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RESOLUTION (ID # 1541) DOC ID: 1541
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
Bid Rejection
From: Nadeem Majaj M/CC Meeting Date: 02/21/2012
Prepared by: Javier Ochiqui, (909) 384-5140
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Rejecting Bid RFQ
F-12-03, Pursuant to Section 3.04.070(E) of the Municipal Code for the Purchase of Traffic
Signs and Sign Materials.
Financial Impact:
None.
Motion: Adopt Resolution.
Synopsis of Previous Council Action:
09-07-10 Per Resolution 2010-304, the Mayor and Common Council authorized the execution
of an agreement and issuance of a purchase order in the amount of $140,000 to Zumar
Industries, Incorporated, for the purchase of traffic signs and sign materials.
Background:
The Public Works Department, Engineering Division, is responsible for the Sign Maintenance
Program. Staff assembles a small portion of the signs, and an outside vendor supplies the
majority of all other signs located throughout the City of San Bemardino.
On August 3Q 2011, a formal bid process was initiated to solicit bids for the Sign Maintenance
Program. The bid package included a unit price and a total price for signs and sign materials.
Notices of bids were e-mailed to the Chamber of Commerce, posted on the web, printed in the
local newspaper and sent to 14 vendors. Five vendors responded. However, there was an error
in the estimated annual quantities identified in RFQ F-12-03.
The Public Works Department, Engineering Division, is requesting that the Mayor and Common
Council reject all bids related to RFQ F-12-03, pursuant to Section 3.04.070(E) of the Municipal
Code, which allows the Mayor and Common Council to reject any and all bids presented and re-
advertise for bids at its discretion. Staff will re-bid for these services as soon as possible, using
an updated estimate of annual quantities that better reflect the actual amounts anticipated to be
Updated: 2/16/2012 by Mdrea Travis-Miller Page 1
5.L
1541
needed.
City Attorney Review:
Suaaortina Documents:
reso 1541 (PDF)
Updated: 2/16!2012 by Mdrea Travis-Miller Page 2
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO REJECTING BID RFQ F-12-03, PURSUANT TO SECTION
3.04.070(E) OF THE MUNICIPAL CODE FOR THE PURCHASE OF TRAFFIC
SIGNS AND SIGN MATERIALS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager of the City of San Bemazdino is hereby authorized
and directed to reject all bids submitted in response to RFQ F-12-03, pursuant to Section
3.04.070(E) of the Municipal Code.
SECTION 2. That pursuant to this determination, the Public Works Department is
hereby authorized to re-advertise for sealed bids, for the purchase of traffic signs and sign
materials.
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2s
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO REJECTING BID RFQ F-12-03, PURSUANT TO SECTION
3.04.070(E) OF THE MUNICIPAL CODE FOR THE PURCHASE OF TRAFFIC
SIGNS AND SIGN MATERIALS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a meeting thereof, held
on the day of , 2012, by the following vote, to wit:
Council Members: AYES NAYS ABSTAIN ABSENT
MARQUEZ
JENKINS
BRINKER
SHORETT
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clazk, City Clerk
The foregoing resolution is hereby approved this day of
2012.
Patrick T. Morris, Mayor
City of San Bernazdino
Approved as to Form:
es F. Penman, City Attorney
J