 9,500 264,900 330,800 520,200 6,498,700 678 WORKERS' COMP FUND 332,800 3,378,600 302,500 28,700 0 0 4,042,600 679 MIS FUND 1,642,800 88 00 1.038,400 15 259 500 489.300 848 800 63,000 3 223,700 722,300 543 100 ' 4,179,500 TOTAL INTERNAL SERVICE 4,4 ,1 , , , 9~Q~Q , , 'Capital Projects Funtl's expense information was not available to inclutle in this budget document. The General Fund estimated expenditure savings is not included on this report. 10 CITY OF SAN BERNARDINO HISTORICAL SUMMARY OF REVENUES BY FUND FY 2000-2001 THROUGH FY 2005-2006 DESCRIPTION ACTUAL 2000-01 ACTIAL 2001-02 ACTUAL 2002-03 ACTUAL 2003-04 ESTIMATED 2004-05 PROPOSED 2005-06 001 General Fund 87,456,304 90,290,767 95,510,205 100,863,996 113,039,400 112,534,200 105 Library Fund 384,729 375,140 256,775 173,354 162,600 154,600 106 Cemetery Fund 168,592 193,563 187,665 175,460 168,500 171,500 107 Cable TV Fund 121,933 98,211 108,297 76,093 80,000 80,000 108 Asset Forfeiture Fund 386,922 549,950 1,019,102 453,133 180,000 120,000 109 Parking/Business Fd 132,103 33,516 0 0 0 0 110 Parking District Fund 102,759 55,879 0 0 0 0 111 Air Quality AB 2766 Fd 220,606 226,674 228,278 232,891 243,100 243,100 118 DruglGang Fund 0 0 0 66,318 35,000 40,000 124 Animal Control Fund 965,643 1,160,189 1,159,849 1,202,947 1,317,300 1,337,800 126 Special Gas Tax Fund 3,453,382 3,554,866 3,538,290 3,592,831 3,575,000 3,595,000 128 Traffic Safety Fund 651,456 693,320 587,577 626,597 481,400 1,116,400 129 1/2 Cent Sales/Road Tax 2,300,541 2,371,355 2,439,341 2,886,019 3,123,829 3,000,000 132 Sewer Line Maint Fund 1,333,510 1,339,363 1,330,171 1,365,155 2,870,000 3,000,000 133 Baseball Stadium Fund 176,918 198,739 133,435 181,080 165,000 165,000 134 Soccer Fields Fund 0 0 219,935 289,159 430,000 391,600 135 AB 2928 Traffic Congest. 1,384,888 515,808 503,751 6,514 6,500 842,400 242 Street Constr. Fund 176,117 410,664 701,063 2,326,798 0 0 243 Park Constr. Fund 219,384 329,498 648,295 960,321 2,104,500 604,500 244 Cemetery Constr Fd 3,778 4,657 4,741 3,880 4,600 4,600 245 Sewer Line Constr Fd 548,550 542,050 643,498 663,712 1,833,800 704,500 246 Public Improv. Fund 19,658 23,505 19,028 97,066 5,575,000 150,000 247 Cultural Development 120,465 124,961 232,730 313,204 453,000 453,000 248 Storm Drain Constr Fd 484,756 524,542 745,070 873,111 1,010,000 1,010,000 250 Traffic Syst. Constr Fd 335,328 212,023 691,196 493,331 704,000 545,000 251 Other Assessment Distr. 33,900 91,709 55,830 53,483 53,400 48,000 254 Landscape Districts 437,265 597,000 556,073 705,813 570,500 933,700 257 AD 994 Citywide 103,257 62,866 57,046 28,837 70,000 25,000 305 AD 985 Industrial Pky 64,323 88,471 64,239 91,490 67,200 64,000 306 AD 987 Verdemont Area 62,327 60,955 75,979 53,298 57,200 57,100 308 Verdemont Impr Loan 279,807 12,426 187,833 180,439 311,500 141,500 333 AD 5861 Orangewood 177,938 0 0 0 0 0 356 AD 356 New Pine Ave. 62,631 62,296 62,779 60,428 63,200 63,200 527 Refuse Fund 17,064,553 17,470,111 18,457,598 19,149,080 22,394,600 23,055,000 621 Central Services Fd 269,037 324,122 279,792 275,148 240,000 240,000 629 Liability Insurance Fd 2,036,662 1,887,060 2,074,472 2,622,602 2,953,700 3,547,200 630 Telephone Support Fd 875,593 1,025,883 1,102,031 951,056 774,700 836,900 631 Utility Fund 3,542,913 5,225,653 4,659,472 3,891,940 3,829,500 3,941,600 635 Fleet Services Fund 5,598,859 6,034,561 5,812,884 5,285,946 5,181,300 6,233,700 678 Worker's Comp Fund 2,481,310 3,034,222 3,345,417 4,038,748 4,095,300 4,042,600 679 Information Services Fd GRAND TOTAL 3,347,707 137,586,404 3,661,267 143,467,842 4,674,481 152,374,218 3,780,780 ;1~"~092,058 4,014,500 182,23 4,205,600 f,~;;y= >3,300 11. CITY OF SAN BERNARDINO HISTORICAL SUMMARY OF EXPENDITURES BY FUND/DEPARTMENT FY 2000-01 THROUGH FY 2005- 06 DESCRIPTION ACTUAL 2000-01 A AL 20 -02 ACTUAL 2002-03 ACTUAL 2003-04 ESTIMATED 2004-05 PROPOSED 2005-06 General Fund: Mayor 634,076 943,335 1,066,051 980,880 870,000 1,049,400 Common Council 328,262 341,671 377,052 430,573 465,000 489,200 City Clerk 903,404 1,021,127 1,066,075 1,157,504 1,215,200 1,419,500 City Treasurer 21,439 23,952 134,480 137,721 151,000 163,500 City Attorney 1,875,277 2,047,354 2,500,352 2,406,585 2,480,000 2,978,000 Code Compliance 2,845,612 2,951,334 2,841,151 2,897,101 3,066,300 3,178,900 General Government 510,236 2,162,341 1,149,286 6,560,392 10,150,000 13,120,800 City Administrator 516,481 496,268 504,756 526,992 550,000 620,300 Human Resources 384,249 403,392 465,906 330,621 373,000 424,600 Finance 1,141, 331 1,141,902 1,170, 824 1,138, 693 1, 078,800 1, 357, 800 Civil Service 245,598 253,557 249,186 243,147 250,000 261,700 Development Services 6,060,529 7,465,457 7,502,585 6,903,208 4,800,000 5,621,600 Fire 18,842,245 21,041,818 23,523,459 24,852,170 28,100,000 28,812,300 Police 37,739,025 42,004,232 44,686,595 45,513,387 49,456,300 50,789,800 Facilites Management 3,139,827 3,762,169 3,948,881 3,306,085 4,369,200 4,057,300 Parks, Rec. & Comm. Svcs. 4,567,139 5,111,370 5,423,551 5,122,323 5,100,000 5,629,600 Public Services "`- ' 2,749,230 3,321,766 3,260,566 t3 2,805,320 702 105 312 5,700,000 174 118 8Q0~ 5,697,700 w - • 00 e P.`F;und,,Tof~tf;, ; ~ ~0 94.,493,045 9~, , , , , _ _, 105 Library Fund 2,160,799 3,007,000 3,095,880 2,306,572 2,430,000 2,758,400 106 Cemetery Fund 220,446 225,145 249,319 181,577 165,000 169,600 107 Cable TV Fund 380,858 488,557 545,103 546,850 460,000 613,200 108 Asset Forfeiture Fund 208,709 363,593 977,021 518,550 778,400 87,000 109 ParkinglBusiness Impr Fd 29,823 31,690 0 0 0 0 110 Parking District Fund 73,104 238,470 0 0 0 0 111 Air Quality AB 2766 Fund 68,024 71,012 79,801 92,026 88,400 115,300 118 DruglGang Fund 0 0 0 0 76,000 98,000 122 Article 8- LTF 5,644 49,460 0 0 0 0 124 Animal Control Fund 1,130,688 1,535,229 1,554,568 1,497,238 1,575,000 1,739,700 126 Special Gas Tax Fund 283,733 521,110 668,579 1,274,783 2,785,300 0 129112 CentSaleslRoad Tax 1,730,460 2,122,116 1,152,831 2,095,197 8,175,200 0 132 Sewer Line Maint. Fund 1,142,016 1,428,329 1,224,963 1,427,589 1,947,900 1,998,200 133 Baseball Stadium Fund 422,152 455,983 365,905 289,900 325,700 374,400 134 Soccer Fields Fund 0 0 199,924 306,297 440,000 428,800 135 AB 2928 Traffic Congest. 5,420 1,386,142 647,252 129,868 241,300 0 241 Park Extension Fund 66,282 56,828 39,442 44,218 48,800 0 242 Street Construction Fd 350,462 651,068 3,079,299 1,899,572 5,618,500 0 243 Park Construction Fd 268,246 778,732 637,465 1,431,651 3,660,200 0 244 Cemetery Constr. Fd 1,745 357 0 0 0 0 245 Sewer Line Constr. Fd 18,008 220,625 269,901 808,558 7,476,600 0 246 Public Impr. Fund 0 1,936 4,627 8,863 6,127,000 0 248 Storm Drain Constr. Fd 1,650,820 340,560 153,909 784,265 2,914,800 0 250 Traffic Systems Constr Fd 110,436 261,568 389,545 372,984 2,517,800 0 251 Other Assessment Districts 33,900 16,475 162,507 34,489 38,200 48,000 254 Landscape Districts 437,265 457,955 326,573 479,718 492,800 933,700 305 AD 985 Industrial Pky 68,208 67,625 63,579 61,751 64,700 66,800 306 AD 987 Verdemont Area 60,130 59,668 56,688 54,427 59,700 59,700 308 Verdemont Impr Loan 326,586 66,919 115,544 244,454 319,500 140,500 333 AD 5861 Orangewood 19,082 26,716 0 0 0 0 356 AD 356 New Pine Ave. 52,148 42,376 41,268 39,024 39,400 37,200 527 Refuse Fund 14,616,353 15,808,800 15,548,088 17,446,365 19,736,100 20,342,600 621 Central Services Fund 263,882 321,032 306,421 310,483 275,000 268,500 629 Liability Insurance Fund 1,402,262 2,279,800 2,391,770 3,495,161 3,655,500 3,472,200 630 Telephone Support Fund 649,827 825,509 846,337 838,411 739,800 818,900 631 Utility Fund 4,843,642 4,441,138 4,576,581 3,956,612 4,002,300 3,831,600 635 Fleet Services Fund 5,446,501 6,535,300 5,599,022 5,959,453 7,293,200 6,498,700 678 Worker's Comp. Fd 3,879,877 3,402,800 3,588,891 4,759,060 3,789,600 4,042,600 6791nformation Services Fund ' 3,051,599 12 3,366,200 446 868 46 1 4,206,249 153 6Q~ 039 3,647,412 ~~'~ $b 4,540,300 072 800 211 4,179,500 17- „ ° RAND TOTAL ALL FUNDS 7x,9, ~; , , : , , , , _ ' 'The General Funtl estimate0 ezpentliture savings is not inclutle0 on this report. capital Protects win oe incmaec m u,e noel ouuge,. 12. +~ ~ CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2005-2006 TRANSFERS - IN ' ~ TO GENERAL FUND: ~ "From Special Gas Tax For - Street Maintenance - $2,320,000 Street Lighting - $470,100 "From Traffic Safety For - Police Costs - $635,000 Nester Red Lights - $481,400 `From 1 /2 Cent Sales & Road Tax For - _ Administration "From Cultural Development Fund For - Fine Arts and Civic Promotional Costs `From Traffic Systems Constructions For - Administration `From Storm Drain Construction For - Administration "From Refuse Fund For - Administration - $1,826,200 Street Repair - $50,000 Lease City Yards - $464,000 Lease City Hall - $41,000 NPDES Coord. Position - $66,600 "From Sewer Line Construction For - Administration "From Sewer Line Maint For - Administration *From Telephone Fund For - Refund Reserve Excess *From City Wide AD For - Light Costs '`From Air Quality - AB 2766 Fund For - Crossing Guards 50% Funding 80,000 Traffic Engineering Costs 60,000 Maint. & Fuel for Alternate Fuel Vehicles 41,500 TOTAL GENERAL FUND 13. 2, 810, 000 1,116,400 215, 000 453,000 25, 000 100, 000 2,447,800 200, 000 175,000 0 25, 000 181, 500 ~ CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2005-2006 TRANSFERS - IN ~ TO ANIMAL CONTROL FUND: From General Fund For- 401,900 Operating Costs TO CATV FUND: From General Fund For - 533,200 Operating Costs TO LIBRARY FUND: *f=rom General Fund For - 2,603,800 Operating Costs r TO PUBLIC P;. EXTENSION: 'From General Fund For - 0 Park Facilities Improvements TO RE D: ' "From General Fund For- 65,000 Street Sweeping 1 TO BASEBALL STADIUM ~f-rom General Fund For- 209,400 Operating Costs ~.,,. 'From General Fund For- 69,800 Operating Costs TO CENTRAL SERVICES FUND From General Fund For- 30,000 Operating Costs TO FLEET ND 'From General Fund For- 300,000 1 Vehicle Replacement Costs 14. ~„ CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2005-2006 TRANSFERS -OUT FROM GENERAL FUND: "To Animal Control Fund For - $401,900 Operating Costs 'To CAN Fund For - 533,200 Operating Costs 'To Library Fund For - 2,603,800 Operating Costs 'To Baseball Stadium For - 209,400 Operating Costs *To Soccer Complex For - 69,800 Operating Costs 'To Refuse Fund For - 65,000 Street Sweeping "To Central Services Fund For - 30,000 Operating Costs 'To Fleet Fund For - 300,000 Vehicle Replacement Costs "To Public Park Extension For - 0 Park Facilities Improvements FROM SPECIAL SAS TAX: "To General Fund For - 2,810,000 Street Maintenance Costs - $2,320,000 Street Lighting Costs - $470,100 '.FETY: "~ 'To General Fund For- 1,116,400 Police Costs - $635,000 Nester Red Lights - $481,400 - - •, 'To General Fund For - 215,000 Administration *To General Fund For - 25,000 Lighting Costs 15. ~ CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2005-2006 TRANSFERS -OUT FROM CULTURAL DEVELOP,;,~_-;NT "'To General Fund For - Fine Arts & Civic Promotional Costs FROM:' FFIC SYSTEM CONSTR "To General Fund For - Administration of Fund RAIN FUND ~To General Fund For - Administration of Fund ' 'To General Fund For - Administration - $1,826,200 Street Repairs - $50,000 Lease City Yards - $464,000 Lease City Hall - $41,000 NPDES Coord. Position - $66,600 ' FROM SE" R LINE CONSTR FD "'To General Fund For - Administration fNE MAINT -° `To General Fund For - Administration ' *To General Fund For - Crossing Guards 50% Funding 80,000 Traffic Engineering Costs 60,000 Maint & Fuel for Alternate Fuel Vehicles 41,500 ~ ,s. 453,000 25,000 100,000 2,447,800 200,000 175,000 181, 500