HomeMy WebLinkAbout08.F- Public Works
8.F
RESOLUTION (ID # 1802)
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Purchase Order
DOC !D: 1802 A
From: Robert Eisenbeisz
MICC Meeting Date: 05/21/2012
Prepared by: Linda Dortch, (909) 384-5140
Dept: Public Works
Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing an
Increase to Annual Purchase Order 2012-392 of $3,562.13 to Vulcan Materials Company for
Asphalt Materials for Street Repairs.
Financial Impact:
Account Budgeted Amount: $224,000
Account No. 001-400-0088-5111
Account Description: Materials & Supplies
Balance as of 4/24/12: $39,695.17
Balance after approval of this item: $36,133.04
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred, but not yet processed.
Motion:
Adopt Resolution.
SVDODSis of Previous Council Action:
None.
Backl!round:
The Public Warks Department, Operations & Maintenance Division is responsible for
maintaining the streets in the City, which includes the repair of potholes. On a daily basis, staff
utilizes approximately four to six tons of hot asphalt materials for street repairs. There are two
Annual Purchase Orders for these materials, Matich and Vulcan Materials Company. By
purchasing hot asphalt from either plant, this allows the crews to avoid supply problems when
the one of the plants is out of materials or closed. Having two suppliers allows the City to have
materials available almost every day during City operations.
Updated: 5/1612012 by Richard D. Luczak A
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8.F
1802
For FY 11/12 an Annual Purchase Order in the amount of $24,900 was issued to Vulcan
Materials Company for purchase of asphalt materials. Staff is requesting an increase in the
current purchase order amount to cover $3,562.13 in outstanding invoices for purchases of
asphalt that exceeded the purchase order amount. The purchase order for fiscal year 11/12 will
be closed and no additional purchases will be made through the end of the fiscal year.
City Attorney Review:
SUDDortinl! Documents:
reso 1802 (PDF)
Updated: 5/16/2012 by Richard D. Luczak A
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN INCREASE TO ANNUAL PURCHASE
ORDER 2012-392 OF $3,562.13 TO VllLCAN MATERIALS COMPANY FOR
ASPHALT MATERIALS FOR STREET REPAIRS.
WHEREAS, the current Purchase Order Number 2012-392 of $24,900 needs to be
increased by $3,562.13 for a total Purchase Order amount of$28,462.13; and
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Pursuant to this determination the Director of Finance or his designee is
hereby authorized to increase Purchase Order No. 2012-392 by $3,562.13 to Vulcan Materials
Company for a total amount of$28,462.13.
SECTION 2. The Purchase Order shall reference this Resolution and shall read,
"Vulcan Materials Company for asphalt materials, not to exceed $28,462.13."
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
1 OF SAN BERNARDINO AUTHORIZING AN INCREASE TO ANNUAL PURCHASE
2 ORDER 2012-392 OF $3,562.13 TO VULCAN MATERIALS COMPANY FOR
ASPHALT MATERIALS FOR STREET REPAIRS.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a
thereof, held on the _ day of
,2012, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
MARQUEZ
JENKlNS
VALDIVIA
SHORETT
KELLEY
JOHNSON
MCCAMMACK
Georgeann Hanna, City Clerk
The foregoing resolution is hereby approved this
day of
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
JAMES F. PENMAN, ~
~~rney
By: .~b~g_ cu.-d
meeting
,2012.
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