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Home My WebLink About2012-051 1 RESOLUTION NO. 2012-51 2 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A CONTINUATION GRANT APPLICATION WITH THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE, AND AUTHORIZING THE ACCEPTANCE OF THE GRANT IN THE AMOUNT OF $47,310 TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE RETIRED AND SENIOR VOLUNTEER PROGRAM FOR THE PERIOD OF APRIL 1,2012, THROUGH MARCH 30, 2013. 4 5 6 7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 8 9 SECTION 1. That the Mayor and Common Council of the City of San Bernardino hereby ratify the 10 submittal oftbe January 20, 2012, continuation grant application to the Corporation of Nation a] and Community 11 Service, a copy of which is attached hereto, marked Exhibit "A", and incorporated herein. 12 SECTION 2. That the City Manager is hereby authorized to accept and administer tbe grant funds in tbe 13 amount of$47,3]0. ]4 III 15 1// 16 1// ]7 1// ]8 1// ]9 1// 20 1// 21 1// 22 1// 23 1// 24 1// 25 1// 26 1// 27 1// 28 1// 1 . 1 2012-51 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A CONTINUATION GRANT APPLICATION WITH THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE, AND AUTHORIZING THE ACCEPTANCE OF THE GRANT IN THE AMOUNT OF $47,310 TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE RETIRED AND SENIOR VOLUNTEER PROGRAM FOR THE PERIOD OF APRIL 1,2012, THROUGH MARCH 30, 2013. 2 3 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a JOINT REGULAR meeting thereof, held on the 7 8 19TH day of MARCH , 2012, by the following vote, to wit: 9 10 COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT 11 MARQUEZ x 12 JENKINS x 13 VALDIVIA x 14 SHORETT x 15 16 KELLEY x 17 JOHNSON x 18 MCCAMMACK x 19 ~~~~ Georg Hanna, CIty Clerk City of San Bernardino 20 21 The foregoing Resolution is hereby approved this J..-l ~ay of March ,2012. 22 23 24 . Morris, Ma an Bernardino 25 Approved as to form: 26 27 JAMES F. PENMAN, City Attorney By:L:~ , .. 2 28 APPLICATION FOR FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION: Modified Standard Form 424 (Rev.02/01 to conftrm to the CorporeUon's eGnlntB System) Application ~ Non-Con8Iructlon 2a. DATE SUBMITIED TO CORPORATION 3. DATE RECEIVED BY STATE: STATE APPLICATION IDENTlAER: FOR NATIONAL AND COMMUNITY SERVICE (CNCS): , - 2~. APPLICATION 10: 4. DATE RECEIVED BY FEDERAL AGENCY: FEDERAL IDENTIAER: 12SR136399 10SRPCA001 - 5. APPLICATION INFORMATION r LEGAL NAME: City of San Bernardino NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION (glve DUNS NUMBER: 073604563 area codes): i ------- NAME: K1mblll1y Uttlejohn I ADDRESS (give street address, city, state, zip cqde and county): 300 North D Street TELEPHONE NUMBER: (909) 364.5414 san Bemllldlno CA 92418.0001 FAX NUMBER: (909) aag.;0072 I County: INTERNET E-MAIL ADDRESS: IlttlllJohrLkl@8bc1ty.org r-EhlPLOY<R IDENTIACATION ,",MIlER (E~), ------- --,-.:- 7. TYPE OF APPLICANT: 956000772 7a. local Government. Munlclpal ----. . ---- lb. Locel Government, Municipal 8. TYPE OF APPLJCATlON (Check appropriate box). DNEW 0 NEWIPREVIOUS GRANTEE W CQN1lNUATION o AMENDMENT LJD If Amendment, enter approprlate letter(s) In box(es): . A. AUGMENTATION B. BUDGET REVISION C. NO COST EXTENSION D. OTHER (specify below): '-. 9. NAME OF FEDERAl. AGENCY: , Corporation for National and Community Service -~;r- --- 108. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:94.oo2 11.a. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: lOb. TITLE: RetIred and Senior Volunteer Program RSVP-San Bernardino 12. AREAS AFFECTED BY PROJECT (Ust Cities, CounIIes, States, etc): 11.b. CNCS PROGRAM INITIATIVE (IF ANY): I Arees oovCKIln San Bernardino County 8l'll1he high desert from Barstow to Victor I Valley, the San Bernardino. mountains, and the valley cities or San 8emIIrdlno. Rlalto. Highland and YUQlpa. ....-~.- - 13. PROPOSED PROJECT: START DATE: 04101/12 END DATE: 03/31/13 14. CONGRESSIONAL DISTRICT OF: a.Appllcant ~ b.Program ~ 15. ESTIMATED FUNDING: Year #: [!] 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ... ORDER 123n PROCESS? a. FEDERAL $ 47,310.00 Dl YES. THIS PREAPPLICATIONlAPPUCATlON WAS MADE AVAILABLE .~~~------ __E. APPUCA~____ $ 44,681.00 TO TIE STATE EXECUTIVE ORDER 12372 PROCESS FOR --------- REVIEW ON: c.STATE $ 0.00 DATE: 21-APR.12 d. lOCAL $ 43,107.00 -- U NO. PROGRAM IS NOT COVERED BY 1:.0. 123n 17. IS THE APPUCANT DEUNQUENT ON ANY FEDERAL DEBT? e. OTHER $ 4.380.00 0 YES If "Yes," attach an lllCplanaUon. ~ NO - f. PROGRAM INCOME $ 0.00 g. TOTAL $ 91,991.00 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLlCATIONlPREAPPLlCATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WI'l'H THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. TYPED NAME OF AUTHORIZED REPRESENTATIVE: I b.TlnE: I c. TELEPHONE NUMBER: , Kevin Hawkins DIrector PR&CS Dept. (909) 364-0233 , I e. OA II: ..1"""..0: d. SIGNATURE OF AUTHORIZED REPRESENTATIVE: ... DRAFT PART 1- FACE SHEET Page 1 '. Budget Narrative for 12SR136399 ,p.age 1 of 4 Budget Narrative: RSVP-San Bernardino for City of San Bernardino Section I. Volunteer Support Expenses A. Project Personnel Expenses Posltlon/T1tIe -Qty -Annual Salary ~% Time CNCS Share Grantee Total Amount Excess Share Amount RSVP Direc:tor-$37,336.00 ($3,111.30 x 12 monthP $37,336) 1000.4 usage for the 12 month periocl.5% of thlaaalary Is for 23,600 11,869 37,336 1,867 Fundralslng.: - 1 person(s) at 37336 each x 100 % usage N/A: - 0 person(s) at 0 each x 0 % usage 0 "0 0 O. RSVP Assistant, 100% Usage-{$1,521.00 x 12 · 18,252.00) 5% , of this salary Is for Fundralslng.: - 1 person(s) at 18252 each x 5,088 12,252 18,252 912 100 % usage CATEGORY Totals 28,688 24,121 55,588 2,779 B. Personnel Fringe Benefits Item -Description CNCS Share Grantee Total Amount Excess Share Amount FICA: Employee receive PERS retirement plan and not FICA 0 0 0 0 Health Insurance: Health Insurance for Program Manager only. Budgeted at $459 per month. 5% of this benefit hes been 5,232 0 5,508 276 budgeted for fundralslng. This budget is for a 12 month period from AprIl 1, 2012 to March 31,2013. , Retirement Public Employees Retirement Benefit for the Program Manager only. Employee's portions Is 13.276% and employer 8%. Both are paid by employer. 5% budgeted for fundraialng. This 3,034 4,117 7,945 794 budget Is fora 12 month period. From April 1, 2012 to March 31, 2013 Life Insurance: 0 0 0 0 Fringe Benefit Package: Fringe Benefit Package: For both Manager & Ass/stant They are medicare 1.45%, unemployment .3% and worker comp 5.25%. This budget is for a 2,934 2,188 5,392 270 12 month period from April 1, 2012 to March 31, 2013.5% of the budget will be used to Fundraise. CATEGORY Total. 11,200 6,305 18,845 1,340 c. Project Staff Travel Local Travel Purpose -CalcuJation CNCS ShaRI Grantee Total Amount Excess Share Amount Director and Assistant site visits. local travel to meetings & meals while attending mandatory meetings.: $170.00 is the amount of . 0 170 170 0 mileage that staff will use for local travel. https:llegrants.cns.gov/espanlmainlreportJsp?sid=d3b7175efc14c4bb 193 OeeafSb736bbal c... 1/17/2012 ~. Budget Narrative for 12SR136399 d J Pag7,2, of...~ ~ CATEOORYTotIIISI 0:1 f. 110 t .170 I . . ~ .. . , ."' . .. , ..". .. . .. . '.. .. . . .-.r. _;. ....'. _j' . .. On" - .. .. -., . .~, ,- ":. '~ ;::::.";ll . "!. .',.b- .!:.. (l;,:~j '1 :i .. ..",.. J.... . ',. ..'"... .:,'1.. ..........ll".. ..............T ", ',. . " :'0"',1 . . . ."... -' .....1.,1;.;.' I. ", .t1v'~ , "" ,""..,." '''1 : Long Distance Trave. " I : I ....1...' '.' ; Purpose -DestInation -olhlJr Travel- Tl'8ns. Amount -Mealal CNCS ShareJ Gl'8ntee Total Amount Ii excelS lodging Share Amount .. (:J!~_;.:::'. 1..:,<I~J~' :::1' :. : ::~.~: ~ .:.'d: ;i:iJ=' , , ' ::: J: ... .~: : .1;. attend Senior Corps conferences: maals, lodging, transportatlon- ; .. , -::-' ;", .~i MealslLodglng 0 Trans OOlher 2,222 1,222 , ..... .",..J.ooO,! , . .. 2.222;: ,,-". ,,0,,: CATEGORYTotIIls 1,222 1,000 2,222 0 .1'~ "_ : D. Equipment " \';" .. . J ~l ItemlPurpose -QIy -Unit Cost CNCS Share Grantee ,Total Amount Excess . Share Amount'" ' CATEGORY Totals 0 0 0 0 E.Supplies i r .1) \ ;~'.; .! ~ :':: I' I' ,U , " " pi. "~ ..-,", .; .,.. ;... .1;';.. .. ~..'" I I " II Item! Purpose ..cak::ulation Grantee . I ,. Towl,Amount , Excess CNCS Share,! I Share'"' .:: 1 Amount. ~" I ,'I, 1 , To purchase supplies to operate the Retired & Senior Volunteer Program.: Comalll'rnlble offlce supplies for program use. SUpplIes , . . ~~.;.:~ : : ~ ::.. ~: : I: Include paper, pen. and prlnltlng cartridges for the RSVP staff. a 300 300 0 For gl'8nt period April 1, 2012 to MlIfCh 31, 2013. 'il. Ii CATEGORYTotaIa a 300 300 0 F. Contractual and Consultant Services Purpose -Calculation CNCS Share Grentee Total Amount EXces~. . Share Amoun ,;, CATEGORY Totals a 0 a 0 I. Other Volunteer Support Costs Item CNCS Share Grantee Total Amount Excess Share Amount Criminal Background Check: 0 0 0 0 Telephone: For regular phone and long distance UIlO. Program 0 200 200 0 uee approx. $16.67 per month $200 for the year.: , Printing of 300 newsletters for RSVP volunteers all other printing 0 100 100 0 will be done In houae.: ! Space in-kind match based on total bill for electric, gas, and water. Yearly cost $42,465 divided by total llq. ft. of 16,930 a: 0 753 753 0 2.51 per llq. ft. RSVP 300 llq. ft. CD 2,51 annual $753.: : , . https://egrants.cns.gov/espan/mainlreport.jsp?sid=d3b7175efc 14c4bb 1930e~af5b 736bbal c... 1/1712012 CATEGORY Tota"l ,,::1 ol :',;': "':;'1\" ~:":i"';"'::~,;i"'P~~:3 of'4 1:: :: ' ", ,f, ": ,I ;;.. 1 ";:~~:i,~", ; "~: .'.~' :.;.'. :~f-';' : M03t .,'~t ,0] : Budget Narrative for 12SR136399 J. Indirect Costs Grantee TotalAmouOt .... :, Exces$ :,=,;.:1 Calculation -Rete Type -Rate -Claimed -Cost Basis CNCS Share Share Amount , .. CATEGORY Tote.. 0 0 0 0 --:-:- .:r.i'..:" " t:1 ' , .... :t: ; . .;. , ~., : :-.:1<':::,',:" SECTION Tola.. 41,110 32,949 ; 78,178 ' 4,119 : ; PERCENTAGE I 53~ ~ ,42' .I.... . .........,..v"......_..._.. ..- ...~..... .~. ~ .. .........,....... .. , 'jJ'" I \ ,~. :'i i '". .' " " .. .., .....,...,.........,'. .:.. .' .. Section II. Volunteer Expenses A. Other Volunteer Costs \If:::'':'::::::::~::' :...~::.,~':,i::['" ",':: J ~'I..J I I , , ~. :i:i;.' -jl ...... .. .-......... .,. '. ..... .. . ."... " Item -Description CNCS Share.n " ',.Grantee .. ".. ,. Total'Amouilt .. ExC8S$, :.. ., Share, . Amoun~1 ' .., Meals: 0 " , M ,~. .. ,,0 0 0 , . -. , .. .~ Uniforms: 0 0 0 0 Insurance: 152x1.40 accident; 152x1.09 vol. liability; 12Ox5.06 auto lIablUty. So that program can have Insurance for the period of 936 50 986 0 April1, 2012 to March 31, 2013. .. .. ' ,.. , ".. . Recognition: General recognition (luncheons, related costs):288 ; , "" . .. . .;,. , vola x approx. $8.29 per a person. Cost of volunteer recognition 2,000 ,,~7, 2,387, '1,0 lucheon Includes venue, food and recognition ltemes for '.:;'11 : 288voluntee/'S. ' ' '-", ' " . Volunteer Travel: 40 miles/mo x $.25 per mOe x 116 vols x 9 mos -$10,440.00; for the grant period of April 1, 2012 to March 31, 3,264 7,176 10,440 0 2013. CATEGORY Totals 8,200 7,(113 " .' : 13,813 '..":':0: SECTION Totals 6,200 7,613 13,813 0 PERCENTAGE I 45% I 55% ~ II " PERCENTAGE 91,991 4,119 BUDGET Tolals Source of Funds Section , Description ", SectIon I. Volunteer,Support Expenses Matching funds in the amount of $42,700 are a cash contribution (match) from the City of San Bernardino Parks. Rea'8atlon & Community Services Department annual budget or the general fund. Some costs such as printing costs for ooples, l!!'lephone and poa~ge will be ; i' , 1:' ..' . :". ... _.: ,l: ,,.; ..~: 0.:.; . .. "'; " .;; I. .. :; ~ ,.. ,,: :"; , , ' https:llegrants.cns.gov!espanlmainlreportJsp?sid=d3b7175efc 14c4bb 1930eeaf5b736bbal c,l. 1/17/2012 i Budget Narrative for 12SR136399 Page 4 of4 provided by the city as an In-kind contribution. Some of the volunteer's meals and our offICe apace are provided In part 81 an In-kind contribution from the City of san Bernardino Parka Depl Section II. Volunteer Expeneee Matching funds of $1,000 are from In-klnd building space for the program management. httnR:lleamnts.cns.gov/eRnan/ma.in/renort.isn?~jd=dih717~efc14q4hh 19l0e~~.ff)h7l6hha1 C.:. .1/1712011 , I, , {! '. (( " (' ..