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5.J
RESOLUTION (ID # 1393)
DOC ID: 1393
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Robert Handy
MlCC Meeting Date: 01109/2012
Prepared by: Jill Fonzi, (909) 384-5742
Dept: Police
Ward(s): 3
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
Execution of Amendment No.4 to the Agreement for Crossing Guard Services with All City
Management Services for Crossing Guard Position at Victoria Elementary School (Redlands
Unified School District).
Financial Impact:
Account Budgeted Amount: $10,300 (Of which $5,150 is reimbursed by the district)
Account No. 001-210-5014-0000-0081
Account Description: Police Traffic Program - Professional Services
Balance as of: 12/15/2011, $50,300
Balance after approval of this item: $40,000
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred, but not yet processed.
Motion: Adopt Resolution.
Synopsis of Previous Council Action:
Resolution #2010-296, adopted September 7,2010, School Crossing Guard Program - All City
Mgt.
Resolution # 2009-365, adopted December 21, 2009, School Crossing Guard Program - All City
Mgt.
Resolution # 2009-27, adopted February 19, 2009, School Crossing Guard Program - All City
Mgt.
Resolution # 2008-10, adopted January 10, 2008, School Crossing Guard Program - All City
Mgt.
Resolution # 2008-11, adopted January 10, 2008, School Crossing Guard Program - Redlands.
Resolution #2008-402, adopted October 20, 2008, School Crossing Guard Program - Redlands.
Backl!round:
The Police Department - Traffic Unit currently manages all crossing guards in the City of San
Bernardino for the San Bernardino Unified School District elementary schools (38 positions).
The cost of services is shared between the City of San Bernardino and the San Bernardino
Unified School District (50% each).
Updated: 1/3/2012 by Linda Sutherland
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1393
Victoria Elementary School is located at 1505 S. Richardson A venue in San Bernardino.
Although this school is located within the city limits of San Bernardino, it is a Redlands Unified
School District school.
The City has entered into an agreement with All City Management Services and the Redlands
Unified School District since 2008 and desires to amend the agreement to include the 11/12
school year as well.
All City Management Services (ACMS) is a private vendor that provides crossing guard services
for several communities throughout California. This vendor also provides services for other
schools in the Redlands Unified School District. ACMS is fully insured, accepts general
liability, recruits, hires, equips and trains their crossing guards. ACMS will handle the day-to-
day operations of providing a guard at this school location including both supervision and
staffing for a rate that is very close to what the city is currently paying to manage the program
through the Police Department. The benefit to using ACMS is a better infrastructure in place to
substitute guards when needed for constant staffing, closer supervision and liability protection.
ACMS is the only company that was found in Southern California to provide these specific
services.
ACMS has provided a quote to the Police Department to provide one guard position at a rate of
$14.28 an hour at four hours per day. This rate is competitive to what the department is paying
to provide these services (not including administrative costs). These positions are sometimes
difficult to fill and even more difficult to maintain a substitution list; therefore, some schools are
at times without an active crossing guard. The use of ACMS would likely alleviate this problem
and they guarantee that they will be able to fill the position at this competitive rate.
This matter requires that the City of San Bernardino amend the Agreement with All City
Management Services to provide these services for the 11112 school year.
This Amendment is retroactive back to July I, 2011 through June 30, 2012. No interruption of
services have or will occur.
City Attorney Review:
Supportinl! Documents:
1393 agrmt
reso 1393
(PDF)
(PDF)
Updaled: 1/3/2012 by Linda Sulherland
I-paCket Pg. 174
5.J.a
AMENDMENT NO.4 TO THE CROSSING GUARD SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND ALL CITY MANAGEMENT
SERVICES
This Agreement is made and entered into this _ day of ,2012 by and
between All City Management Services, hereinafter referred to as the "Vendor" with its principal
place of business at 1749 S. La Cienega Blvd., Los Angeles, California 90035, and the City of
San Bernardino Police Department, hereinafter referred to as the "City" having a business address
at 7]0 North '0' Street, San Bernardino, California 92401.
WHEREAS, the parties wish to amend Paragraphs 2 and 30f said Agreement.
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WHEREAS, the City and All City Management Services previously entered into an
Agreement to provide crossing guard services to Victoria Elementary School, which was
approved by the City's Mayor and Common Council on January 10, 2008, by resolution No.
2008-11; and,
NOW, THEREFORE, the parties agree to amend the Agreement as follows:
2. COMPENSA nON OF EXPENSES.
a. The City agrees to pay the Vendor for the services rendered pursuant to this
Agreement the sum of fourteen dollars and twenty-eight cents ($14.28) per hour
of crossing guard services provided with a four (4) hour minimum billing per site
each service day.
3. TERM.
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The term of this Agreement shall commence July I, 2011, and terminate on June 30, 2012,
unless earlier modified, amended or canceled by the written mutual consent of the parties.
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Dated:
,2012
ALL CITY MANAGEMENT SERVICES
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All other terms and conditions will remain the same.
IN WITNESS THEREOF, the parties have executed this Agreement as set forth below.
,2012
CITY OF SAN BERNARDINO
Dated:
By:
Charles McNeely, City Manager
Approved as to Form
JAMES F. PENMAN, City Attorney
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RESOLUTION NO.
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZINGTHE
EXECUTION OF AMENDMENT NO. 4 TO THE AGREEMENT FOR CROSSING
3 GUARD SERVICES WITH ALL CITY MANAGEMENT SERVICES FOR A
CROSSING GUARD POSITION AT VICTORIA ELEMENTARY SCHOOL
4 (REDLANDS UNIFIED SCHOOL DISTRICT).
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NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager is hereby authorized and directed to execute
Amendment No.4 to the Agreement with All City Management Services, approved on
January 10, 2008, by Resolution No. 2008-11, to provide a crossing guard at Victoria
Elementary School in the City of San Bernardino, a copy of which is attached hereto as
Exhibit "A," and incorporated herein by this reference.
SECTION 2. That the implementation date of Amendment No.4 to the Agreement is
14 July I, 2011; therefore any action taken between July I, 2011 and the date that this
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Resolution is adopted is hereby ratified.
SECTION 3. The authorization to execute the above referenced Amendment is
18 rescinded if it is not executed within sixty (60) days of the passage of this Resolution.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING THE
EXECUTION OF AMENDMENT NO. 4 TO THE AGREEMENT FOR CROSSING
2 GUARD SERVICES WITH ALL CITY MANAGEMENT SERVICES FOR A
CROSSING GUARD POSITION AT VICTORIA ELEMENTARY SCHOOL
3 (REDLANDS UNIFIED SCHOOL DISTRICT).
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5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting
7 thereof, held on the _ day of
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, 2012, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
MARQUEZ
JENKINS
BRINKER
SHORETT
KELLEY
JOHNSON
17 MCCAMMACK
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Rachel G. Clark, CMC, City Clerk
The foregoing resolution is hereby approved this
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day of ,2012.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
JAMES F. PENMAN,
City Attorney
27 By: I1a- 7/~
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