HomeMy WebLinkAbout06.B- Human Resources DOC ID: 1659
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Personnel
From: Linn Livingston M/CC Meeting Date: 03/19/2012
Prepared by: Linda Wynn, (909) 384-5161
Dept: Human Resources Ward(s): All
Subject:
Approval of Risk Division Manager Classification as Unclassified Position (Recommended for
Approval at the Personnel Committee Meeting of March 8, 2012 - Committee Members Present:
Johnson,Marquez,Jenkins)
Financial Impact:
There is no financial impact to update the job description.
Motion: Reclassify the position of Risk Division Manager, Range 4570, $7620 -
$9262/month, to Risk Division Manager (U), Range 4570, $7620 - $9262/month;
approve the job description for Risk Division Manager(U), Range 4570, $7620 -
$9262/month; authorize the Director of Finance to incorporate the changes into
the FY 2011-12 budget; and authorize the Director of Human Resources to update
Resolution Nos. 97-244 and 2011-218 to reflect this action.
Synopsis of Previous Council Action:
On January 23, 2012, Mayor and Common Council established the classification of Risk
Division Manager.
Background:
When this classification was established and approved by Mayor and Common Council on
January 23, 2012, it was inadvertently established as a Classified position; however,because it is
a Division Manager within the Human Resources Department, the classification needs to be
modified to reflect that it is an Unclassified position.
Supporting Documents:
Risk Division Manager Job Description (PDF)
PacketPg. 359
Updated:3/15/2012 by Sabdi Sanchez Page 1
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Class Code: 10690
n IN a M/CC Date Adopted:
City of San Bernardino Signature:
Director, Human Resources
Bargaining Unit: Management/Confidential
EEOC Job Category: Officials and Administrators ^`o
Class Specification o
RISK DIVISION MANAGER (U) °'
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JOB SUMMARY
Under general direction, plans, develops, implements and manages risk management programs
designed to minimize losses and ensure the efficient and economical operation of the City's
liability, property, loss recovery, employee safety and loss control programs; provides leadership
and coordination to the self-insured Workers' Compensation Program; and performs related
work as required.
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DISTINGUISHING CHARACTERISTICS
Risk Division Manager is responsible for planning, organizing, managing and evaluating the 2
strategic management and administration of the City's Workers' Compensation and Safety >
Industrial Disability Retirement programs and operational risks of a complex city organization °
and developing loss control programs to protect the City from exposure to risk that could have 2
adverse consequences to City operations, financial position or community reputation.
Assignments are broad in scope and allow for a high degree of administrative discretion in their
execution.
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ESSENTIAL DUTIES AND RESPONSIBILITIES °_
The duties listed below are intended only as illustrations of the various types of work that may c
be performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to this class.
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1. Plans, organizes, controls, manages and evaluates the work of support staff; participates
in establishing operational plans and initiatives to meet City goals and objectives; a
implements division plans, work programs, processes, procedures and policies required c
to achieve overall department performance results; coordinates and integrates division
functions and responsibilities to achieve optimal efficiency and effectiveness; `o
participates in developing and monitoring performance against the annual division w
budget.
2. Plans and evaluates the performance of assigned staff; establishes performance °
requirements and personal development targets; monitors performance and provides 2
coaching for performance improvement and development; provides or recommends
compensation and other rewards to recognize performance; takes disciplinary action, up d
to and including termination, to address performance deficiencies, subject to t
management concurrence, in accordance with the City's human resources policies and
procedures, Civil Service Rules and labor contract provisions. a
3. Provides leadership and works with staff to develop and maintain a high-performance,
customer service-oriented work environment that supports achieving the City's mission,
strategic goals and core values.
Risk Division Manager(U) Page 1
Packet Pg. 360
4. Plans, develops and coordinates the City's self-insured liability programs; identifies,
selects, implements and monitors programs designed to reduce frequency and severity
of loss to City personnel and property; advises departments on loss control and liability
issues.
5. Manages the financial payments of claims and expenses for liability.
6. Investigates, documents, verifies, reviews, negotiates, adjusts and settles claims against
the City; coordinates efforts with attorneys and independent adjusters; provides `o^
information for settlement of lawsuits; answers interrogatories; appears at mandatory
settlement conferences; attends trials and depositions and coordinates appearance of a
City employees; maintains liaison with City legal representatives.
7. Develops and administers loss control and safety programs; coordinates and establishes 2V
procedures to conform with CAL/OSHA requirements; evaluates effectiveness of N
programs and procedures; inspects City facilities and initiates corrective actions to
ensure safe working conditions.
8. Establishes and reviews workers' compensation procedures, policies and practices to
ensure compliance with State law and City policies; ensures compliance with pertinent
rules and regulations governing workers' compensation benefit and self-insurance
administration; reviews, evaluates, interprets and applies established law to Workers'
Compensation and Safety Disability Retirement programs. c
9. Develops, implements and monitors cost containment programs to reduce workers' 2
compensation liabilities; monitors and controls charges to industrial accident leave and >
light duty benefit accounts; assesses facts and determines necessity for reporting claims °
to the excess insurance carrier.
10. Coordinates the Safety Disability Retirement Program, including preparing for formal
hearings; assists departments with the reassignment of safety employees to modified
duty assignments within their medical restrictions.
11. Conducts audits and inspections of workers' compensation claims; projects future costs
of workers' compensation for planning and budgeting purposes and recommends 2
strategies to control costs.
12. Designs, develops and presents training programs pertaining to the Workers' d
Compensation and Safety Disability Retirement programs, procedures and reporting o
requirements.
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GENERAL QUALIFICATIONS o
Knowledge of..
1. Principles, practices, methods and techniques of developing and administering risk
management and loss control programs. `o
2. Practices and procedures for managing, administering, analyzing, adjudicating and 2
litigating claims.
3. Principles and practices of insurance underwriting, safety, security and other loss
prevention methods.
4. Federal and state laws and regulations governing risk management, asset protection
and workers' compensation. d
5. Legal and regulatory requirements for employee occupational health and safety t
programs. m
6. City policies and procedures for reporting property damage and personal injury. a
7. Methods of identifying exposure to loss and investigating correcting industrial and
environmental hazards.
8. Principles and practices of public administration, including budgeting, contracting and
maintaining public records.
Risk Division Manager(U) Page 2
PacketPg. 361
9. Principles and practices of effective management and supervision.
10. City human resources policies and procedures, Civil Service Rules and labor contract
provisions.
11.Jurisdiction, functions and procedures of the Workers' Compensation Appeals Board.
Ability to:
1. Develop, recommend, implement and evaluate comprehensive, Citywide loss control o
programs such as safety and accident prevention, property protection and conservation
and fire prevention measures. o
2. Develop systems, procedures, policies and programs to reduce risk exposures.
3. Analyze, classify and rate risks, exposure and loss expectancies; interpret insurance m
contract language. y
4. Conduct research of loss prevention and control issues, evaluate alternatives and reach 2
sound conclusions and recommendations for improvement.
5. Represent the City effectively in hearings and litigation of claims; negotiate the
settlement of claims, with or without legal counsel. m
6. Collect, evaluate and interpret data in statistical and narrative form.
7. Understand, interpret, explain and apply complex laws, regulations, policies and g
procedures applicable to the development and implementation of occupational health
and safety, loss prevention and liability and adjudication. 2
8. Prepare clear, concise and comprehensive correspondence, reports, studies and other >
written materials. °
9. Exercise sound, expert independent judgment within general policy guidelines.
10. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
11. Establish and maintain effective working relationships with City officials, department $
managers, staff, attorneys, insurance representatives, employees, the public and others
encountered in the course of work.
12. Plan, organize and manage the activities of staff, as well as engage in administration of 2
the City's self-funded Workers' Compensation Program. a
13. Evaluate difficult and complex cases and determine necessity for permanent disability
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awards. °
14. Prepare legal and medical evidence for presentation before the Workers' Compensation $
Appeals Board.
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MINIMUM QUALIFICATIONS
Education, Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation o
from an accredited four-year college or university with a major in business or public w
administration, or a closely related field; and at least five years of progressively responsible
public agency risk management, workers' compensation or safety experience, at least two of °
which were in a supervisory or program/project management capacity; or an equivalent A ir
combination of training and experience.
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An Associate in Risk Management(ARM)Certificate is highly desirable. t
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Accreditation shall be by a national or regional accreditation body that is recognized by the a
Secretary of the United States Department of Education.
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Risk Division Manager(U) Page 3
Licenses, Certificates,, Special Requirements:
A valid California driver's license and the ability to maintain insurability under the City's
vehicle insurance policy.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this class. Reasonable c
accommodations may be made to enable individuals with disabilities to perform the essential a
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functions. 0 a.
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While performing the duties of this job, the employee is regularly required to sit; talk and hear,
both in person and by telephone; use hands to finger, handle and feel computers and standard y
business equipment; and reach with hands and arms. The employee is frequently required to
stand and walk and may occasionally lift and carry materials and supplies weighing up to 25
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pounds.
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Specific vision abilities required by this job include close vision and the ability to adjust focus.
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WORK ENVIRONMENT o
The work environment characteristics described here are representative of those an employee .2
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encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions. °
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Employees work under typical office conditions, and noise level is usually quiet. Employees
occasionally travel by car to other sites where they may be exposed to dust, fumes, traffic, noise
and inclement weather conditions.
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Risk Division Manager(U) Page 4
Packet Pg. 363