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RESOLUTION (10 # 1429)
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
DOC ID: 1429
From: Robert Handy
MlCC Meeting Date: 01109/2012
Prepared by: Jill Fonzi, (909) 384-5742
Dept: Police
Ward(s): 4
Snbject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of Amendment NO.2 to the San Manuel Policing District Agreement.
Financial Impact:
Account Budgeted Amount: $35,000
Account No. 001-210-5505-0000-0081
Account Description: Police Traffic Program - Professional Services
Balance as of: 12115120 II, $50,300
Balance after approval of this item: $15,300
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred, but not yet processed.
Motion: Adopt Resolution.
Synopsis of Previous Council Action:
Resolution # 20 I 0-278, adopted August 16, 2010, School Crossing Guard Services
Backl!round:
Belvedere Elementary School is located at 2501 Marshall Blvd., in San Bernardino. Although
this school is located within the city limits of San Bernardino it is located in the area of the
Indian Casino. The San Manuel Band of Serrano Mission Indians requested that two crossing
guards be placed at the school location because of increased traffic and a concern for child safety
before and after school.
All City Management Services (ACMS) is a private vendor that provides crossing guard services
for several communities throughout California. This vendor also provides services for other
schools in the San Bernardino Unified and Redlands Unified School Districts. ACMS is fully
insured, accepts general liability, recruits, hires, equips and trains their crossing guards. ACMS
will handle the day-to-day operations of providing a guard at this school location including both
supervision and staffing for a rate that is very close to what the city is currently paying to
manage the program through the Police Department. The benefit to using ACMS is a better
infrastructure in place to substitute guards when needed for constant staffing, closer supervision
and liability protection. ACMS is the only company that was found in Southern California to
provide these specific services.
Updated: l/3/2012 by Linda Sutherland
I ~ Packet Pg.190
5.M
1429
ACMS has provided a quote to the Police Department to provide one guard position at a rate of
$14.28 an hour at four hours per day and one guard position at a rate of $14.28 an hour at six
hours per day. This rate is competitive to what the department is paying to provide these
services (not including administrative costs). These positions are sometimes difficult to fill and
even more difficult to maintain a substitution list; therefore, some schools are at times without
an active crossing guard. The use of ACMS would likely alleviate this problem and they
guarantee that they will be able to fill the position at this competitive rate.
This matter requires that the City of San Bernardino Amend the Agreement with The San
Manuel Band of Serrano Indians to allow ACMS to provide these services rather than the City.
This Amendment is retroactive back to July 1,2011 through June 30, 2012. No interruption of
services have or will occur.
City Attorney Review:
Supportinl! Documents:
SAN MANUEL POLICING DISTRICT
Reso 1429 (PDF)
(PDF)
Updated: 1/3/2012 by Linda Sutherland
I-packet P~,",1~1 1
AMENDMENT NO.2 TO THE SAN MANUEL POLICING DISTRICT SERVICES
AGREEMENT BETWEEN THE SAN MANUEL BAND OF MISSION INDIANS
AND THE CITY OF SAN BERNARDINO
This Agreement is made and entered into in San Bernardino, California, by and between the San
Manuel Band of Mission Indians, a federally recognized Indian tribe having an address at 26569
Community Center Drive, Highland, California ("SMBMI"), and the City of San Bernardino, having an
address at 300 North "D" Street, San Bernardino, California ("City").
WHEREAS, the parties entered into the San Manuel Policing District Agreement (the "Agreement"),
which was approved by the Mayor and Common Council on August 16, 2010, and became effective on
July 1, 2011; and,
WHEREAS, the Agreement requires the San Bernardino Police Department to provide school
crossing guard services at the intersections of Lynwood Drive and Victoria Avenue and Lynwood Drive
and Belvedere Avenue for Belvedere Elementary School; and,
WHEREAS, the parties agree that the crossing guard services can be more effectively provided by a
third party, All City Management Services;
THE PARTIES AGREE AS FOLLOWS:
1. Paragraph 4, subparagraph E, is hereby amended to read as follows:
E. SBPD shall provide school crossing guards at the intersections of Lynwood Drive and
Victoria Avenue and Lynwood Drive and Belvedere Avenue, Monday through Friday, from the
hours of 7 a.m. to 9 a.m. and 2 p.m. through 5 p.m., on all days on which school is in session.
SBPD shall contract with All City Management Services to provide said crossing guard services.
2.
All remaining terms of the Agreement shall continue in full force and effect.
Dated:
Dated:
San Manuel Band of Mission Indians
City of San Bernardino
James Ramos, Chairman
Charles McNeely, City Manager
Approved as to form:
Special Counsel
City of San Bernardino
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I PackeU'g.'192 I
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RESOLUTION NO.
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Common Council entered into an agreement with the San Manuel Band of Mission Indians
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO.2
TO THE SAN MANUEL POLICING DISTRICT AGREEMENT
WHEREAS, ON August 16, 2010, by Resolution No. 2010-278, the Mayor and
("SMBMI") known as the San Manuel Policing District Services Agreement ("the
Agreement"); and,
WHEREAS, under the Agreement, San Bernardino Police Department shall provide
and 5MBMI shall fund school crossing guards at the intersections of Lynwood Drive and
Victoria Avenue and Lynwood Drive and Belvedere Avenue; and,
WHEREAS, the City has determined that it is in the interest of all parties to utilize the
crossing guard services provided by All City Management Services;
15 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1: The City Manager is hereby authorized and directed to execute
Amendment No.2 to the 5MBMI Agreement, a copy of which is attached hereto as Exhibit
'A,' and incorporated herein by this reference,
SECTION 2: The implementation date of Amendment No, 2 to the Agreement is July
1,2011; therefore, any action taken between July 1,2011, and the date that this Resolution is
adopted is hereby ratified,
SECTION 3: The authorization to execute the above referenced Amendment is
rescinded if it is not executed within sixty (60) days of the passage of this Resolution,
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO.2
TO THE SAN MANUEL POLICING DISTRICT AGREEMENT
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4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a
meeting
thereof, held on the _ day of
, 2012, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
MARQUEZ
JENKINS
BRINKER
SHORETI
KELLEY
JOHNSON
MCCAMMACK
Rachel G, Clark, CMC, City Clerk
The foregoing Resolution is hereby approved this
day of
,2012.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
JAMES F. PENMAN,
City Attorney
26 By: L 1~
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. Packet 1'9: 194