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HomeMy WebLinkAbout06.D- Parks Recreation & Community Services RESOLUTION(ID# 1586) DOC ID: 1586 B CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract From: Kevin L. Hawkins M/CC Meeting Date: 03/19/2012 Prepared by: Aaliyah Harkley, (909) 384- 5233 Dept: Parks,Recreation&Community Ward(s): All Services Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Ratifying the Submittal of a Continuation Grant Application to the Corporation for National and Community Service and Authorizing the Acceptance of the Grant in the Amount of$47,310 to Continue the Administration and Operation of the Retired and Senior Volunteer Program for the Period of April 1, 2012 through March 31, 2013. (Recommended for Approval at the Grants Ad Hoc Committee Meeting of March 13,2012 -Committee Members Present: Kelley, Jenkins) Financial Impact: The City provides $40,301 in matching funds for the RSVP program to cover a portion of the salaries and fringe benefits for one full-time Program Director and a part-time staff person, as well as various program costs to include office supplies,telephone,printing and postage. The grant match funds are budgeted in account#001-380-5193-2014-0075. The City also provides $4,380 in-kind contribution of internal service charges for utilities and program's office space. This amount was approved in the Department's FY2011/2012 operating budget. Account Budgeted Amount: $91,991 Account No. 123-504-XXXX-0000-0075 Account Description: Retired and Senior Volunteer Program Balance as of April 1,2012 Balance after approval of this item: $91,991 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred,but not yet processed. Motion: Adopt Resolution. GSynopsis of Previous Council Action: Updated:3/15/2012 by Sabdi Sanchez B 1586 © 03-13-2012 -Approved by Grants Ad Hoc Committee 10-04-2010 - Resolution 2010-341 adopted, accepting funding in the amount of$59,137 from the CNCS to continue the administration and operation of the Retired and Senior Volunteer Program for the period of 10-04-10 through 09-30-2011. 10-05-2009 - Resolution 2009-332 adopted, accepting funding in the amount of$57,415 from the CNCS to continue the administration and operation of the Retired and Senior Volunteer Program for the period of 10-01-09 through 09-30-10. 09-15-2008 - Resolution 2008-360 adopted, accepting funding in; the amount of$57,414 from the Corporation for National and Community Service(CNCS) to continue the administration and operation of the Retired and Senior Volunteer Program for the period of 10-01-08 through 09-30- 09. Backeround: This grant application is in the third year of a three-year grant cycle period in which the funder has changed the grant application period from October 1, 2011, through September 30, 2012, to April 1, 2012, through March 31, 2013. The City has participated in the federally funded Retired and Senior Volunteer Program (RSVP) for over 36 years. During the most recent program year, more than 296 participants contributed over 77,000 hours. A RSVP volunteer may serve a maximum of forty (40) hours per week providing everything from tutoring children to building low-income family homes to teaching computer skills to testing for water safety. This grant will enable the City to continue providing these services that allow individuals ages 55 and older to put their skills and life experience to work in their communities. The RSVP program also provides funds for one full-time Director, and one part-time staff person. RSVP staff recruit volunteers, identifies work sites, ensures that MOUs are established, make site visits, and prepares all grant required reports. RSVP volunteers not only mentor and Updated:3/15/2012 by Sabdi Sanchez B Packet Pg.371 1586 tutor children, they provide transportation for seniors. They also participate with local law enforcement agencies such as Citizens on Patrol (COP) volunteers. RSVP volunteers do not receive pay, but they can request up to $30.00 per quarter as reimbursement for their transportation expenses,which is paid out of the program grant funds. The grant application is on an e-grant program, which requires completion and submittal of the application online. The application submittal deadline was January 20, 2012; therefore, ratification is being requested. Although the application was submitted by the deadline, the formal electronic approval and signature of the application was delayed due to login technical difficulties with the a-grants system. Given the delays, staff thought it prudent to bring forward officially to the Grants Ad Hoc Committee, with ratification by the Mayor and Common Council. City Attorney Review: Supporting Documents: RSVP 2012 Continuation Grant App Exhibit A (PDF) RSVP Continuation Grant 2012 Reso (PDF) reso 1586 (PDF) Updated: 3/15/2012 by Sabdi Sanchez B Packet Pg. 372 DRAFT PART I - FACE SHEET APPLICATION FOR FEDERAL ASSISTANCE 1.TYPE OF SUBMISSION: Adifed Slandrd Farm 424(Rev.=07 to cordlrm lu the CorpmIlon's eGrants System) Applikebon® Non-Construction 2a.DATE SUBMITTED CORPORATION 3.DATE RECEIVED BY STATE STATE APPLICATION IDENTIFIER: FOR NATIONAL AND COMMUNRY SERVICE(CNISr APPLICATION ID: 4.DATE RECEIVED BY FEDERALAGENCY: FEDERAL IDENTIFIER: ro 10SRPCADDI 1238136399 O S.APPLICATION INFORMATION 0- LEGAL NAME: Cby of San Bemartlim NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER `m PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPUCATIONWWO am„ DUNSNUMBER 073804585 ADDRESS(give street-discs&oily.elate,4 Wde and cou ty): NAME: KhnbenY Littlejohn 300 Nonh D SfrW TELEPHONE NUMBER:(909)364-5414 San BemmBno CA 92418-0001 FAX NUMBER.(XQ)8890672 G County, C INTERNET E-MAIL ADDRESS:adaJohn_w&b*.ur9 m N 6.EMPLOYER IDENTIFICATION NUMBER LEIN): 7.TYPE OF APPLICANT. C OO,n2 7e. Looal ov Gernment-Munldpal ot 7b. Looal Government,Munklpel TJ 4) 8.TYPE OF APPLICATION(C4eck appmKW9 boat z ANEW ❑ NEWrPREVIOUS ORANIEE .. ® CONTINUATION ❑ AMENDMENT IfAmeMmerlL erlbrepproprb4e letler(s)In box(ee): � A AUGMENTATION B.BUDGET REVISION '+ C.NO COST EXTENSION D.OTHER(speclybelah: 9.NAME OF FEDERAL AGENCY: O corporation for National and Community Service tos.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:94.002 11s,DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: Q 10b.TITLE: FUunxlaml Senlm VduMOm Program RSVP-San Bemerdim d 12.AREAS AFFECTED BY PROJECT(List CLUM.(oa $,Shun,em} 11.b.CNCS PROGRAM INITIATIVE(IF ANY): t W Areas coved in Sen Semerdino County are hie high desert from Sant to Victor 2 Valley,the San Bemardhe.mountains,and the valley cDiea of San Bmnmdino, ly RIaOo,fthland and Yucaipa. Q 13.PROPOSED PROJECT:START DATE:041011112 04DDA1E: 03G1H3 14.CONGRESSIONAL DISTRICT OF: eAppilwnt® b.Plagri n 16.ESTIMATED FUNDING:Year AF M3 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE U ORDER 12372 PROCESS? CO a FEDERAL $ 47,310.00 — [)] YES.THIS PREAPPLICATKIN/APPLICATION WAS MADE AVAILABLE 'q b.APPLICANT $ 44,881.00 TO THE E TA EXECUTIVE ORDER 12372 PROCESS FOR C REVIEW c.STATE --- S 0.W DATE: 21-APRA2 C O d.LOCAL $ 43107.00 NO. RAM IS NQT COVE BY 0.12372 4.) 17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? a OTHER 4 4,380.00 YES g'Yee,mach.expbmlbn. ® NO N L PROGRAM INCOME E 0.00 ILL g.TOTAL $ 91.991.00 1&TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATIONIPREAPPLICAMON ARE TRITE AND CORRECT,THE DOCUMENT HAS BEEN .. DULY AUTHORIZED BY THE GOVEWJI14G BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. p E a.TYPED NAME OF AUTHORIZED REPRESENTATIVE: b.TITLE: a TELEPHONE NUMBER LO Kbvhl H wAidne Director PRacs DePL (809)3845233 ,d.SIGNATURE OF AUTHORIZED REPRESENTATIVE e.DA 61 0: Q Page 1 Packet Pg. 373 ' Budget Narrative for 12SR136399 Page I Budget Narrative: RSVP-San Bernardino for City of San Bernardino Section I. Volunteer Support Expenses A. Project Personnel Expenses A M Positionrlitle-City-Annual Salary-%Time CNCS Share Grantee Total Amount Excess o Share Amount a RSVP Dimctor-$37,336.00($3,111.30 x 12 months=$37,336) y 100%usage for the 12 month period.5%of this salary is for 1 23,600 11,869 37,336 1,867 Fundraising.:-1 persons)at 37336 each x 100%usage 0 NIA:-D person(s)at 0 each x 0%usage 0 0 0 0 0 RSVP Assistant,100%Usage-($1,521.00 x 12=16,252.00)5% - v of this salary is for Fundraising.:-i person(s)at 18252 each x 5,088 12,252 18,252 912 W 100%usage 'o c M CATEGORYTotals 28,688 24,121 55,588 2,779 n d m B. Personnel Fringe Benefits Excess Item-Description CNCS Share Share Grantee Total Amount Amount ^ �I C FICA:Employee receive PERS retirement plan and not FICA 0 0 0 An Health Insurance:Health Insurance for Program Manager only. K Budgeted at$459 per month.5%of this benefit has been 5,232 D 5,508 276 budgeted for fundraising.This budget is for a 12 month period Q from April 1,2012 to March 31,2013. _ a s Retirement:Public Employees Retirement Benefit for the Program uu Manager only.Employee's portions is ed for u and employer 8%. Both are paid by employer.5%budgeted for funtlraising.This 3,034 4,117 7,945 794 °- budget is for a 12 month period.From April 1,2012 to March 31, Q 2013 C Lifa Insurance: 0 0 0 0 c Fringe Benefit Package:Fringe Benefit Package:For both Manager 8 Assistant.They are medicare 1.45%, unemployment.3%and worker comp 5.25%.This budget is for a 2,934 2,188 5,392 270 12 month period from April 1,2012 to March 31,2013.5%of the budget will be used to Fundreise. 0 L) CATEGORY Totals 11,200 6,305 18,845 1,340 N 0 N a C. Project Staff Travel N Local Travel v E r Purpose-Calculation CNCS Share (Grantee Excess Y Share Total Amount Amount a Director and Assistant site visits,local travel to meetings d meals while attending mandatory meetings.:$170.00 is the amount of 0 170 170 0 mileage that staff will use for local travel. https://egrants.ens.gov/cspan/main/reportjsp?sid—d3b7l75e fel4c4bbl930ceaf5b736bbaic... PacketPg. 37a Budget Narrative for 12SR136399 '1 Page 2 6.Da CATEGORY Totals 0 170 J 170 -0. rc Long Distance Travel i Trans.Amount-Meals/Purpose-Destina0on-OherTravel- CNCS Share Total Amount Excess Lodging Share ^ m m O attend Senior Corps conferences:meals,lodging,transportation- 1,222 11000 - 2,222 0. a "Is/Lodging 0 Trans 0 Other 2,222 `w v CATEGORY Totals 1,222 1,000 2,222 0 c 0 ... > D. Equipment `0 d N Item/Purpose-Qty-Unit Cost CNCS Share Grantee TotalAmount Excess c Share Amount' m a CATEGORY Totals 0 0 0 0 _ w E. Supplies N Item/Purpose-Calculation CNCS Share i Shares,. ! Total Amount f To purchase supplies to operate the Retired&Senior Volunteer Program.:Comsumabie office supplies for program use.Supplies y include paper,pens and pdniting cartridges for the RSVP staff. 0 300 300 0 K For grant period April 1,2012 to March 31,2013. a_ CATEGORY Totals 0 300 300 a x w F. Contractual and Consultant Services a a Purpose-Calculation CNCS Share Shared Total Amount Amount c CATEGORY Totals 0 0 0 0 0 m c 1. Other Volunteer Support Costs o U N Grantee Excess Item CNCS Share Total Amount N Share Amount a > Criminal Background Check: 0 0 0 0 Telephone:For regular phone and long distance use.Program use approx.$16.67 per month$200 for the year.: 0 200 200 0 E t U willbeg one in newsletters for RSVP volunteers all other printing 0 700 100 0 will be done in house.: Q Space in-kind match based on total bill for electric,gas,and water.Yearly cast$42,465 divided by total sq.ft.of 16,930= 0 753 753 0 2.51per sq.ft.RSVP 300 Sq.ft.Q 2,51 annual$753.: hqs://egrants.cns.gov/espan/main/report.jsp?sid=d3b7l75efc,14c4bbIO3Ocei i5b736bbalc... packet Pg. 375 Budget Narrative for 12SR136399 yr = I� Page 3 CATEGORY Totals .9. . . . 1,053.; : J. Indirect Costs Grantee — ' Calculation-Rate Type-Rata-Claimed-Cost Basis CNCS Share Total Amount Excess E m Share Amount � CATEGORY Totals 0 0 a SECTION Totals 47,170 32,949 78,178 4,119 ` PERCENTAGE 53% 429 o > o Section II. Volunteer Expenses p St , A. Other Volunteer Costs ,r F ,p 5i' � Item-Description CNCS Share Grantee "Total Amount Excess = Share Amount .. QP m Meals: 0 0 0 0 uo Uniforms- 0 11 0 0 0- c Insurance:152x1.40 accident; 152x1.09 vol.liability;120x5.06 auto liability.So that program can have insurance for the period of 936 50 986 0 Aprill,2012 to March 31,2013. - > Recognition:General recognition(luncheons,related costs):288 - Q vols z approx.$8.29 per a person.Cost of volunteer recognition 2,000 357 2,387 0 a lucheon Includes venue,food and recognition itemes for „n I 72 288volunteers. - K Ill Volunteer Travel:40 miles/mo x$25 per mile z 116 vols x 9 coos a =$10,440.00;for the grant period of Apr 1,2012[o March 31, 3,264 7,176 10,440 0 Q 2013. M CATEGORY Totals 6,200 7,613 13,813 0 0 c SECTION Totals 6,200 7,613 13,813 1� PERCENTAGE 45% 55% E c 0 U BUDGET Totals 47,310 40,562 91,891 4,119 N a PERCENTAGE 51% 44% > rp K Source of Funds d E L U Section Description Q Sestlon I.Volunteer Support Expenses Matching funds in the amount of$42700 are a cash contribution(match)from the City of San Bernardino Parks,Recreation 8 Community Services Department annual budget or the general fund.Some costs such as printing costs for copies,telephone and postage will be his://egrants.ens.gov/espan/main/report jsp?sid=d3b7l75efcl4c4bbl930eeaf5b736bbale.i`. Packet Pg. 376 Budget Narrative for 12SR136399 Page 4 provided by the city,as an in-kind contribution.Some of the volunteer's meals and our office space are provided in part as an in-kind contribution from the City of San Bernardino Parks Dept. Section II.Volunteer Expenses Matching funtls of$1,000 are from in-kind building space for the program management. E m 0 0 a` d 0 c 0 `0 E v m a c A v K oa N C O N Cu a a L W LI a a c m 0 c 0 c c 0 U N O N a to c v E L U R Q f httne://egTantq.cn-.pov/egnon/main/renort..i.,;n7vid=dlh7l 75efel4e4bh193(leeaffih736hhal c... PacketPg. 377 I RESOLUTION NO. 2 QRESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 3 BERNARDINO RATIFYING THE SUBMITTAL OF A CONTINUATION GRANT APPLICATION WITH THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE,AND AUTHORIZING 4 THE ACCEPTANCE OF THE GRANT IN THE AMOUNT OF$47,310 TO CONTINUE THE AADMINISTRATION AND OPERATION OF THE RETIRED AND SENIOR VOLUNTEER PROGRAM 5 FOR THE PERIOD OF APRIL 1,2012,THROUGH MARCH 30,2013. 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 7 BERNARDINO AS FOLLOWS: 8 9 SECTION 1.That the Mayor and Common Council of the City of San Bernardino hereby ratify the E rn 10 submittal of the January 20,2012, continuation grant application to the Corporation of National and Community a 11 Service,a copy of which is attached hereto,marked Exhibit"A", and incorporated herein. v c 12 SECTION 2.That the City Manager is hereby authorized to accept and administer the grant funds in the amount of$47,310. 2 13 14 m O 15 t- 16 17 18 19 2 20 E 21 22 23 24 25 26 27 28 —Packet Pg. 378 j I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A CONTINUATION GRANT 2 APPLICATION WITH THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE,AND AUTHORIZING THE ACCEPTANCE OF THE GRANT IN THE AMOUNT 3 OF $47,310 TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE 4 RETIRED AND SENIOR VOLUNTEER PROGRAM FOR THE PERIOD OF APRIL 1,2012, THROUGH MARCH 30,2013. 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting thereof,held on the 7 day of . 2012,by the following vote,to wit: 8 9 E 10 COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT a `m 11 MARQUEZ 12 >° JENKINS `o 13 VALDIVIA N 14 c SHORETT v 15 _ 16 KELLEY 17 JOHNSON 18 MCCAMMACK 0 19 " v Georgeann Hanna,City Clerk 20 City of San Bernardino E E 21 22 The foregoing Resolution is hereby approved this day of 2012. a 23 24 Patrick J. Moms,Mayor City of San Bernardino 25 Approved as to form: 26 27 JAMES F. PENMAN, City Attorney 28 By, 2 Packet Pg. 379