HomeMy WebLinkAboutCDC/2011-61
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RESOLUTION NO. CDC/2011-61
RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING
AMENDMENTS TO THE PERSONNEL POLICIES AND PROCEDURES
FOR ALL EMPLOYEES OF THE CITY OF SAN BERNARDINO
ECONOMIC DEVELOPMENT AGENCY
WHEREAS, on September 21, 1998, the Community Development Commission
7 ("Commission") adopted Resolution No. 5557 approving revised Economic Development Agency
8 of the City of San Bernardino Personnel Policies and Procedures (the "Personnel Policies and
9 Procedures") for all employees of the City of San Bernardino Economic Development Agency
10 ("Agency") including Exhibits "A", "B" and "C"; and
11 WHEREAS, on October 5, 1998, October 18, 1999, September 18, 2000, August 20, 2001,
12 October 15, 2001, December 16,2002, February 22,2005, June 23, 2005, June 29,2006, June 21,
13 2007, January 22, 2008, August 17, 2009, and June 30, 2010, the Commission approved
14 amendments to the Agency's Personnel Policies and Procedures; and
15 WHEREAS, the Commission now deems it desirable to amend Sections 5C - Payday; 6A -
16 Life Insurance and Employee Assistance Program; 7A - Vacation; 9 - FSLA; lOC - Terms and
17 Condition of Leave; 18C - FLSA Overtime; 21 - Harassment Policy; 29 - Personnel File Copying
18 Charge; and 30 - Voluntary Leave Donation Program.
19 NOW, THEREFORE, THE COMMUNITY DEVELOPMENT COMMISSION OF THE
20 CITY OF SAN BERNARDINO DOES HEREBY RESOLVE, DETERMINE AND ORDER, AS
21 FOLLOWS:
22 Section 1. The Commission hereby amends Section 5C - Working Hours and Payday of the
23 Personnel Policies and Procedures to now read as follows:
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Agency staff will be paid every other Friday (bi-weekly) beginning on pay date January 13,
2012, in accordance with the adopted Salary Chart (Attachment "B") and in accordance with
Agency procedures. Whenever any payday falls on a holiday, payday will be on the
preceding workday. A procedure will be adopted and implemented and placed in effect as to
salary step increases, requirements for time sheets and leave accounting.
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CDC/2011-61
1 Section 2. The Commission hereby amends Section 6A - Life Insurance and Employee
2 Assistance Program of the Personnel Policies and Procedures to now read as follows:
3 Life Insurance: The Agency shall provide a group life insurance program for all regular
4 full-time employees as provided by the City's Life and Accidental Death and
5 Dismemberment Plan. The Plan shall provide Term Life Insurance of one hundred thousand
6 dollars ($100,000) for Management employees and fifty thousand dollars ($50,000) for
7 Confidential, Mid-Management and General Unit employees; and Term Accidental Death
8 and Dismemberment Insurance of fifty thousand dollars ($50,000) for all regular full-time
9 employees. Supplemental life, as provided by the group policy, may be purchased by the
10 employee at the employee's expense and any additional Agency contribution for
11 supplemental life insurance shall be in accordance with Section 6A "Cap on Agency
12 Contributions Towards Medical, Dental, Vision, Supplemental Life Insurance, Deferred
13 Compensation, and Long-Term Care.
14 Emplovee Assistance Proe:ram (EAP): All Agency employees may seek assistance from
15 the City's Employee Assistance Program (EAP) as long as the City provides such service.
16 Section 3. The Commission hereby amends Section 7A - Vacation ofthe Personnel Policies
17 and Procedures to now read as follows:
18 Vacation: Upon completion of six (6) months of continuous full-time employment with the
19 Agency, regular full-time employees will be credited with forty (40) hours of vacation.
20 Thereafter for the first five (5) years of continuous full-time employment, every regular full-
21 time employee shall accrue on a monthly basis six and two-thirds (6-2/3) working hours of
22 vacation leave equal to approximately 80 hours per year.
23 After completion of five (5) years of continuous full-time employment and commencing as
24 of the sixth (6th) year through the fifteenth (15th) year, every regular full-time employee shall
25 accrue on a monthly basis ten (10) hours of vacation leave equal to 120 hours per year.
26 Notwithstanding the subparagraph above, upon completion of the tenth (10th) year of
27 continuous full-time employment, regular full-time employees with a hire date of December
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CDC/2011-61
1 31. 2001 or earlier shall be allowed 160 hours of vacation credited monthly for the next
2 twelve (12) months of service. This 160 hours of vacation shall be at the completion of the
3 tenth (10th) year, and shall be valid for the eleventh (11 th) year only, credited monthly at the
4 rate of thirteen and one-third (13-113) hours. Thereafter, through and including the fifteenth
5 (15th) year, vacation will be again calculated at the rate of 120 hours per year, credited
6 monthly.
7 After the completion of fifteen (15) years of continuous full-time employment and
8 commencing as of the sixteenth (16th) year through the twentieth (20th) year, every regular
9 full-time employee shall accrue on a monthly basis thirteen and one-third (13-1/3) hours of
10 vacation leave equal to approximately 160 hours per year.
11 After the completion of twenty (20) years of continuous full-time employment and
12 commencing as ofthe twenty-first (215t) year, every regular full-time employee shall accrue
13 on a monthly basis sixteen and two-thirds (16-2/3) hours of vacation leave equal to
14 approximately 200 hours per year."
15 Section 4. The Commission hereby amends Section 9 - Family and/or Medical Leave of the
16 Personnel Policies and Procedures to now read as follows:
17 Familv and/or Medical Leave (FMLA):
18 Please refer to City of San Bernardino's current Family Medical Leave Form/Rights.
19 Section 5. The Commission hereby amends Section 10C - Other Terms and Conditions of
20 Leave of the Personnel Policies and Procedures to now read as follows:
21 Other Terms and Conditions of Leave: The provisions of the Agency's Family and
22 Medical Leave policy regarding the effect of the leave on pay, medical certification
23 requirements and reinstatement also apply to all pregnancy-related disability leaves.
24 However, for pregnancy-related disabilities, there is no requirement for obtaining more than
25 one (1) medical opinion."
26 Section 6. The Commission hereby amends Section 18C - FLSA Overtime Pay and
27 Compensatory Time Off of the Personnel Policies and Procedures to now read as follows:
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1 Fair Labor Standards Act (FLSA) Overtime Pay and ComDensatorv Time Off: All
2 forty (40) hour/week FLSA exempt employees in lieu of monetary compensation shall be
3 assigned "Administrative Time Off'. Management Unit employees shall receive eighty (80)
4 hours of Administrative time off each calendar year, which cannot be carried over to the next
5 calendar year. Confidential Unit employees shall receive fifty-six (56) hours of
6 Administrative time off each calendar year, which cannot be carried over to the next
7 calendar year. Mid-management Unit employees receive forty (40) hours of Administrative
8 time off each calendar year, which cannot be carried over to the next calendar year. Prior
9 approval must be obtained to use Administrative time.
10 Section 7. The Commission hereby amends Section 21 - Policy Against Unlawful
11 Harassment of the Personnel Policies and Procedures to now read as follows:
12 Policy Ae:ainst Unlawful Harassment: Please refer to City of San Bernardino's current
13 Policy on Non-Discrimination/Workplace Harassment.
14 Section 8. The Commission hereby amends Section 29 of the Personnel Policies and
15 Procedures to now read as follows:
16 Personnel Files: Employees are authorized to review their personnel files at reasonable
17 intervals. Employees may request one (1) page of data in their personnel files at no charge.
18 The charge for preparing additional pages shall be $0.15 for each page. No employee shall
19 have any comment adverse to his/her interest entered in his/her personnel file, or any other
20 file used for personnel purposes by the Agency, without the employee having first read and
21 signed the document containing the adverse comment, except that such entry may be made
22 if, after reading such document, the employee refuses to sign it. Should an employee refuse
23 to sign, that fact shall be noted on the document, and signed or initialed by the supervisor or
24 the person who prepared the document with the adverse comment.
25 Section 9. The Commission hereby amends Section 30 of the Personnel Policies and
26 Procedures to now read as follows:
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CDc/2011-61
V oluntarv Leave Donation Pro2:ram: Voluntary leave donation program may be
implemented by the Executive Director for the benefit of staff, who due to unforeseen
circumstances, have long-term medical needs that may be causing severe financial difficulty.
The program may not cause a net increase in Agency provided benefits to flow to staff.
Upon request of an employee who is experiencing catastrophic illness, and upon approval of
the Executive Director, leave credits (vacation or floating holidays) may be transferred from
one or more employees to the affected employee under the following conditions:
A. Sick Leave accruals cannot be transferred among employees.
B. The employees with a catastrophic illness or injury has exhausted all other leave accruals
and has completed at least one (1) year of continuous service with the Agency.
C. Employees may not donate leave they would otherwise forfeit. For example, employees
who are separating from the Agency may donate leave only up to the amount of the
payment they would receive upon separation.
D. Donations shall be on a form developed by the Agency, signed by the donating
employee, approved by the Executive Director.
E. Unused donated time that has been credited to the requesting employee's account will
not be returned to the donor's account.
Section 10. This Resolution shall take effect upon the date of its adoption.
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CDC/2011-61
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RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING
AMENDMENTS TO THE PERSONNEL POLICIES AND PROCEDURES
FOR ALL EMPLOYEES OF THE CITY OF SAN BERNARDINO
ECONOMIC DEVELOPMENT AGENCY
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Community
6 Development Commission of the City of San Bernardino at a i oint regular
meeting
7 thereof, held on the 19th day of December ,2011, by the following vote to wit:
8 Commission Members: Ayes Nays Abstain Absent
9 MARQUEZ X
10 JENKINS X
11 BRINKER X
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12 SHORETT X
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13 KELLEY X
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14 JOHNSON X
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15 MC CAMMACK X
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16 s~re~
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20 The foregoing Resolution is hereby approved this dl> or ~day of ~
,2011.
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Prick . Morris, ers
Co unity Development Commission
of the City of San Bernardino
25 Approved as to Form:
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By: CL~o. ~u C1!f\-Irt'A ft ~
27 A cy Counsel (J
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