HomeMy WebLinkAbout05.P- Public Works DOC ID: 1389 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Capital Improvement Program(CIP)
From: Nadeem Majaj M/CC Meeting Date: 12/05/2011
Prepared by: Robert Sepulveda, (909) 384-
5140
Dept: Public Works Ward(s): 6
Subject:
Motion for the Mayor and Common Council of the City of San Bernardino Rejecting All Bids
for the Culvert Repair at Baseline Street and Medical Center Drive (SD12-001), Special
Provisions 12766
Financial Impact:
Account Budgeted Amount: $125,000
Account No. 248-160-5504-7940-0025
Account Description: Storm Drain Construction Fund
Balance as of 11-15-2011: $122,963
Balance after approval of this item: $ 122,963
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Reject all bids.
Synopsis of Previous Council Action:
07/05/11 Mayor and Common Counsel adopted FY 2011-2012 to FY 2015-16 Capital
Improvement Program(5-Year CIP)
Background:
On July 5, 2011, the Mayor and Common Council approved the FY 2011-12 through FY 2015-
16 Capital Improvement Program (CIP). Included in the program is project S1312-001, Baseline
Street and Medical Center Drive Storm Drain Repair, with a budget of$ 125,000. This corner
has historically been a drainage problem for even the smallest of storms, causing flooding of the
intersection and hindering both vehicular and pedestrian traffic. The City's Operations and
Maintenance crews install "flooded" signs on a regular basis prior to and throughout the entire
rainy season. This project will replace the existing drainage facilities that are currently damaged
with a new concrete box culvert. This new channel will better accommodate the runoff
accumulation on the northwest corner of the intersection.
On November 8, 2011,bids for this work were publicly opened. After a review of all prospective
bids, it was determined that the lowest responsive bidder, B.W. Simmons, Inc., submitted a bid
Updated: 11/30/2011 by Linda Sutherland A
1389
that exceeds the budget for this project by$115,558.
j A total of six bids were received and are tabulated below:
NAME OF BIDDER CITY AMT. OF TOTAL
BID
B&T Work., Inc. Wildomer $ 150,567.00*
Greenland Construction Co..oga Park $ 171,480.44*
TSR Construction en and L.Pe�.�o. Reoe Cucamonga $ 194,233.00*
B.W. Simmons, Inc. C.I I mesa $ 240,557.60
4-Co., Engineering, In.. Riverside $ 254,548.00
0' Duffy Construction Romo end $ 292,796.70
E..gi.....'. E..i....t. 1 $ 124,768.50
*Three bids were determined to be "non-responsive" due to a variety of errors and omissions in
the bid documents that were submitted.
Upon approval of this request, engineering staff will revise the plans and specifications with a
reduced scope of work in order to better match the available funding. The revised project will be
advertised for bids as soon as possible. A mandatory pre-bid meeting will help bidders better
understand the bid requirements to help prevent errors and omissions in the bid documents.
Staff is requesting that the Mayor and Common Council reject all bids.
SuPPortin2 Documents:
Updated: 11/30/2011 by Linda Sutherland A