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HomeMy WebLinkAbout07.Q- Parks, Recreation & Community Services RESOLUTION (ID# 1849) DOC ID: 1849 E CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract From: Kevin L. Hawkins M/CC Meeting Date: 07/02/2012 Prepared by: Glenda Martin-Robinson, (909) 384-5233 Dept: Parks, Recreation&Community Ward(s): All Services Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Execute a Food Service Agreement with the San Bernardino City Unified School District Relating to Delivery of Type a Lunches to City Sites for the District's Year- Round and Summer Lunch Program FY 12/13 (Year Two of Three), with One Optional Single Year Renewal. Financial Impact: There is no cost or financial impact to the City's General Fund for this program. The only cost to the City is for any unused or leftover lunches each day, and this cost is paid for from various donations or fund raisers at the centers. Motion: Adopt Resolution. Synopsis of Previous Council Action: June 6,2011 - Mayor and Council adopted Resolution No. 2011-118 authorizing the City Manager to execute an Agreement with the San Bernardino City Unified School District relating to delivery of Type A Lunches to City sites for the District's Year-Round Lunch Program FY 11/12. Background: The City has successfully participated in the District's Year-Round and Summer Lunch Program for the past seventeen (17) years. The program provides meals to youth ages 18 years and younger who are off-track and participate at City Community Centers. Each site receives a minimum of twenty(20) meals per day,which are prepared and delivered by the San Bernardino City Unified School District. The sites are as follows: Ruben Campos, CID and Rudy C. Hernandez (Ward 1), Lytle Creek (Ward 3), Anne Sherrills and Nicholson (Ward 6), and Speicher (Ward 7). All student box style meals offered are wholesome and meet the requirements set by the United States Department of Agriculture for the National Student Lunch Program for students' nutritional needs. Updated:6/28/2012 by Gwendolyn Waters E Packet Pg. 1617 1849 The San Bernardino City Unified School District charges the City for all leftover,second or adult meals. The cost to the City for FY 12/13 is $2.95 for a student box style lunch and $3.10 for an adult box style lunch. Each Center would be responsible for reimbursing the San Bernardino City Unified School District at the rate of$2.90/meal for all leftover and second meals provided to school age participants and$3.00/meal for all adult meals from their individual trust account. City Attorney Review: Su000rtine Documents: Exhibit A- Extension of Food Service Agreement with SBCUSD (PDF) 12-13 Council Action SBCUSD Food Service Agreement Extension (PDF) SBCUSD Food Service Agreement FYI 213 Reso (DOCX) Updated:6/28/2012 by Gwendolyn Waters E PacketPg. 1612 tqa Arturo Delgado, Ed.D. Superintendent John A. Peukert,Assistant Superintendent,Facilitles/Operations a E a a May 8,2012 a a City of San Bernardino Parr,Rec.&Comm.Svcs.Dept. a 1350 S."E°Street Z a San Bernardino,CA 92408 ur v 0 RE: Food Se vice Agreement(Reimbursable/Box Style)EXTENSION OFFER—Yr.2 of 3 (Ref.City Agreement#2011-118) 0 This letter is in reference to the Food Service Agreement dated July 1,2011,between the DISTRICT and the CITY. The first year of U3 this agreement will expire on June 30,2012. This agreement provides for extension by mutual written consent,one fiscal year at a time m (July 1—June 30)up to a total of three years,subject to the written notice of terms and conditions agreed upon by both parties by June vt 30�of each year. This letter serves as written unification of the Districts offer to extend this agreement through June 30.2013.and v also as written notice of the following changes: H. Other Terms N C. Delivery 5: Phoenix Central changed to:Phoenix East, 1535 N.Arden(Summ") V m V) Q[. Payment L B. The cost per Box Style meal to the CITY is as follows: •3 • Student lunch=$2.95 each c • Student breakfast=$2.05 each a • Student snack=$1.40 each • Adult lunch= 3.10 each V. CITY Resoonsibilitiea N. The CITY agrees to comply with the "California Retail Food Code" for safe food •0 handling. District shall provide a "use no later than' time for delivered foods. These w foods are to be discarded if not consumed by the time indicated. c 0 If the CITY wishes to extend and agrees to the above noted changes in the agreement,please sign below and return to me along with o your 2017!13 operational calendar(s)as soon as possible. 0 0 N C Sincerely, w Use Falcone,Administrative Analyst -------------------------------------------------------.-------------------------------------- a L X Signature below signifies agreement to extend the current food service agreement and confirms acceptance on behalf of the CITY of w the changes as noted above. E E a X ¢ Authorized Signature Printed Name&Title Date Nutrition Services• 1257 Northpark Blvd.•San Bernardino,CA 92407•(909)$81-8000•Fax(909)881-8016 Pake7`�g 7613. 2011-118 SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT 777 North'T"Street San Bernardino,California 92410 E E v FOOD SERVICE AGREEMENT m (Fiscal Year/Reimbursemenfl M a d THIS AGREEMENT is.made and entered into this 1st day.of July,201.1,by and between the SAN > BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter referred to as the N "DISTRICT," and the CITY OF SAN BF.RNARDINO—Parks, Recreation & Community o Services Department,hereinafter referred to as the"CITY." ,° 0 RECITALS: D U m WHEREAS,the CITY desires to have Type A meals provided;and, rn WHEREAS, the DISTRICT has facilities for the preparation of the needed meals, and the m DISTRICT is willing to provide such service to the CITY subject to USDA Seamless Sumner Food Service Program guidelines and reimbursement availability and/or on a cost basis; U NOW,THEREFORE,the DISTRICT and the CITY mutually agree as follows: at N L_ 1. Agreement Term 3 The term of this Agreement shall be from July I. 2011, through June 30.2012 inclusive, but may be canceled by either party upon the giving of thirty(30) days written notice to the otherparty. This Agreement may be extended by mutual written m consent one fiscal year at a time up to a total of three(3)years;,subject to the terms and conditions agreed upon by both parties by June 30th of each year. Written notice m of changes to terms and conditions may include, but are not Gaited to, price, °- locatiou(s)and number of meals served. N 0 H. Other Terms r° A. Each meal shall comply with Type"A"requirements;setby the United States Department of Agriculture for the National Student Lunch Program for c students' nutritional needs. The contents of the menus shall contain such 2 N items as are necessary to meet these requirements. m K B. Meals provided under this agreement shall include:school lunch kit w/milk, w straw and other items, as deemed appropriate by the DISTRICT. a a C. Meals shall be prepared for the CITY locations as specified below: Delivery x locations may be added,deleted, or changed if requested in writing,by the w CITY and approved in writing by the DISTRICT. E Delivery 1: Lyde Creek Comm. Center,380 S, K St. (Year- Round) a ow,.mtnu=srwmw�.w...m-cb.ie�s,,..s.v.iu,rt...c;mmm,wiisme.aewm..�eM•.�+armedu.ti+mas Page I of 7 Packet Pg. 1614 2011-118 Y Delivery 2: Ruben Campos Comm.Center,17175'n St. (Year- Round) Delivery 3: Rudy C.Hernandez,222 N.Lugo Blvd.(Summer) m > Delivery 4: Phoenix West, 1367 N. California Street(Summer) E m Delivery 5: Phoenix Central, 1671 N.Sierra Way(Summer) ➢ Delivery 6: Nicholson Community Center,2750 W. 2nd Street Q (Summer) D Delivery 7: Center for Individual Development(CID),8088 Palm Z Ln.(Summer) y 9 O D. All notices,invoices,payments,address changes,and other correspondence t° may be given by United States mail to the following addresses; o N CITY DISTRICT L) m City of San Bernardino San Bernardino City U.S.D. to Parks,Rec. &.Conan.Svcs.Dept. Nutrition Services Dept. v 1350 South's"Street 1257 Northpark Boulevard m San Bernardino,CA 92408 San Bernadine,CA 92407 PH: 909.384.5332 PH: 909.881.8000 w PAX: 909.384.5160 PAX: 909.8818016 U M U) E. Delivery(Deliver,Delivered)within this document is defined as the point-in- s time when the CITY takes custody of the meals. lII. Payment E A. The DISTRICT will not be paid by the CITY for student lunches eligible for m reimbursement under the applicable Program(s.) Instead;the DISTRICT will a file reimbursement claims for eligible meals, at the current reimbursement rate,which may be changed from time to time. Any meals provided to the .2 CITY,which do not qualify for reimbursement,shall be billed to the CITY N at the current cost. A reimbursable meal:shall be defined as the first meal - v served to a school age participant on any operational day per the site's annual °o calendar. All second meats provided to school agepanicipants and any Adult c meals requested shall be billed.accordingly. Left-over and second meals are 10 not reimbursable. O- c d B. The cost per Box Style meal to the CITY is as follows: w • Student lunch=$2.90 each • Student:breakfast=$200 each • Student snack=$1.35 each a • Adult lunch=$,'y.0_S each . w • Said rate(s)may be subject to a proportionate increase in the event of a reduction in Federal reimbursement and/or d subsidies,if applicable. E • Minimum Re utLaement: Twenty(20)meals for delivery. © mu«nrw�ucsrcon u.a,nay«.r.fmcwo,a..e«..e.,a.A.a«.c«,..aw,uoi�smmew»r...nny.v.emw �e..e..,�anarc Paget of 7 PacketPg: 1615 2011-118 V IV. DISTRICT Resaonsibilities A. The DISTRICT will prepare and deliver meal components,including frozen products as required by menu,at or before the lunch hour each operational m day when children are present at the CITY,in accordance with the number of E meals requested for that day. s Q B The District agrees to make every effort to 'deliver meals at the time requested.In the event of mechanical breakdown,act of God,emergency,or other situation which may delay delivery,the District shall notify the CITY of m the delay as soon as possible,and shall advise of estimated delivery time. No 0 charge shall be made for meals which are delivered more than two(2)flours �° after the normal delivery time. C. The DISTRICT will be responsible for the temperature and quality of the m lunches until the time of delivery. Perishable meal components requiring r!? refrigeration will be refrigerated up to the time of delivery. The DISTRICT has provided a thermometer for each location and advised of the correct temperature level that meal components must be heated to for the meal o components that require besting.. (Note: The DISTRICT is not responsible for replacing thennometer(s)or cleaning supplies.) The DISTRICTwill also U provide serving scoops and instruction for proper serving size,if applicable. m t o D, If applicable,the DISTRICT agrees to pick up any carts and/or containers on 3 the operational day after the operational day of delivery. d E Ih The DISTRICT will mail the CITY an.itemized invoice onor before the 25th d day of each month for the previous month's deliveries including any billable items, such as: 1) meals that were provided but were not eligible for reimbursement,2)any adult meals, and 3)any penalty fees. m y F, If applicable, the DISTRICT assumes all liability for proper use and o protection of surplus commodities that may be assigned to it by the CITY. a° G. The DISTRICT agrees to provide the CITY with monthly menus,one week C prior to the beginning of the period covered by said menu as well as the N District's annual calendar showing operational days and non-operational w days/holidays.Such information is also avai fable for viewing at the District's W website: www.sbeusd.com Q H. The DISTRICT will maintain all necessary records on the nutritional a components of the lunches and the number of lunches delivered to the CITY w and make said records available for inspection by State and Federal authorities upon request. `w E s I. The DISTRICT shall train the CITY to receive,review,and approve all free and reduced price meal applications;complete meal count reports;edit check Qauaxwmieaarveaa..s+a.meereMaee sewmora�a aicWmm,sear+a�an.�aa.u,w,,,eraa..me+cns=..�aw�.sww, Page 3 o 7 2011-118 reports;perform verification process, and maintain all necessary records to substantiate the above items. c m J. The DISTRICT shall prepare all claims.for reimbursement under its own v agreement number and submit the prepared claims. m rn V. CITY Responsibilities o A. The CITY understands they are to request by telephone,no later than 12:00 P.M.(noon)on the operational day preceding the operational day of delivery, rn an accurate number of meals to be delivered.The District shall use the last o count received in the event the CITY fails to notify the Dislrictina timely ti manner the number of meals needed. Errors in count called in shalt be the 0 responsibility of the CITY. U) U to B. The CITY shall ensure that an individual is available between 8:00 a.m..and w 11.:00 a.m. (or as mutually agreed with Nutrition Services Department Program Manager)each operational day to receive the requested:number of w meals and will immediately notify the DISTRICT if a meal is lacking a component. If the DISTRICT is not notified of a meal lacking.a component y within'A:hour after delivery,.the DISTRICT will charge for the meal. Upon � immediate notification,at its discretion,the DISTRICT may either deliver the in to missing component,or there shall be no charge for the incomplete meal. No s charge shall be made for meals that are unwholesome according to the standards set by the Public Health Department of the County of San V�r Bernardino. E m d C. The CITY shall provide personnel to serve meals, clean the serving and eating areas,remove all food from carts,carrying cases,pans and/or boxes, v and assemble empty items for pick upby the-DISTRICT between 8:00a.m and 11:00 a.m. on the operational day following the operational day of vi delivery. The CITY shall pay the cost of necessary repair of replacement of .o any DISTRICT items damaged or lost as a result of use by the CITY. °o 0 D. The CITY will provide an annual calendar of its operational days and c holidays/non-operational days to the DISTRICT in advance of any deliveries 2 made under this Agreement. The CITY shall also advise the DISTRICT at least three (3) operational days,in advance of any non-operational day, to 'X ensure that lunches are not delivered on non-operational days. W E. The CITY shall establish collection procedures which are in accordance with a State and Federal regulations relating to the overt identification of needy x pupils and keep accurate records of the number of free,reduced price,paid, W and adult meals served daily. No differentiation between children receiving free, reduced, or paid meals shall be made. The Crl`Y shall follow all E requirements of Education Code Section 49557, specifically section (2) which stipulates no overt identification of any of the children by any means. a ovaweaxsnvo..s.m:.az.*,ncgmc�e.:,..en.PN..n.cammsrsiimrawwnrvwaw.MweMau.euaa Page of 7 Pac Pg. 1617 2011-118 i F.. The CITY will assign to the DISTRICT all commodities for which the CITY may be entitled and the liability for use of such commodities. c v G. The CITY agrees to pay the DISTRICT,within 30 days from date of invoice, m the full amount as.presented on the monthly itemized invoice.The CITY will d be subject to a penalty fee of$25.00 per month for.each month an invoice.is a not paid on tune. -Late payments equal to ot'gteater than two monthly invoices will be cause for the District to immediately suspend meal deliveries > until the amounts due have been paid, or arrangements satisfactory to the (n District have been made for payment of all past due invoices. o 0 LL H. The CITY shall serve the correct portion size following receipt of meals,heat p specified meal components to temperature indicated,as applicable,and bear U) the We responsibility to properly care for all perishable food items after they m have been delivered to the delivery site by the DISTRICT until the time of (n ultimate consumption. m 1. The CITY shall bear the cost of any losses resulting,from theft or improper storage once the food or meals are received or delivered to authorized CITY N personnel;the CITY assumes the responsibility to dispose of such apdretum D no food items. If the CITY has ordered more food than itis.able to consume, no itshall not be entitled to any credit on said items from furore food orders,and r the CITY shall bear the cost of any meals which do not qualify for 3 C reimbursement. E J. The CITY will receive,review,and approve all free and reduced price meal m applications; complete meal count reports; edit check reports; perform 4 verification process,follow and assume responsibility for all reimbursement program guidelines, and maintain all necessary records:to substantiate the 2 above items and make said records available for inspection by Federal and y State authorities upon request.The CITY will complete Daily Meals Served Reports and fax these reports to the DISTRICT's Nutrition Services 00 Department on a weekly basis. The CITY agrees that it shall fax all Reports w for each month no later than the fifth working day after the end of that ° c particular month. The CITY Will be subject to a penalty fee of$25.00 per 4 site,per month,when all the Reports have not been received within five(5) m days of the end of that month. w K. The CITY shall keep.on file during the term of this agreement and for a 6 period of three(3)years thereafter a copy of the Daily Meals Served Reports a and the Transport Records(meals received).for each operational day covered x by this agreement. The CITY agrees to accept responsibility for receiving, m replying to, and/or complying with any audit exceptions by the DISTRICT and agrees to cooperate with the DISTRICT in receiving,replying to,and/or = complying.with any audit exceptions by.appropriate state or federal agencies v concerning this Agreement. The CITY also agrees to pay to the DISTRICT, a within thirty(30)calendar days of demand by the DISTRICT,the full.amount © GWwNO'JF31'lxtlWW�pert.anYLyeISnR^YRKPII4AM' '+�W���9YeEeE.YWdvetlbPg�w�mNEMoINn AenMm&, Page 5.of 7 Packet Pg. 1618 2011-118 O of the DISTRICT's liability to the state or federal government,if any, for meals provided under or due to the operation of this Agreement. On-site inspections shall be conducted, without prior notice, upon presentation of v identification by DISTRICT personnel, for the purposes of ensuring E compliance with this Agreement. m m Q L. Cancellation shall be by thirty (30) days written.notioe for each delivery location. A notice of less than 30 calendar days will be subject to a penalty fee charged.equal to the price of the average number of meals ordered per m -service day,for the first(S)service days. a 0 LL M. The CITY shall be responsible for contacting.the County Environmental o Health for plan approval,obtaining appropriate operational permit(s)prior to providing food service,slid successfully passing two(2)health inspections in per school year,per delivery site,or as required,by the Department of Public to Health,County of San Bernardino. The CITY shall be solely responsible for any expenses related to resolving any health department findings including, co but not limited to,corrective actions and/or site repairs required by the health department Non-compliance with inspections andlor failure for the site to y meet minimum health department requirements is grounds for immediate u cancellation of service by the DISTRICTP. to r VI. Hold Harmless '3 The CITY and the DISTRICT each shall,at its own cost,indemnify,defend,and hold harmless the other party and its departments,agents,officers,and employees from any and all claims or sums which either party or any of its departments, agents, m officers-,or employees.may be obligated to pay by reason of any liability of any kind imposed upon them,including damages to property or injury or death.of persons, U arising out of the performance of the services rendered or caused by any error, omission,.or act of any person employed or of any others for whose acts either party 0 is legally liable. Said sums shall include,in the event of legal action,court costs, v expenses of litigation, and reasonable attorney's fees; Said indemnification shall o include,but not be limited to,any liability resulting from defective or spoiled food t once the food has been delivered and my injury to personnel in or about the premises 0 c of either the DISTRICT or the CYrY. 4 d VII. Special Provisions x The CCCY certifies it will not discriminate,as hereby certified,on the basis of race; w color, national origin, ancestry; sex (including sexual harassment), marital status, handicap, disability, medical condition, religion, or age in any of its policies, a procedures,or practices incompliance with: x w Title VI and VII of the Civil Rights Act of 1964 as amended (pertaining to race,color,national origin,and religion); E Title IX of the Education Amendments of 1972 m (pertaining to sex); G o8uuwmumisnwavneamunscm'ois»Brm+Uev✓u.w«.c.mm.semmsw.axuxueeem.�euannx,eu�.u�mu Page 6 of 7 i� Packet Pg. 1619 2011-118 Section 504 of the Rehabilitation Act of 1973 (pertaining to handicap); _ The Age Discrimination Act of 1975 m (pertaining to age); E The Fair Employment and Housing Act of 1980 d (pertaining to ancestry, race, national origin, color, sex, religion,physical handicap,medit alcondition,marital status, and age);and > The Americans w! Disabilities Act of 1990 rn (pertaining to disability) o 0 This non-discrimination policy covers admission and access to,and treatment and o employment in,the DISTRICT's programs and activities. U co fn IN WITNESS WHEREOF,the parties have executed this Agreement as set forth below. v MY QF SAN BERNARDWO QSAB "INO CIUNIFIED ISTRICT En lm AUTHOl2TZED SIGN D Z: IS n PrintedName: Charles Mc ely Chief Business and Financial Officer 3 nae: City Hanger c a E Date: Date: — m m 0 u APPROVED AS TO FORM: rq 0 0 0 LL Sp cial n e' ° c 0 y C ° X W Q a L X W G E E t ° N Q a+u,.weauarv=.es.,.k.wF�m..peraxs. a:,.xmn en.ia.,r...cemm.sw.vaasu.a.en.memwie ra+.m.m<iaxa..e..san.. Page of 7 Packet Pg:1620 San Bernardino City Unified School District CERTIFICATION OF MINUTES The Board met in regular session on the 7th day of June 2011, at the usual meeting place thereof. E The meeting was called to order at 5:30 p.m. v rn Members present: Parra Craig, Flores,Penman, Savage,Tillman,Valdez a d • U Members absent: Ayala m w The adoption of the following resolution and order was moved by Member Savage,seconded by c Member Tillman, and a vote being taken,the said resolution and order was adopted by the a following votes of members present at that time. in U AYES: Parrs.Craig, Flores,Penman, Savage,Tillman,Valdez m y NOES: None 0 BE IT RESOLVED that the Board of Education approves entering into meal program food v service agreements with City of San Bernardino- Parks,Recreation& Community Services m Department, San Bernardino, CA; Lewis Center for Educational Research High Desert r Partnership in Academic Excellence-Norton Space and Aeronautics Academy,San Bernardino, 3 CA; San Bernardino County Superintendent of Schools, San Bernardino,CA; and Valley Star High School,Mentone, CA,effective July 1, 2011,through June 30,2012. These standardized E agreements may be extended by mutual written consent one fiscal year at a time up to a total of E three years, subject to the terms and conditions agreed upon by the parties by June 30 of each 2 year. Written notice of changes to terms and conditions may include,but not be limited to, yearly price changes;location(s),and number/style of meals served. There is no cost to the 2 District. m ar M District pricing schedule for 2011-12: $ 0 20-meal minimum for delivery; 10-meal minimum for pick-up. o C Delivery fee=$.75/mi. if>15 mi. from Nutrition Services. 4 .y c Breakfast Student Lunch AdultLunch Snack K Family-Style/Bo a Family-Stv1o/ x-5 le Family-Style/Box- e W Reimbursable $2.00 $2A0 $3.00 $2.90 $3.15 $3.05 $1.35 Non-Reimbursable 1.75 - 1.75 2.90 290 3.05 3.10 .95 n r BE IT FURTHER RESOLVED that the Board of Education authorizes Mohammad Z.Islam, w Chief Business and Financial Officer,to sign said agreements. d E RECEIVED JUN 0 9 2011 a FaMfrNes/pper�a�. RacketPgtA621 I, PHYLLIS GRONEK, Assistant Secretary of the Governing Board of the San Bernardino City Unified School District hereby certify that the foregoing is a true and correct copy of a resolution duly made,adopted,and entered in the Board minutes of the Governing Board of the San Bernardino City Unified School District on the 7th day of June 2011. E E Dated: Tune 8,2011 d rn Assistant S etary of the Board of Education Agenda Itetn 9.42 0 0 0 LL 0 N U 00 N rn v m N 7 U m N t .3 r C 1� E m v m v U d N O O O LL O C O Ul C d W Q a s w u c m E L U A a P� �, t„1623s2 7.O.a Falcone, Lisa Subject: FW:Food Service Agreement with SBCUSD Nutrition Services NOTE: Delivery changes toAcreementdated.July 1.2011., E d • Phoenix Central has been closed, changed to: o D Delivery 5: Phoenix GeRsp N.Sleffil Way, Eaft, 1535 N.Arden (Summer) a d • CID(Delivery 7)has beendelayed at this time. m a ---Original Message--- o From:Glenda Robinson-(malito:Robinson Glillsbcity.org) LL Sent:Thursday,June 09,20118:56 AM ❑ y Tot Falcone,Lisa 7 Cc:Raro,Mike;Lobaugh,tarry m Subject:RE:Food Service Agreement with SBCUSD Nutrition Services u) Hi Lisa, rn Council approved the agreement so I hoping to have a signed agreement for you on Monday,6/13111. ° ao In the meantime,I would like to delay/cancel the lunch program at GU. — Once we can ensure the minimum participation/attendance we'll start the program. ❑ Thanks m co --Original Message----- o) From:Falcone,Lisa Sent:Thursday,May 26,20119:23 AM 3 To:'Glenda Robinson' c Cc:Robert Lennox;Rare,Mike;Lobaugh,Larry °1 E Subject:RE:Food Service Agreement with 5BCU56 Nutrition Services w Hi Glenda;On Page 2,Delivery 5:Phoenix Central has been deleted/replaced by Phoenix:East on the revised agreement form attached,per your request below. Lisa (Noted 6/?1hx: ettb executed agreerueut wtthout Lpo tjow updake L ueUVerJ.j Loeatiow Mike WIMU.tted per agreement terrxs.) .2 ---Original Message-- u) From:Glenda Robinson(mailto:Robinson Gl @sbdty.orgj o Sent:Wednesday,May 25,20115:50 PM r° To:Falcone,Lisa Cc:Robert Lennox o c Subject:RE:Food Service Agreement with SBCUSD-Nutrition Services o Hi Lisa, c I was sharing the Information regarding the new agreement when it was brought to my attention that Phoenix Central was still listed ?J x as a Summer lunch site. w Phoenix Central was closed and Phoenix East•1535 N.Arden,San Bernardino,CA 92404 was opens I'm not going to pull the ' agreement but Iwant to request the one change in location on the agreement so that we can resubmit the changes. 4 X d L X W copv2ou Standard Reimb... a N E u m Q 1 Packet Pg. 7623 7.Q.6 AGENDA ITEM TRANSMITTAL SHEET Meeting Date June 18,2012 c v Regular X Supplemental v 0 Department Parks, Recreation&Comm. Services a 0 u TITLE OF RESOLUTION/ORDINANCE d ur Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the °o City Manager to execute Food Service Agreement with the San Bernardino City Unified School o District relating to delivery of Type A Lunches to City sites for the District's Year-Round and in Summer Lunch Program FY 12/13 (year two of three),with one optional single year renewal.. m N SIMILAR RESOLUTION/ORDINANCE ADOPTED June 6, 2011 NO. 2011-118 SUBMITTED TO CITY ADMINISTRATOR 0 Kevin Hawkins, Director d Date From Parks,Recreation and Community Services Department w c (�^ u V SUBMITTED BY CITY ADMINISTRATOR TO CITY ATTORNEY d rn Date Received By RETURNED BY CITY ATTORNEY TO DEPARTMENT FOR CHANGES 9 O 1sT Time Date Received By 0 0 m 2°a Time Date Received By m fA C O RESUBMITTED BY DEPARTMENT TO CITY ATTORNEY WITH CHANGES a 1"Time Date Received By 0 2°d Time Date Received By M N SUBMITTED BY CITY ATTORNEY TO CITY ADMINISTRATOR FOR PLACEMENT ON AGENDA t U A Date Received By ¢ i 7.Q:b i i CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION �✓ From: Kevin Hawkins, Director Subject: Resolution of the Mayor and Common Council of the City of San d Dept: Parks, Recreation and Bernardino authorizing execution of a Food E Community Services Dept. Service agreement with the San Bernardino a City Unified School District relating to the Date: May 17, 2012 delivery of Type A Lunches to City Sites for u the District's Year-Round and Summer d Lunch Program for FY 12/13 (year two of a three), with one optional single year 0 renewal. o M/CC Meeting Date: June 18,2012 U) Synopsis of Previous Council Action: m y June 6, 2011 — Mayor and Council adopted Resolution No. 2011-118 authorizing the City Manager to execute an Agreement with the San Bernardino City Unified School District relating to delivery of Type A Lunches to City sites for the District's Year-Round Lunch Program FY o 11/12. c m K Recommended Motion: w 0 E Adopt Resolution m Signature v U Z w Contact person: Glenda Robinson Phone: 384-5332 $ 0 LL Supporting data attached: Staff report,resolution&agreement Ward: All o rn D FUNDING REQUIREMENTS: Amount: None by this action N c 0 Source: (Acct. No.) a (Acct Description) 0 0 U ct Finance: N Council Notes: c m E r u A Agenda Item No. Q Packet Pg. 1625 7.Q.b CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Staff Report c Subject: E d Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the c City Manager to execute Food Service Agreement with the San Bernardino City Unified School j District relating to delivery of Type A Lunches to City sites for the District's Year-Round and Summer Lunch Program FY 12/13 (year two of three),with one optional single year renewal.. w a 0 Background: LL V) N The City has successfully participated in the District's Year-Round and Summer Lunch Program n for the past seventeen years. The program provides meals to youth ages 18 years and younger N who are off-track and participate at City Community Centers. Each site receives a minimum of twenty (20) meals/day are prepared and delivered by the San Bernardino City Unified School District. All Student Box Style meals offered are wholesome and meet the requirements set by the United States Department of Agriculture for the National Student Lunch Program for `o students' nutritional needs. "c d X The San Bernardino City Unified School District charges the City for all leftover, second or adult w meals. The cost to the City for FY 12/13 is $2.95 for a student box style lunch and $3.10 for an adult box style lunch. Each Center would be responsible for reimbursing the San Bernardino City E Unified School District at the rate of$2.90/meal for all leftover and second meals provided to C school age participants and$3.00/meal for all adult meals from their individual trust account. U d Financial Impact: o 0 LL There is no cost or financial impact to the City's General Fund for this program. The only cost to the City is for any unused or leftover lunches each day, and this cost is paid for from various in donations or fund raisers at the centers. m m c 0 U Q Recommendation: G 0 O Adopt Resolution L) M N C d E r U A Q F RESOLUTION NO. c m RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE E CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE A THE FOOD SERVICE AGREEMENT WITH THE SAN a BERNARDINO CITY UNIFIED SCHOOL DISTRICT RELATING TO 2 DELIVERY OF TYPE A LUNCHES TO CITY SITES FOR THE DISTRICT'S m YEAR-ROUND AND SUMMER LUNCH PROGRAM FOR FY 12/13 (YEAR v TWO OF THREE),WITH ONE OPTIONAL SINGLE YEAR RENEWAL. 0 0 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: m N SECTION 1. That the City Manager is hereby authorized to execute a FOOD SERVICE AGREEMENT with the San Bernardino City Unified School District relating 0 .y to delivery of Type A Lunches to city sites for the District's Year-Round and Summer X W Lunch Program for FY 12/13. A copy of said extension to the Agreement is attached c d \./ E hereto and marked Exhibit"A"; and m rn a SECTION 2. That the authorization granted hereunder shall expire and be void and of .2 no further effect if the Food Service Agreement is not executed by both parties and N 0 0 returned to the Office of the City Clerk within one hundred and twenty days (120) days �° 0 N following effective date of the Resolution. m m U U C U M E z Packet Pg. 7627 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO d EXECUTE A THE FOOD SERVICE AGREEMENT WITH THE SAN E BERNARDINO CITY UNIFIED SCHOOL DISTRICT RELATING TO a DELIVERY OF TYPE A LUNCHES TO CITY SITES FOR THE DISTRICT'S a YEAR-ROUND AND SUMMER LUNCH PROGRAM FOR FY 12/13. d I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the a 0 0 Mayor and Common Council of the City of San Bernardino at a meeting w 0 U) D thereof, held on the day of 2012, by the following vote, U U3 to wit: m a Council Members: AYES NAYS ABSTAIN ABSENT 0 N MARQUEZ x w JENKINS d E VALDIVIA m `r a SHORETT KELLEY w a 0 JOHNSON 0 U) MCCAMMACK U m n C 0 u Georgeann Hanna, City Clerk a u c The foregoing resolution is hereby approved this day of 2012. o U M N Patrick J. Morris,Mayor City of San Bernardino d Approved as to form: E By: James F. Penman, City Attorney 7.Q.c �I 1 � RESOLUTION NO. 1 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY O 3 SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE A FOOD j SERVICE AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL E 4 DISTRICT RELATING TO DELIVERY OF TYPE A LUNCHES TO CITY SITES FOR o THE DISTRICT'S YEAR-ROUND AND SUMMER LUNCH PROGRAM FOR FY 12/1 a 5 (YEAR TWO OF THREE),WITH ONE OPTIONAL SINGLE YEAR RENEWAL. `m 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY v OF SAN BERNARDINO AS FOLLOWS: $ 7 LL 0 SECTION 1. That the City Manager is hereby authorized to execute a Food Servic U) 8 m Agreement with the San Bernardino City Unified School District relating to delivery of Type A w 9 v Lunches to city sites for the District's Year-Round and Summer Lunch Program for FY 12/13. 10 A copy of said extension to the Agreement is attached hereto and marked Exhibit"A"; and c 11 y SECTION 2. That the authorization granted hereunder shall expire and be void and ol v 12 no further effect if the Food Service Agreement is not executed by both parties and returned tc 0 13 the Office of the City Clerk within one hundred and twenty days (120) days following effectiver 14 y date of the Resolution. 15 w E 16 d 17 2 18 a 0 19 0 20 m 21 E r 22 a 23 Q24 Packet Pg. 1629 I I RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY O SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE A FOOD 3 SERVICE AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOLm DISTRICT RELATING TO DELIVERY OF TYPE A LUNCHES TO CITY SITES FOIR E v 4 THE DISTRICT'S YEAR-ROUND AND SUMMER LUNCH PROGRAM FOR FY 12/13. a a 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor an 2 6 Common Council of the City of San Bernardino at a meeting thereof, held on the 0 0 7 day of 2012,by the following vote,to wit: o m 8 Council Members: AYES NAYS ABSTAIN ABSENT L) m N 9 MARQUEZ 10 JENKINS c 11 VALDIVIA _ y 12 SHORETT o 13 KELLEY � M N 14 JOHNSON > LL C 15 MCCAMMACK E d 16 a d 17 Georgeann Hanna,City Clerk z �n 18 The foregoing resolution is hereby approved this day of 2012. o 0 LL 19 0 Patrick J. Moms,Mayor D 20 City of San Bernardino w Approved as to form: 21 `m E z 22 By: James F. Penman, City Attorney a 23 24 Packet Pg..7630