HomeMy WebLinkAbout06.B- Human resources DOC ID: 1816
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Personnel
(��rr From: Linn Livingston M/CC Meeting Date: 05/07/2012
Prepared by: Linda Wynn, (909) 384-5161
Dept: Human Resources Ward(s): All
Subject:
Revisions to Various Job Descriptions. (Recommended for Approval at the Personnel
Committee Meeting of April 26, 2012 - Committee Members Present: Shorett, Marquez,
Johnson)
Financial Impact:
There is no financial impact to update these job descriptions.
Motion: Approve the job description for Animal Shelter Attendant, Range 1350, $2543-
$3092/month; approve the job description for Construction/Survey Manager,
Range 2520, $5938-$7218/month; and authorize the Director of Human
Resources to update Resolution Nos. 97-244 and 2011-218 to reflect this action.
Synopsis of Previous Council Action:
On April 26, 2012, the Personnel Committee recommended this item to be forwarded to the
Mayor and Common Council for adoption.
Background:
The Human Resources Department has recently received several requests from various
departments to make minor changes to job descriptions in an effort to update the classifications
to reflect current department names and updated minimum qualifications.
The proposed job descriptions, with a brief summary of the requested revisions, are as follows:
Animal Shelter Attendant
The Police Chief has requested that the Minimum Qualification of this classification be
revised to reflect that the experience of handling and working with animals is no longer a
requirement but a preference. Also, it is requested that for new employees who are hired
into this classification after the approval of this item, the Minimal Qualifications include
the successful completion of a Police Department civilian employee background check
Updated: 5/2/2012 by Linda Sutherland Page 1
1816
and polygraph examination. Per the City Attorney's Office, government entities are
Cexempt from the Polygraph Protection Act of 1988. As such,polygraph examinations are
allowable for all candidates for City employment.
Construction/Survey Manager
On April 19, 2010, the Public Services Department was reorganized and renamed the
Public Works Department. Part of the reorganization was to incorporate classifications
within the Development Services Department that were similar in nature and would
provide greater efficiency. The revisions requested in this job description reflect only the
changes made as part of the reorganization and department name change.
Supportin¢Documents:
Animal Shelter Attendant Job Description (PDF)
Construction Survey Manager Job Description (PDF)
Packet Pg.369
Updated:5/2/2012 by Linda Sutherland Page 2
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Class Code: 30119
° M/CC Date Adopted: I=. °rl
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City of San Bernardino Signature:
Director, Human Resources
Bargaining Unit: General
EEOC Job Category: Laborer
Class Specification
ANIMAL SHELTER ATTENDANT
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JOB SUMMARY 0
Under general supervision, performs a variety of duties involving the feeding, care and
treatment of all animals at the City's animal shelter; receives and cares for impounded animals;
medicates sick and injured animals; when necessary, performs humane euthanasia of animals;
and performs related duties as assigned.
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DISTINGUISHING CHARACTERISTICS o
Animal Shelter Attendants clean and maintain animal holding areas and kennels at the City's $
shelter facility to provide a clean and safe environment for impounded animals, staff and the
public. Incumbents perform intake activities including entry of animal data into the department's
animal management system, performing vaccinations, conducting preliminary health
examinations and animal assessments. Incumbents also interact with the public during out
processing of adopted or recovered animals, informing them of necessary care information. 2
Work requires contact with sick, injured, unruly and/or vicious animals and euthanasia. a
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Animal Shelter Attendant is distinguished from Animal Shelter Kennel Supervisor in that the o
incumbent in the latter class is a Registered Veterinary Technician and supervises all Animal
Shelter Attendants. $0
ESSENTIAL DUTIES AND RESPONSIBILITIES v
The duties listed below are intended only as illustrations of the various types of work that may
be performed. The omission of specific statements of duties does not exclude them from the a
position if the work is similar, related or a logical assignment to this class.
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1. Performs intake duties for animals brought to shelter; inputs data into animal N
management system; handles animals and conducts preliminary health examinations E
and assessments; identifies common animal diseases. E
2. Provides care for animals in the shelter including feeding, bathing, grooming and a
observing animal behavior; monitors conditions of animals and implements v
precautionary measures in order to prevent disease transmission or to prevent animal E
fights or fractious behavior; transports animals to/from veterinarians when necessary; U
assists veterinary technician with vaccinations and the implant of microchips; treats a
parasite- and insect-infested animals.
3. Lifts and crawls into cages to clean and disinfect them; cleans shelter grounds and
facilities of fecal matter, blood and other unsanitary and/or hazardous material.
4. Provides assistance to members of the public wishing to claim their pets and to
customers wishing to adopt an animal; escorts customers through the shelter; responds
to questions regarding adoption procedures and fees; assist customers with pet adoption
selections.
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5. Euthanizes animals; verifies animal identification and restrains, tranquilizes and
humanely injects euthanasia solution; updates animal records; disposes of remains
according to policy and regulations.
6. Prepares and transports specimens to laboratories for analysis.
7. Maintains animal inventory records and records of controlled substances; performs
minor maintenance on kennel facilities.
GENERAL QUALIFICATIONS
Knowledge of,
1. Methods, practices and procedures in the restraint, handling, care and feeding of
animals, including the handling of and/or quarantine of unruly or vicious animals. `o
2. State, county and local laws, ordinances and regulations applicable to the control, care L
and protection of animals. >
3. Animal breeds, behaviors and proper animal handling techniques.
4. Safe and humane methods of animal euthanasia. o
5. Infectious or contagious animal diseases and their symptoms. a
6. Safe operation of cleaning equipment and chemicals used to sanitize the kennels and y
animal holding area. o
7. Microchip implantation and scanning techniques. a
8. Processes and techniques for quality customer service.
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Ability to:
1. Safely, confidently and humanely handle and care for animals of all sizes and tempera-
ments.
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2. Learn and follow appropriate procedures for administering medications and vaccinations. a
3. Courteously and tactfully respond to requests and inquiries from customers at the shelter w
and the public. o
4. Euthanize animals.
5. Maintain accurate animal inventory records in a computer system. 0
6. Observe, assess and understand animal behavior.
7. Perform semi-skilled maintenance and repairs on animal shelter facilities.
8. Effectively utilize leashes, control sticks, animal traps, cat tongs and other animal d
handling equipment.
9. Learn and follow laboratory specimen collection techniques. `
10. Understand and follow oral and written instructions. v
11. Communicate effectively with the public and provide effective customer service. N
12.Apply sound judgment in a variety of situations in accordance with established policies E
and procedures. E
13. Establish and maintain effective working relationships with other staff, the public and a
other encountered in the course of work.
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MINIMUM QUALIFICATIONS
Education, Training and Experience: M
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation a
from high school or G.E.D. equivalent, and at aeast-f-month s-ef--respensibleexperience
handling-and-werki t-sembiaat+en-ef-training and-experience:
Licenses; Certificates; Special Requirements:
A valid California driver's license and the ability to maintain insurability under the City's
vehicle insurance policy.
Animal Shelter Attendant Page 2
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6 months experience of handling and working with animals preferred.
Successful completion of polygraph and Police Department civilian background check.
Euthanasia Certificate Preferred.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential N
functions. c
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While performing the duties of this job, the employee is frequently required to use hands to 'm
finger, handle, feel or operate objects, tools or controls; and reach with hands and arms. The X
employee is frequently required to climb, balance, stoop, kneel, crouch, crawl, walk, sit, talk and 2
hear. The employee must regularly lift and/or move up to 50 pounds and occasionally up to 100 °-
pounds. u
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Specific vision abilities required by this job include close vision, distance vision, color vision and r
the ability to adjust focus. 0
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this class. Reasonable accommodations o
may be made to enable individuals with disabilities to perform the essential functions. o
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The employee frequently works in extreme outside weather conditions and on slippery and o
uneven surfaces. The employee is often exposed to dangerous, injured or diseased animals. a
The employee is frequently exposed to wet or humid conditions, fumes or airborne articles, toxic 0
or caustic chemicals, zoonotic and other communicable diseases. The noise level in the work c
environment is frequently loud within confined areas. v
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3 Class Code: 20424
° At N,oO M(CC Date Adopted: January 24, 2011
City of San Bernardino Signature•
Director, Human Resources
Bargaining Unit: Middle Management
EEOC Job Category: Officials and Administrators
Class Specification
CONSTRUCTION/SURVEY MANAGER o
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JOB PURPOSE
Under general direction, plans, organizes, integrates, evaluates and manages the activities of
staff performing capital projects construction management, construction/public works inspection 2
and land survey in the City's Public Works DivisienDeoartment; schedules, directs and E
coordinates the work site inspection of both CIP construction projects and development projects y
throughout the City; directs and supervises a survey party performing topographic, boundary, o
rights-of-way and other surveys; and performs related duties as assigned. $
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DISTINGUISHING CHARACTERISTICS o
This single-incumbent class manages a variety of capital improvement construction projects,
ensuring a low change-order and time extension rate and the avoidance of construction claims.
The incumbent plans, schedules and directs the work of construction inspection staff in both o
capital improvement and development construction projects and supervises and directs the a
work of the City's survey party performing land surveys for a variety of purposes. The work
requires strong construction management competencies to ensure projects are completed in
accordance with contract specifications and accepted standards, as well as a detailed a
understanding of the professional principles, practices and equipment/software used in
performing field survey.
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ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may
be performed. The omission of specific statements of duties does not exclude them from the Z
position if the work is similar, related or a logical assignment to this class. y
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1. Plans, organizes, controls, oversees and integrates the work of the construction -
managementlinspection and land survey units; participates in establishing operational
plans and initiatives to meet the Public Works Division Department goals and objectives;
implements division department plans, work programs, processes, procedures and 0
policies required to achieve division department performance expectations; coordinates
and integrates construction inspection functions and responsibilities to achieve optimal v
efficiency and effectiveness; participates in developing and monitoring performance s
against the annual Public Works Department Field Engineering4nspectien Division U
budget and the City's capital improvement budget. a
2. Plans and evaluates the performance of assigned staff; establishes performance
requirements and personal development targets; monitors performance and provides
coaching for performance improvement and development; recommends compensation
and other rewards to recognize performance; takes disciplinary action, up to and
including termination, to address performance deficiencies, subject to management
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concurrence, in accordance with the City's human resources policies, Civil Service rules
and labor contract provisions.
3. Provides day-to-day leadership and works with staff to ensure a high-performance,
customer service-oriented work environment that supports achieving City objectives and
service expectations; provides leadership that promotes a positive employee relations
environment.
4. Assigns work to construction inspection staff for time-sensitive CIP and private
development projects including review of engineering design and construction plans,
materials, equipment specifications and schedules; monitors contractors for compliance
with contractual requirements and meets with staff to identify and resolve
problems/discrepancies identified through inspection; evaluates and negotiates T
construction contract change orders; assesses construction claims; calculates and d
processes contractor progress and final payments in accordance with contract terms and
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deadlines; ensures record drawings are accurate and complete. 4
5. Prepares specifications and recommends the award of contracts; conducts pre- a
construction meetings and recommends issuance of notices to proceed; meets with N
contractors, consultants, developers' engineers and others to evaluate and resolve o
engineering design, construction and compliance problems as quickly as possible. 9
6. Directs and supervises the City's survey section performing topographic,
photogrammetric, geodetic, hydrographic, property/boundary, rights-of-way and other
surveys; establishes priorities for survey projects to be performed; evaluates potential
projects and the materials/employees necessary for completion; reviews and verifies the
accuracy of survey work performed; supervises determination of the location of City o
facilities; establishes geographical boundaries; locates property boundary markers; a
determines flow line grades; supervises the replacement of lost or moved monuments N
and markers; explains field survey work to engineering staff; ensures the maintenance of
detailed records and field notes and the preparation of associated maps/drawings for a
field markup and as-builting. 0
7. Participates in the review, analysis and formulation of recommended changes to division v
and City construction policies and procedures; recommends and coordinates changes to
standards, where appropriate.
8. Keeps informed and up to date on current construction design techniques, changes in
codes and regulations, new construction materials and methods.
9. Ensures the maintenance of detailed records of unit activities, findings and results. N
10. Serves as staff for a variety of boards, commissions and committees; prepares and
presents staff reports and related materials.
11. Ensures City safety and security programs are implemented and carried out by staff.
12. Stays abreast of trends and developments in the field of public works construction; 1(�
attends meetings and participates in professional organization meetings. C
GENERAL QUALIFICATIONS c
Knowledge of- E
1. Theory, principles, practices and techniques of civil engineering, capital and U
development project construction and project management as they apply to a municipal a
organization.
2. Engineering economics and project cost estimating methods and practices.
3. Principles, practices and procedures of public works construction inspection and its
municipal infrastructure construction and associated technical, legal, financial and public
relations issues.
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4. Methods, materials and techniques for the design and construction of public works
projects.
5. Theory, principles and practices of geodetic, control, boundary and topographic land
surveying, including the U.S. Public Land Survey System and applicable U.S. Survey
Instruction Manuals.
6. Capital project funding and budgeting, objective development and work
planning/scheduling.
7. Federal, state and local laws, regulations and court decisions applicable to assigned
areas of responsibility.
8. Trends, approaches and problem-solving techniques used in capital projects design, y`
construction, engineering, inspection and compliance processes. .0
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9. Modern methods of construction and structural design concepts.
10. Principles and practices of public administration, including budgeting, purchasing,
contract administration and maintenance of public records. `o
11. Research methods and analysis techniques. a
12. Principles and practices of effective management and supervision.
13. City human resources policies and procedures, Civil Service Rules and labor contract d
provisions. a
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Ability to: o
1. Plan, direct, manage, coordinate and integrate the work of a capital projects construction
management, inspection and land survey section.
2. Review and understand engineering studies, plans and specifications. o
3. Define complex engineering, construction and fiscal issues, perform difficult analyses a
and research, evaluate alternatives, develop sound conclusions and recommend U
effective solutions. d
4. Understand, interpret, explain and apply federal, state and local policy, law, regulations a
and court decisions applicable to areas of responsibility. 0
5. Present proposals and recommendations clearly, logically and persuasively in public
meetings.
6. Represent the City effectively in negotiations and other dealings on a variety of difficult,
complex, sensitive and confidential issues.
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7. Prepare clear, concise and comprehensive correspondence, technical documents, �
reports, studies and other written materials.
8. Exercise sound, expert independent judgment within general policy guidelines. m
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9. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations. 2
10. Establish and maintain effective working relationships with all levels of City 3
management, the City Council, other governmental officials, consultants, contractors,
employees, the public and others encountered in the course of work. o
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MINIMUM QUALIFICATIONS c
Education, Training and Experience: E
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation U
from an accredited four-year college or university with major course work in civil a
engineering, construction management or a closely related field; and five years of
progressively responsible engineering and construction project management experience, at
least two of which were in a supervisory or program/project management capacity; or an
equivalent combination of training and experience.
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Accreditation shall be by a national or regional accreditation body that is recognized by the
Secretary of the United States Department of Education.
Licenses, Certificates, Special Requirements:
A valid California driver's license and the ability to maintain insurability under the City's
vehicle insurance policy.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential w
functions. .5
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While performing the duties of this job, the employee is regularly required to sit; talk or hear, `o
both in person and by telephone; use hands to finger, handle and feel computers and standard n
business equipment; and reach with hands and arms. The employee is frequently required to y
stand and walk.
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Specific vision abilities required by this job include close vision and the ability to adjust focus. 0
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this class. o
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The employee works under typical office conditions, and the noise level is usually quiet. The u
employee will periodically be required to work in outside conditions, exposed to wet or hot w
weather, where the noise level may be loud. °
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