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HomeMy WebLinkAbout07.H- Public Works 7.H DOC ID: 1850 A CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract Amendment From: Jim Smith M/CC Meeting Date: 06/18/2012 Prepared by: Mark Raab, (909) 384-5140 Dept: Public Works Ward(s): 3 Subject: Request for Approval of Change Order No. 1 to Matich Corporation for Pavement Reconstruction on Ferree Street, from Coulston Street to Hardt Street per Plan No. 12815 (SS 12- 015) and Pavement Rehabilitation on San Bernardino Avenue, from Riverview Dr. To Richardson St,per Plan No. 12816 (SS12-011). Financial Impact: Account Budgeted Amount: $ 250,000.00 Account No. 126-160-5504-7306-0025 Account Description: Pavement Rejuvenation at Various Locations (Annual) Slurry;Gas Tax 3i (HUTA) fund 1113 Balance as of 5/30/12: $ 210,000 Balance after approval of this item: $166,000 Please note this balance does not indicate available funding. It does not include non-encumbered reccurring expenses or expenses incurred, but not yet processed. Motion: Authorize the Director of Public Works to execute Contract Change Order No. One with Matich Corporation for Pavement Reconstruction on Ferree Street (SS12-015)and San Bernardino Avenue(SS12-011)in the amount of$43,016.30. Synopsis of Previous Council Action: 06-29-11 The Mayor and Common Council adopted the FY 2011-12 to FY 2015-16 Capital Improvement Program(5-Year CIP). 12-05-11 The Mayor and Common Council awarded a contract to Matich Corporation for Pavement Reconstruction on Ferree Street (SS12-015) and San Bernardino Avenue (SS 12-011)in the amount of$250,000. Backeround: QOn December 5, 2011, the Mayor and Common Council adopted Resolution No. 2011-381, Updated:6/11/2012 by Heidi Aten A 1850 authorizing the award of a contract to Matich Corporation for construction of street resurfacing and improvements for Ferree Street, between Coulston Street and Hardt Street, per Plan No. �+ 12815, and for San Bernardino Avenue between Riverview Drive and Richardson Street, per Plan No. 12816. Proposed improvements included pavement reconstruction, pavement rehabilitation, curb access ramps, and roadway shoulder grading. During construction, localized pavement failures were discovered in isolated locations, prompting additional treatment to the street sub-grade. In addition, it became necessary to increase the amount of paving to properly restore paved access to abutting properties,increasing the quantity of new pavement. The change in actual construction quantities resulted in a net increase of$25,828.42. The cost of contract change orders was $17,187.88, resulting in a total change order amount of$43,016.30. The work was completed in accordance with City standards and has been accepted by the field inspector. Staff is recommending approval of this contract change order. Suonortine Documents: j CCO#01 for Matich Corporation on Ferree St (PDF) CCO#01 for Matich Corporation on San Bernardino Ave (PDF) Updated:6/11/2012 by Heidi Aten A Packet Pg. 1037 PUBLIC WORKS DEPARTMENT 300 North°D"Street•San Bernardino•CA 92418-0001 Engineering 909.384.5111•Fax:909.384.5155 Facilities 909.384.5244•Fax: 909.384.5155 .sbci .org o Si o CONTRACT CHANGE ORDER NO. ONE o U FILE NO. 1.7930 W.O. NO. 7930 DATE: MAY 29,2012 v PROJECT: PAVEMENT RECONSTRUCTION ON FERREE STREET FROM COULSTON STREET TO HARDT STREET, o PER PLAN NO. 12815. (SS-12-015) z `m v TO: MATICH CORPORATION 0 a 1596 HARRY SHEPPARD BLVD. ' SAN BERNARDINO,CA 92408 m` U GENTLEMEN: i m You are hereby compensated for performing the additional work as follows: 0 ITEM NO: DESCRIPTION OF CHANGE COST Remove and replace unsuitable sub-grade material under an � 1-1 $ 3,042.78 existing cross gutter at Ferree Street and Coulston Street. n Remove and replace unsuitable sub-grade material on Ferree 1-2 Street north of Coulston Street at existing parkway culvert $ 2,690.48 a outlet. `o 1-3 Grade, compact and construct 2.5" thick asphalt connecting ° driveways to new pavement. $ 8,900.00 .0 Additional removal and replacement of unsuitable sub-grade a 14 material on Ferree Street north of Coulston Street at existing $ 628.04 0 parkway culvert outlet. _ 1-5 Change in actual installed quantities from quantities identified $ 9,018.32 m in contract documents. TOTAL COST CCO #1 $ 24,279.62 0 JUSTIFICATION: 0 U U Remove and replace unsuitable sub-grade material under an existing cross C Qutter at Ferree Street and Coulston Street. � Item During reconstruction of a portion of the existing cross gutter on Ferree Street at m Na 1-1 Coulston Street, unsuitable earth was discovered beneath the existing broken a concrete. This material needed to be removed and replaced with suitable material. The contractor was directed to perform this work on a time-and- materials basis. ] ! Packet Pg. 7038 t CHANGE ORDER NO.ONE—MATICH CORPORATION PAVEMENT RECONSTRUCTION ON FERREE STREET FROM COULSTON STREET TO HARDT STREET PER PLAN NO. 12815(SS12-015) Remove and replace unsuitable sub-grade material on Ferree Street north of Coniston Street at existing parkway culvert outlet. During re-construction of the asphalt section in Ferree Street north of Coniston o Street, the subgrade material was found to be saturated for proper compaction. % 1-2 The contractor was directed to re-work this material over several days, but was a unable to completely dry it sufficiently to allow the placement of new paving. o Therefore,the contractor was directed to remove this material and replace it with suitable material to achieve proper compaction. The contractor was directed to 2 perform this work on a time and material basis.. Grade, compact and construct 6.35 cm thick asphalt conneefin2 driveways to new pavement. Z During removal and reconstruction of the asphalt section for Ferree Street, it was discovered that in order to provide proper drainage, the street's vertical O alignment along its edges needed to be modified from its existing condition. 1-3 This modification required adjustments along the roadway shoulders, requiring r substantial re-grading to better match existing property conditions. Additional .. asphalt paving was needed to minimize potential erosion, and to maintain paved access for residents. The contractor agreed to do this work for a lump sum not- to-exceed price based on anticipated quantities of asphalt, material haul-away and labor costs. `o © Additional removal and replacement of unsuitable sub-grade material on m Ferree Street north of Coulston Street at existing parkway culvert outlet. After completion of the asphalt paving for Ferree Street, an additional area of d subsidence was discovered near the area of work completed under Change Order 14 Request No. 2. This additional area was minor in scope. However, since it i became necessary after completion of the work, it was covered by its own c change order request. The contractor agreed to complete this work on a time- o and-material basis for a skin-patch repair as it was felt most of the unsuitable m material had already been removed. n Change in actual installed quantities from quantities identified in contract v documents. t u During the course of construction, there were some differences in the actual f installed quantities and what was identified in the construction documents. o 1-5 Since the quantity changes were within allowable tolerances, the contract unit c prices were applied to the quantity, additions or deductions to determine the cost °b or savings involved. Changed quantities for this contract include concrete ADA o ramps, pulverization of existing asphalt concrete, total amount of asphalt, water valve adjustments, and asphalt berms. `m E r U Q 2 Packet�g 1039' CHANGE ORDER NO.ONE-MATICH CORPORATION PAVEMENT RECONSTRUCTION ON FERREE STREET FROM COULSTON STREET TO HARDT STREET PER PLAN NO. 12815(SS12-015) SUMMARY OF CONTRACT COSTS The estimated revised contract cost is as follows: c 0 Original Total Bid Amount .................................................................................... $ 81,000.00 0 Contract Change Order No. One............................................................$ 24.279.62 0. Revised Construction Contract cost . . . . . . . . . . . . . . . . . . . . . . . . . . ................... $ 105,279.62 v L U Additional time to complete Contract due to this Change Order.................0 Working Days The current change order represents an increase of 29.97 % of the original contract amount. 0 z m MATICH CORPORATION CITY OF SAN BERNARDINO o CONTRACTOR PUBLIC WORKS DEPARTMENT 0 rn J c Accepted Approved By: By: JIM SMITH $ Title: Interim Director of Public Works Date: Date: o N © ' Approved By; _ ANDREA TRAVIS-MILLER N 0 Acting City Manager `m Date: c 0 c 0 `0 MCC date approved: June 18,2012 Agenda Item No. 0 s u 0 0 x O U U c u E t U Q 3 PackefPg. 1040 PUBLIC WORKS DEPARTMENT 300 North"D"Street• San Bernardino•CA 92418-0001 v Engineering 909.384.5111•Fax:909.384.5155 Facilities 909.384.5244•Fax: 909.384.5155 w .sbcity.org N�UG Y c 0 CONTRACT CHANGE ORDER NO. ONE B FILE NO. 1.7937 W.O. NO. 7937 DATE: MAY 29,2012 0 r PROJECT: PAVEMENT RECONSTRUCTION ON SAN BERNARDINO AVENUE FROM .4 RIVERVIEW DRIVE TO RICHARDSON STREET, f PER PLAN NO. 12816. (SS12-011) d Z TO: MATICH CORPORATION m 1596 HARRY SHEPPARD BLVD. T SAN BERNARDINO, CA 92408 d c GENTLEMEN: You are hereby compensated for performing the additional work as follows: m m ITEM NO: DESCRIPTION OF CHANGE COST a' o © Remove and relocate existing street light pull box out of ADA i 1-1 access ramp at the Northwest comer of San Bernardino $ 1,926.58 Avenue and Riverview Drive. d 1-2 Change in actual installed quantities from quantities identified m in contract documents. $ 16,810.10 rn TOTAL COST CCO#1 $ 18,736.68 0 0 C 0 JUSTIFICATION: m 0 Remove and relocate existine street light pull box out of ADA access ramp e. at the Northwest corner of San Bernardino Avenue and Riverview Drive 0 U Item 1-1 During construction of the new ADA access ramp on the Northwest corner of 2 N—°' Riverview Drive and San Bernardino Avenue, an existing electrical pull box was found to be in conflict. The contractor was directed to relocate the pull box. g Change in actual installed quantities from quantities identified in contract u documents. o U During the course of construction, there were some differences in the actual installed quantities and what was identified in the construction documents. 1-2 Since the quantity changes were within allowable tolerances, the contract unit t prices were applied to the quantity, additions or deductions to determine the cost A or savings involved. Changed quantities for this contract include concrete ADA ramps, pulverization of existing asphalt concrete, total amount of asphalt, water valve adjustments,and asphalt berms. ] Packet Pg.7041 1 j� CHANGE ORDER NO.ONE—MATICH CORPORATION PAVEMENT RECONSTRUCTION ON SAN BERNARDINO AVENUE FROM RIVERVIEW DRIVE TO RICHARDSON STREET PER PLAN NO. 12816(SS12-011) SUMMARY OF CONTRACT COSTS The estimated revised contract cost is as follows: o .2 Original Total Bid Amount .................................................................................... $ 169,000.00 0 Contract Change Order No. One............................................................$ 18.736.68 0 Revised Construction Contract cost . . . . . . . . . . . . . . . . . . . . . . . . . . ................... $ 187,736.68 z 2 Additional time to complete Contract due to this Change Order................. 0 Working Days The current change order represents an increase of 11.09 %of the original contract amount. 6 z `m MATICH CORPORATION CITY OF SAN BERNARDINO o CONTRACTOR PUBLIC WORKS DEPARTMENT i m Accepted Approved U By: By. N JIM SMITH Title: Interim Director of Public Works a Date: Date: 0 c a Approved c By: 0 ANDREA TRAVIS-MILLER Acting City Manager �+ c Date: 0 C 0 `0 o. MCC date approved: June 18,2012 0 Agenda Item No. q `0 0 at O U U m E t U N Q Packet Pg. 1042