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RESOLUTION NO. /..?:?~
I RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
i EXECUTION OF AN AGREEMENT lfllil'H SAN BERNARDINO PAGEANT ASSOCIATION
! RELATING TO THE SAN BERNARDINO HISTORICAL PAGEANT.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
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I, authorized and directed to execute on behalf of said City an
!!agreement with San Bernardino Pageant Association relating to the
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I San Bernardino historical pageant, a copy of which is attached
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'I hereto , marked Exhibit "An and incorporated herein by reference
as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at ~//?~~/h~L~ ~'~h/ meeting thereof, held
on the /-PAh/ day of ~;7' , 1976, by the following vote
to wit:
AYES:
Councilmen 4?~~ &'4/",hh/ f~7?A{
"~~477/777.A"'#.. "~~~,, ;;d~k., ~./'~_jM
~077~
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NAYS:
ABSENT:
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The foregoing resolution is
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hereby approved . s --<-?nt,
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day
of
/jp."p
, 1976.
an Bernardino
Approved as to form:
FILED
'APi 19 1976
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A G R E E MEN T
(San Bernardino Pageant Association - historical pageant)
THIS AGREEMENT is made and entered into this A'~~ day of
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, 1976 by and between the CITY OF SAN BERNARDINO,
a municipal corporation, hereinafter called "City", and the SAN
BERNARDINO PAGEANT ASSOCIATION, an unincorporated association,
hereinafter called "Association".
WIT N E SSE T H:
WHEREAS, the Association has been established for the
purpose of developing and presenting an annual outdoor pageant
depicting the special role which the San Bernardino area played in
the early history of California; and
WHEREAS, the Association has requested that City assist in
the physical preparation of the pageant site and to advance the
total sum of twelve thousand dollars ($12,000.00) to be used
exclusively to supplement Association resources in the preparation
for and the presentation of the pageant; and
WHEREAS, the City is willing to advance the requested funds
to assist in financing activities for the San Bernardino Historica
Pageant, which is being promoted by Association and the City's
Bi-Centennial Commission as an important part of the united
States Bi-Centennial celebration of City; and
WHEREAS, this funding by City will promote the interests
and image of City and of City's citizens,
NOW, THEREFORE, in consideration of the agreements,
covenants, conditions, promises, and legal detriments herein con-
tained, the parties hereto agree as follows:
1. City shall advance to Association the total sum of
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1 twelve thousand dollars ($12,OOO.OO),which sum shall be deposited
2 in a special checking account at the Main Branch of the Bank of
3 America in San Bernardino and shall be expended only upon author-
4 ization of the Board of Directors of Association pursuant to
5 actions taken by the Board in regular meetings thereof for the
6 purpose of preparing, promoting and presenting the Historical
7 Pageant as a part of the Bi-Centennial celebration of City.
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2. The funds provided to Association pursuant to the pro-
9 visions of this agreement shall be used for the purposes set
10 forth on Exhibit "I" attached hereto and incorporated herein by
11 reference as though set forth at full and at length.
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3. Association shall charge reasonable admission fees to
13 the planned pageant and shall reimburse the City for funds
14 advanced hereunder on a pro-rata basis with any other parties who
15 may have advanced funds to the Association for purposes of the
16 pageant. This reimbursement shall be limited to the extent that
17 the revenues from the pageant exceed the expenses incurred by
18 Association in connection with the pageant.
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4. City shall assist Association in the preparation of the
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proposed site of the pageant at Blair Park and in the preparation
of parking areas and other physical facilities in the vicinity of
the park proposed for use in connection with the pageant.
5.
~.l~A
15 h day of
This agreement shall be effective on the ~~ day of
, 1976, and shall continue in effect until the
August, 1976, and all disbursements required here-
26 under shall be made within said period unless this agreement is
27 terminated as hereinafter provided.
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6. Association shall submit, at such times and places as
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limay be requested by the Director of Finance of City, a progress
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II' accounting of the expenditures and proposed expenditures of said
I, funds including the amounts and purposes for which the said funds
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'I have been spent or Obligated.
i 7. City shall not be liable for any other or additional
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I[expenditures of funds pursuant to the provisions of this agreement
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Ilunless such expenditures are specifically budgeted or approved by
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II the Mayor and Common Council.
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i 8. Should the Association fail to comply with any term,
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Icondition or provision of this agreement or to expend or use the
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funds as herein provided, the City may terminate this agreement by
giving written notice to Association and thereupon this agreement
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shall
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terminate forthwith. Under such circumstances Association
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return all unexpended funds to City, and City shall be under
15 no further obligation to Association hereunder.
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9. Association hereby agrees to, and shall, hold City,
17 its elective and appointive boards, commissions, officers, agents
18 and employees harmless from any liability for damage or claims
19 for damage for personal injury, including death, as well as from
20 claims for property damage and all other claims which may arise
21 from Association's operations, whether such operations be by
22 Association or by anyone or more persons directly or indirectly
23 employed by or acting as agent for Association. Association
24 agrees to and shall defend City and its elective and appointive
2S boards, commissions, officers, agents and employees from any suits
26 or actions at law or in equity for damages caused, or alleged to
27 have been caused, by reason of any of the aforesaid operations.
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10. Association is in the process of incorporating as a
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1 not-for-profit corporation, and it is agreed that upon the com-
2 pletion of the incorporation, Association shall have the right to
3 assign all of its rights and duties hereunder to said not-for-
4 profit corporation. Thereafter, this agreement shall not be
5 assignable by the parties hereto without the prior written consent
6 of the other party.
7 i 11. All notices herein required shall be in writing and
8 !delivered in person or sent by certified mail, postage prepaid,
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9 addressed as follows:
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City of San Bernardino
Ci ty Hall
300 North "0" Street
San Bernardino, California 92418
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San Bernardino Pageant Association
Dennis Wardle, President
c/o San Bernardino County Recorder's Office
5th Floor Courthouse Addition
San Bernardino, California 92401
16 IN WITNESS WHEREOF, the parties hereto have executed this
17 agreement on the date hereinabove written.
ATTEST:
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Mayor
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y
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SAN BERNARDINO PAGEANT ASSOCIATIO~
an Unincorporated Association
By ~7tJ~
Title fl<fE:Sf Pr=!J7
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PROPOSED 1976 FORECAST OF INCOME
SAN BERNARDINO PAGEANT ASSOCIATION
1 day rehearsal June 28, 1976
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5 performances - June 29, 30 and July 1,2,3 "
Anticipated attendance'with open seating
Tickets Distribution -
$5.00 Family ticket (Assuming 4 in average family)
$5 X 700 families (2,800 people)
$2.00 Adult Tickets X 5,000
$1.00 Student Tickets X 2,200
$3,50Q
10,000
2,200
10,000 people
$15,700
less incentive reimbursement (25%)
Anticipated Gross ticket income per night'
5 Performances
(3,925)
$11 ,775
X 5
$58,875
Anticipated Income from Ticket Sales
Other Source of Funds
1. Support by the City of San Bernardino
2. Souvenir Program Sales at $1.00 each
3. Contributions ~o the" pageant Association
4. Booklet - History of San Bernardino
5. Sale of Recorded Pageant Music
6. Concession stand revenue
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PROPOSED 1976 BUDGET OF EXPENSES
SAN BERNARDINO PAGEANT ASSOCIATION
Grading
Anticipated Anti ci pated
Cos ts if we Costs after
had to pay Donated
all bills Work
$35,000 $ 8,500 *
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12,000 5,000
1,500 0
1,500 0
5,000 2,500 *
5,000 0
20,000 0
Description
Sound System
Lighting System
Stage Paving
Stage Buil dings
Composing and Music Writing
Orchestra and Recording
(5 ~ays ~f:practice and 1 day recording)
Choral Group
(5 days of practice and 1 day of recording)
Producers 2 weeks May
4 weeks June
2 weeks July
10,000
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liability Insurance
Parking Costs
Crowd Control
3,000 3,000*-
1,000 _ _ 1,000
1,000 1,000
500 500 'k
1,000 1,000 *.
2,000 2,000
750 500 *
500 500
750 0
1,000 1,000
100 100 *
250 250 *
500 500
Wagons - Prop rental
Special Costumes
Ticket Printing by Day
Promotion Photos, Posters, etc.
Chairs and Bleachers
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Portable Lavas
Telephones - Office lipes
Postage;and Office Materials
Trailer for Dressing Rooms
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Reimbursement of Miscellaneous expenses to
Pageant Directors
Clean up of pageant site
1 ,000
1,000
$104,350
1,000
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1,000
$ 29,350
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*The asterisk indicates money required by April 1st for deposits on equipment and
other expenses that will be incurred immediately.
Thank you for your consideration.
Prepared by:
Finance & Development Committee
San Bernardino Pageant Associatiol
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