HomeMy WebLinkAbout05.L- Information Technology RESOLUTION(ID#1366) DOC ID: 1366 C
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract
From: Lea Deesing M/CC Meeting Date: 12/05/2011
Prepared by: Lary Martin, (909)384-5947
Dept: Information Technology Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of an Agreement and the Issuance of a Purchase Order to TelePacific
Communications for Primary Rate Interface Phone Connections.
Financial Impact:
The cost for this service is$14,485.32 per year for a three-year term totalling$43,455.90. Funds
for this agreement are appropriated in the Telephone Support Program, FY 2011-12 budget
account for Telephone Charges(account no. 630-250-5157-0000-0035).
Account Budgeted Amount: $420,000.00
Account No. 630-250-5157-0000-0035
Account Description: Telephone Charges
Balance as of 10/26/2011
Balance after approval of this item: $321,859.00
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt Resolution.
Synopsis of Previous Council Action:
On January 28, 2011 the Mayor and Common Council adopted Resolution 2011-18, authorizing
i the City, in part, to enter into an agreement with Nexus IS for the installation and configuration
of a SV8500 telephone switch and communications server.
Backeround•
The City is currently utilizing T-1 connections for incoming and outgoing calls to and from the
City-owned telephone phone switch. The City's new telephone switch has the ability to utilize
PRI (Primary Rate Interface) technology. PRI circuits are able to process calls with more
efficiency and speed and also provide City Hall users with caller identification information.
More importantly, the industry-standard PRI circuit is less expensive than the City's current T-I
connections.
Updated: 11/30/2011 by Linda Sutherland C Packet Pg. 124
1366
The City currently is pays Verizon Communications $2078.00 per month for the connections
from City Hall to the public phone system. Passage of this Resolution would reduce the City's
expenditures for this service to approximately $1207.00 per month, which reflects a monthly
savings to the City of approximately$800.00.
Four vendors were contacted to submit quotes for this project including AT&T, TelePacific,
TWTelecom, and Verizon. The quotes were used to calculate the average monthly costs for a
three-year term. Calculations are in the attached spread sheet. TelePacific Communications
provided the lowest of the four bids submitted.
It is recommended the City Council adopt the attached Resolution authorizing the execution of
an agreement and the issuance of a purchase order to TelePacific Communications for Primary
Rate Interface Phone Connections.
City Attorney Review:
Supportine Documents:
TelePacific RESOLUTION (PDF)
PRI comparison by Vendor (PDF)
AT&T Quote (PDF)
TelePacific Quote (PDF)
Verizon Quote(PDF)
TWTelecon Quote (PDF)
TelePacific-SanBern 3 year contract (PDF)
r
S
i
1 Updated: 11/30/2011 by Linda Sutherland C
PacketPg. 125
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
3 AND THE ISSUANCE OF A PURCHASE ORDER TO TELEPACIFIC c
COMMUNICATIONS FOR PRIMARY RATE INTERFACE T-1 PHONE °-
4 CONNECTIONS.
5 Z
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON E
6 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: o
U
7 2
w
U
8 SECTION 1. The Mayor and Common Council of the City of San Bernardino a
d
9 hereby select TelePacific Communications, the low bidder, as the source for the City's data s
10 transport services following the solicitation of four bids. 3
U
11
SECTION 2. The City Manager is hereby authorized and directed to execute on
12 U
behalf of said City a Service Agreement between the City of San Bernardino and TelePacific at
13 a
14 Communications, a copy of which is attached hereto marked Exhibit A and incorporated n
15 herein by reference as fully as though set forth at length. R
c
16
SECTION 3. That the Director of Finance of his/her Designee is hereby authorized
17 to issue an Annual Purchase Order to TelePacific Communications for the City's Primary Z
18 0
Rate T-1 services in the amount of$15,000.00 with a contract term of 36 months. P
19 D
SECTION 4. The above authorizations are rescinded if not executed/issued within U)
20 W
21 ninety(90)days of the passage of this Resolution. °2
U
22
d
23
24 `
E
25
26 111 a
27 /0
28
Packet Pg: 126
�► 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
2 AND THE ISSUANCE OF A PURCHASE ORDER TO TELEPACIFIC
COMMUNICATIONS FOR PRIMARY RATE INTERFACE T-1 PHONE
3 CONNECTIONS. 'm
c
4 °-
u
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and c
E
6 E
Common Council of the City of San Bernardino at a meeting
g
7 u
thereof,held on the_day of .2011,by the following vote,to wit: m
8
d
9 Council Members: AYES NAYS ABSTAIN ABSENT
L
10 MARQUEZ 3
U
11 JENKINS `
12 U
BRINKER
13 a
14 SHORETT
G15 KELLEY
- N
C
16 JOHNSON 2
17 MCCAMMACK
18 0
F-
19
20 Rachel G. Clark CMC, City Clerk N
W
x
21 The foregoing Resolution is hereby approved this day of 2011. .2
U
22 a
v
23
Patrick J.Moms,Mayor
24 City of San Bernardino v
E
z
2$ Approved as to form:
JAMES F.PENMAN, a
26 City Attorney
27 By: K+.
28
Packet Pg. 127
5.L.b
PRI comparison by Vendor
Vendor MRC NRC MRC with taxes Ave. monthly over 3 yrs.
w
c
0
AT&T $1,161.59 $10,475.50 $1,289.36 $1,580.35 c
TW Telecom $1,587.00 $0.00 $1,761.57 $1,761.57 E
0
U
u
f
TelePacic $1,100.00 -$500.00 $1,221.00 $1,207.11 :L
M
v.
m
Verizon $1,227.39 $0.00 $1,362.40 $1,362.40 r
r
3
V
T
MRC= Monthly Recurring Charge o
U
NRC= NonRecurring Charge a
m
M
0
O
.T
d
O
'O
C
U
T
a
c
0
N
m
E
0
U
0.
c
O
E
z
U
R
Q
Packet Pg. 128
aut
Budgetary Quote-Calnet 2
City of San Bernardino
The non state agency requests AT&T to order the following communications services in accordance
with current tariffs on file with the California Public Utilities Commission:
Service At: 300 N D.ST., SAN BERNARDINO,CA 92401 c
.q
Quantity Monthly Total Monthly Installation 2
PRI service via Calnet 2 a
Ordered Charges Charges Charges
E
Group of 100 DID Block 1st 200 blocks 2 $20.50 $800.00 E
0
Adl DOS(Group of 100 number blocks 5 $51.25 $350.00 O
Primary Rate Port(Package 1 or 2 2 $266.70 $2,574.00
Primary Rate Port(Package 3 1 $148.83 $1,287.00 .�
Port Char e Fee 3 $98.40 $0.00 m
Two-Way Combo Trunk Group 1 $9.23 $9.23 $70.50 F
EUCL Fee 10 $4.39 $43.90 $0.00 r
Channel Termination - Out of Territory 3 $261.39 $2,697.00
Channel Termination -Out of Territory 3 $261.39 $2,697.00
Collocation only $1,161.59 $10,475.50 0
U
C
Notes: a
This pricing is valid for customers who have a signed Authorization To Order(ATO)
under State Agreement and have selected above product. M
M
This pricing is based on location having existing proper facilities. If facilities do not
exist,special construction charges could apply.These charges are based on the Service listed c
above.Additions or changes may alter the prices set forth above. •2
.�
Taxes and surcharges are not included in the letter of intent to install.
v
0
CY
O
t-
a6
F
Q
c
m
E
t
0
Q
PROPRIETARY INFORMATION-Not for use or disclosure outside of Pacift Bell without wvitten agreement.
121112011 QUOTE IS GOOD FOR 30 DAYS FROM THIS DATE
1532
Packet Pg. 129 :
5.L.d
QTelePacme SPEARHEAD
�..., .,� .r.o.. Telepacific Price Quote w w K =
Quotation Prepared For:City of San Bernandino
Prepared: October 26, 2011
1. Itemized Quote—3 yr
Monthly Non'
Qty Description Rate(') Recurring a
Cha es c
######Service Arran ement 1 0-
3 Channel Termination- 1.544 Mb s End User-3 r $900.00 $0.00 ,10,
3 Prima Rate ISDN $0.00 $0.00 .c
3 EUCL Char a $0.00 $0.00 E
3 DID 100 Station Blocks Free $0.00 $0 0
21 DID Block of 20 420 $210.00 $0 L)
u
TOTAL $1,110.00 $0.00
edits '�a d
over 4 months $500.00 F
L
U
A
•Plus Taxes and Surcharges o
U
Rates: a
Local Zones 1/2/3
First Minute: $0.019
Each additional: $0.007 M
d
Intralata/ Intrastate/Interstate/toll free :$0.030 0
0
C!
U
U
A
a
v
m
c
v
E
r
U
N
Q
Packet Pg. 130
Quick Quote Page I of 2
Close !
Dgsnlgad Print
Price Ouote Information
CBSCNE case xr
V✓✓✓—`1�� Matrix Quote e: 376511
LYV. M
C
VERIZON CONFIDENTIAL
PRICING AND CONTRACTS MANAGEMENT-RATE QUOTE A
Rates are based m the Services,Quantities,Terms,and Candltions listed below,as well es the standard Vedzon IM contract am all other applicable bMf candidates and the I?
C
availability of suitable fealties.The ED ERIFINtl M St do not include applicable Imes,fees and surdarga. O
THE RATES PROVIDED HEREIN RRE TION IS TO UIRNGE UNTIL RRMED. E
1TI NAL CHAR tMY APPLY F N UCTION IS REQUIRED TO PROWSION IXE SERVICE. E
O
U
U_
From:
Account Manager: Jeremy Curran Rata Requertetl by: Lisa Wales U
R
Plhone 909-879-3736 Create Date: 09/2813011
U
Sala Engineer: Lisa Wales Hun Date: U
Phone 813-892-22M Prod!used by: Pi ICB Matrix L
This quota has not been firmed.It is for customer consideration only. ;
U
The fdbwing arms are In response m Cu4omet's refund for special rate treatment in accordance with Veram tars. A
pMSFe Cantactyaur PMarear oun[Manapv Hyou hare any questions C
O
Issr Rae Quote b Bachetary untl Ram Date is populated above. U
T« a
Name: lany Martin
Street Address: 300 N D Street
M
Stab,City,Zip: CA,San Bernartlino,92018
FBI: (909)384-5967 N
Tenn of Unbact: 36 ManM Term,Additions authorized Per the Key Product Inputs table below 3
optimal Contract/ServKe Retired Renewal:
C
Type of Canba2 N
N
This Rate AuMMbdIM k not a cmtre3 and 6 swarallMd wit tae understanding chat nelNtt party shall be obligated ro proNde or purchase any U the services described mi ein until
a combat is signed by the Parties.Any,such«enact Is subject ro receipt of applicable regulatory approvals.Playse treated your Vatican sale nepfesmratl✓e m obtain a cantract
C
«
3aHmktlon:u E
L
60rI/PR[ U
N
Real Rata
NRC(ens Add-on Total III ex
MDN/Pay Quantity UmP Fetzer MRC/UNIT Tatal MRC InWAI NRC ether NRC(Q-InMW
Real
NRC)
IS)N+AI Access System-Measured
VIAWDaa eft DSl Switched
Facility w/Uhrporste Rewards Plan 0 1.000 319.35 0.00 N/A See Nate l N/A
for Usage or Craton Specific Pdung
Cmtraz
ISDN-PRI Acres System-Measured
Voice/Dab w/o DSl Switched
reality w/GOmorale Rewards Plan 0 1.000 224.13 0.00 N/A See Note 1 N/A
for Usage a Goshen Stem the Pricing
LmtrLQ
ISM-PRE Access System-Measured
VcAWDsa yet D51 Seeadled 3 1.000 409.13 1,222.39 N/A See Note 1 N/A
Facility
ISDN-PRI Atcrss System-Measured 0 1.000 288.20 0.00 N/A See Note 1 N/A
Valce/Oaa w/o USS sebtaid
.� . ^ ^^^^ _�.'^ ,^ mma r Packet Pg. 131
..u..ea_ ...y.... .,d:.. '.../,., rob, .aVlnm dnDrhh nmld-496511.6Rnte[lnnte_( 9/28/2011
Quick Quote Nye 2 of 2
5.L.e
acil0
Ulling one IdenOfira[ion wltlt Name 0 1.000 31.03 0.00 N/A See Note t N/A
iie Uannel/U(C Servire cer PW 0 1.000 99.BJ 0.00
N/Al See Note 1 N/A
Toml 3 51,33).39
Note 1:Prevailing Tariff NRC Applies.
Total For Fire ICE is:$1,237.39
3urisallRbn:CR
EMS SW Services- ERS Premier
Key Product Inputs; Frame Relay EMS So Service RT Services DSI/DS3 ISDN/PRI
Month of Contract Nm which new
D 0 0 0 0 10
Adda Maybe Made
C
9amp-Up Period(MOnMS) 0 0 0 D a 3 O
Terrinatlon Liabilky a 0 0 0 0 2S U
z
3
E
E
O
U
U
U
R
Q
U
d
i-
L
U
ID
C
O
U
K
a
ED
W
M
O
O
O
O
N
d
7
C
U
E
U
U
t9
Q
v
� Packet Pg. 132
i
hurl//Pad ve dvatarnm/nneratinns/inrice/auoleSu nm View.do7auoteld=376511&REteeuote=l 9/282011
S.L.f
�Jtele
Service Quote
Customer: City of San Bernardino Quote ID LVAU-8KVR2A
Contact: Larry Martin Quote Issue Date: 8/19/2011
Contact Phone: (909)384-5947
Contact Email: martin_la @sbcity.org
Service Address: 300 N D Street,San Bernardino,CA 92401-1562
Pricing includes tw telecom fiber build into the facility
Additional savings will be realized if local zone 3 usage appears on the bill and if lw telecom can assume reponsibility
N
for some of the AT&T long distance services. There are(2)off-premise stations located at 120 S.D St that will have to remain a
with Verizon or disconnected if no longer required. C
Description Term Qty Vz MRC Unit NRC he MRC Total N u
IP Trunks Provisioned as PRI(6913 call paths+30 for signalling) 36 69 $1,206.00 $C
6M Bandwidth 1 $276.00 $0 E
DIDS 700 $175.00 $105.00 $C D
L)
Flezgrow DSl Option l 3 $540.00
Flerignow Trunking 72 $504.00 -�
End User Subscriber Line Charges 72 $547.20 Included N
Multi BL 2 $2.00
Unlimited local calling zone 1 &2 Included Included t
Unlimited local calling zone 3 TBD Included •;
Outbound caller ID name&number Included v
IP Conferencing Included as
Domestic Long Distance minutes 19500 TED Included G
Totals $11,768.20 $1,587.00 $0 U
20 IL
Monthly Savings $181. Q"
Annual Savings $2'174'40
Sales Representative: Liisa Vardayou
Phone: (909)456-3613
Email: Liisa.Vardayou @tvrtelecom.wm
c
0
y
Quote Terms and Conditions:
•This quote is validfor
ry days main the issue date. d
•This quote is budgetary only and does not include applicable taxes,pricing between ore Cu fees
This quote supersedes any previously quoted and/or convected pricing between Oe Customer and hr telecom with regard to the Service set forth in the �
Quote. p
•All information herein is confidential and intended solely for the Customers benefit. The Customer shall not disclose information contained hareln to any p
other parties d
•This quote does not guarantee delivery of Service;This quote assumes standard technical requirement and is contingent upon available facilities and/or C
capacity subject to determination by tw telecom. U
•"MRC"referenced above refers to Monthly Recurring Charge,"NRC'refers to Non-Recurring Charges. d
N
F-
3
c
m
E
r
U
A
Q
5.L.g
Service Agreement
Te%P .ci
Section 1 Customer Information
Account Number(existing acct)
Company Legal Name(Individual if Sole Proprietorship) City of San Bernadino n
Doing Business As(DBA) 0
0
Contact Name Larry R.Martin
c
Contact Title Sr. Network Administrator
Telephone Number 909-384-5947 Fax Number 0 Email 0 0
Service Address: 300 D.St. City San Bernadino U
U
State: CA ZIP Code: 9P418@
a
Section 2 TelePacific Services w
TelePacific will provide Customer with the specified type and amount of Services at the rates,and terms and conditions listed below,and Customer F
shall accept and pay for Services under the Terms and Conditions to which Customer agreed on the Telecommunications Account Agreement that L
governs this Service Agreement.
Monthly
Term Recurring Set-up
Length Charge Charge o
Description of Services (Yrs) ON (MRC MRC Total (NRC NRC Total U
PRI 3 3 $ 300.00 $ 900.00 $ 500.00 $ 1,500.00 K
Double Dash Additional Block of 20 Dios 3 5 $ - $ a
Additional Blocks of 20 Dios 3 31 $ 10.00 $ 310.00 $ -
DID Discount it 1 $ 180.00
$ $
'Iex Check 500.00 Credit-125.00-for 4 mos.on invoice 3 1 $ - $ 500.00 $ 500.00
on the Door Promo 3 1 $ $ - C
$ $ N
$ $
Waive Installation Promo 3 1 $ $(1,500.00) $ 1,500.00 K
$ $ u
$ $ c
$ $ U
$ $ T
$ $ M
Sub Totals: C
$1,030.00 $ 500.00 m
Other Charges and Fees(LDAC and EUCLC):
$ N
Federal,State and Local taxes along with the Administrative Service Fee(ASF)are not included. ASF is an account-level fee based on invoiced
monthly recurring charges(MRCS)and usage to cover costs for regulatory compliance and administering and processing federal,state and local fees
and taxes and public program surcharges. A minimum ASF of$12.50 shall be charge on invoiced MRCS and usage up to$250.00;$25.00 ASF on a
invoiced MRCS and usage totaling between$250.01 and$2,500.00;and ASF calculated as 1%of invoiced MRCs and usage totaling more than m
$2,500.00. F
c
Agreed by:Customer Dale E
E
v
Customer Name(Print) Title LR
Q
Sales Representative Name Phone
,.,.greed by: Sales Manager Signature Date
020409
Packet Pg. 134