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HomeMy WebLinkAbout06.B- Police ss ,, RESOLUTION(ID# 1756) DOC ID: 1756 A CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Grant From: Robert Handy M/CC Meeting Date: 04/16/2012 Prepared by: Vicki Cervantes,909-388-4912 Dept: Police Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Ratifying the Submittal of an Application for a Sobriety Checkpoint Grant from the State of California Office III of Traffic Safety(OTS) in the Amount of$166,266.64 and Authorizing the Police Department to Accept and Administer the Grant. (Recommended for Approval at the Grants Ad Hoc Committee Meeting of April 10, 2012 -Committee Members Present: Marquez,Johnson) Financial Impact: Account Budgeted Amount: $0.00 Account No. 123-210-0081-5015-OXXX, 123-210-0081-5111-OXXX, 123-210-0081-5112- OXXX(Grant account number to be determined). Account Description: Overtime,materials and supplies, small tools and equipment. Balance as of: March 28, 2011 $0.00 Balance after approval of this item: $166,266.64 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred,but not yet processed. There is no matching fund requirement on the part of the City. There is no financial impact to the City's general fund. Motion: Adopt Resolution. Synopsis of Previous Council Action: 04/10/12 Presentation of Grant Proposal to Grants Ad Hoc Committee Background: The California Office of Traffic Safety (OTS) through a partnership with the University of Updated:4/11/2012 by Sabdi Sanchez A 1 1756 California, Berkeley is currently awarding grant funds to local jurisdictions in the form of OSobriety Checkpoint Grants. As part of a national crackdown on impaired drivers, if awarded, checkpoints would be held during each of the holiday mobilization periods from December 14, 2012, to January 1, 2013, (Christmas /New Year's) and August 16, 2013, to September 2, 2013, (Labor Day). Additional grant funded checkpoints would be held outside of these mobilization periods. The grant application process consists of the submission of a preliminary on-line application followed by the submission of a signed hard copy application. The police department submitted both of the required applications in order to comply with OTS grant application deadlines. The deadline for this grant was March 30,2012. In prior years, UC Berkeley managed "mini-grants" which were awarded to our City. The checkpoints funded under these grants have proven effective in the enforcement of impaired driving statutes and in educating the public about the dangers of impaired driving. The police department has participated in several of these mini-grant programs. This year, UC Berkeley is not funding the mini-Grant but is funding a Sobriety Checkpoint Grant. This is the first year that r' a Sobriety Checkpoint Grant has been offered. t V After conducting an evaluation of available resources and developing a deployment strategy, the police department has requested funding to conduct a total of 18 checkpoints under the 2012- 2013 Sobriety Checkpoint Grant Program. Two checkpoint operations would be held during the national Christmas and Labor Day mobilization periods. Sixteen checkpoint operations would be held outside of these mobilization periods. Overtime funding would include two supervisors, one detective, 12 officers, and two community service officer positions. Proposed overtime and benefits are projected at $8,823.98 per checkpoint. Proposed checkpoint supply funding is projected at $7,435.00 to facilitate the purchase of two passive alcohol sensor (PAS) devices, calibration gas, 10 officer safety vests, six tri-pod metal sign holders, lighting and generator equipment. There is no matching fund requirement for this grant. City Attorney Review: Supportine Documents: Sobriety Checkpoint Resolution (PDF) O Updated:4/11/2012 by Sabdi Sanchez A Packet Pg. 603 1756 Checkpoint Grant Application- Signed-032412 Exhibit A (PDF) C C Updated:4/11/2012 by Sabdi Sanchez A Packe4.Pg.604 "6.B.a - I RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE APPLICATION FOR, AND AUTHORIZING 3 THE POLICE DEPARTMENT TO ACCEPT AND IMPLEMENT, IF AWARDED, A 4 SOBRIETY CHECKPOINT GRANT FROM THE STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY IN THE AMOUNT OF$166,266.64. 5 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 6 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: c 7 " C7 8 SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby 0 a 9 ratifiy the Police Department's submittal of an application for a Sobriety Checkpoint Grant m L 10 from the State of California Office of Traffic Safety (OTS) in the amount of $166,266.64. a d I1 This grant is for overtime, reporting and checkpoint supply costs related to increased ° N 12 enforcement during FY 2012-2013. Expenditures will be in accordance with the Office of 13 14 Traffic Safety guidelines and the grant agreement, a copy of which is attached hereto, marked `o ._ 15 Exhibit"A,"and incorporated herein by reference as fully as though set forth at length. m a! 16 SECTION 2. The Mayor and Common Council of the City of San Bernardino hereby o a 17 authorize the Police Department to accept the State of California Office of Traffic Safety 18 � Sobriety Checkpoint Grant in the amount of$166,266.64. T 19 v a 20 SECTION 3. That the Mayor and Common Council of the City of San Bernardino y 21 authorize the Police Department to obligate and expend the Office of Traffic Safety Sobriety E r 22 Checkpoint Grant funds in the amount of$166,266.64, if awarded, as outlined in the attached 23 grant application and line-item budget,marked Exhibit"A." 24 25 26 /Il 27 28 Paicket Rg.605 ;. 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE APPLICATION FOR, AND AUTHORIZING 2 THE POLICE DEPARTMENT TO ACCEPT AND IMPLEMENT, IF AWARDED, A SOBRIETY CHECKPOINT GRANT FROM THE STATE OF CALIFORNIA OFFICE 3 OF TRAFFIC SAFETY IN THE AMOUNT OF$166,266.64. 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting 7 thereof,held on the_day of .2012,by the following vote,to wit: 8 c 0 Y 9 Council Members: AYES NAYS ABSTAIN ABSENT w r 10 MARQUEZ 11 JENKINS o 12 VALDIVIA 13 - 14 SHORETT o 15 KELLEY o d 16 JOHNSON 0 17 MCCAMMACK s — v 18 T 19 s 20 Georgeann Hanna,CMC, City Clerk o° 21 The foregoing Resolution is hereby approved this day of 2012. £ s 22 a 23 Patrick J. Morris,Mayor 24 City of San Bernardino 25 Approved as to form: James F. Penman, 26 City Attorney 27 By �r O 28 Page 1 3939-0324/12 APPLICATION for the SOBRIETY CHECKPOINT GRANT PROGRAM October 01,2012-September 30,2013 Sign and mail to: Sobriety Checkpoint Grant Program UC Berkeley-Safe Transportation Research and Education Center 2614 Dwight Way MC#7374,Berkeley,CA 947204374 N you have questions,email:checkpoint @berkeley.edu or call Adrienne Moore at(510)643-7625. Section 1: Contact and City Information m Please identify where the sobriety checkpoint would be conducted,what agency would be conducting the sobriety checkpoint,what agency would C authorize the work(i.e.,the grantee agency)to be conducted in accordance with the terms and conditions of the grant,and what office in the grantee '0 agency would be authorized to receive the payments.An asterisk indicates that the information is required. a U U Location of Checkpoints:San Bernardino d t Name of Agency Conducting CPs:San Bernardino Police Department C) T Agency Address Street(1):710 N.'Er Street y Street(2): a 0 City/Zip/County:San Bernardino 92401 San Bernardino U) Agency Contact Name/Titl ioM Cervantes Sergeant ro N Contact Telephone/EM./Fax:(909)388 4912 (909)3884902 r Contact Email Address:mwantes vi@sbcity.org Contract City: No Q Name and title of the official whose signature on the grant document would signify that the grantee agency agrees to the terms and " conditions of the grant,i.e-,the Authorizing Official^ a t Name:Robert Handy Tale:Chief of Pollee W Address,email,and phone no.of the Authorizing Of oar: Street Address:710 N."D"Street N City:San Bemamino Zip Code:92401 0 Telephone:(909)3845607 Fax:(W9)3884950 v v Email Address:Handy_RO @sbcity.org � Address of the finance department.This will be the address where payments are sent*: y Applicant Agency:San Bernardino,City of Agency Office:Finance Department Street Address:300 N."D"Street u City:San Bernardino, Zip:92401 2 If the office authunze to receive payments a not the a finance department please specify department name: A Name/phone no./email of the contact for the office that would be authorized to receive the payments`: � Contact Name:Terrence Beaman c Telephone:(909)3845252 Email Address:Beaman_Te @sboty.org 'p a Tax I.D.number ofthe agency that would be authorized to receive the payments`: Tax ID#:95-6000772 m L U The Authorizing Official is n or additional signatories as designated below may sign claims.If additional signatories may be needed time: the Authorizing Offidal is not available to sign a claim),it is strongly recommended that the other sgnatory(ies)be identified at this time: � Additional Claims Signatory#1 Name:Terrence Beaman Title:Deputy Director of Finance v E Additional Claims Signatory#2 Name:Mary Alvord Title:Accountant I w Q http://fmsl.nicelydone.com/f ni/iwp/cgi?-index=54&-recid-2377&-relatedrecid=2377&-b... Packet Pg.607 Page 2 Section 2: Number of Checkpoints Identify the maximum number of checkpoints in each time period. A minimum of one checkpoint is required in each of the two mobilization periods. How many checkpoints during the Winter Holiday Mobilization,December 14, 1 2012 through January 1,2013(minimum one)? n Y How many checkpoints during the Labor Day Mobilization,August 16 1 through September 2,2013(minimum one)? U How many checkpoints in the months outside the above mobilization periods(no 16 a minimum)? ?' The proposed Number of Checkpoints is: 18 - N How many DUI/dmg-impaired driving arrests do you average from a single checkpoint operation? 2.6 How many FSTs do you average from a single checkpoint operation? 5 a How many alcohol-involved fatalities did you have in 2011? 3 a L How many alcohol-involved injuries did you have in 2011? 83 w N V N M O U C _W C O U a v. a R 0 a Y U d L U c v E U v m a Q hUl)://fmsl.nicelydone.com/fini/iwp/cgi?-index=54&-recid=2377&-relatedrecid=2377&-b... - i Page 3 Section 3: Personnel Overtime Hours and Rates For this application,state the maximum overtime rates for each personnel category that would be working under the grant.The Safe Transportation Research and Education Center reimburses Only the actual overtime costs(hourly rate and benefits).Describe(name)each overtime benefit category and the percentage(REQUIRED).A grant covers actual overtime costs for supervisors(e.g.sergeants,corporals)officers/deputies,dispatchers,and administrative personnel(e.g.community services officers and clerical personnel).Supervisors and officers/deputies should be assigned solely to sobriety checkpoint operations.Dispatchers should be assigned solely,to the sobriety checkpoint overtime shifts.The CSO and clerical personnel should be assigned solely to sobriety checkpoint administrative duties(Le.,clerical hours for entering payroll data would not be covered).Only benefits accrued from overtime hours would be covered(i.e.,retirement,m idicalldentaVvision insurance,uniform allowances would not be covered). Only star; 1�disability and unemployment insurance charges would be covered.Indirect costs would not be covered(e.g.,individuals who are -� contracted by the police department). m Grant funded operators may be conducted by personnel such as an officer,sergeant,corporal,deputy,community services officer,dispatcher,etc. (7 depending on the thles used by the agency.Personnel will be deployed as needed to accomplish the grant goals and objectives. C O a Personnel Average Average No. Maximum Total % % % % % Total% Total Y Category No. OT Hours per Hourly OT Cost OASOI Workers Medicare Other Other Benefits Benefit N Personnel Checkpoint OT Rate Without Comp Benefits Benefits (etf+g Amount L per Without - Benefits (Specify (Specify +h+0 (dxj/100) U Checkpoint Benefits (axbxc) below) below) MT, (a) (b) (c) (d) le) M (g) (h) (1) 0) (k) C a Supervisor 2 9.0 $81.70 $1,470.60 1.450 0.300 1.750 $25.74 N m Officer 1 8,0 $72.18 $577.44 1.450 0.300 1.750 $10.11 N n Category(1) ._. Officer Category(2) 12 8.0 $63.51 $8,096.66 1.450 0.300 1.750 $106.70 Q a r CSO 2 8.0 $32.95 $52720 1.450 0.300 1.750 $9.20 W N Dispatcher N M O Clerical V d c Criminalist N c Other(1) O M V Other(2) '$ a Q Total OT Coat Without Benefits(sum of column d): $8,672.20 Total Benefit Amount(sum of column k): $151.78 t$ Maximum Cost per Checkpoint(Total OT Cast without Benefits+Total Benefit Amount): $8,823.98 t7 C Specify Additional Benefits(d any listed in column In and i): Dp_ Y Unemployment d L U G m E L v LR Q http://fmsl.nicelydone.com/fmi/iwp/Cgi?-index=54&-recid=2377&-relatedrecid=2377&-b... Packet Pg. so9 Page 4 Section 4:Checkpoint Supplies On-scene checkpoint supplies are needed to appropriately conduct sobriety checkpoints.Items included are Cones.OTS approved checkpoint signage,vests(a maximum of 10),PAS devicestsupplies,and lighting equipment.The cost of food and beverages will not be reimbursed. Item Unit Price W Cost m Cones Sgnage $86.00 6 $516.00 E 0 Vests(maximum 10) $27.00 10 $270.00 �- Y PAS deviceelsupplies $1,650.00 1 $1,650.00 Lighting equipment $4,999.00 1 $4,999.00 T Total Cost of Checkpoint Supplies: $7,435.00 m a Provide a detailed description of these supplies.This information is needed for the awards process. y Detailed Description of Supplies: .. 10-mesh police safety vests,2-Alco-Sensor IV PAS device Instruments(including 2 carrying mass and 50 individually W wrapped mouthpieces),1-dry gas canister for calibration(10811223PPM),1-GBW balloon light,1-EU20001KC companion n generator,1-parallel cable,2-lamp bulbs,6-Tri-Pod metal sign stand. Section 5: Total Amount Requested Q a No.of Checkpoints Maximum Cost.per Checkpoint Estimated.Cmtof Checkpoint Total Amount x (Section 2) (Section 3) Supplies(Section 4) Requested to (a) (b). - -'(c) (d)=(axb)+(c) N v N © 18 $6,323.93 $7A36.00 $166,266.64 Mo 9 d Sulam Signature Data o a Print Name TitiefRank o- Q c m CO c 0 a Y U g) L U c E U u nt Q http://fmsl.nicelydone.com/fini/iwp/Cgi?-index=54&-recid=2377&-relatedrecid=2377&-b... az et .6 0