HomeMy WebLinkAbout05.O- Police RESOLUTION (ID# 1386) DOC ID: 1386 C
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract
From: Robert Handy M/CC Meeting Date: 12/05/2011
Prepared by: Paul Guillen,(909) 384-5742
Dept: Police Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of a Vendor Services Agreement with NICE Sytems Inc. and for Purchases for the
City's Public Safety Answering Point(PSAP)with State of California 9-1-1 Funds.
Financial Impact:
A total of$74,220 from the State of California's 9-1-1 equipment and services fund has been
allocated for this purchase. The funds available for this type of qualifying purchase classified as
"9-1-1 equipment funds" are part of our 2008/2009 allotment for 9-1-1 telephone system
upgrades. The City of San Bernardino has received a"Commitment to Fund 9-1-1 Equipment
and Services Form(TD-288)"from the State of California's 9-1-1 Office.
The City of San Bernardino will be reimbursed 100 percent of these purchases provided that a
copy of the invoices,proof of payment(copy of cancelled checks),and the required 9-1-1 Office
forms are submitted to the State. As with previous 9-1-1 purchases,the Public Safety Systems
Group of the City's Information Technology Department shall be responsible for coordinating
the submission of reimbursement documents.
This purchase will save the City$74,155 in General Fund dollars over the course of Fiscal Years
2011/2012 and 2012/2013. At the end of this two year maintenance extension,the City will have
to fund a replacement(or upgrade) of the Digital Voice Logging Recorder at the start of Fiscal
Year 2013/2014. Additionally, in Fiscal Year 2012/2013 (December 2012), our analog 9-1-1
telephone system will be due for a digital replacement. There are no expected residual funds for
the Fiscal Year 2012/2013 State of California 9-1-1 Equipment and Services allotment because
of the projected costs of a digital replacement 9-1-1 telephone system.
Account Budgeted Amount: $0
Account No. 679-250-5502-0000-0062
Account Description: Professional/Contractual Services
Balance as o£ 11/07/11
Balance after approval of this item: $74,182
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Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion 1: Adopt Resolution; and
Motion 2: Authorize the Director of Finance to amend the FY 2011-12 budget to include an
increase to expenses in the amount of$74,155 account 679-250-5502-0000-0062
and a corresponding increase to revenue account 679-250-4901.
Synopsis of Previous Council Action:
12-16-2002,Resolution#2002-383 approved authorizing the replacement of the 911 Public
Safety Answering Point(PSAP)telephone system and the workstation monitors in the Public
Safety Dispatch Center.
12-05-2005,Resolution#2005-401 approved authorizing the purchase of a NICE Systems digital
voice logging recorder system for the Public Safety Communications Center from Versatile
Information Products,Inc., of Riverside, California,using State 911 Tax Funds.
08-04-2008,Resolution#2008-304 approved authorizing the purchase of a three-year
maintenance contract for the Public Safety Dispatch Center's digital voice logging recorder
system from NICE Systems, hic., of Uniondale,New York.
08-04-2008, Resolution#2008-305 approved authorizing the purchase of an upgrade to the
City's Public Safety Answering Point(PSAP) 911 telephone system and the purchase of a five-
year maintenance plan for the 911 system from Verizon Communications of Thousand Oaks,
California.
Background:
In August 2008,the Public Safety Communications Center(Police and Fire Dispatch),which is the
City's primary Public Safety Answering Point, performed an equipment upgrade,recertification, and
renewal of a five-year maintenance agreement to its 9-1-1 telephone system(Resolution#2008-305,
08-04-08). Also purchased,was a three-year maintenance contract for the PSAP's digital voice
logging recorder system(Resolution#2008-304,08-04-08). In 2009, the State of California
reimbursed the City of San Bernardino for the upgrade and digital voice logging recorder
maintenance.
The State of California collects 9-1-1 taxes from telephone bills statewide. These funds are intended
to cover most of the costs associated with maintaining and upgrading the 911 equipment used by
local law enforcement and fire service agencies to answer the public's emergency 9-1-1 telephone
calls.
After completing the 2008 equipment and maintenance purchases, a residual amount of funding
($74,208)remained available for allowable program purchases. This residual funding may be spent
by the City's PSAP to purchase additional 9-1-1 services and/or equipment as described in the State
of California's 9-1-1 Operations Manual, Chapter III-Funding(page 13).
Four additional purchases have been identified and funding has been approved by the State of
Updated: 12/1/2011 by Jolena E.Grider C
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California's 9-1-1 Emergency Communications Office in the form of"Commitment to Fund 911
(^ Equipment and Services Form(TD-288)." The City of San Bernardino will be reimbursed 100
�•r percent of these purchases provided that a copy of the invoice,proof of payment(copy of cancelled
checks), and the required 9-1-1 Office forms are submitted to the State.
While the purchases are entirely funded by the State of California, State funding rules require the use
of a City of San Bernardino purchase order to initiate the procurement process. This"Request for
Council Action" seeks approval to use City Purchase Orders, in compliance with the"State of
California 9-1-1 Operations Manual,"Chapter 3 -Funding, subsection 5 entitled"PSAP Prepares
and Submits Purchase Order(PO)Package,"for these four purchases:
Digital Voice Logging Recorder
The Public Safety Communications Center(Police and Fire Dispatch) located at the Police
Department records all radio communications and telephone calls that come into the center.
Recordings are used in a variety of criminal and civil court cases as well as in internal investigations.
The current digital voice logging recorder was purchased in December 2005 from a regional vendor
(Versatile Information Products,Inc., (VIP),of Riverside,California) at the conclusion of an open
competitive public bid. There are no other local vendors that supply this type of product or provide
maintenance services for such systems.
Versatile Information Products,Inc., included a one-year warranty with the purchase of the system.
That initial warranty funded the maintenance of the system through December 31,2006. VIP, Inc.,
had difficulty delivering the product as required in the bid specifications. Final acceptance took
place in January 2007 and a disputed new one-year warranty period began at that time. The Public
Safety Dispatch Center had numerous service problems with VIP, Inc. The vendor repeatedly
caused the loss of voice data as they tried to maintain the system.
In January 2008,when the disputed warranty maintenance period expired, the Police Department
contracted with the manufacturer of the system(NICE Systems, Inc.,of Rutherford,New Jersey) for
maintenance (Resolution#2008-304, 08-04-08). NICE Systems, Inc.,came to the Police
Department,performed an"annual service inspection" of the system, and accepted the system for
maintenance. Since taking responsibility for the system and after providing the annual service
inspection and servicing,the system has run well. NICE Systems,Inc.,has not caused any damage
nor have they lost any of our voice data.
This system is critical to the day-to-day operations of the dispatch center for both Police and Fire
Departments. The problems encountered with VIP were significant enough to demonstrate that they
cannot provide quality service for such a critical piece of public safety communications technology.
The existing maintenance contract with NICE Systems, Inc.,expired June 30,2011. NICE Systems,
Inc.,has provided a quote for an additional two-year maintenance agreement(Quote 090309JD03).
This contract extension will cover the period July 1,2011,to June 30, 2013. NICE Systems
understands contractual delays can occur and has agreed to continue covering our recorder while this
RFCA package moves forward for Council approval.
Therefore, it is recommended that the City continue using NICE Systems,Inc.,the system
Updated: 12/1/2011 by Jolena E.Grider C
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manufacturer,for maintenance, and pursuant to San Bernardino Municipal Code 3.04.010(b)(3), the
Mayor and Common Council approve a selected source justification for maintenance of this public
safety communications recording system.
Chairs
The City's PSAP has 14 radio and call-taking positions. Chairs utilized within the center must be
rated to withstand use 24 hours a day, seven days a week. Three vendors selling this type of chair
were contacted for quotes with Chair Pros of Laguna Niguel,California,providing the lowest. The
State has authorized the purchase of 15 chairs; one for each position with a spare.
Vendor Quote
Office Chairs Unlimited $22,650
Office Chairs Outlet $20,849
Chair Pros $19,760
Headsets
The City's PSAP utilizes Plant Equipment,Inc.telephone equipment which is fitted with a specific
type of connector for headsets used by dispatchers. Three vendors selling this type of connector,
Plantronics"H" Series,were contacted for quotes with HB Distributors of Chatsworth, California,
providing the lowest. The State has authorized the purchase of headsets and supplies.
Vendor Quote
The Headset Shop $8,706
Headset Plus $8,534
HB Distributors $8,050
Electrical Connection
The installation of upgraded PSAP equipment included an uninterrupted power supply that requires
a special connection(L530R receptacle)to the police building's power panel. Odyssey Power of
Anaheim,California,is the current maintenance contractor for the Police Station's emergency
uninterruptible power supply(UPS). Because this connection supplies power directly from the UPS
system,it is to our advantage to have the current maintenance provider install it. The State has
authorized funds to pay for this installation.
Item Cost
Digital Recorder Maintenance $45,700
Updated: 12/1/2011 by Jolene E.Crider C Packet Pg. 175
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Chairs $19,760
Headsets $8,050
Electrical Connection $645
Total $74,155
City Attorney Review:
Supporting Documents:
reso to 1386 (PDF)
agrmt 1386 (PDF)
NICE Systems Selected Source CM Memo (PDF)
Odyssey Power Selected Source CM Memo (PDF)
Updated: 12/1/2011 by Jolena E.Grider C
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I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A VENDOR SERVICES
3 AGREEMENT WITH NICE SYSTEMS INC. AND FOR PURCHASES FOR THE
4 CITY'S PUBLIC SAFETY ANSWERING POINT (PSAP) WITH STATE OF
CALIFORNIA 9-1-1 FUNDS.
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NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
6 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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8 SECTION 1. That the City Manager is hereby authorized and directed to execute on t
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9 behalf of said City, a Vendor Services Agreement with NICE Systems Inc., of Rutherford, a
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10 New Jersey, for a two year maintenance agreement for the Public Safety Dispatch Center's
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digital voice logging recorder system as outlined in quote 090309JD03, a copy of which is a.
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13 attached hereto marked Exhibit A and incorporated herein by reference as fully as though set
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14 forth at length. =
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15 SECTION 2. That the Purchasing Manager is hereby authorized to issue City .o�
16 Purchase Order's for the following purchases: a
17 1) NICE Systems Inc. for the purchase of a two-year maintenance agreement
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for the Public Safety Communications Center's digital recorder for d
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20 $45,700;
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21 2) Chair-Pros for 15 chairs to be used within the Public Safety
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22 Communications Center for$19,760;
23 3) HB Distributors for headsets to be used by Public Safety Dispatcher for
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$8,050; and
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26 4) Odyssey Power for installation of electrical connection between to the
27 police building's power panel for $645 to initiate the procurement process
28 with the State of California 9-1-1 Office.
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1 SECTION 3. That the Finance Director is hereby authorized to increase revenue and
2 expenditures in the amount of$74,155.00 for account 679-250-5502-0000-0062.
3 SECTION 4. The authorization to execute the agreement is rescinded if the parties to
4 the contract fail to execute it within sixty(60)days of passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
1 SAN BERNARDINO AUTHORIZING THE EXECUTION OF A VENDOR SERVICES
2 AGREEMENT WITH NICE SYSTEMS INC. AND FOR PURCHASES FOR THE
CITY'S PUBLIC SAFETY ANSWERING POINT (PSAP) WITH STATE OF
3 CALIFORNIA 9-1-1 FUNDS.
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5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting
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thereof,held on the_day of .2011,by the following vote,to wit: H
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9 Council Members: AYES NAYS ABSTAIN ABSENT a'
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10 MARQUEZ a
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11 JENKINS e
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BRINKER a
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14 SHORETT
15 KELLEY c
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16 JOHNSON
17 MCCAMMACK M
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20 Rachel G. Clark, CMC, City Clerk
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21 The foregoing resolution is hereby approved this day of 2011.
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23 Patrick J.Morris,Mayor
24 City of San Bernardino
25 Approved as to form:
JAMES F. PENMAN,
26 City Attorney
27 By:
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RESOLUTION NO.
VENDOR SERVICE AGREEMENT BETWEEN
NICE SYSTEMS,INC.,AND THE CITY OF SAN BERNARDINO
This Vendor Service Agreement ("Agreement") is entered into this _ day of
December 2011, by and between NICE Systems, Inc., of Rutherford, New Jersey
("VENDOR"),and the City of San Bernardino("CITY"). d
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WITNESSETH: v
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WHEREAS,the Mayor and Common Council has determined that it is advantageous m
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and in the best interest of the CITY to contract for a two-year maintenance agreement for the
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Public Safety Dispatch Center's digital voice logging recorder system as outlined in w
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VENDOR's September 3, 2009, quote (090309JD03) included with this Agreement as
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Appendix B to Exhibit"A"; and
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WHEREAS, CITY did solicit and accept quotes from VENDOR because it m
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manufactures the system and operates a regional service center in San Diego,California.
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NOW,THEREFORE,the parties hereto agree as follows:
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1. SCOPE OF SERVICES.
For the remuneration stipulated, CITY hereby engages the services of VENDOR to
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provide those services as set forth on Exhibit"A"attached hereto and incorporated herein.
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2. COMPENSATION AND EXPENSES.
a. For the services delineated above, at least thirty(30)days prior to the first
day of the Maintenance Services Term(as defined in Section 3 below),the
CITY shall issue a purchase order to VENDOR pursuant to this Agreement
in the amount of Forty Five Thousand, Seven Hundred Dollars($45,700)for
the services set forth in Exhibit"A,"provided that any terms and conditions
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included in such purchase order that are different from or in addition to
the terms and conditions contained in this Agreement shall be deemed
solely for the information of CITY and no such term or condition shall be
binding upon VENDOR. VENDOR shall invoice the CITY for the fee
referenced above and the CITY shall pay the VENDOR the total amount of
the fee within thirty(30)days of the CITY's receipt of such invoice.
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b. Unless otherwise agreed to by the parties in writing, no other expenditures
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made by VENDOR shall be reimbursed by CITY.
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3. TERM, TERMINATION. W
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The term of this Agreement shall be for a period of two years beginning on July 1, a
2011, and ending on June 30,2013 ("Maintenance Services Term"). n
This Agreement may be terminated at any time by forty-five (45)days'written notice v
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by either party. The terms of this Agreement shall remain in force during the Maintenance
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Services Term unless mutually amended. The Maintenance Services Term may be extended e
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with the written consent of both parties.
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4. INDEMNITY AND LIMITATION OF LIABILITY.
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a. VENDOR agrees to and shall indemnify, defend and hold the CITY, it's E
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elected officials, employees, agents or representatives (the "CITY Indemnified Parties") , a
free and harmless from all claims, actions, damages and liabilities of any kind and nature
brought by a third party against any of the CITY Indemnified Parties to the extent that such
third party claim arises from bodily injury, including death, or property damage, due to the
misconduct,negligence,or omission of VENDOR, it's employees,agents,or subcontractors,
relating to or in any way connected with VENDOR'S performance of the services under this
Agreement.
b. In no event shall VENDOR be liable to any of the CITY Indemnified Parties
for special incidental,punitive or consequential damages sustained or incurred regardless of
the form of action, whether in contract, tort or otherwise, including negligence, strict
liability, indemnity or otherwise, and whether or not such damages were foreseen or
unforeseen and regardless of whether VENDOR had received notice or had been advised, or
knew or should have known,of the possibility of such damages or losses. h
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C. VENDOR'S total liability for any claim for direct damages hereunder, 3
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whether in tort, contract or otherwise, shall be limited to the total amount to be paid to 3
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VENDOR under quote (090309JD03), which is the fee for the services set forth in
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Section 3.a above. va
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5. INSURANCE. M
While not restricting or limiting the foregoing, during the Maintenance Services c
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Term, VENDOR shall maintain in effect policies of comprehensive public, general and
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automobile liability insurance, in the amount of$1,000,000.00 combined single limit, and
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statutory worker's compensation coverage, and shall file a copy of the Certificate of
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Insurance evidencing said policies with the CITY's Risk Manager prior to undertaking any m
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work under this Agreement. CITY shall be set forth as an additional named insured in E
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VENDOR's commercial general liability policy of insurance. The Certificate of Insurance a
furnished to the CITY shall require the insurer to notify CITY of any termination in the
policy.
6. NON-DISCRIMINATION
In the performance of this Agreement and in the hiring and recruitment of
employees, VENDOR shall not engage in, nor permit its officers, employees or agents to
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engage in, discrimination in employment of persons because of their race, religion, color,
national origin,ancestry, age,mental or physical disability, medical condition, marital status,
sexual gender or sexual orientation, or any other status protected by law, except as permitted
pursuant to Section 12940 of the California Government Code.
7. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents
and purposes VENDOR shall be an independent contractor and not an agent or employee of y
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the CITY. VENDOR shall secure,at its expense,and be responsible for any and all payment
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of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
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Compensation, and other payroll deductions for VENDOR and its officers, agents, and
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employees, and all business licenses, if any are required, in connection with the services to a
be performed hereunder.
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g. BUSINESS REGISTRATION CERTIFICATE AND OTHER
REQUIREMENTS. y
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VENDOR wan-ants that it possesses or shall obtain, and maintain a business
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registration certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses,
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permits,qualifications, insurance and approval of whatever nature that are legally required of
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VENDOR to practice its business or profession. �
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9. NOTICES. m
Any notices to be given pursuant to this Agreement shall be deposited with the
United States Postal Service,postage prepaid and addressed as follows:
TO THE CITY:
Paul Guillen,City of San Bernardino
710 North D Street
San Bernardino,CA 92401
Telephone: (909)384-5761
TO THE VENDOR:
Legal Department
NICE Systems,Inc.
301 Route 17 North— 10"Floor
Rutherford,NJ 07070 d
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Telephone: (201) 964-2600 Y
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10. ATTORNEY'S FEES
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In the event that litigation is brought by any party in connection with this Agreement,
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the prevailing party shall be entitled to recover from the opposing party all costs and of
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expenses, including reasonable attorneys' fees, incurred by the prevailing party in the M
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, v
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conditions or provisions hereof. The costs, salary and expenses of the City Attorney and w
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members of his office in enforcing this Agreement on behalf of the CITY shall be considered
as "attorneys'fees" for the purposes of this paragraph.
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11. ASSIGNMENT.
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VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or E
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encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be
void and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent, no subletting or assignment shall release
VENDOR of VENDOR's obligation to perform all other obligations to be performed by
VENDOR hereunder for the term of this Agreement.
12. VENUE.
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The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California, or the U.S. District Court for the Central District of
California, Riverside Division. The aforementioned choice of venue is intended by the
parties to be mandatory and not permissive in nature.
13. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California, d
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14. SUCCESSORS AND ASSIGNS. 2
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This Agreement shall be binding on and inure to the benefit of the parties to this
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Agreement and their respective heirs,representatives, successors, and assigns.
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15. HEADINGS. w
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The subject headings of the sections of this Agreement are included for the purposes
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of convenience only and shall not affect the construction or the interpretation of any of its
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provisions. .y
16. SEVERABILITY.
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If any provision of this Agreement is determined by a court of competent jurisdiction
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to be invalid or unenforceable for any reason, such determination shall not affect the validity m
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or enforceability of the remaining terms and provisions hereof or of the offending provision E
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in any other circumstance, and the remaining provisions of this Agreement shall remain in
full force and effect.
17. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supersedes any prior agreements and understandings relating to the subject
manner of this Agreement. This Agreement may be modified or amended only by a written
instrument executed by all parties to this Agreement.
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VENDOR SERVICES AGREEMENT BETWEEN
' NICE SYSTEMS,INC.,AND THE CITY OF SAN BERNARDINO
IN WITNESS THEREOF, the parties hereto have executed this Agreement on
the day and date set forth below.
NICE SYSTEMS, INC.:
Dated: 2011 y
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By:
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CITY OF SAN BERNARDINO:
Dated: 12011
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By:
(Mr. Charles E. McNeely, City Manager)
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Dated: 2011 a
Approved as to Form:
James F.Penman,City Attorney
By:
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City of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
To: Charles McNeely,City Manager
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From: Paul Guillen,Police Communications Manager R
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Subject: Purchase pursuant to Municipal Code Section 3.04.010 (B) (3) o'
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Date: November 2,2011
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Copies: Robert Handy,Chief of Police a.
Lea Deesing,Director of Information Technology N
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The San Bernardino Police Department is equipped with a NICE Systems digital recorder that N
records all Police and Fire Department radio transmissions along with 9-1-1 and administrative o
lines to the City's Public Safety Answering Point(PSAP). The current maintenance contract for
the system expired on June 30,2011.
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The State of California's 9-1-1 Office has approved the purchase of a two-year maintenance d
contract that will be funded from available 2009 residual PSAP funds.
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The Police Department purchased the NICE Systems Digital Recorder from a regional vendor $
(Versatile Information Products, Inc., (VIP), of Riverside, California) at the conclusion of an c
open competitive public bid. VIP, Inc.,had difficulty maintaining the system during its one-year In
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warranty period which resulted in the loss of voice data.
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In January 2008,when the disputed warranty maintenance period expired, the Police Department n
contracted with the manufacturer of the system(NICE Systems, Inc., of Rutherford,New Jersey)
for maintenance. This three-year maintenance period was also funded by the State of N
California's 9-1-1 Office during which servicing of the system was exceptional. m
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In accordance with Department Director Letter(DLL) 82, the following information is presented z
as justification for permission to proceed with the purchase of a two-year maintenance contract
with NICE Systems, Inc.,pursuant to SBMC Section 3.04.0 10(B) (3): E
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1. Vendor
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NICE Systems, Inc., is the manufacturer of the digital recorder currently used within the
City's PSAP. NICE Systems, Inc.,has the technical staff and expertise with their system
to troubleshoot and repair the system as needed. NICE Systems, Inc.,has not caused any
damage nor have they lost any of our voice data since 2008, when they took over
THE SEPT)IS COMMITTED TO PROVIDING:
PROGRESSIVE QUALITY POLICE SERVICE;
A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE;
A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING
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G maintenance of the system. Therefore, it is recommended that the City continue using
NICE Systems,Inc., for maintenance of this critical system.
2. Bid Process
The formal bid process was not used because VIP, Inc., is the only local vendor that
provides maintenance for this system. NICE Systems, Inc., has provided maintenance of
the system over the past three years and has technical staff working locally.
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3. Cost Savings a
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This purchase will save the City $45,700 in General Fund dollars over the course of a
Fiscal Years 2011/2012 and 2012/2013. The purchase has been approved and will be
funded(through reimbursement)by the State of California's 9-1-1 Office. aQ
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It is requested that the two-year maintenance contract be purchased pursuant to San a
Bernardino Municipal Code Section 3.04.010(B) (3).
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Approved by:
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Charles McNeely,City Manager �
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City of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
To: Charles McNeely, City Manager
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From: Paul Guillen,Police Communications Manager s
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Subject: Purchase pursuant to Municipal Code Section 3.04.101 (B)(3) IL
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Date: November 2,2011 a
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Copies: Robert Handy,Chief of Police a
Lea Deesing,Director of Information Technology a
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The San Bernardino Police Department upgraded the City's Public Safety Answering Point
(PSAP) 9-1-1 telephone system in 2008. The upgrade included an uninterruptible power supply
(UPS) module that would maintain temporary power to the system's 9-1-1 telephone system 2
should the building's UPS system fail. To connect this UPS module to the building's power, it
requires the installation of a L530R receptacle within the PSAP computer room. x
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The San Bernardino Police Department recently replaced the building's UPS system that
provides temporary power to critical computer systems that included a new power panel located
in the PSAP's computer room. This system was purchased from Odyssey Power, of Anaheim,
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California,which included a maintenance contract.
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In accordance with Department Director Letter(DDL) 82,the following information is presented
as justification for permission to proceed with the purchase of the installation of a L530R
receptacle and connection from Odyssey Power pursuant to SBMC Section 3.04.010 (B) (3): m
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1. Vendor o
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Odyssey Power is the current maintenance provider for the San Bernardino Police
Department's UPS,including a new power panel within the PSAP computer room. ;
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2. Bid Process
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The formal bid process was not used because Odyssey Power is the current maintenance
provider for the San Bernardino Police Department's UPS system, including the new power °
panel within the PSAP computer room. Contracting with another vendor to install a new
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connection would require Odyssey Power, at a cost, to inspect and certify their work to
preserve our current maintenance contract.
THE SBPD IS COMMITTED TO PROVIDING:
PROGRESSIVE QUALITY POLICE SERVICE;
A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE;
A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING
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Page 2 of 2
3. Cost Savings
This purchase will save the City$645.00 in General Fund dollars during the course of Fiscal
Year 2011/2012. The purchase has been approved and will be funded (through
reimbursement)by the State of California's 9-1-1 Office.
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Approved by: °c
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Charles McNeely, City Manager
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to
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Packet Pg. 190