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HomeMy WebLinkAbout12480 I , 1 RESOLUTION NO. /-L4BC 2 RESOLUTION OF THE CITY OF SAN BERNARDINO PROVIDING FOR THE FUNDING OF THE BI-CENTENNIAL COMMISSION OF THE CITY OF SAN 3 BERNARDINO FOR THE BALANCE OF THE CALENDAR YEAR 1976. 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 WHEREAS, the City of San Bernardino is willing to appropriale certain funds from its General Fund or a special fund for funding activities involving the Bi-Centennial programs in the City of San Bernardino; and WHEREAS, the Bi-Centennial Commission of the City of San Bernardino has performed its functions in an exemplary manner from the time of its inception to the present; and WHEREAS, the Bi-Centennial Commission has requested that the City appropriate the sum of ten thousand eight hundred dollars ($10,800) to be used for Bi-Centennial activities from the period of July 1, 1976 through December 31, 1976 in furtherance of the activities of the Commission, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor and Common Council of the City of San 19 Bernardino hereby appropriate the sum of ten thousand eight hundre 20 dollars ($10,800) and shall pay to the Bi-Centennial Commission 21 the total said sum of ten thousand eight hundred dollars ($10,800) 22 payable in such amounts and at such times prior to December 31, 23 1976 as may be approved by the Director of Finance of City 24 according to the needs of the Commission. 25 SECTION 2. The aforesaid sums provided to the Bi-Centennia 26 Commission shall be used to maintain the Bi-Centennial headquarter 27 office to be staffed by a full time Executive Director, a full 28 time secretary, and activities involving Bi-Centennial programs. 1 The activities of the Bi-Centennial Commission shall include 2 applications for Federal and State grants to assure permanent and 3 lasting results for the Bi-Centennial programs. The Commission, 4 through its headquarters office, shall perform consulting and 5 related services pursuant to the approved programs and functions 6 of said Bi-centennial Commission. 7 8 9 10 SECTION 3. The Bi-Centennial Commission shall submit at such times as may be requested by the Director of Finance of City an accounting of expenditures of said funds, including the amounts and purposes for which the funds have been spent or obligated. 11 SECTION 4. City shall not be liable for any other or 12 additional expenses unless such expenses are specifically budgeted 13 and approved by the Mayor and Common Council. 14 SECTION 5. Should the Bi-Centennial Commission fail to 15 comply with any term, condition or provision of this resolution 16 or fail to expend or use the funds as herein provided, the Mayor 17 and Common Council may immediately terminate any obligations or 18 understandings created by this resolution. The Mayor and Common 19 Council shall in their sole discretion determine the degree of 20 compliance with the provisions of this resolution. 21 I HEREBY CERTIFY that the foregoing resolution was duly 22 adopted by the Mayor and Common Council of the City of San 23 24 25 26 27 28 Bernardino at a on the t:-Y1 day of ~//4-V P7 , 1976, by the following meeting thereof, held vote, to wit: IIIII IIIII -2- 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Councilmen (?~ .%.L4 ,~~...../, "~A??--/J';~. 5r.L:~.-,J J.::;4??~' /~~;/~~~ ..~ (~~"/~~itY/erk .... is hereby app this ~ d day / / . ~-/// the C' Y of San Bernardino 1 2 AYES: 3 4 5 6 7 NAYS: . ABSENT: 8 of ~Oin~ :::::ution 9 10 ~~ FILED "" 1 C) '97'0'- ,JU 1_ .~ I lU.CILLE GOf'ORTH. c~ C1er11 ..'221 ?;z,~-0/..P"UTJ; -3- ""'-.". .. AGREEMENT (BICENTENNIAL SERVICES) THIS AGREEMENT made on this 1st day of July. 1976. by and between the BICENTENNIAL COMMISSION OF SAN BERNARDINO, CALIFORNIA, hereinafter called "COMMISSION", and THELMA PRESS, hereinafter called "EXECUTIVE DIRECTOR". WITNESSETH: WHEREAS, the Commission desired to retain Executive Director to perform services for the Commission as hereinafter set forth; and WHEREAS, Executive Director accepts said offer upon said terms; NOW, THEREFORE, the parties hereto agree as follows: 1. General. For and in consideration.. of the compensation and covenants hereinafter mentioned to be made and performed by the Commission and Executive Director, the Commission retains Executive Director and Executive Director agrees to perform Executive Director services for Commission. 2. Duties of Executive Director. Shall be as outlined in the i i i i I I i .! 1 attached contract position. 3. Payment by Commission. Commission shall pay Executive Director for all services to be rendered under the provisions of this agreement the sum of one thousand dollars ($1,000.00) per month; and Executive Director shall assume and be liabl e for all out-of-pocket expenses unless such llxpenses are specifically budgeted and approved or ratified by the Commission. ." 4. Term. This agreement shall be effective on the 1st day of July, 1976, and shall continue in effect until the 31st day of December, 1976, unless terminated as hereinafter provided. 5. Unilaterial Termination. This agreement may be terminated by either party by giving thirty (30) days I written notice to the other, and this agreement shall terminate forthwith thirty (30) days following the date said written notice is given. 6. Amendment. This agreement may be amended or modified only by written agreements signed by both parties and failure on the part of either party to enforce any provision or provisions, nor act to release any surety from its obligations under this agreement. 7. Assignment. This agreement shall not be assigned by Executive Director without the written consent of Commission. 8. Notices. All notices herein required shall be in writing, and delivered in perscn or sent by registered mail, postage prepaid, as follows: City Clerk 300 North "D" St:r;eet San Bernardino, California 92418 Thelma Press Room # 1776, Fourth Floor 300 North "D" Street San Bernardino, California 92418 9. Relationship of Parties. It is understood that the contractual relationship of the Executive Director to the Commission is that of independent contractor. 10. Hold-Harmless Agreement. Executive Director hereby agrees to and shall, hold Commission, its elective and appointive boards, commissions, officers, agents and employees, harmless from any liability for damage or claims for damage for personal injury, including death, as well as from cl.<~ims for property damage which may arise from Executive Director's operations -' under this agreement, whether such operations be by Executive Director or by anyone or more persons directly or indirectly employed by, or acting as agent for Executive Director. Executive Director agrees to, and shall, defend Commission and its elective and appointive boards, commissions, officers, agents and employees from any suits or actions at law or equity for damages caused, or alleged to have been caused, by reason of any of the aforesaid operations , IN WITNESS WHEREOF, the parties hereto have executed this agreement the day and year first above written. BICENTENNIAL COMMISSION BG~t. Chairman By Thelma Press Executive Director :/LLA) ~ -._."-;,:..,~-==,-.. ." OF SAN BERNARDINO, CALIFORNIA JULY, 1976 Executive Director Of The Bicentennial Commission Of San Bernardino JOB DESCRIPTION: Under contract to and under the gereral supervision of the Board of Officers of the Bicentennial Commission of San Bernardino, California, to act as liaison between the Commission and Department of the City Government, the Bicentennial Celebration Association, the general public, the State Commission and the National Administration and such other public bodies as may be designated by the Board of Officers, the Commission or the Mayor and Common Council. To supervise the operation of a headquarters office as an information center, clearing-house for projects and proposals and as a staff to implement the work of the Commission. REPRESENTATIVE DUTIES: Represent the Commission in contact with service clubs, charitable organizations, busi nesses, institutions, private citizens and other Bicentennial organizatiuns; receive pro- posals and ideas, prepare them for presentation to the Commission; attend all meetings of the Commission and the Board of Officers and interpret policie3 developed by the Commission; report results of project meetings to Board of Officers; supervise the work of secretarial and clerical -_.~.~"""~ .- staff: conduct meetings of the Bicentennial Celebration Association: act as clearing-house for public information. GENERAL QUALIFICATIONS: Ability to analyze administrative problems and to make sound judgments and procedural recommendations as to their solutions; maintain effective relations with the Commissioners. City Officials. the general public Operate the office according to the same working hours as the City does, subject to odd working hours as required. ORGANIZATIONAL RELATIONSHIPS: The Executive Director of the Bicentennial Commission is a specialist position in the Office of The Board of Officers of the Bicentennial Commission. Works under the supervision of the Bicentennial Commission Board of Officers and reports directly on all matters of general office procedure; personnel and policies to the Chairman of the Bicentennial Commission. Supervises the work of other administrative and clerical personnel. In dealing with City Department heads, works in close coordination with the Executive Assistant to the Common Council and the Mayor's As sistant for Public Affairs. SPECIAL ARRANGEMENTS: The Executive Director operates under contract to the Bicentennij,l. Commission and as such is not subject to payment for retirement, or any other fringe benefits accruing to employees as such. The Executive Director is respon sible for mileage, travel expense and other expenses of his offices, except when the Board of Officers deem otherwise.