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RESOLUTION (ID # 1394)
DOC ID: 1394 A
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Robert Handy
MlCC Meeting Date: 01/09/2012
Prepared by: Jill Fonzi, (909) 384-5742
Dept: Police
Ward(s): 3
Subject:
Resolution of the Mayor and Conunon Council of the City of San Bernardino Authorizing the
Execution of Amendment No.4 to the Agreement for Crossing Guard Services with Redlands
Unified School District for a Crossing Guard Position at Victoria Elementary School.
Financial Impact:
Account Budgeted Amount: $10,300 (of which $5,150 is reimbursed by the district)
Account No. 001-210-5505-0000-0081
Account Description: Police Traffic Program - Professional Services Account
Balance as of: 12/15/2011, $50,300
Balance after approval of this item: $40,000
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred, but not yet processed.
Motion: Adopt resolution.
Svnopsis of Previous Council Action:
Resolution # 2010-318, adopted September 20,2010,School Crossing Guard Program - Redlands
Resolution # 2009-376, adopted December 21,2009,School Crossing Guard Program - All City Mgt.
Resolution # 2009-27, adopted February 19,2009, School Crossing Guard Program - All City Mgt.
Resolution # 2008-10, adopted January 10, 2008, School Crossing Guard Program - All City Mgt.
Resolution # 2008-11, adopted J anuaty 10, 2008, School Crossing Guard Program - Redlands.
Resolution #2008-402, adopted October 20, 2008, School Crossing Guard Program - Redlands.
Back!!round:
The Police Department - Traffic Unit currently manages all crossing guards in the City of San
Bernardino for the San Bernardino Unified School District elementary schools (38 positions).
The cost of services is shared between the City of San Bernardino and the San Bernardino
Unified School District (50% each).
Victoria Elementary School is located at 1505 S. Richardson Avenue in San Bernardino.
Although this school is located within the city limits of San Bernardino, it is a Redlands Unified
School District school. The City previously entered into an agreement with Redlands Unified
School District to share the costs for this crossing guard.
Updated: 1/3/2012 by Linda Sutherland A
l-pacietP9.,19S
S.N
1394
All City Management Services (ACMS) is a private vendor that provides crossing guard services
for several communities throughout California. This vendor also provides services for other
schools in the Redlands Unified School District. ACMS is fully insured, accepts general
liability, recruits, hires, equips and trains their Crossing Guards. ACMS will handle the day to
day operations of providing a guard at this school location including both supervision and
staffing for a rate that is very close to what the city is currently paying to manage the program
through the Police Department. The benefit to using ACMS is a better infrastructure in place to
substitute guards when needed for constant staffing, closer supervision and liability protection.
ACMS is the only company that was found in Southern California to provide these specific
services.
ACMS has provided a quote to the Police Department to provide one guard position at a rate of
$14.28 an hour at four hours per day. This rate is competitive to what the department is paying
to provide these services (not including administrative costs). These positions are sometimes
difficult to fill and even more difficult to maintain a substitution list; therefore, some schools are
at times without an active crossing guard. The use of ACMS would likely alleviate this problem
and they guarantee that they will be able to fill the position at this competitive rate.
This matter requires that the City of San Bernardino amend the agreement with the Redlands
Unified School District to provide these services for the 11112 school year. An amendment to
the agreement with ACMS is on the agenda as item number 1393.
This agreement is retroactive back to July I, 2011 through June 30, 2012. No interruption of
services have or will occur.
City Attorney Review:
Supportinl! Documents:
reso 1394 (PDF)
1394 agrmt (PDF)
Updated: 1/3/2012 by Linda Sutherland A
I :-I"ackei 1"9; 196
1
RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO.4
3 TO THE AGREEMENT FOR CROSSING GUARD SERVICES WITH REDLANDS
4 UNIFIED SCHOOL DISTRICT FOR CROSSING GUARD POSITION AT VICTORIA
ELEMENTARY SCHOOL.
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NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The City Manager is hereby authorized and directed to execute
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Amendment No. 4 to the Agreement with Redlands Unified School District, approved on
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January 10, 2008, by Resolution No, 2008-11, to provide a crossing guard at Victoria
Elementary School in the City of San Bernardino, a copy of which is attached hereto as
Exhibit "A," and incorporated herein by this reference.
SECTION 2. That the implementation date of Amendment No.4 to the Agreement is
July 1, 2011; therefore any action taken between July I, 2011, and the date that this
Resolution is adopted is hereby ratified.
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SECTION 3. The authorization to execute the above referenced Amendment is
18 rescinded ifit is not executed within sixty (60) days of the passage of this Resolution.
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Packet Pg.197,.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO.4
TO THE AGREEMENT FOR CROSSING GUARD SERVICES WITH REDLANDS
3 UNIFIED SCHOOL DISTRICT FOR CROSSING GUARD POSITION AT VICTORIA
ELEMENTARY SCHOOL.
4
5
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a
meeting
thereof, held on the _ day of
,2012, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
MARQUEZ
JENKINS
BRINKER
SHORETT
KELLEY
JOHNSON
17
18 MCCAMMACK
19
20
Rachel G. Clark, CMC, City Clerk
day of
,2012.
PaUickJ.Monis,Mayor
City of San Bernardino
Approved as to form:
JAMES F. PENMAN,
City Att rney
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5.N.b
AMENDMENT NO.4 TO THE CROSSING GUARD SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND THE REDLANDS UNIFIED
SCHOOL DISTRICT
This Agreement is made and entered into this _ day of ,2012, by and
between the Redlands Unified School District, hereinafter referred to as the "District" with its
principal place of business at 20 West Lugonia Avenue, Redlands, California 92373, and the City
of San Bernardino Police Department, hereinafter referred to as the "City" having a business
address at 710 North 'D' Street, San Bernardino, California 92401.
NOW, THEREFORE, the parties agree to amend the Agreement as follows:
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WHEREAS, the City and the District previously entered into an Agreement to provide
crossing guard services to Victoria elementary School, which was approved by the City's Mayor
and Council on January 10,2008, by resolution No. 2008-11; and,
WHEREAS, the parties wish to amend Paragraphs I and V;
I.
TERM OF AGREEMENT
A. This Agreement is effective beginning July 1,2011, and continuing through June
30,2012. The school year is from July I to June 30 of each succeeding year.
V. CITY'S FEE AND PAYMENT THEREOF
A. The actual costs of the services for the 2011-2012 school year are estimated to be
$] 0,300.00. In accordance with the negotiation with the City, the District agrees
to compensate the City for one-half of the costs of services rendered to
accomplish the results required hereunder, in a total amount not to exceed
$5,150.00. The cost for the crossing guards is an estimated cost of $14.28 per
hour, including benefits, 4 hours per day, 180 school days. Invoices are submitted
quarterly (every three months).
,2012
CITY OF SAN BERNARDINO
,2012
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All other terms and conditions will remain the same.
IN WITNESS THEREOF, the parties have executed this Agreement as set forth below.
Dated;
Dated:
REDLANDS UNIFIED SCHOOL DISTRICT
Sherryl Avitabile, Assistant Superintendent
Business Services Division
Charles McNeely, City Manager
Approved as to Form
JAMES F. PENMAN, City Attorney
I'P,lICkei'P9.199 I