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Home My WebLink About05.D- Finance DOC ID: 1808 CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION OClaims and Payroll From: Jason Simpson M/CC Meeting Date: 06/04/2012 Prepared by: Veronica Martinez, (909) 384- 5242 Dept: Finance Ward(s): All Subject: Approval of Commercial Checks and Payroll Checks Financial Impact: Motion: Approve the claims and payroll and authorize the issuance of warrants as listed. Approve the register of demands dated: February 7,2012 11/2012 #34 $ 844,194.89 February 8,2012 11/2012 #35 102,663.67 February 14,2012 11/2012 #36 692,101.40 February 22,2012 11/2012 #37 802,739.83 February 22,2012 11/2012 #38 200,069.02 Grand Total Register of Demands $2,641,768.81 Approve the total payroll: Semi Monthly Gross Payroll 2/16/12 -2/29/12 $3,799,667.48 Semi Monthly Gross Payroll 3/1/12 -3/15/12 3,784,438.12 Monthly Gross Payroll 2/16/12 -3/15/12 6.900.00 V Updated:5/23/2012 by Linda Sutherland Paae 1 5.D 1808 Grand Total Gross Payroll: 7,591,005.60 Supporting Documents: Packet Pg. t4 T m.tm. 5/2 nor)by T.inda %,the. land Pace 2 DOC ID: 1808 CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Claims and Payroll From: Jason Simpson M/CC Meeting Date: 06/04/2012 Prepared by: Veronica Martinez, (909) 384- 5242 Dept: Finance Ward(s): All Subject: Approval of Commercial Checks and Payroll Checks Motion: Approve the claims and payroll and authorize the issuance of warrants as listed. Approve the register of demands dated: February 7, 2012 11/2012 #34 $ 844,194.89 February 8, 2012 11/2012 #35 102,663.67 February 14, 2012 11/2012 #36 692,101.40 February 22, 2012 11/2012#37 802,739.83 February 22,2012 11/2012 #38 200,069.02 Grand Total Register of Demands $2,641,768.81 Approve the total payroll: Semi Monthly Gross Payroll 2/16/12 -2/29/12 $3,799,667.48 Semi Monthly Gross Payroll 3/1/12 - 3/15/12 3,784,438.12 Monthly Gross Payroll 2/16/12 - 3/15/12 6,900.00 Grand Total Gross Payroll: 7,591,005.60 Supporting Documents: Updated:4/24/2012 by Veronica Martinez Page 1 CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE DATE PAID oL �� PP No. CHECK NUMBERS USED: ' �05 3✓ `� I 17 ✓ CHECK NUMBERS VOIDED: CHECK NUMBERS CANCELLED: EARNINGS: Regular Gross: Adjustments: Total Adjusted Gross Payroll DEDUCTIONS: Total (Without Adjustments) j Adjustments: Total Adjusted Deductions 3 5 �f W Net Payroll R 25-Y, �oo)- APPROVALS FOR PAYMENT DIRECTOR OF FINANCE SECRETARY OF CIVIL SER CE BOARD Mayor and Common Council on the Day of 20 The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDINO—Finance Department DISTRIBUTION:WHITE--City Clerk CANARY—Payroll CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE / DATE PAID PP No. _ CHECK NUMBERS USED: �1n 3 JI Ia3 I��/i 3 CHECK NUMBERS VOIDED: 'Z 1 6�D/ CHECK NUMBERS CANCELLED: EARNINGS: Regular Gross: 3 ( O � , �T- Adjustments: Total Adjusted Gross Payroll DEDUCTIONS: �7 I' Total (without Adjustments) 71 `('�. D T V Adjustments: Total Adjusted Deductions Net Payroll 5 , APPROVALS FOR PAYMENT DIRECTOR OF FINANCE YSECR OF CIVIL SERVICE O D Mayor and Common Council on the Day of 20 The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDINO—Fine a Department DISTRIBUTION:WHITE—City Clerk CANARY—Payroll CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE �, DATE PAID PP No. CHECK NUMBERS USED: CHECK NUMBERS VOIDED: CHECK NUMBERS CANCELLED: EARNINGS: Regular Gross: 1 Adjustments: Total Adjusted Gross Payroll DEDUCTIONS: V I Total (Without Adjustments) Adjustments: Total Adjusted Deductions ll ✓ Net Payroll K I I I + APPROVALS FOR PAYMENT DIRECTOR OF FINANCE SECRETARY OF CIVIL SERVICE B ARV Mayor and Common Council on the Day of 20 The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDINO—Finance Department DISTRIBUTION:WHITE—City Clerk CANARY—Payroll #34 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated February 7, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on February 7, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid February 7 , 2012 Claim Register Number #34 201102012 Check No. 818494 Through 818695 Void: No. Check No. No. Total Amount Approved 844,194. 89 Approved for Payment: Director of Finance -' Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER 844,244. 84 CANCELLED ( 49. 95 ) TOTAL 844,194. 89 Distribution: WHITE-City Gerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER F1NC-3.01 14-801 #35 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated February 8, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct;that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on February 8, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid February 8, 2012 Claim Register Number #35 2011/2012 Check No. 818696 Through 818702 Void: No. Check No. No. Total Amount Approved $ 102,663.67 Approved for Payment: Director of Finance v Mayorand Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $105,185. 04 CANCELLED ($ 2, 521. 37 ) TOTAL $102,663.67 Distribution: WHITE-City Gerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER FINC-3.01 p->bl �ren°ics"nr"n " rn CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated FEBRUARY 14, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on FEBRUARY 14, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid FEBRUARY 14, 2012 Claim Register Number #36 2011/2012 Check No. 818703 Through 818838 Void: No. Check No. No. Total Amount Approved $ 692,101. 40 Approved for Payment: Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER 692,101. 40 Oiatributioo: WHITE-Gry Clerk CANARY-Treasurer PINK-Cash Reconcile GGLG-AP REGISTER 'x�uas"nr"mn�ogn:.ca FINC-3.01 µ-W) #37 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated February 22, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on February 22, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. d-V'T�? Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid February 22, 2012 Claim Register Number #37 2011/2012 Check No. 81839 Through 819000 Void: No. Check No. No. Total Amount Approved $ 802,739,83 Approved for Payment: Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $807,274.83 CANCELLED (4,535.00) TOTAL 802,739.83 IY FINC-3.01 1a-801 ..11110.�,LR1a111MWV . Distri6u600: WHITE-G Clerk CANARY PINK-Cash Reconcile GGLD-AP REGISTER snacea #38 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated February 22, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on February 22, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid February 22, 2012 Claim Register Number #38 2011/2012 Check No. 319001 Through 819029 Void: No. Check No. No. Total Amount Approved $ 200,069.02 Approved for Payment: Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $200,069.02 Dis*ihufion: WHITE-City Gerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER FOVC3.01 14-901