HomeMy WebLinkAbout05.J- Police RESOLUTION (ID# 1799) DOC ID: 1799 C
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Purchase Order
From: Robert Handy M/CC Meeting Date: 05/07/2012
Prepared by: Julie Jensen, (909) 384-5742
Dept: Police Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Purchasing Manager to Issue a Purchase Order to Adamson Police Products of Los Alamitos,
Califomia, for the Purchase of 270 Replacement Patrol Ballistic Vests in the Amount of
$190,171.80.
Financial Impact:
The replacement of 270 patrol ballistic vests will require$190,171.80 in funding. In order to
meet year-end budgetary reductions, the purchase of replacement patrol vests will be funded by
the following sources:
C Funding Source Account Number Amount
DIFF 261-210-0114-5702 $148,700
Vest Grant 123-210-5112-0086 $ 28,395
Asset Forfeiture 108'3405 $ 13,077
Account Budgeted Amount: $148,700
Account No.261-210-0114-5702 (to be transferred to 5112)
Account Description: Development Impact Fee Fund
Balance as of: 4/17/12 $148,700
Balance after approval of this item: $0
Account Budgeted Amount: $29,394.60
Account No. 123-210-5112-0086
Updated: 5/1/2012 by Stephanie Easland C
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1799
Account Description: Ballistic Vest Partnership Grant
Balance as of: 4/17/12 $28,394.60
Balance after approval of this item: $0
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Account Budgeted Amount: $29,394.60
Account No. 123-210-5112-0086
Account Description: Asset Forfeiture Undesignated Fund Balance
Balance as of: 4/17/12 $613,217
Balance after approval of this item: $600,140
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed
Motion: Adopt Resolution.
Synopsis of Previous Council Action:
3/7/2007 Resolution #2007-78 authorizing the issuance of a purchase order to Adamson
Police Products for threat level IIIA patrol ballistic vests.
3/6/2006 Resolution #2006-67 authorizing the issuance of a purchase order to Aardvark
Tactical Inc., for threat level III ballistic vests for MET and Vice/Narcotics
officers.
11/15/2004 Resolution #2004-360, authorizing the issuance of an annual purchase order for
FY 2004-05 with three optional renewal years to Adamson Industries for ballistic
vests.
Background:
In 2007, the Police Department upgraded the specifications for ballistic vests from threat level II
Updated: 5/1/2012 by Stephanie Easland C
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1799
to level IRA and replaced all ballistic vests with the Second Chance Summit vest. The
manufacturer warranties a five-year service life. Existing equipment expires 2012 and must be
replaced.
On February 15, 2012, RFQ 12-12 for 270 threat-level IIIA ballistic vests was advertised on the
City of San Bernardino website, in the San Bernardino Sun, and the San Bernardino Chamber of
Commerce. In addition, email notices were sent to five vendors. On April 4, 2012, the following
bids were opened and evaluated for product specifications and pricing:
Vendor Location of Business Description of Vest Total Cost
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Adamson Police Products Los Alamitos,CA Second Chance Summit BIA $190,171.80
Galls Long Beach,CA Second Chance Summit IRA $197,108.10
Proforce Prescott,AZ Second Chance Summit IIIA $260,725.39
L.N.Curtis and Sons Los Angeles,CA Secnod Chance Summit IIIA NO BID
Based upon the product review and bid results, the Police Department requests a Purchase Order
in the amount of$190,171.80 to Adamson Police Products for 270 replacement patrol ballistic
vests.
City Attorney Review:
Supporting Documents:
reso 1799 (PDF)
Patrol Vest Bid Summary (PDF)
Updated:5/1/2012 by Stephanie Easland C
5.J.a
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A
3 PURCHASE ORDER TO ADAMSON POLICE PRODUCTS OF LOS ALAMITOS,
4 CALIFORNIA, FOR THE PUCHASE OF 270 REPLACEMENT PATROL
BALLISTIC VESTS IN THE AMOUNT OF 5190,171.80
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
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8 SECTION 1: That the Mayor and Common Council authorize the Purchasing
9 Manager to issue a purchase order to Adamson Police Products of Los Alamitos, CA, for the
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10 purchase of 270 Second Chance Summit level IIIA patrol ballistic vests in the amount of
$190,171.80.,
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12 SECTION 2: That the Director of Finance is authorized to amend the adopted FY m
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13 11/12 Police Asset Forfeiture Budget as follows: Amend the adopted FY 2011112 Asset
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14 Forfeiture budget by increasing Asset Forfeiture revenue by $13,077.00 using the Asset
C 15 Forfeiture Fund balance in Account No. 108-3405, and authorizing a corresponding
expenditure of$13,077.00 for patrol ballistic vests in Account No. 108-210-0082-5112.
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SECTION 3: That the Director of Finance is authorized to transfer the DIFF fund m
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18 balance of$148,700.00 from Account No. 261-210-0114-5702 to expenditure Account No.
19 261-210-0114-5112 for the purchase of ballistic vests. c
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21 SECTION 4: The authorization to execute the above referenced purchase order is E
22 rescinded if not issued within ninety(90)days of the passage of this resolution.
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S.J.a
�+ 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A
2 PURCHASE ORDER TO ADAMSON POLICE PRODUCTS OF LOS ALAMITOS,
CALIFORNIA, FOR THE PUCHASE OF 270 REPLACEMENT PATROL
3 BALLISTIC VESTS IN THEAMOUNT OF$190,171.80
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5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting c
7 �
thereof,held on the_day of ,2012,by the following vote,to wit: u
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9 Council Members: AYES NAYS ABSTAIN ABSENT W
10 MARQUEZ
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11 JENKINS N
12 m
VALDIVIA o
13
14 SHORETT a
15 KELLEY
16 JOHNSON c
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17 MCCAMMACK v
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19
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20 Georgeann Hanna,City Clerk
21 The foregoing resolution is hereby approved this day of .2012. `m
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23 a
Patrick J.Moms,Mayor
24 City of San Bernardino
25 Approved as to form:
JAMES F. PENMAN,
26 City Attorney
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