HomeMy WebLinkAbout05.B- City Clerk RESOLUTION(ID# 1814) DOC ID: 1814
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Records
From: Georgeann"Gigi" Hanna M/CC Meeting Date: 05/07/2012
Prepared by: Jacqueline R. Shook, (909)384-
5002
Dept: City Clerk Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Approving the
Destruction of Certain Records by the City Clerk's Office.
Financial Impact:
None.
Motion: Adopt Resolution.
Synopsis of Previous Council Action:
Approved similar request on February 28, 1990.
Approved similar request on July 18, 1988.
Backaround:
Section 34090 of the California Government Code states that"unless otherwise provided by law,
with the approval of the legislative body by resolution and the written consent of the City
Attorney, the head of the city department may destroy any city record, document, instrument,
book or paper, under the charge without making a copy thereof, after the same is no longer
required."
Once the City Council approval is obtained to destroy the records listed in "Exhibit A" the
destruction of records will be performed by the City Clerk's Office.
City Attorney Review:
Supporting Documents:
Resolution-Destruction Proposal 2012 (PDF)
Exhibit A to Resolution-Destruction Proposal 2012 (PDF)
Resolution 2008-299 -Adopting the Revised Records Retention Schedule (PDF)
Updated:4/26/2012 by Linda Sutherland Page 1
5.B.a
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN m
3 RECORDS BY THE CITY CLERK'S OFFICE. 'a
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4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS: d
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6 SECTION 1. The Mayor and Common Council of the City of San Bernardino do n
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7 hereby approve the destruction of certain records by the City Clerk's Office,a list of which is c
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attached hereto as Exhibit"A", and incorporated herein by reference as though fully set forth
9
10 at length. p
11 SECTION 2. It is hereby found and determined that the records are no longer needed,
12 and that they may be destroyed pursuant to Government Code Section 34090, upon written
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consent of the City Attorney. 2A
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN
2 RECORDS BY THE CITY CLERK'S OFFICE
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3 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 0
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Common Council of the City of San Bernardino at a meeting ro
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thereof,held on the_day of ,2012,by the following vote,to wit:
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7 Council Members: AYES NAYS ABSTAIN ABSENT `o
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8 MARQUEZ
9 JENKINS m
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12 SHORETT :7
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14 JOHNSON
15 MCCAMMACK S
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GEORGEANN HANNA,City Clerk a.
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19 The foregoing resolution is hereby approved this day of ,2012.
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21 PATRICK J.MORRIS,Mayor o
22 City of San Bernardino 5
Approved as to form: o
23 JAMES F.PENMAN,
City Attorney
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26 I sent to t destruction of the records described in this resolution. a
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28 JA . PENMAN,
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1 RESOLUTION NO. 2008-299
2
RESOLUTION OF THE CITY OF SAN BERNARDINO REPEALING "0
3
RESOLUTION NO. 98-310 AND ADOPTING THE REVISED RECORDS RETENTION z
4 SCHEDULE ATTACHED AS EXHIBIT "A". d
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5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY o
OF SAN BERNARDINO AS FOLLOWS: `o
6 0
7 WHEREAS, on February 5, 1996 the Mayor and Common Council of the City of San .`
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8 Bernardino adopted Resolution No. 96-36 which adopted the City Clerk's Office, Records and o
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9 Information Management (RIM) Program, and adopted the Records Retention Schedule as an a
10 =
attachment to said resolution.
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WHEREAS, on April 21, 1997 the Mayor and Common Council of the City of San w
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13 Bernardino adopted Resolution No. 97-106 repealing the Records Retention Schedule by
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14 Resolution 96-36, and adopted the 1997 Records Retention Schedule as an attachment to said
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resolution. �
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WHEREAS, on November 2, 1998 the Mayor and Common Council of the City of San
17
18 Bernardino adopted Resolution No. 98-310 repealing Resolution 97-106 and adopted the
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19 Revised 1998 Records Retention Schedule as an attachment to said resolution. a
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20 WHEREAS, the City Clerk's Office has established said Records and Information a
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21 Management (RIM) Program, and requests that the Mayor and Common Council continue its o
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22 N
LG support of said program; .o
23 _
24 WHEREAS, the continued objective of the City Clerk's Office, Records and d
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25 Information Management (RIM) Program is to improve information and record keeping d
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26 policies and procedures while providing records and information in a timely manner to
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27 personnel requiring them at the lowest practical cost; and
28
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2008-299
1 RESOLUTION OF THE CITY OF SAN BERNARDINO REPEALING RESOLUTION
NO. 98-310 AND ADOPTING THE REVISED RECORDS RETENTION SCHEDULE N
2 ATTACHED AS EXHIBIT "A". 9`0
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5 WHEREAS, the City Clerk's Office finds it appropriate to amend the Records o
6 Retention Schedule (RRS) at this time; °
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7 WHEREAS, the Records and Information Management (RIM) Program demonstrates
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8 that the City of San Bernardino City Clerk's Office makes every reasonable attempt to retain °
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and dispose of its records in accordance with applicable guidelines and good business practices;
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I1 NOW THEREFORE, the Mayor and Common Council of the City of San Bernardino
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ATTACHED AS EXHIBIT "A". o
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5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and o
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Common Council of the City of San Bernardino at a joint regular meeting thereof, held on cc
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$ the 4th day of August 2008, by the following vote, to wit: d
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10 ESTRADA x
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21 The foregoing resolution is hereby approved this 1W__ day of N
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Patrick)). Morris, Mlyer 0
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25 Approved as to Form: d
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