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5.E
DOC ID: 1419 A
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Claims and Payroll
From: Barbara Pachon
MICC Meeting Date: 01/09/2012
Prepared by: Veronica Martinez, (909) 384-
5242
Dept: Finance
Ward(s): All
Subject:
Approval of Commercial Checks and Payroll Checks
Financial Impact:
Motion: Approve the claims and payroll and authorize the issuance of warrants as listed.
Approve the register of demands dated:
November 8, 20 II
November 15, 2011
November 29,2011
11/2012 #19
11/2012 #20
11/2012 #21
$2,447,771.58
2,097,038.87
L776.834.14
Grand Total Register of Demands
$6,321,644.59
Approve the total payroll:
Semi Monthly Gross Payroll
Monthly Gross Payroll
11/1/11 - 11/15/11
10/16/11 - 11/15/11
$3,862,780.91
6.900.00
Grand Total Gross Payroll:
$3,869,680.91
Supportinl! Documents:
Updated: 12/27/2011 by Linda Sutherland A
IZ~lIc:~etpg. 146 I
DOC ID: 1419 A
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Claims and Payroll
From: Barbara Pachon
M/CC Meeting Date: 01/09/2012
Prepared by: Veronica Martinez, (909) 384-
5242
Dept: Finance
Ward(s): All
Subject:
Approval of Commercial Checks and Payroll Checks
Motion: Approve the claims and payroll and authorize the issuance of warrants as listed.
Approve the register of demands dated:
November 8, 2011
November 15, 2011
November 29, 2011
11/2012 #19
11/2012 #20
11/2012 #21
$2,447,771.58
2,097,038.87
1,776,834.14
Grand Total Register of Demands
$6,321,644.59
Approve the total payroll:
Semi Monthly Gross Payroll 11/1/11 - 11/15/11
Monthly Gross Payroll 10/16/11 - 11/15/11
$3,862,780.91
6,900,00
Grand Total Gross Payroll:
$3,869,680,91
Supportin!! Documents:
56
Updated: 12/21/2011 by Veronica Martinez A
Page 1
CITY OF SAN BERNARDINO
PAYROLL SUMMARY REPORT
PERIOD ENDING DATE '\II~tj\ -./ , DATE PAID I ~AA';/ PPNo,
CHECK NUMBERS USED: I \ I ' ") g 5 r_ II "37 :)); ~,~iS;o ) Lit!? 3c1Q ./
CHECK NUMBERS VOIDED: 1\ J. >gS~/[ I), 5tf 3; II), 5 Y ~ V
CHECK NUMBERS CANCELLED:
-;;l I Y
EARNINGS:
jri ", frD l1 l .I
Regular Gross:, ') , 'blo 0/. ) 'l b . l
/
Adjustments:
$ 5, g~:)., 7rtD, 9 I v'
/ J
Total Adjusted Gross Payroll
DEDUCTIONS:
Total (WithouIAdjustments) 3 .~, 7D5/1{}'!.fo .I
I /
Adjustments:
Net Payroll
;;201.10 ./
. ;/
,1,5/ '
J~{
Total Adjusted Deductions
APPROVALS FOR PAYMENT
~v DJ~!oR~~ANCE
SECRETARY OF CIVIL SERVICE BOARD
Mayor and Common Council on the
Day of
,20
The Following Vote To-Wit: Absent
Ayes
Noes
City Clerk
CITY OF SAN BERNARDINQ--Finance Department
DISTRIBUTION: WHITE~1ty ClOl1< CANARY- Payroll
CITY OF SAN BERNARDINO
PAYROLL SUMMARY REPORT
. /
PERIOD ENDING DATE \ \ II S / II DATE PAID
CHECK NUMBERS USED: I d )'+)/ - il2 38 Lf v'
CHECK NUMBERS VOIDED: \ \ }.:~,l 'J~ I \ J 31 q v'
CHECK NUMBERS CANCELLED:
,/
)\/1\/)\
I /
PPNO.~
EARNINGS:
Regular Gross:
fl~ Qm,00 /
I
Adjustments:
t C;. (tOo I C 0 ,/
)
Total Adjusted Gross Payroll
DEDUCTIONS:
Total (Without Adjustments) ~~ ()) ~ 71.c. \ S ./
Adjustments:
Net Payroll
,i
'.
Total Adjusted Deductions
APPROVALS FOR PAYMENT
-JQ:=> -fa{ bf
DIRECTOR OF FINANCE
~
SECRETARY OF CIVIL SERVICE BOARD
Mayor and Common Council on the
Day of
,20
The Following Vote To-Wit:
Absent
Ayes
Noes
City Clerk
CITY OF SAN BERNARDINO-Finance Department
DISTRIBUTION: WHITE~ Clerk CANARY- Payroll
City of San Bernardino
Finance Department
ACCOUNTS PAYABLE SUMMARY
Date Paid
NOVEMBER 8, 2@11
Claim Register Number 119
Check No. 815663
Void: 8161@1.816@93.816@92.8]5995.
2@11/2@12
Through 816161
No. 81 'i9'i9, 81 'i9<;8, 81 <;974,81 <;97'1, III <;922
Check No.
No.
Total Amount Approved
$ 2,447,771.58
Approved for Payment:
Director of Finance
L\u~:::' ~ JJr
Mayor and Common Council on the
Day of
19
By the following vote to-wit:
AYES
NOES
Absent:
City Clerk
REGISTER
2,447,771.58
Distribution: WHITE - City CJsrk CANARY - Treasurer PINK. Cash Reconcile GOLD - AP REGISTER
FINC-3.01 14-901
CITY cr- SAN llERNMOlNO
CEWlW.PFlIPlTlttGllEll\'lCU
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA
ss.
COUNTY OF SAN BERNARDINO
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated NOVEMBER 8, 2011
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on
NOVEMBER 8, 2011
at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
~'\!;
'~-~ "
~ ,-t t' l ' ,41 ,/ " (JW
Director of Fi ance
DISTRIBUTION:
WH ITE - City Clerk
YELLOW - Treasurer
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
ss.
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated NOVEMBER Ill, 2llII
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 1I549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on
NOVEMBER Ill, 2llII
at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
~1~~
DISTRIBUTION;
WH ITE - City Clerk
YELLOW - Treasurer
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA
ss.
COUNTY OF SAN BERNARDINO
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated ID\IEMBER 21. 2011
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on
ID\IEMBER 21, 2011
at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
~ ~~
l d:f#r;t~~~~-
DISTRIBUTION:
WH ITE - City Clerk
YELLOW - Treasurer
City of San Bernardino
Finance Department
ACCOUNTS PAYABLE SUMMARY
Date Paid
November 15, 2011
Claim Register Number *20 2011/2012
Check No. 598542.598543.598544. 816162
Void: 816345, 816388, 816426
Check No.
Through
No.
No.
816466
Total Amount Approved
$
2,097,038.87
Approved for Payment:
Director of Finance
~~(v1D W Of
Mayor and Common Council on the
Day of
19
By the following vote to-wit:
AYES
NOES
Absent:
City Clerk
REGISTER
HANDTYPES
BONDS
WIRES
C1\1IT'Rf.T .F.!)
'IDI'AL
$2,094,390.27
2,648.60
0.00
0.00
0.00
$2,097,038.87
Distribution: WHITE - City Clerk CANARY - Trassurer PINK - Cash Reconcile GOLD. AP REGISTER
FINe-3.0l 14-901
CITY Of SAN HJ;IlNAFIOINO
CErtfRAl.PftlNllNOSERVlCES
*7.0
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA
ss.
COUNTY OF SAN BERNARDINO
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated November 15, 2011
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on
November 15, 20J.l
at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
~W\uJJm~ ~
Director of Finance
DISTRIBUTION:
WH ITE - City Clerk
YELLOW - Treasurer
City of San Bernardino
Finance Department
ACCOUNTS PAYABLE SUMMARY
Date Paid
NOVEMBER 29, 2011
Claim Register Number .21 2011/2012
Check No. 816467
Void: 816830,816680,816679,816572
Check No.
Through 816880. 'jc}8'j4'j
No.
No.
Total Amount Approved
$ 1,776,834.14
Approved for Payment:
Director of Finance
#__ /' ~i bY
Mayor and Common Council on the
Day of
19
By the following vote to-wit:
AYES
NOES
Absent:
City Clerk
REGISTER
HANDWRITES
CAN:ELLED
'IDTAL
1,778,528.22
3,075.92
(4,770.00)
1,776,834.14
Distribution: WHITE. CityCJerk CANARY - Trusurer PINK. Cash Reconcile GOLD. AP REGISTER
FINC-3.01 14-901
Clrt OF SAN III'IlNAFIDINO
U'NTMAl~N1'NGSERYlCES
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA
ss.
COUNTY OF SAN BERNARDINO
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated IDVEMBER 29, 2011
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on IDVEMBER 29, 2011
at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
~,j)=1t d
Director 0 Finance
DISTRIBUTION:
WHITE - City Clerk
YELLOW - Treasurer
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA
ss.
COUNTY OF SAN BERNARDINO
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated IDVEMBER 30, 2011
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on IDVEMBER 30, 2011
at San Bernardino,
California.
I docl~ "odo< ,.ruol", ~.ti~"Oi", . ~ ~d '0="
i-/ Director of Finance
DISTRIBUTION:
WHITE - City ClerK
YELLOW - Treasurer