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RESOLUTION NO.
/b<,f/$
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE COUNTY OF RIVERSIDE RELATING
3 TO THE ON-THE-JOB TRAINING PROGRAM FOR A PORTION OF THE 1976-1977
FISCAL YEAR WHICH SAID AGREEMENT SUCCEEDS TO AND REPLACES A PRIOR
4 AGREEMENT AUTHORIZED BY SAID RESOLUTION NO. 12618.
5 WHEREAS, the Mayor and Common Counci~ by Resolution No.
6 12618, authorizing the execution of an agreement, dated November
7 10, 1976, with the County of Riverside relating to the On-The-
8 Job Training Program for a portion of the 1976-1977 fiscal year;
9 and
10 WHEREAS, it is desired that said agreement with the County
11 of Riverside be modified and replaced by the agreement attached
12 hereto, marked Exhibit "A" and incorporated herein by reference
13 in order to provide for modification of the On-The-Job Training
14 Program as set forth in said Exhibit "A"; and
15 WHEREAS, it is the intention of the parties hereto that
16 said Exhibit "A" attached hereto be complementary and succeed to
17 the provisions of the prior agreement with the County of Riversid
18 relating to the On-The-Job Training Program,
19 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
20 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
21
SECTION 1. The Mayor of the City of San Bernardino is
22 authorized and directed to execute on behalf of said City that
23 agreement with the County of Riverside relating to the On-The-
24 Job Training Program for a portion of the 1976-1977 fiscal
25 year, a copy of which is attached hereto, marked Exhibit "A" and
26 incorporated herein by reference as fully as though set forth
27 at length. It is understood that this agreement shall supercede
28 the prior agreement relating to the On-The-Job Training Program
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1 executed pursuant to the authority of Resolution No. 12618.
2 I HEREBY CERTIFY that the foregoing resolution was duly
3 adopted by the Mayor and Common Council of the City of San
4
~~ meeting thereof, held
of?! ~~ , 1977, by the following vote,
(r/
Councilmen ~';If:r/A-?1 ~~...<_ r~//J7;/
\';;(J,~ ,~~/~ ,X~~/I'
~?~ .
C;:;/./~--<L.I~ ~7A~
(~~~~)~
. -S;/' "City Cl;Jk-
resolution is hereby approved t
Bernardino at a
on the (rd day
5
6
7
8
9
to wit:
AYES:
NAYS:
ABSENT:
The oregoing
9't!t
,
l/
day of
, 1977.
A~~Ug).
~ ~.
City Attorney
FILED
JUN 1 OflTl
LUCILLE GOFORTH. City CIIrII
.rJ.2}. 'j) ) r "'. n V l -m
{/ - .
-2-
: SUB:1RANT 'NU~lBER
, .
, 7n~1 .. ':'0.
,t100IFlCATION NU BE
I
Th1S .u grant 15 entere into y t e City of San Bernardino . ere1nafter re erred 0 as
Prime Sponsor and , the County of Riverside . hereinafter referred to
as Subgrantee. The Subgrantee agrees to operate this program in accordance with all provi-
sions of this Agreement as incorporated herein. including the FY77 Comprehensive Manpower Plan
of the Prime S onsor.
Riverside County Personnel Department/
1. Manoower Division
CITY OF SAN BFR~ARDINO
SUBGRANT
SUMMARY SIGNATURE SHEET
11. OBLIGATION. This action will:
2. 4080 Lamn St., Room 109
MAILING ADDRESS
DO INCREASE 0 OECREASE 0 NOT' CHANGE
the IMA obligation for this Subgrant
3 . Riverside,
CITY
92501
ZIP CODE
by $ 104,216
of $ 104,216.
to a new level
4. Walter T. Prebis, Manpower Officer
INDIVIDUAL RESPONSIBLE FOR PROGRAM
OPERATION (Name. Title)
5. 787-6368
TELEPHONE NUMBER
.
12. TOTAL NUMBER TRAINING SLOTS 19
13. TOTAL NUMBER TO. BE SERVED 21
6. Riverside County Administrative Center
MAIN WORKSITE
14. TOTAL PLANNED PLACEMENTS
15. LENGTH OF PROGRAM 11 IJX)ntbs
16. LENGTH OF TRAINING
11
7. Riverside
COUNTY TO BE SERVED
8. II, III, IV, and V
IMA REGIONAL ADVISOR
9. SOURCE OF FUNDS:
DTitle I [X]Tit,le III DOther
.
(Specify)
SERVED
17. Nov. 1, 1976
BEGINNING DA E
18. TYPE 0 PROG :
A. On-The-Job Training
B. Classroom Training
I Sept. 30, 1977
ENDIN DATE
E3
10. NEW PROGRAM D
CONTINUING PROGRAM ~
Open Entry D Closed EntryD
Open Exit D Closed Exit D
C. Work Experience c==J
PREVIOUS CONTRACT NO. 0 D. Other (specify) D
Subgrantee certifies that to the best of his her know edge and be ief, the data in th s
and that the filing of this.Subgrant has been duly a~thot~,zeq
i....~..: .\t'. .,\Joe!.)
. rv '......1 C;""
:PPROVED FOR THE PRIME SPONSOR
,
APPROVED FOR THE SUBGRANT
': 1Q~7
v~-..;!~ i:' \.;' i~j\;"E:~~lQj
NAME AND TITLE
~~..
SIGNATURE ,', if.P /~ '- ~. ~.. /{~
~_:f'. L,,-; .-t.:: f.eC',,-
Donald L. "Schroede " . ty Supervise _ ";,
. t: ,.; r"'--.'~""'(""'.'~..""."":>~. ~-
M"lE AND. TlTLEDONA~D;l:J. SU'LlI~;i. Cl?b.'~
, 8f .$q-?1.t.., /1-(/4.-' (.;~
iiAlE OF IS I GNATURE . ' 3/2~/;,,;uty--f''-t. .
DATE OF SIGNATURE
,
RES 0 L UTI 0 N
BE IT RESOLVED by the Board of Supervisors of the County of Riverside.
State of California. in regular session assembled on. ..Hq.;r:Gh....7.2..'.h.J,~.7.7. ... ...:.......
that the Chairo,an
of this Board is authorized and.directed to execute on behalf
CETA Title III, Target 4 Handicapped Program Contract
Riverside the .Ho.diiication..NQ~....Ldated...Ho.v"'h~.,...19.7.6....... .
of said County of
be t,,,e,,n said Count y and.. .c;i,..ty. ..o.f... .S.CJ.n ..a.erP.i~.r.g.;i,..n.O"h"'''''''''''''''''u",u",,,u,,,,,,,,,,,,,,,,,,,,,,,,,,,''
....._......... ..............................._._.__.........._......._....h..h........._.._...._....__....
providing for: employment of handicapped individuals in CETA PUBLIC OJT
positions with governmental agencies.
Roll Call
Ayes:
Noes:
Absent:
resulted
Abraham,
None
None
as follows:
Record, McCandless, Younglove and Schroeder
The foregoing is certified to be a true copy of a resolution duly
adopted by said Board of Supervisors on the date therein set forth.
DONALD D. SULLIVAN, Clerk of said Board
BY~~.'~D~P~tY"
(SEAL)
form"433
, '
B. PRXiRAM DESIGN
As briefly as possible in the space alloted, provide a description of all program
activities.
1. Classroom training subgrantees should attach a CCl'lplete schedule of the curriculum
of their program. Indicate the length of training (in days} and total hours of
instruction time for each phase of training.
2. en the Job Training subgrantees Should specify here which expenseiterns shall be .
reimbursed to Private-For--Profit subccntractors and the method used to detennine
costs.
3. Work Experience 5ubgrantees should describe the nature of their program including
any special taIget groups, any program subcxlntractors, any variation in wage rates
and the rationale for same, length and general nature of training slots, and general
purposes of the program.
4. All subgrantees should attempt to provide a concise description of the goals
of their PDJyLCllll and the rrethods used to acccmplish th:lse goals.
5. Identify any enrollee selection criteria to be used (other thanCETA eligibility} .
6. Describe any P:r:t:J<,jLClllllldtiC linkage or coupling with other CETA or Non-CETA t'L~Lcuas.
7. Identify any <.u.l~nents of the program to be subcxlntracted and the potential
subcontracting agencies. .
8. Describe the nature of your internal administrative control systems, including an
explanation of fiscal reporting/accountability procedures and participant activity
records.
9. Describe the review system procedures for resolving CErA participant grievances.
(Attach copy of Grievance Policy)
10. ~scribe the mechanisns \\bieh will be used to assure non-discr:lmina.tion and equal
opPortunities. (Attach copy of Affinnative Action Plan)
11. Indicate \\bether or not the program will assist in generating any gross or net
revenue fran any source.
"
1. NA
2. NA
3. NA
4. Goals and Objectives
A. Goal:
The goal of the Riverside County Manpower Division is to develop and implement a
program for the baildicapped individual based on the assessed needs of the baildi-
capped in Riverside County.
B. Objectives:
--
The Objectives are; to en ploy 19 handicapped individuals in CE:I'A PUBLIC OJT jOb
positions with governmental agencies; to transition approximately 50% of those
; .'76
- 6 -
I
B. PROGRAM DESIGN (Continued)
individuals into unsubsidized employment; and to develop such pennanent job posi-
tions whereby the handicapped person can achieve econOOlic self-sufficiency.
ParticipantReCrI.iitmerttartdSelection;
A. All program applicants will be referred to the Riverside County Manpower Division
for program placanent by the State of California Department of Rehabilitation and
various Veteran organizations. Also, we will require a current medical file be
provided with each applicant who is referred. Finally, we will require all appli-
cants be referred equitably frcxn throughout the County of Riverside.
B. Fran the referrals, the Manpower Division will develop a CErA eligibility list for
placanent in a CErA OJT jOb position, (priority will be given to the disabled
veteran) . Concomitantly, each eligible applicant will be counseled as to their
job interest and capabilities. Once this process is canpleted, each applicant will
then be placed, based on their interests and capabilities conjunctionally with the
job duties of an available PUBLIC OJT position.
6. This program will be closely linked with the State Department of Rehabilitation, as
well as various Veteran organizations. These agencies will predaninantly be used to
facilitate the handicapped persons in maintaining CErA employnEnt and also in obtain-
ing future employment status through services provided.
7. Su1:rcontractors will include:
a) U.C.R.
b) City of Coachella
c ) City of Beaurront
d) City of Banning
e) Palo Verde U.S.D.
f) San Jacinto U.S.D.
g) City of India
h) Palo Verde College
I) Val Verde U.S.D.
J) County of Riverside (Departments)
8. Internal Administrative Controls
A. Payroll: County CErA participants enter payroll data on time cards, which are
check€<! by the Manpower Division and sent to the Auditor-Controller for payment;
EhIploying Agencies of the program su1:mit monthly claims for reimbursement to
the Manpower Division for disposition.
B. Accounting:
a) Data is collected frcxn the time cards and EhIploying Agencies request for
reirnbursanent sheets.. .
b) Data is then sumnarized in various internal record-:-keeping journals.
c) Data processing controls include: Computer print-out General Ledgers, Finan-
cial Statanents, and monthly canparisons of budget expenditures to actual
~enses. .
d) Participant characteristics data is sumnarized frcxn the M-l and entered on a
data control sheet.
B. PROGRAM DESIGN.( Continued)
C. The Program Coordinator will IlDnitor the entire operation of the program on a
monthly, quarterly, and yearly basis; record and maintain necessary records;
canpile detailed reports; analyze program operation as canpared to the plan
and adjust where necessary; counsel enrollees; develop and maintain those
duties as required by program operation.
9. See Attachment I - Grievance Procedure.
10. See Attachment II -- Affirmative Action Plan.
11. This program will not generate any gross or net revenue.
.
12.
Give information on positions being trained for, including: titles, DOT codes,
and length of training for each. DOT codes are listed in the Dictionary of
Occupational Titles.
POSITION TITLE
DOT CODE
LENGTH OF TRAINING.
Administrative Ait'!"
169
8 JTl()nth",
Dispatching Trainee
Planner Trainee
A "",n+he!
f; mnnt-h!l::!
Education Aide
019
099
7 rrnn+h!C::
Drafting Trainee
7 rrnnt:h~
13. ESTI:{~TE:
Tj~~ to recruit and hire staff: 0
Ti~e to recruit and enroll participants: 1 rrDnth
Time to establish facilities:
o
TOTAL TIME NECESSARY TO IMPLEMENT PROGRAM: 1 IlDnth
\ . :~.. -',:' " . CUMULATIVE MONTHLY PROGRAM PLAN
Sub8rantee's Name and Address ~ubgrant Penod . Program Lategory Supgran t No.
CO NTY OF RIVER~IDE From TO 7021-38-01 B
4080 ~emon Street, Room 109
Riverside, California 92051 11/1/76-9/30/77 OJT Mod Ho. 1
I1\. - ~. C. TERMINATION CATEGORIES
TOTAL COMPLETED PLANNED O. INDIRECT E. OBTAINED F. OTHER G. NON-
DATE: ENROLLMENTS TRAINING ENROLU1ENT PLACEMENTS OHN POSITIVE POSITIVE
(end of moJ Er.?LOYMENT ITFRI.tTNnTTml' In:R~I,Tr'JATrliw
10/31
11 11 n 12 0 12 0 0 0 0
. 1 ? ...,,, * 12 0 12 0 0 '0 (\
olin I.
12 0 1 . (\ (\ (\ (\
.2
02/28 12 0 12 0 0 0 0
03/31* 12 0 12 0 0 0 0 .
04/30 19 0 19 0 0 0 0
05/31 19 0 HI n (\ (\ (\
06130* 19 0 19 0 0 0 0
.
07/31 21 2 . 19 1 0 1 0
08/31 .21 2 19 1 0 1 0
09/30* 21 21 0 6 5 8 2
11/1()11?~'" I * '" 7111 IR/l11Q/~n
DATE: . . - .. 1/31 2/28 3131 4/30 5/31 6/30
3 I I I
WELFARE RECIPIENTS 3 3 3 3 4 4 4 4 4 4
. .
VIETNAl1-ERA VETERANS- 3 3 3 3 3 4 4 4 6 6 6
YOUTIl 14 - 21 2 2 2 2 2 2 2 2 2 2 2
. .
OLDER WORKERS 45+ - - - - - I - - - - - -
WOMEN 6 6 6 6 6 9 9 9 10 I 10 10
. . I I I
LIMITED ENGLISH SPKG. - - - - - - - - - - -
.
HANDICAPPED 12 I 12 12 12 I 12 19 19 19 21 I 21 21
OFFENDERS - - - - - - - - - - -
MIGR~~A~~~~~EASONAL 1 1 1 I 1 1 I 2 2 2 2 2 2
ETHNIC MINORITIES(TGT.} 5 5 5 5 5 7 7 7 7 7 7
A. BLACK 1 1 1 1 1 2 2 2 2 2 2
, . I
B. .SPANISH AMERICAN 3 3 3 3 3 4 4 4 4 4 4.
,
.~ C. OTHER I- I I - 1 1 1 1 1 1
- - -
. -.
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'BUDGET STATEMENT
Any expenditures for items not listed below or any expenditures in
excess of amounts shown for listed items wl11 be unallowable costs and
will not be reimbursed by the prime sponsor without written approval
from the prime sponsor prior to incurring the expense.
SECTION A - PARTICIPANT COSTS
Total
1
1. Basic Allowance:
x $ Ihr. x
2. Incentive Allowance:
x $30./wk. x
Enrollees
hrs/wk x
Enrollees:
wks =
=
II. Participant Wages:
I slots x $ 3.02 Ihr. x 40 34.66 16,748
, 4 .hr.s/wk x wks =
6 slots x $ 3.02 Ihr. x 40 hrs/wk x 30.326 wks = 21,981
9 slots x $ 3.02 Ihr. x 40 hrs/wk x 2o.~~o wks = 2&, 202
NOTE: In no case may a participant work more than forty (40) hours per week.
Total Participants Wages =
II. Participant Fringe Benefits:
Employer's cost of:
FICA @ .0585 % x 66.991
W.C. @ .0519 % x 66.991
Other (specify):
iPEBS (Retirement) .0875 % x 66,991
Group Moo. Ins. .0317 % x 66,991
% x
= 3,919
= 3.484
= 5,862
= 2.125
=
Total Fringe Benefits =
III, Allowances:
wks
3. Dependents Allowance: Enrollees with average dependents
(over two) of x $5./wk x wks =
4. Unemployment Insurance Adjustment: enrollees
receiving $ Iwk x wks = ( )
Total Allowances =
IV. Other Participant Costs
l. Cost of OJT. Subcontracts
2. Enrollee transportation: enrollees
x mi/wk x wks X$ Imi. = 0 0
3. )
0 0- 0
SUBTOTAL PARTICIPANT COSTS 0 0 0 0
7176 - 15-
SECTION B - STAFF COSTS
flame! saTaryT roT -~ --
Title No. week Time weeks Admin. ~rai nino Services Total
Project Coordinator, Harlin M. 1 269.20 35 47.82 4506 . 0 0 4,506
Typist Clerk II 1 138.00 33 47.82 2178 0 0 2,178
Counselor/Lia~9Jn, Abella, J. 1 201. 20 100 48 0 0 9,658 9,658 ,
.-
.
.
-
.
.
. .
.
.
.
f~." -
..~- 19658
.
SUBTOTAL SALARIES 'm w...' 6684 0
"-"'~.I'~. . ., 16 342
~71 . . .
~... .
Employer's Cost of Frinae Beneflt9 ~:
Total <,:'K' - ~ :
Benefit Rate Salaries ....
.-.:!.,. .
W.C. a) .01258 6,684 84 0 0 84
F.I.C.A. . b) .0585 16,342 394 0 565 956
REI'. c) .0875 16,342 585 0 845 1430
Health Insurance a) .0214 6,684 143 0 0 143
W.C. c) .0519 9,658 0 0 501 501
SUBTOTAL ;:?ItlGE BENEFITS 19.1 16,342 I. 1203 0 1911 3114
SUBTOTAL 5 T.~F F COSTS 7,887 0 11,569 119,456
7/76
- 16-
'::;',;.:l...i ;,'0::1 l.
Ui~t~ ~~ub~Mi~ ~JJ;~
Admin. ITrainin
I
Services!
.,~~..L;:'U':;;A~'2:~~ .;~..:.-~;;~~~ "i~~,,"-,-t~._~""'. ~}:
l".o\'"'S...,;....J,~. .-:..,..~...I-._~., '_.~:-..........,,~. --~ ".""iI'4...,...,...,.... ..'. 1 ",. -' "'.' ........~_.=!'.2'"...~.:
... '~)\._.Q~-~.....;...'~~#....'.l.... ... .."''J'..'. ~ ...~...."'... .';;"--~.'''''''"'. .
!o";~- " .~... ~,-~.,::,' "'. .', :1-4.-._....."":;;.'. :'-':--:. -"'.. .,_...,,,,,,~-
1il es/ 'I No "~'-~, .,' .~'~I> :':';;';':.--J,. "";~'i i/i;....;.-':::-~ ':",'~. ''':'~.;;;;r:.'.'' .... .
, . ,~. .~. .' .ctJ.::~~~~~;,,:,~t:;a~("""~"""~,~;
.~ee!< . e~ks"".: _...~.".",.~... _.~::-..:.=!f'!1i'..... ",~~~....-.
1. Travel Costs
Staff :~ember
Rate/
mile
Proiect Oounselor/Liaison
.16
91
700
48
--
SUBTOTAL TRAVEL
'-.'.!:~~A::"";' ;~',;"-'>::::.~w-~\g~'K':-i[~
",'" '.._~~" \,~~~~~# ;t. ~- '-~~~i:
.. .....~._.. .>~~~. ,jo' . _ ~ 11;31
";..... 'Ii.'e:_.."",:t:.,..,,,,~<..- ...'-'
700
2. Per Diem
.. Staff Nember .
.. & Reason
Counselor Liaison - Oontin enc for
3
90
SUBTOTAL' PER DIEM
~o.
3. Conferences and meetin s
100
4.
o
attach itemized list
. Desk" top supplies" . .. 150'" ,
5. Re roduction . (Xerox & printing)
7.
8. Rent
9. Utilities
10. Telenhone
n. Postaoe
260
o
o
l2. Bondin and Insurance
o
241
165
o
298
o
o
13. Advertisina
l4. Profit.
,5. Other EXDenses describe
Pre- 10 ent med. exams a 75 ea x 5 exams
375
1
Total
700
700
~~~+{__,,::~, -<.-;~1~~t~.w._:,,:<:%:..~~";'..
.~~':.<~~i;-~?-i-:"~''''':-i ,.,:;...~\!'1~'i'.i!''C~~~,
,~~,\;'~".i",,,,~:,;,{,,:,, ~..: ~- ..;.<.-:;r',;:'$;.~~'-
. ,.. '~'''''''''''':f''''~~.''' .~.,.. 4 .......,.,.. ." .
...,.,.. .....-.'~.....,.~.,. ..,...,..., " > _, ""..",~#'. ....'. p;..",.~~~::::.
~."':1'li.~ ""'''' '_..,.:,~':'l"~''';
f)}1'1 '"", ~:'>c_ .;~~J'$_ ._.~~t~~ ~.., .~;o
90
90
100
.
0
... ..150....:..,.
260
0
0
0
241
165
0
298
0
0
375
5USTOT~l CTI-'::i=! ?ROGRAM COSTS ., ..\;, ~ ,:....: ;
'1.." , 1589 1589 "
Wages ~Fri nge Al low- ~ Admi n TraininQ hervices ~
,. enefi ts . a Q Total
TOTAL p ~QGRAjl1 COSTS 66 991 15 300 . 0 10,266, 0 i 11,569 ij 104,216
PERCENT OF PROGRAM 64% 15% I a 10% 0 I 11% 100%
7/76 17-
-
-
Attachment I
INLAND ~ffiNPO~ER ASSOCIATION
~
CO~~LAINT PROCEDURE
Tile Inland M~npower Association is required tO,investigate
~ll complaints relating to the Comprehensive Emplol~ent and
Training Act of 1973. The following procedure includes complaints
from participants, applicants, employers of program agentsl
operators, and other persons not directly involved with aCETA
program. It must be noted, however, that decisions made by I~ffi
will be based only upon the Act authorizing the program, Federal
Regulations or Contractual Agreements. Therefore, the complainant
should try to cite a specific possible violation in the complaint.
If the complainant is not sure that a violation exists, the IMA
will provide assistance in the determination.
All complaints, oral or written, will be accepted by the
I~~ from any complainant or his/her representative. If the
complaint is from a participant, he/she must have atte~pted to
reach an agreement with the progra~ agent or operator before
the IMA will take any action. All complaints not sub~itted in
\rriting must be reduced to writing and the IMA will, if necessary,
assist in the composition of the complaint.
Within five days after receiving the complaint, the IMA will
make a preliminary investigation of the complaint and arrange
an informal conference with the complainant. If the complaint
was not resolved at the informal conference, an informal hearing
will be scheduled within 5 days, to include the complainant, a
representative from the involved program agent or operator, and
the IMA.
If the complaint continues to be unresolved, the complainant
may, within 5 days after the informal hearing, request another
hearing before an impartial hearing officer. Upon receipt of
the request, the IMA will schedule a hearing not later than
10 working days after the request. A written notice of hearing
will be given to the appropriate persons nol~ter that 5 days prior
'to the hearing. The Hearing Officer will submit in writing the
decision and reasons for the decision to the IMA within 5 working
days after the hearing. The decision will be forwarded to the
complainant and also presented to the I~~ Executive Board for
approval.
If the complainant feels an unsati~factory decision was reached,
he may submit a notarized formal complaint to the Assistant Regional
Director of Manpower, Department of Labor. The formal complaint must
be submitted no later than 30 days after'the final decision and
Executive Board approval. The IMA will assist the complainant by
providing information regarding the address of the appropriate
Assistant Regional Director of Manpower, the content of the formal
complaint, and Department of Labor procedures for resolving complaints.
Clarification of the procedure and assistance may be obtained
from the Inland Manpower Association, 336 North LaCadena, Colton,
CA 92324, or by telephoning (714) 824-2500.
Attachment II
Riverside County Personnel Department, Manpower Division
Target 4
CErA III Handicapped Program
Affinnative Action Plan
Fiscal Year 1976 - 1977
TABLE OF CXlNI'ENTS
I. Policy Statement
II. Work Force Profiles, Utilization Analyses, and Goals
III. Dissemination of EEX) Policy
IV. Monitoring Process
V. Corl;>laint Process
VI . Time Tables
I
AFFIRMATIVE AcrION FOLlCY srATEMENI'
The Riverside County Manpower Division supports the Board of Supervisors in
reaffirming the principles and ideals of Equal Employment Opportunity.
It will continue to be established policy to:
1. Recruit, hire, and prarote persons in all job classifications with-
out regard to race, color, religion, sex, age, national origin,
veteran status, mental or physical handicap.
2. Insure that all employment decisions and processes relating to per-
sonnel actions are administered in a manner consistent with the
principles of Equal Employment Opportunity.
3. Encourage a \lUrking environment that propagates a friendly, coop-
erative relationShip between all employees, fully recognizing the
value of varied cultural and ethnic backgrounds and experiences.
4. Canply with those applicable Federal and State Guidelines and
Regulations regarding Equal Employment Opportunity.
To insure that we continue to meet our obligations and carrnitments in guar-
anteeing Equal Employment Opportunity, we have developed a Program Affinna-
tive Action Plan. All employees are expected to dem:>nstrate a spirit of
support and cooperation in the implEmentation of the plan.
Mr. Michael R. Harlin will be our Program Affinnative Action Representative
and will be responsible for administration, implEmentation, and IlDnitoring
of our policy and plan.
,
~~\2:-
Personnel Director
NOV 2 1976
Date Oeteesl' 22, 19'76
II
WORK FORCE PROFIlES, UTILIZATION ANALYSES
ANil CDALS
The Federal Regulations, which regulate all CErA programs, require that the
target group consist of only those persons who are "unemployed, underellllloyed,
or econimically disadvantaged," (FR 95.32). Further, due to the special con-
ceptual nature of this program, the target group will consist only of handi-
capped individuals.
We are also required by the Board of Supervisors to use the ethnic and sexual
population distribution for Riverside County as a basis for detennining utili-
zation of minorities and fanales. The statistical base analyzed is as
follows:
Unellllloyed
Black
Mexican-American
Other (protected minorities including Asian
American and American Indian).
Total unemployed minorities
Fanales
Age 55 to 65
Unemployment rate June '76
Families below poverty level (Spring '76)
4.62%
18.97%
1.62%
25.21%
13.20%
50 .07%
9.30%
11.70%
Work Force
Black
Mexican-American
Other (protected minorities including Asian
American and American Indian).
Total Minorities
Fanales
3.9%
16.1%
1.7%
21.7%
37.3%
Population
Black
Mexican-American
Other (protected minorities including Asian
American and American Indian)
Total Minorities
Fanales
4.6%
17.3%
1.6%
23.5%
51.0%
The above target groups will be utilized in many job positions not yet
designated.
The Goal of the program as mandated by the Department of Labor is to
achieve a program oork force of 100% handicapped representation with a goal
of fanale and minority participation within the following statistical
ranges:
Black
Mexican-American
other (protected minorities inclu-
ding Asian American and American
Indian)
Total Minorities
Females
High
4.62%
18.97%
Low
3.9%
16.1%
1.7%
25.29%
51. ax,
1. 62%
21.62%
13.2ax,
Finally, the program has been mandated by the Department of Labor to
give priority in hiring of the disabled veteran.
III
DISSEMINATION OF PROGRAM POLICY
In order that applicants and employees of the CErA III Handicapped Program
have a full illlderstanding of the Program's position regarding Equal Elnployment
Opportilllity and Affinnative Action, the following will be done:
1. The Program Policy Statenent will be distributed to the program
participants.
2. The Program Policy Statenent will also be posted on bulletin boards.
3. The Equal Elnployment Opportilllity poster will be posted on bulletin
boards .
4. The Inland Manpower Association's CErA Equal Elnployment Opportilllity
poster will be posted on bulletin boards.
5. The Inland Manpower Association's CErA Equal Employment Opportilllity
Statenent will be distributed to the program participants.
IV
KlNlTORING TECHNIQUES
In order to evaluate program progress in achieving goals established, monthly
evaluations of the following will be illldertaken by ethnic group and sex.
1. Applicant flow,
2. Referral flow,
3. Transition into unsubsidized employment,
4. PraIXltions, and
5. Terminations
6. Transitions
v
COMPLAINT PRecESS
Any program ccmplaints will be resolved through existing IMA grievance proce-
dures, (see Appendix I).
VI
COMPlEl'ION SCHEDULE
ACITON
3. Program Policy Statement Displayed
DATE
September 30, 1977
NovEmber 1, 1976
November 1, 1976
NovEmber 1, 1976
November 1, 1976
1. Goals
2. Distribution of Program Policy Statement
4. Posters displayed
5. Monthly moni taring of program personnel
procedures
R-CO.
TITLE-I
SUBGRANT
A"SSURANCES MW CERTIFICATIONS
A. General Assurances
1. The Subgrantee assures and certifies that:
a. It will comply with the requirements of the Comprehensive
Employment and Training Act (CETA) of 1973, as amended (P.L. 93-203,
87 Stat. 839 and P.L. 93-567, 8B Stat. 1845), hereinafter referred to
as the Act, and with the regulations and policies promulgated there-
under; and
b. It ~1ill comply ~1ith m~B Circular number A-95 and Federal
Management Circulars (mC) 74-4 and 74-7, as those circulars relate to
functions such as the utilization of funds, the operations of programs,
and maintenance of records, books, accounts, and other documents under
the Act.
2. The Subgrantee further assures and certifies that if the regu-
lations promulgated pursuant to the Act are amended or revised, it shall
comply \~ith them or notify the Inland ;'1anpower Association (rr'IA), within
30 days after promulgation of the amendments or revision that it cannot
so conform, so that the IMA may take appropriate action including term-
ination, if necessary.
3. In addition to the requirements of 1 and 2 above and consistent
with the regulations issued pursuant to the Act, the Subgrantee makes
the following further assurances and certifications:
a. It possesses legal authority to apply for the Subgrant; that
a resolution, motion, or si~i1ar action has been duly adopted or passed
as an official act of the Subgrantee's governing body, authorizing the
filing of the Subgrant, including all understandings and assurances con-
tained therein, and directing and authorizing the person identified as
the official representative of the Subgrantee to act in connection with
the Subgrant and to provide such additional information as may be requir-
ed (sections 102 (a); 701 (a) (9) and (10)).
"
b. It will comply with Title VI of the Civil Rights Act of 1964,
(P.L. 88-352), and in accordance with Title VI of that Act no person in
the United States shall on the grounds of race, color, sex, or national
origin, be excluded from participation in, be denied the benefits of, or
be otherwise subjected to discrimination under any program or activity
for which the Subgrantee receives Federal financial assistance and will
imnlediate1y take any measures necessary to effectuate this agreement.
c. It will comply with Title VI of the Civil Rights Act of 1964,
(42 USC 2000d) prohibiting employment discrimination where (1) the pri-
mary purpose of the Subgrant is to provide employment or (2) discrimin-
atory employment practices wi 11 resu It in unequa 1 treatment of persons
\~ho are or should be benefiting from the Subgrant-aided activity,
.'
d. No person with responsibilities in the operation of any pro-
gram under the Act ~Iill discriminate with respect to any program partici-
pant or any applicant for participation in such program because of race,
,creed, color, national origin, sex, age, political affiliation, or beliefs
(sect;-on 703 (1) and 712).
e. It will comply with the requirements of the provisions of
the Uniform Relocation Assistance and Real Property Acquisition Act of 1970
(P.L. 91-646) which provides for fair and equitable treatment of persons
displaced as a result of Federal and federally-assisted programs.
f. It will comply with the provisions of the Hatch Act which
limit the political activity of employees.
g. It will comply ~Iith the requirement that no program under the
Act shall involve political activities (section 710).
h. It will establish safeguards to prohibit employees from using
their positions for a purpose that is or gives the appearance of being
motivated by a desire for private gain for themselves or others, particu-
larly those with whom they have family, business, or other ties (section
702 (a)).
i. It will give the Department of Labor and the Comptroller
General through any authorized representative the access to and the right
to examine all records, books, papers, or documents related to the Subgrant
(section 713 (2)).
j. Participants in the program will not be employed on the con-
struction, operation, or maintenance of that part of any facility \'Ihich is
used for religious instruction or worship (section 703 (3)).
k. Appropriate standards for health and safety in work and train-
ing situations will be maintained ,(section 703 (5)).
1. Conditions of employment or training will be appropriate and
reasonable with regard to the type of work, the geographical region and the
proficiency of the applicant (section 703 (4)).
m. Provisions of workmen's compensation protection to partici-
pants in on-the-job training, work experience, or public service employment
programs under the Act at the same level and to the same extent as other
employees of the employer who are covered by a State or industry workmen's
compensation statute; and pl'ovision of l'lorkmen's compensation insurance or
medical and accident insurance for injury or disease resulting from their
participation to those individuals engaged in any program activity under the
Act, i.e., l'lork experience, on-the-job training, public service employment,
classroom training, services to participants, and other activities, where
, .
others similarly engaged are not covered by an applicable workmen's com-
pensation statute (section 703 (6) and 208 (4)).
n. The program will not result in the displacement of employed
workerScor impair existing contracts for services or result in the substi-
tution of Federal funds for other funds in connection with work that 1'/Ou1d
otherwise be performed (section 703 (7)). '
o. Training will not be for any occupations which require less
than two weeks of pre-e~p10yment training, unless immediate employment
opportunities are available in that occupation (section 703 (8)).
p. Training and related services ~till, to the extent practicable,
be consistent with every individual's fullest capabilities and lead to em-
ployment opportunities which will enable participants to become economically
self-sufficient (section 703 (g) and 105 (a) (6)).
q. Institutional skill training and training on the job shall
only be for occupations in which the Secretary or the prime sponsor has
determined there is reasonable expectation for employment (section 703 (10)).
r. CETA funds will, to the extent practicable, be used to supple-
ment, rather than supplant, the level of funds that would otherwise be avail-
able for the planning and administration of programs under the Subgrant
(section 703 (11)).
s;' It will submit reports as required by the Secretary and I.till
maintain records and provide access to them as necessary for the Secretary's
review to assure that fonds are being expended in accordance with the purposes
and provisions of the Act, including the maintenance of records to assist the
Secretary in determining the extent to which the program meets the special
needs of disadvantaged, chronically unemployed, and low income persons for
meaningful employment opportunities (section 703 (12) and 311 (c)).
t. The program will, to the maximum extent feasible, contribute to
the occupational development or upward mobility of individual participants
(section 703 (13)).
~. The program has adeguate administrative and accounting controls,
personnel standards, evaluation procedures, availability of in-service train-
ing and technical assistance programs, and other policies as may be necessal'y
to promote the effective use of funds (section 703 (14)).
v. The program makes appropriate provisions for the manpower needs
of youth in the area served (section 703 (15), and will assure that:'
(1) Individuals receiving training on the job shall be compen-
sated by the employer at such rates, including periodic increases, as may be
..< '...
deemed reasonable under regulations prescribed by the Secretary, but in no
event at a rate less than that specified in Section 6 (a) (l) of the Fair
labor Standards Act of 1938 or, if higher, under the applicable State or
'local minimum wage law. Wages in the Commonwealth of Puerto Rico, the
Virgin-:Islands, American Samoa, and the Trust Territory of the Pacific
Islands shall be consistent ~tith the Federal, State, or local la~1 othenlise
applicable (section 111 (b)).
w. It will comply with the labor standard requirements set out in
section 706 of the Act.
x. Services and activities provided under this Subgrant will be
administered by or under the supervision of the Prime Sponsor (section 105 (a)
(b) and 205 (c) (1)).
y. No funds made available under the Subgrant shall be used for
lobbying activities in violation of 18 USCA 1913.
B. Additional Assurances for Titl e I Programs
In carrying out programs under Title I of the Act, the Subgrantee assures
and certifies that:
1. Manpower services, including job development, will be provided to those
most in need of them including low income persons and persons of limited English-
speakin9 ability (section 105 (a) (d)).
2. Programs of institutional skill training shall 'be designed for occupa-
tions in which skill shortages exist (section 105 (a) (6)).
3. The Subgrant meets all the requirements of section 105 (a) and the Sub-
grantee will comply with all provisions of the Act (section 105 (b)).
. 4. It will make such arrangements as are prescribed by regulation to assist
the Secretary in carrying out his responsibilities under sections 105 and 108
of the Act (section 105 (a) (7)).
5. 'Special consideration will be given to the needs of eligible disabled
veterans, special veterans, and veterans who served in the Armed FOl'ces and \'iho
received other than a dishonorable discharge within four years before theda:e
of their application. The Subgrantee in selecting participants for programs
funded under Title I of the Act, shall take into consideration the extent th~t
such veterans are available in the area. Specific effort should be made to de-
velope appropriate full or part-time opportunities for such veterans. The Sub-
grantee should utilize the assistance of the State and local veterans emplo~"ent
service representative in formulating its program objectives. On a continuing
and timely basis, information on job vacancies and training opportunities funded
under Title I of the Act shall be provided to the State and local veterans e"l-
ployment service representative for the pUl'pose of disseminating information to
eligible veterans (section 104 (b) of Emergency Jobs and UnemploYlnent Assistance
Act of 1974).
.
,.'. ..
.-
6. Special Certification for State Subgrantees. A State Subgrantee
further assures and certifies that it will comply with the requirements
and proyisions of Sections 106 and 107 of the Act.
7. The Inland r1anpo~/er Association's "lanagement Information System
will be utilized for the development, maintenance, and reporting of all
required Subgrant Program Data. Subgrantee will submit quarterly reports
due no later than the twentieth (20th) day after the close of each quarter
to include the IMA Quarterly Program Summary, the Quarterly Summary of
Participant Characteristics, the Quarterly Financial Status Summary, and
other supplemental reports as required.
8. All costs incurred under the Subgrant shall be in accordance with
the H1A's FY'77 Schedule of Allowable Costs. Salaries for Project Staff
charging less than 100% of time to the project will be prorated in accord-
ance with the above. All costs in excess of maximum costs allowable per
IMA schedule and incorporated budget will require prior justification and
approval. In no case will pre-subgrant costs be reimbursed.
:..
9. Approval for the expenditure of Subgrant funds for consultant fees
will be obtained from the Ii.1A prior to cOlmnitment for such services.
10. It will adhere to special limitations on participant selection as
described in the Federal Register, Para. 98.23, pertaining to political
activities and the Hatch Act.
11. It.wi1l comply with requirements of the law and Employment and
Training Administration, Department of Labor, regarding the obtaining of
employer identification-account nu,:bers; collection, payment, deposit and
reporting of Federal, State, and local taxes. Work Experience Subgrantees
will withhold Social Security or its equivalent and income taxes for all
. program enrollees if required for regular employees of the agency.
12. Assure that no funds will be used to hire eny person to fill a job
opening created by the action of an employer in laying off or terminating
the employment of any other regular employee not supported under the Act.in
anticipation of filling the vacancy so created by hiring an employee to be
supported under the Act (Section 905 (c) (8)).
13. It will maintain a separate account for all funds received
under the Subgrant in addition to the r.1aintenance of separate records,
source documents and other account books as required. The Subgrantee
further assures that all recOl"ds, documents and books pel"taining to this
Subgrant will be available for inspection by authorized Inland ~lanpOl~er
Association personnel. All such records, documents and books shall be
retained by the Subgrantee for a period of three (3) years subsequent to.
the termination of the Subgrant.
~ .. .
.... ....~ "
, .
14. The Subgrantee assumes the fiscal and financial responsibility
for exceeding cost by line item or cost category. No requests for Sub-
grant modifications will be honored by the IMA if such requests represent
expenses or obligations incurred prior to the Subgrantee receiving written
approval from IMA. Post Subgrant costs will not be paid unless previously
approved by I11A.
15. No less than 84 percent of funds will be used for enrollee wages,
fringe benefits, allowances, training and services, and that administrative
costs will not exceed 16% of total Subgrant budget unless previously approved
by H1A.
16. Subcontractino: Subcontracts for various services may be entered
into by Subgrantee. All subcontracts require prior approval by IMA except
negotiated fixed price On-the-Job Training subcontracts by Subgrantee con-
tracted to deliver OJT services. These shall be prepared using IMA standard
OJT forms and vii 11 not requi re prior approva 1. by the H.1A Di rector, but I"Ii 11
be reviewed. Subgrantee is required to seek competition in the solicitation
of subcontracts according to procedures specified in the Federal Rules and
Regulations. Further, Subgrantee shall make positive efforts to utilize
small business and minority business enterprises in subcontracting.
17. Title of Property:
a. Title to all property acquired by Subgrantee, including
acquisition through lease-purchase agreement, for the cost of which Sub-
grantee is to be reimbursed in \'ihole or in part under this agreement,
shall immediately vest in H1A upon:
(1) Delivery of such property by the vendor.
(2) Issuance for use of such property in the performance
of this agreement.
(3) Commencement of processing or use of such property in
the performance of this agreement; or
(4) Reimbursement of cost thereof by the IMA, whichever
first occurs.
b. Title to all property shall not be affected by the incorpora-
tion or attachment thereof to any p)'ope)'ty not O\':ned by H1A, nor shall such
UtA property a)' any part thereof be or become a fixture or lose its identity
as personalty by reason of affixation by any realty,
c. All project equipment acquired must comply \'iith IHA program
interchangeabil ity requirements. The Subgrantee may not purchase or incur
liability for equipment during the last sixty (60) days of this agreement.
Subgl'antee shall obtain prior approval from I~lA for all purchases of non-
expendable property having an acquisition cost of $1,000 or more and a 1 ife .
of more than one year.
.. .\ ..
. .'
0-' ..' '.~_..
;~ ," ..
.-
/18_ BondinqlInsurance
. a. Prior to initial disbursement of funds to the Subgrantee the
Inland-~anpower Association shall receive a statement from the Subgrantee's
Chief Fiscal Officer or its insurer assuring that all persons handling funds
received or disbursed under the Subgrant are covered by fidelity bond in an
amount of not less than $20,000. The Subgrantee shall ir.~ediately notify
the IMA Director if the bond is cancelled or reduced. In that event IMA
shall not make any further disburse;;Jents to the Subgrantee until is is as-
sured that coverage has been obtained. The Subgrantee further agrees to
assume full responsibility for liability in excess of $20,000.
19. Hold Harmless
a. The subgrantee agrees to indemnify and save the Ii-1A, and all the
agents and employees, harmless from any and all liabilities, claims, damages,
or injuries to any person or property including injury to Subgrantee employees,
and all expenses of investigation and defending against same including attorney,
court and/or legal fees.
(1) Arising from or connected with performance or failure to
perform any work or other obligations of this agreement;
(2) Cause or claim to be caused by the independent status of
Subgrantee, his agent~ or employees;
(3) The concurrent acts of Subgrantee, or their agents or
employees.
20. . . All m'/a nces
. All payments to participants for allo\"/ances (including transportation
assistance) I.till be administered by the Inland ~ianpm'/el' Association \"tith l'leekly
reports submitted to the Subgrantee. The Subgrantee assumes the responsibility
for verifying alim,ance and transportation ass istance payments made by Ii.1A, and
fiscal accountability for incUl-ring costs charged to the allm'/ances as included
in the Subgrant per schedule as budgeted herein. The Subgrantee further assures
and certifies it \"Jill comply \"lith the ALLW.;~CE PAniENT HANDGOOK FOR TRAINI:\G
FACILITIES as published by the Inland rianpo'..:er Association.
21. Severability of Provisions
If any provisions of this agreement al'e held invalid, the remainder of
this agreement shall not be affected thereby if remainder \'Iould then continue.
to conform to t~e terms and requirements of applicable la\,.
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22. Performance Standards
The Subgrantee agrees that, should the Subgrantee's actual performance
with respect to either planned expenditure rates as stated on the Cumulative
Expenditure Plan and the Budget Statement or planned program objectives in-
cluding significant segments as stated on the Cumulative Monthly Program Plan
deviate 15: or more, the Inland Manpower Association will have the prerogative
of unilaterally modifying the Subgrant. Subgrantee further agrees that no
participant vlill be enrolled in any activity under this Subgrant during the
last sixty (60) days of this agreement unless the participant can successfully
complete training as specified by incorporated statement rerein.
23. Suspension or Termination of Subgrant.
a. Should the Inland Manpower Association determine that suspension
or termination of the Subgrant is required, the Inland Manpower Association
shall forv/ard a written notice of such determination to the Subgrantee four-
teen (14) days prior to any initiation by the Inland Manpower Association of
its termination procedures. Such notice shall contain a detailed statement
of facts upon which the Inland 11anpower Association's recommendation is based
and shall set a time and place to conduct a formal meeting with the Subgrantee
to discuss whether termination procedures will be initiated. If it shall have
been determined that suspension of funds is necessary, the Inland fl,anpC'.'ler
Association shall have the authority to suspend funds as may be deemed appropri-
ate until corrections are made in a manner satisfactory to the Inland Manpower
Association. In no event shall the time allowed for correction exceed thirty
(30) days unless the Director agrees to a continuance. The Director may sus-
pend funds for. a peri od of not more than forty- fi ve (45) days. I f it shall
have been determined that termination procedures are necessary, the Director
shall recommend tel1Tlination to the Executive Board for approval. If the Boal'd
approves termination, the agreement shall be terminated upon seven (7) days
written notice to the Subgrantee.
b. The Subgrant may be terminated or funds suspended in whole or in
part for cause. Cause shall include the following:
(1) Failure of the Subgrantee to comply in any substantial or
material respect with either the terms or conditions of
this agreement.
(2) The Grant to the Inland Manpower Association from the
Department of Labor for this program is terminated, sus-
pended, or reduced. The Inland ManpOl'/er Association may
also withhold payment of any unearned portion of the Sub-
grant if the Subgrantee is unable or unwilling to accept
any additional conditions that may be required by la\./, by
executive order, by regulations, or by other policy
announced by the Department of Labor at any time.
c. Upon termination of the Subgrant, the Subgrantee will remit any
unencumbered balance of payments previ ous ly recei ved as determi ned by the
Inland Manpower Association to be due it. The action of the Inland ~lanpO\1er
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Association in accepting any such amount shall not constitute a waiver of any
claim which the Inland Manpower Association may otherwise have arising out of
thfs agreement.
d. Upon suspension of funds, the Subgrantee agrees not to expend any
funds related to, or connected with, any area of conflict from which the Inland
Manpower Association has determined that suspension of funds is necessary.
24. The Subgrantee shall not assign this agreement or any monies due or to
become due hereunder except as specified in the terms of this agreement, with-
out having first obtained the written consent of IMA.
25. IMA will not be obligated or liable hereunder to any party other than
the Subgrantee. Subgrantee shall so notify all subcontractors and agents.
26. The Subgrantee will comply ~Iith the Clean Air Act and the Federal
Water Pollution Control Act as related to the use of facilities which are on
the Environmental Protection Agency's List of Violating Facilities.
27. The Subgrantee understands and agrees that all Gross Income earned by
the Subgrant supported activities during the period of this agreement shall be
recorded and identified as such by specific and separate account. All expenses
incurred in the generation of this income that is not a part of this Subgrant
may be deducted from the Gross Income to determine if any program income exists.
Program income shall be deducted from the total program costs for the purpose
of determining the net costs on \'Ihich the Inland 11anpo~ler Association share of
costs ~/ill be based. The Subgrantee further agrees to provide access to any
authorized representative of the Inland I'ianpoi'ler Jl,ssociation for the examina-
tion'of any records, books, or documents related to the determination of Program
income in any manner.
The Subgrantee certifies that to the best of his/her kno~/ledge and belief,
the data in this Subgrant are true and correct, and that the filing of this Sub-
grant has been duly authorized by its governing body.
County of ~iverside
(Legal Name of Subgrantee)
4080 LaIDn St.
(Mailing Address)
Riverside, CA 92501
(City, State, Zip Code)
Signature f
Donald L. Schroeder
Chairman, Board of Supervisors
1fDY2n
(Type Name &. Title of Authorized
Representative)
(Date of Signature)
RT-I,FY'77