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RESOLUTION(ID# 1402) DOC ID: 1402 C
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Election
From: Rachel G. Clark M/CC Meeting Date: 12/05/2011
Prepared by: Rachel G. Clark,909-384-5002
Dept: City Clerk Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Requesting that the
Board of Supervisors of the County of San Bernardino Permit the County Registrar of Voters to
Render Services to the City of San Bernardino Relating to a General Municipal Election to be
Held on February 7, 2012.
Financial Impact:
Account Budgeted Amount: $700,000 Balance as of 11/29/11 $656,625
Balance after approval of this item: $856,625
Account No. 00 1-030-5502-0000-0009
Account Description: Elections - Professional/Contractual Services
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion 1: Adopt Resolution; and
Motion 2: Authorize the Director of Finance to amend the FY 2011-12 Budget and
appropriate $200,000 from the General Fund's undesignated/unreserved fund
balance to Account No. 001-030-5502-0000-0009 (Elections -
Professional/Contractual Services).
Synopsis of Previous Council Action:
June 6, 2011 - Resolution #2011-112 was adopted requesting that the City's Primary Municipal
Election be consolidated with the Consolidated Election conducted by the County of San
Bernardino.
Background:
Elections Code Section 10002 provides that the governing body of any city may by resolution
request the County Board of Supervisors to permit the county elections official to render
specified services to the city relating to the conduct of an election.
The City's primary municipal election held on November 8, 2011, was conducted by the
Registrar of Voters Office. Seven City offices were up for election. In all races but one a winner
emerged in the primary election. There were five candidates vying for the Office of City Clerk
and no candidate garnered sufficient votes to win in the primary election. Consequently, there
Updated: 12/1/2011 by Linda Sutherland C
1402
will be a ran-off election for the two top vote getters.
Section 10 of the City Charter states, in part, "...a general election shall be held in said City on
the first Tuesday in February of the following even numbered year for the election of City
Officers. .....
In 2009, the City's Municipal Code was amended to allow a run-off election to be conducted as a
mail ballot election, pursuant to the provisions of the Elections Code. The City has had two
mail ballot elections -- in 2009, the City had a mail ballot election in the Fourth Ward, and this
year, the City had a mail ballot election in the Second Ward. The City has not had a citywide
election conducted by mail ballots.
No funds were allocated in the current budget for a run-off election. Consequently, to minimize
the costs of conducting the run-off election, staff recommends the Mayor and Council authorize
a run-off election to take place on February 7, 2012, that such election be conducted as a mail
ballot election, and that funds be allocated for the estimated cost of this required election.
The Registrar of Voters Office has estimated that a run-off election will cost approximately
$200,000 versus an estimated cost of$300,000 for a traditional,go-to-the polls election.
Should the Mayor and Council approve conducting the run-off election by mail ballots,there will
be two satellite locations where voters can drop off their voted ballots on Election Day, one at
the County Registrar of Voters Office, 777 East Rialto Avenue, and another site at a location to
be designated.
City Attorney Review:
Suuaortine Documents:
reso to 1402 (PDF)
Updated: 12/1/2011 by Linda Sutherland C
S.F.a
RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO REQUESTING THAT THE BOARD OF SUPERVISORS OF THE
COUNTY OF SAN BERNARDINO PERMIT THE COUNTY REGISTRAR OF VOTERS
TO RENDER SERVICES TO THE CITY OF SAN BERNARDINO RELATING TO A
GENERAL MUNICIPAL ELECTION TO BE HELD ON FEBRUARY 7,2012.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY N
OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. Request for County Services. As authorized by Section 10002 of the
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Elections Code of the State of California, the Mayor and Common Council request that the 0
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Board of Supervisors of the County of San Bernardino permit the County Registrar of Voters to m
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furnish services and supplies to this City for the General Municipal Election to be held on c
February 7,2012.
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SECTION 2. Conduct of Election. Pursuant to Section 2.56.170 of the San Bernardino c
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Municipal Code, the General Municipal Election so called shall be conducted by all mail ballot a°
with two polling places located as shall be determined by the City Clerk and the Registrar of
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Voters of the County of San Bernardino. The Board of Supervisors of the County of San d
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Bernardino is hereby requested to issue instructions to the Registrar of Voters to take all steps o
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necessary for the holding of the General Municipal Election. The polls for said election shall be °
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open at 7 a.m. of the day of said election and shall remain open continuously from that time until `
8 p.m. of the same day when said polls shall be closed, except as provided in Section 14401 of z
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the California Elections Code. The Mayor is authorized to execute a contract for the services
necessary for conducting the General Municipal Election. The City of San Bernardino
recognizes that additional costs will be incurred by the County by reasons of this election and
agrees to reimburse the County for such costs.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO REQUESTING THAT THE BOARD OF SUPERVISORS OF THE
COUNTY OF SAN BERNARDINO PERMIT THE COUNTY REGISTRAR OF VOTERS
TO RENDER SERVICES TO THE CITY OF SAN BERNARDINO RELATING TO A
GENERAL MUNICIPAL ELECTION TO BE HELD ON FEBRUARY 7,2012.
SECTION 3. Notice of Election. The City Clerk shall cause to be published the notice
of election as required by Section 12101 of the Elections Code.
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SECTION 4. Candidate Statements. Pursuant to Elections Code Section 13307, N
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candidates may prepare a candidate statement of no more than 200 words, of the candidate's c
education and qualifications. Candidate statements shall be filed in the City Clerk's Office by w
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5:30 p.m. on Thursday, December 8, 2011, and candidates shall pay estimated fees established •�
by the County of San Bernardino for the total cost of printing,handling, translating, and mailing —,
of the candidate's statements. d
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SECTION 5. Mailine of Ballots and Pan— Places Official Ballots shall be mailed a°
together with the sample ballot pamphlet and an envelope for return of the official ballot. Voted
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ballots must be returned to the Registrar of Voters' Office or to the designated polling place. m
Voted ballots must be returned to the Registrar of Voters' Office or to the designated polling o
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place no later than 8:00 p.m. on Tuesday,February 7, 2012. g
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SECTION 6. Canvass of Returns. The Registrar of Voters of the County of San `
Bernardino is hereby authorized to canvass the returns of the General Municipal Election. E
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Results of the General Municipal Election shall be certified to the Mayor and Common Council a
of the City of San Bernardino.
SECTION 7. Filing of Resolution The City Clerk of the City of San Bernardino is
directed to file a certified copy of this Resolution with the Board of Supervisors of the County of
San Bernardino and to file a copy of this Resolution with the Registrar of Voters.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO REQUESTING THAT THE BOARD OF SUPERVISORS OF THE
COUNTY OF SAN BERNARDINO PERMIT THE COUNTY REGISTRAR OF VOTERS
TO RENDER SERVICES TO THE CITY OF SAN BERNARDINO RELATING TO A
GENERAL MUNICIPAL ELECTION TO BE HELD ON FEBRUARY 7,2012.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a N
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meeting thereof, held on the _day of 2011, by the following
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vote,to wit:
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COUNCIL MEMBERS AYES NAYS ABSENT AB TAIN o.
MARQUEZ c
JENKINS m
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BRiNKER �
SHORETT o
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KELLEY
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JOHNSON
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McCAMMACK
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Rachel G.Clark, City Clerk o
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The foregoing resolution is hereby approved this—day of December,2011.
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Patrick J. Morris,Mayor a
City of San Bernardino
Approved as to form:
JAMES F. PENMAN
City Attorney
By��
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