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RESOLUTION (ID # 1427)
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
DOC ID: 1427
From: Robert Handy
MlCC Meeting Date: 0110912012
Prepared by: Jill Fonzi, (909) 384-5742
Dept: Police
Ward(s): 4
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of Amendment No. I to the Agreement for Crossing Guard Services with All City
Management Services for Two Crossing Guard Positions at Belvedere Elementary Schoo\.
Financial Impact:
Account Budgeted Amount: $35,000
Account No. 001-210-5505-0000-0081
Account Description: Police Traffic Program - Professional Services
Balance as of: 12/15/2011, $50,300
Balance after approval of this item: $15,300
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred, but not yet processed.
Motion: Adopt Resolution.
Svnopsis of Previous Council Action:
Resolution #2010-372, adopted November 15, 2010, School Crossing Guard Services with All
City Management Services
Resolution #2009-331, adopted October 5, 2009, School Crossing Guard Program - All City
Mgt. and San Manuel Band of Serrano Mission Indians
Backl!round:
Belvedere Elementary School is located at 2501 Marshall Blvd. in San Bernardino. Although this
school is located within the city limits of San Bernardino it is located in the area of the Indian
Casino. The San Manuel Band of Serrano Mission Indians requested that two crossing guards be
placed at the school location because of increased traffic and a concern for child safety before
and after schoo\.
All City Management Services (ACMS) is a private vendor that provides crossing guard services
for several communities throughout California. This vendor also provides services for other
schools in the San Bernardino Unified and Redlands Unified School Districts. ACMS is fully
insured, accepts general liability, recruits, hires, equips and trains their crossing guards. ACMS
will handle the day-to-day operations of providing a guard at this school location including both
Updated: 1/3/2012 by Linda Sutherland
I-packet 1:'9, 178
5.K
1427
supervision and staffing for a rate that is very close to what the city is currently paying to
manage the program through the Police Department. The benefit to using ACMS is a better
infrastructure in place to substitute guards when needed for constant staffing, closer supervision
and liability protection. ACMS is the only company that was found in Southern California to
provide these specific services.
ACMS has provided a quote to the Police Department to provide one guard position at a rate of
$14.28 an hour at four hours per day and one guard position at a rate of $14.28 an hour at six
hours per day. This rate is competitive to what the department is paying to provide these
services (not including administrative costs). These positions are sometimes difficult to fill and
even more difficult to maintain a substitution list; therefore, some schools are at times without
an active crossing guard. The use of ACMS would likely alleviate this problem and they
guarantee that they will be able to fill the position at this competitive rate.
This matter requires that the City of San Bernardino to Amend the Agreement with All City
Management Services to provide these services for the 11/12 school year. An Amendment to the
Agreement with San Manuel Band of Serrano Mission Indians is a separate item, number 1427.
This amendment is retroactive back to July I, 2011 through June 30, 2012. No interruption of
services have or will occur.
City Attorney Review:
SUDDortinl! Documents:
reso 1427 (PDF)
1427 agrmt (PDF)
Updated: 1/3/2012 by Linda Sutherland
1- pac~et Pg. 179
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
1 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO. 1
2 TO THE AGREEMENT FOR CROSSING GUARD SERVICES WITH ALL CITY
MANAGEMENT SERVICES FOR TWO CROSSING GUARD POSITIONS AT
3 BELVEDERE ELEMENTARY SCHOOL.
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WHEREAS, on August 16, 2010, by Resolution No. 2010-278, the Mayor and
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Common Council entered into an agreement with the San Manuel Band of Mission Indians
("SMBMI") known as the San Manuel Policing District Services Agreement ("the 5MBMI
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Agreement"); and,
WHEREAS, under the 5MBMI Agreement, San Bernardino Police Department
("SBPD") shall provide and 5MBMI shall fund school crossing guards at the intersections of
Lynwood Drive and Victoria Avenue and Lynwood Drive and Belvedere Avenue; and,
WHEREAS, the City has determined that it is in the interest of all parties to utilize the
crossing guard services provided by All City Management Services;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1: The City Manager is hereby authorized and directed to execute
Amendment No.1 to the Agreement for Crossing Guard Services with All City Management
Services for crossing guards at Belvedere Elementary School located in the City of San
Bernardino for Fiscal Year 2011/2012, a copy of which is attached hereto as Exhibit "A," and
incorporated herein by this reference.
SECTION 2: The implementation date of Agreement with All City Management
Services is July 1, 2011; therefore, any action taken between July 1, 2011, and the date that
this Resolution is adopted is hereby ratified.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
1 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO. 1
2 TO THE AGREEMENT FOR CROSSING GUARD SERVICES WITH ALL CITY
MANAGEMENT SERVICES FOR TWO CROSSING GUARD POSITIONS AT
3 BELVEDERE ELEMENTARY SCHOOL.
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SECTION 3: The authorization to execute the above referenced Amendment to the
Agreement is rescinded if they are not executed within sixty (60) days of the passage of this
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO.1'
2 TO THE AGREEMENT FOR CROSSING GUARD SERVICES WITH ALL CITY
MANAGEMENT SERVICES FOR TWO CROSSING GUARD POSITIONS AT
3 BELVEDERE ELEMENTARY SCHOOL.
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thereof, held on the _ day of
.2012, by the following vote, to wit:
Council Members:
AYES
NAYS
ABST AlN
ABSENT
MARQUEZ
JENKINS
BRINKER
SHORETT
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, CMC, City Clerk
The foregoing resolution is hereby approved this
day of
,2012.
Patrick J. Morris, Mayor
City of San Bernardino
25 Approved as to form:
JAMES F. PENMAN,
26 City Alto ey
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AMENDMENT NO.1 TO THE CROSSING GUARD SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND ALL CITY MANAGEMENT
SERVICES
This Agreement is made and entered into this _ day of , 2012 by and
between All City Management Services, hereinafter referred to as the "Vendor" with its principal
place of business at 1749 S. La Cienega Blvd., Los Angeles California 90035, and the City of San
Bernardino Police Department, hereinafter referred to as the "City" having a business address at
710 North 'D' Street, San Bernardino, California 92401.
WHEREAS, the City and All City Management Services previously entered into an
Agreement to provide crossing guard services to Belvedere Elementary School, which was
approved by the City's Mayor and Common Council on November 15,2010, by resolution
No.2010-372; and;
WHEREAS, the parties wish to amend Paragraphs 2 and 3 of said Agreement.
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NOW, THEREFORE, the parties agree to amend the Agreement as follows:
2. COMPENSATION AND EXPENSES.
a. The City agrees to pay the Vendor for the services rendered pursuant to this
Agreement the sum of fourteen dollars and twenty-eight cents ($14.28) per hour
for crossing guard services provided with one position a (4) hour minimum
billing per site each service day and one position a (6) hour minimum billing per
site each service day.
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The term of this agreement shall commence on July I, 2011 and terminate on June 30,
2012, unless previously modified, amended, or cancelled by the written mutual consent
of the parties.
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3. TERM.
All other terms and conditions will remain the same.
I Packet Pg. 183 I
AMENDMENT NO.1 TO THE CROSSING GUARD SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND ALL CITY MANAGEMENT
SERVICES
IN WITNESS THEREOF, the parties have executed this Agreement as set forth below.
Date:
,2012
All City Management Services
By:
Date:
,2012
City of San Bernardino
By:
Charles McNeely-City Manager
Approved as to Form,
JAMES F. PENMAN, City Attorney
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