HomeMy WebLinkAbout05.N- Public Works RESOLUTION(ID# 1778) DOC ID: 1778 B
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract
From: Robert Eisenbeisz M/CC Meeting Date: 05/07/2012
Prepared by: Linda Dortch, (909) 384-5140
Dept: Public Works Ward(s): 1
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing an
j Increase to Purchase Order 2012-1520 by $11,674.80 to Generator Services Company, Inc. for
Rental of Emergency Generator at the Police Department Headquarters.
Financial Impact:
Account Budgeted Amount: $79,200
Account No. 001-210-0049-5172
Account Description: Equipment Maintenance
Balance as of4/25/12: $29,595.69
Balance after approval of this item: $17,920.89
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt Resolution.
Synopsis of Previous Council Action:
September 9, 2011 - The Mayor and Common Council approved Resolution 2011-269
authorizing the execution of an Agreement and issuance of a Purchase Order in the amount of
$34,306.63 to Generator Services Company, Inc. for repairs to the emergency generator at the
Police Department headquarters.
Background:
The Police Department headquarters, located at 710 North 'D" Street, is operational 24 hours a
day, seven-days a week, and houses the emergency services 911 operators and the Emergency
Operations Center (EOC). This building is supported by an emergency generator with the
capacity to run the entire building, including emergency communications.
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Updated:4/25/2012 by Javier Ochiqui B
1778
In June 2011, the Police Department reported power fluctuations during a 10-hour Southern
California Edison power outage. Public Works staff contacted Generator Services Company,
Inc. to service the generator. While testing the generator, it became apparent that the
temperature of the diesel engine and rotor stator were above the normal running temperature.
The overheating eventually shut down the generator. A trailer-mounted generator was
subsequently rented from Generator Services to supply emergency power for the building at a
cost of approximately $6,000 per month, paid for by Police Department Account Number 001-
210-0049-5505, pursuant to Section 3.04.075 of the San Bernardino Municipal Code related to
emergency purchases.
Prior to the Police Department rental, the generator at Fire Station 221, located at 200 East 3rd
Street, was found to be past its useful life and in need of replacement. A small emergency
generator was rented from Generator Services Company, Inc. to supply emergency power for the
building while replacement funding could be identified. The Fire Station 221 rental cost was
approximately $5,400, paid for by the Public Works Department Account Number 001-400-
0037-5171. Purchase Order Number 2012-1520 was issued by Finance in the amount of
$23,225.18 to pay for the rental of both emergency generators.
The generator at the Police Department headquarters has been repaired; however, the repair took
longer than expected due to difficulty in obtaining replacement parts for the existing generator.
Due to the extended time to repair this generator, currently there is an outstanding balance of
$11,674.80 owed to Generator Services Company, Inc. for the rental of the emergency generator.
Public Works recommends that the Mayor and Common Council authorize an Amendment and
increase to Purchase Order 2012-1520 by$11,674.80 for a total of$34,899.98.
City Attorney Review:
Sunoorting Documents:
reso 1778 (PDF)
Updated:4/25/2012 by Javier Ochiqui B
Packet Pg. 330
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN INCREASE TO PURCHASE ORDER
3 2012-1520 BY $11,674.80 TO GENERATOR SERVICES COMPANY, INC. FOR
4 RENTAL OF EMERGENCY GENERATOR AT THE POLICE DEPARTMENT
HEADQUARTERS.
5
WHEREAS, the current Purchase Order of $23,225.18 needs to be increased by o
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7 $11,674.80 in order to pay for the rental of an emergency generator at the Police Department w
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8 headquarters; and
9 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 2
10 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Finance Director or his designee is hereby authorized to increase
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12 Purchase Order 2012-1520 from$23,225.18 to$34,899.98 for FY 11/12. a
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13 SECTION 2. The Purchase Order shall reference this Resolution and shall read, 2
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"Generator Services Company,Inc. for generator rental." c
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I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN INCREASE TO PURCHASE ORDER
2 2012-1520 BY $11,674.80 TO GENERATOR SERVICES COMPANY, INC. FOR
RENTAL OF EMERGENCY GENERATOR AT THE POLICE DEPARTMENT
3 HEADQUARTERS.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
5 and Common Council of the City of San Bernardino at a
6 meeting g
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thereof,held on the_day of .2012,by the following vote,to wit: o
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8 Council Members: AYES NAYS ABSTAIN ABSENT
9 MARQUEZ
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10 JENKINS d
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VALDIVIA °
12 O
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13 SHORETT
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14 KELLEY
15 JOHNSON
16 MCCAMMACK N
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19 Georgeann Hanna City Clerk
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20 The foregoing resolution is hereby approved this day of .2012. y
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22
PatrickT Moms,Mayor
23 City of San Bernardino
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24 Approved as to form:
25 JAMES F. PENMAN,
City Attorney
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By:
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