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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZIN~ THE EXECUTION OF
AN AMENDMENT TO AN AGREEMENT WITH PLANALYSIS, INC. RELATING TO CONSULTING
SERVICES FOR SAID CITY.
RESOLUTION NO.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
and directed to execute on behalf of said City an amendment to the Agreement
with Planalysis, Inc., relating to consulting services for said City, a copy
of which is attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a .Aq,a4~'
meeting thereof, held on the /9!!1 day of ~.//./ .tl976 by
the following vote, to wit:
AYES: Councilmen ~X;fh~ ~~ '~~"""-"'~5
~1~J ....... .
NOES: ~~~/dj
ABSENT:&~--':;~'.X-~ .
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The foregoing resolution is hereby approved this ~~r:.v day of
.
~./b
, 1976.
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FILED
!\PR 26 1976
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FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT is made and entered into
thisc~ day of ~.-.'l//.; ,1976 by and between
PLANALYSIS, INC., 16130 Ventura Boulevard, Encino, California, a
Delaware Corporation, hereinafter referred to as "Consultant",
and the CITY OF SAN BERNARDINO, a municipal corporation, herein-
after referred to as "City".
WIT N E SSE T H:
WHEREAS, Consultant and City entered into an agreement on
September 3, 1975 relating to consulting services; and
WHEREAS, Consultant and City desire to amend said agreement
to delete certain tasks relating to Management Information System
Support and substitute tasks that assist the City in development
of a Program Performance Budget Supplement to the City's proposed
1976-77 fiscal budget.
NOW, THEREFORE, IT IS MUTUALLY AGREED between the parties
hereto as follows:
1. Section 2, Scope of Services, Task 2 is hereby amended
to read as follows:
"Task 2: Mana'ilement Information SYstem Support
The Consultant shall assist the City in developing a
systematized management information system by establishing pro-
cedures for and attending sessions, as deemed appropriate by the
City, of a Data Processing Steering Committee; by preparing
technical memoranda for evaluating the costs and benefits of
priority data processing packages, as proposed by the City; by
assisting the City in documenting priorities for new MIS
applications."
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2. Section 2, Scope of Services, is hereby amended by
adding thereto Task 4 and Task 5 to read as follows:
"Task 4: Operating Budget Performance Evaluation Support
The Consultant shall develop procedures for and assist the
City in preparing a budget performance evaluation of all major
services in the City. This shall include staff training on per-
formance evaluation, assistance in the preparation of proposed
measures of departmental performance, meetings with department
heads and staff and the preparation of guidelines on objectives
and analysis of performance.
Task 5: Communitv DeveloPlllent Block Grant Pr9<fram Per-
formance Evaluation
The consultant shall assist the director of Community
Development and staff in the definition and analysis of measures
of performance for block. grant projects. This will include
definition of indicators, preparation of guidelines for data
collection and analysis, development of formats for cost and
performance summaries, and assistance in estimating cost impact
of projects."
3,. ...Section 5, Compensation, is hereby amended to read as
follows:
"5. Compensation. The City agrees to pay the Consultant
the total sum of $42,000 for said services rendered and said sum
shall be deemed to include reimbursement for any and all expenses
and costs incurred by the Consultant in performing its tasks and
services hereunder."
4. Section 6, Method of Payment, is hereby amended to read
as follows:
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"6. Method of Payment. For Tasks 1 through 4, compensatio
for services rendered hereunder shall be made in ten equal payment
of $3,459.50 and an eleventh payment of $3,455.00, provided that
the Consultant shall submit a detailed progress report each month
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along with a monthly statement or invoice in the form and manner
, approved by the City Administrator of the City. For Task 5,
Ii compensation for services rendered shall be made in one payment
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lof $4,000 provided that the Consultant shall submit a progress
I report and invoice to the Director of Community Development. In
Ino event shall payment for services rendered under this agreement
exceed the total sum of $42,000."
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IN WITNESS WHEREOF, the parties have hereto executed this
13 First Amendment
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ATTEST:
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to Agreement on the date first hereinabove
PLANALYSIS, INC.
B
Title
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AMENDMENT TO AGREEMENT OF SEPTEMBER 3, 1975
BETWEEN PLANALYSIS, INC. AND THE
CITY OF SAN BERNARDINO, CALIFORNIA
REGARDING CONSULTING SERVICES FOR THE COMMUNITY
PLANNING AND MANAGEMENT (CPM) PROGRAM OF SAID CITY
Proposed Action: Approval of a resolution of the Mayor and Common Council
authorizing the execution of an amendment to the Agreement with Planalysis, Inc.
dated September 3, 1975 so as to delete certain tasks relating to Management
Information System Support and substitute tasks that assist the City in development
of a Program Performance Budget Supplement to the City's proposed 1976-77 fiscal
budget. Furthermore, to request that Planalysis assist in applying the same
budgeting approach to projects in the City's Community Development Block Grant
Program, at an additional cost of $4,000, said amount to be paid for out of
Federal Block Grant funds.
Background Information: During 1975 Planalysis designed, developed and tested a
unique budgeting approach in Lakewood, Colorado that provided the Council and Mayor
with a much better understanding of departmental performance and productivity as a
background to specific budget decisions. Upon review of this approach, the Mayor
and City Administrator have decided to transfer this approach to San Bernardino in
the form of a supplemental document to be submitted to the Council with the proposed
budget. The Department of Housing and Urban Development has agreed to modify this
year's CPM Program so that Planalysis may assist the City in preparing the supplement.
Furthermore, the Director of Community Development has been requested to use
the same approach so that Block Grant projects may be evaluated under the same
terms as regular City operations. The modification of the CPM Program to assist
in developing the supplement for the operating budget entails no additional cost
but the costs for application to the Block Grant will call for an addition of
$4,000 to be paid entirely from Federal funds.
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EXHIBIT A
AMENDMENT TO AGREEMENT
Section 2: ScopeOfServices
1. To delete under Task 2: Management Information System Support, the following:
"by recommending detailed data content, formats and storage media for priority new
MIS components, as recommended by the City; and by assisting the City in developing
implementation strategies for proposed new components, including estimated system
costs and recommended scheduling."
2. To add: Task 4: . Operating.Budget.PetfOrmanee Evaluation Support. The
Consultant shall develop procedures for and assist the City in preparing a budget
performance evaluation of all major services in the City. This shall include
staff training on performance evaluation, assistance in the preparation of proposed
measures of departmental performance, meetings with department heads and staff and
the preparation of guidelines on objectives and analysis of performance.
3. To add: Task 5: Community Development B10ekGtantptogtamPetformanee Evaluation.
The consultant shall assist the Director of Community Development and staff in the
definition and analysis of measures of performance for block grant projects. This
will include definition of indicators, preparation of guidelines for data collection
and analysis, development of formats for cost and performance summaries, and
assistance in estimating cost impact of projects.
Section 5: Compensation:
To modify so as to read: "The City agrees to pay the Consultant the total
sum of $42,000 for said services rendered and said sum shall be deemed to include
reimbursement for any and all expenses and costs incurred by the Consultant in
performing its tasks and services hereunder.
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Section 6: Method of Payment
To modify so as to read: "For Tasks 1 through 4, compensation for services
rendered hereunder shall be made in ten equal payments of $3,459.50 and an eleventh
payment of $3,455.00, provided that the Consultant shall submit a detailed progress
report each month along with a monthly statement or invoice in the form and manner
approved by the City Administrator of the City. For Task 5, compensation for
services rendered shall be made in one payment of $4,000 provided that the
Consultant shall submit a progress report and invoice to the Director of Community
Development. In no event shall payment for services rendered under this agreement
exceed the total sum of $42,000.
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