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1
RESOLUTION NO. /c2f/{/
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A SUB-GRANT WITH THE INLAND MANPOWER ASSOCIATION
3 WHEREBY THE CITY OF SAN BERNARDINO WILL OPERATE A SUMMER YOUTH
RECREATION PROGRAM FOR ECONOMICALLY DISADVANTAGED YOUTH DURING
4 THE PERIOD JULY 1, 1977, THROUGH SEPTEMBER 30, 1977.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
6
7
8
9
SECTION 1. The Mayor of the City of San Bernardino, or
his designee, is authorized and directed to execute a sub-grant
between the City of San Bernardino and Inland Manpower Associa-
tion to permit the operation of a Summer Youth Recreation Program
by the City of San Bernardino for economically disadvantaged
youth during the period of July 1, 1977, through September 30,
1977, involving a total allocation of $13,748.00, a copy of
which is attached hereto, marked Exhibit "A", and incorporated
herein by reference as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
on the t!!5 day of
~
meeting thereof, held
1977, by the following vote,
to wit:
>
AYES:
Councilmen
,'2'i.~ )c//~ ,X~~
7~
~. ,
NAYS:
~no
ABSENT:
resolution is
1~
/
---
SU8"GR/\N f NUrldE'f{
90-106-77-02
HOOIFICATIOIi Nut-IBER
, .
INLAND t-IANPO\,IER ASSOCIATION
SUllGRANT
SUM~lARY SIGNATURE SHEET
-Thls-5Ubgrant is entered into by the Inland Nanpower Association, hereinafter referred "to as
Prime Sponsor and Citv of San Bernardino ' . hereinafter referred to
as Subgrantee. The Subgrantee agrees to operate this program in accordance with all provi-
sions of this Agreement as incorporated herein, including the FY77 Comprehensive Manpower Plan
of the Prime Sensor.
1. City of San Bernardi no
2.195 North "0" Street
r-1AILING ADDRESS
3.
San Bernardino
92401
ZIP CODE
CITY
4.' JAMES J. BURNS, Executive Director
INOIVIDUAL RESPONSIBLE FOR PROGRAM
OPERATION (Name, Title)
5. 383-5205
TELEPHONE NUNBER
6. Same
MAIN HORKSITE
7. San Bernardino
COUNTY o BE SERVED
" VI
o.
, lMA REGIONAL ADVISORY AREA S SERVED
9. SOURCE OF FUNDS:
OTitle I DTitle III [XI Other
(Specify)' CSA Grant
10. NEVI PROGRAM CJsummer Youth Recreation
CONTINUING PROGRAM []lJ
PREVIOUS CONTRACT NO. 90106-76-03
11. OBLIGATION. This action will:
OJ INCREASE D DECREASE. 0 NOT CHANGE
the I~~ obligation for this Subgrant
by $ 13,748.00
of $ 13,748.00
to a new level
,
.
12. TOTAL NUMBER TRAINING SLOTS N/A
13. TOTAL NUMBER TO, BE SERVED 2,700
NIA
14. TOTAL PLANNED PLACEMENTS
10 Weeks '.
15. LENGTH OF PROGRAM
16. lENGTH OF TRAINING
17.
N/A
18.
7 1-77
BEGTNlTING DATE
TYPE OF PROGRA~l:
A. On-The-Job Training
B. Classroom Training
8
TRAHnNG OCCUPATION OR ClUSTER(S
Open Entry D Closed Entry 0
Open Exit 0 Closed Exit D
C. Work Experience
D. Other (specify)
,8 SYR
The Subgrantee certifies that to the best of his/her kn0l11edge and belief, the data in this
Subgi'ant are true and correct, and that the fi 1 ing of this subgrar.t has been duly authorized
bits Dovernin body.
\PPROVED FOR THE PRIf'.E SPONSOR
SIGN;\TURE
NAt-1E MiD TI TlE
DATE OF SIGNATURE
DAlE OF SIGNATURE
SUBGRANTEE CERTIFICATION SHEET
(Public Agency)
A. - TYPE OF PUBLIC AGENCY OR SPECIAL DISTRICT:
l. County D
2. City W
3. School District D
4. Fire D
5. Other D
B. CHIEF OFFICIALS:
l. Chairman of Board
Attach a copy of the minutes
of-the Governing Board of your
Agency, specifying authorization
to enter into this ~ubgrant.
Identify
City of San Bernardino
2. Superintendent of Schools
3. Chief Executive Officer W. R. "Bob" Holcomb, Mayor
4. Other, Identify
5. Administrator of CETA Program
Under Contract JAMES J. BURNS, Executive Director
C. CHIEF FISCAL OFFICER, BOOKKEEPER, OR ACCOUNTANT:
Name Dave Root,Oirector of Financ~ddress 300 North "0" Street
Telephone
383-5242
This is to certify that the above information is true, complete and correct -
and that W. R. "Bob" Holcomb, Mayor of The City of San Bernardino
(Person) (Organization)
is legally authorized by its governing body to enter into contracts and other
business transactions with the Inland Manpower Association on behalf of this
Public Agency.
Signature of Certifying Individual
City C1 erk
Title
300 North "0" Street
Address
383-5102
Telephone
7/76
- 2 -
...
....
Agreement for Delegation of Activities
Under Grant No.9.Q:106
This agreement entered into as of May. 35.,. . .,
19.77., including all attachments and conditions
annexed hereto (which are expressly made part
hereof), shall govern certain activities of the
. . . . . .Summer. .Y.Qutb. Rei:r.e.at 1 00. Prll.g.r.al1J . . . .
(name of program account for the delegated
activities) financed under Grant No..~Q7 JQ(j.. ..
during the period.6J.1.!.n. . . .. to 9nQI.7? . . . .,
'h' h t b . d t b City of
W Ie are 0 e carrie aU y. . . .. ..........
~il.n. .~~,(Qi,lr9).n.q............. ........ .......
(name of delegate agency), hereinafter referred
to as the "Delegate", on behalf of .............
INLAND.MANPDWER.Assocjatlon..............
(name of grantee), hereinafter referred to as the
HGrantee."
The Grantee and Delegate agree as follows:
1. WORK TO BE PERFORMED. The Delegate
shall, in a satisfactory manner as determined by
the Grantee, perform all activities in Attachment
"AU.
2. COMPLIANCE WITH APPROVED PRO-
GRAM. All activities authorized by this agree-
ment will be performed in accordance with the'
approved work program, the approved budget,
the grant conditions and relevant OEO directives.
3. REPORTS, RECORDS & EVALUATIONS.
The Grantee shall supervise, evaluate, and pro-'
vide guidance and direction to the Delegate in the
conduct of activities delegated under this con-
tract. The Delegate agrees to submit to the
Grantee such reports as may be required by OEO
directives or by the Grantee, including the re-
ports listed in Attachment "B" according to the
schedule there set out.
The Delegate also agrees to prepare and retain,
and permit the Grantee to inspect as it deems
necessary for grant purposes (in addition to in-
spections authorized by the conditions in the grant
from OEO) the records listed in Attachment "C",
as well as all other records that may be required
by relevant OEO directives, with the exception
of confidential client information. The Delegate
further agrees that the Grantee may carry out
monitoring and evaluation activities to include,
at a minimum, those listed in Attachment "D",
and will effectively ensure the cooperation of the
Delegate's employees and board members in such
cfIorts.
4. CHANGES. The Grantee may, from time to
J.me, request changes in the scope of the services
f the Delegate to be perform cd hcreunder. Such
,
OEO FORM 280 AUG 70
changes, including any increase or decrease in the
amount of the Delegate's compensation, which
are mutually agreed upon by and between the
Grantee and the Delegate, must be incorporated
in written amendments to this contract.
5. COMPLIANCE WITH LOCAL LAWS. The
Delegate shall comply with all applicable laws,
ordinances, and codes of the state and local gov-
ernments.
6. COVENANT AGAINST CONTINGENT
FEES. The Delegate warrants that no person or
selling agency or other organization has been em-
ployed or retained to solicit or secure this contract
upon an agreement or understanding for a com-
mission, percentage, brokerage, or contingent fee.
For breach or violation of this warrant the
Grantee shall have the right to annul this contract
without liability or, in its discretion, to deduct
from the contract or otherwise recover the full
amount of such commission, percentage, broker-
age, or contingent fee, or to seek such other
remedies as legally may be available.
7. SCHEDULE OF PAYMENT. Subject to re-
ceipt of funds from OEO, the Grantee agrees to
reimburse the Delegate for authorized expendi-
tures. An advance of $].3.7.48.. for estimated
expenditures for .....4.... (months) will be
made to the Delegate, who will submit to the
Grantee vouchers that are sufficient to support
payment under the Grantee's accounting proce-
dures established or approved by the Grantee's
accountant. Within . .30. . . .. days the Grantee
will approve or disapprove payment of the vouch-
ers, and will make additional payments equal to
the amount of such approved expenditures to the
Delegate. In no event, however. will the Delegate
receive reimbursement for personnel costs ex-
ceeding $... O. . . . ., or for non-personnel costs
exceeding $...1.'1, Z 46, except as it has received
prior written authorization from the Grantee,
which is incorporated into and shall be attached
to this contract.
8. TERMINATION. The Grantee may, by giv-
ing reasonable written notice specifying the ef-
fective date. terminate this contract in whole or'
in part for cause, which shall include: (1) failure,
for any reason, of the Delegate to fulfill in a
timely and proper manner its obligations under
this contract, including compliance with the ap-
proved program and attached conditions, with
statutes and Executive Orders. and with such
"'lO:'"'-,..-....~---+ 'T_\
'.
,
I'
'.
j
, .
OEO directives as may become generally appli-
cable at any time; (2) submission by the Dele-
gate to OEO or to the Grantee of reports that are
incorrect or incomplete in any material respect;
(3) ineffective or improper use of funds provided
under this contract; and (4) suspension or ter-
mination by OEO of the grant to the Grantee
under which this contract is made, or the portion
thereof delegated by this contract. The Grantee
may also assign and transfer this contract to
another grantee when required to do so by OEO
direction.
If the Delegate is unable or unwilling to com-
ply with such additional conditions as may be
lawfully applied by OEO to the grant to the
Grantee, the Delegate shall terminate the contract
by giving reasonable written notice to the Grantee,
signifying the effective date thereof. In such
event the grantee may require the delegate to
ensure that adequate arrangements have been
made for the transfer of the delegated activities
to another Delegate or to the Grantee.
In the event of any termination, all property
and finished or unfinished documents, data,
studies, and reports purchased or prepared by
the Delegate under this contract shall be disposed
of according to OEO directives, and the Delegate
shall be entitled to compensation for any un-
December 1968
reimbursed expenses reasonably and necessarily
incurred in satisfactory performance of the con-
tract. Notwithstanding the abvve, the Delegate
shall .not be relieved of liability to the Grantee
for damages sustained by the Grantee by virtue
of any breach of the contract by the Delegate
and the Grantee may withhold any reimburse-
ment to the Delegate for the purpose of set-off
until such time as the exact amount of damages
due the Grantee from the Delegate is agreed upon
or otherwise determined.
9. NON-FEDERAL SHARE. The Delegate
will contribute $. . Q. . . . .. to the program funds.
Such contribution shall be in cash in the amount
of :$....0...., and in-kind in the amount of
$. NOnE. ... (If none, state "none.")
10. REVIEW OF NEW DIRECTIVES. The
Grantee will submit promptly to the Delegate for
comment those proposed additional directive3
that it receives from OEO for comment.
In witness whereof, the Grantee and the Dele-
~~:~i'';: "=::"'.:: .'"' d'~
G De gate Grantee
By: ................. By: .................
Position: Position:
J. Burns, City of
S.B. Manpower
Director
F.V. Martinez,
01 rector
GP 0 898.06:Z
1:""'-"~"-
.oj"
.
-.
IMA Exec.
-
If
, I
I I
! I
'B. !-,rx;c?}~,l DESm'i
.ll.s briefly as possible in the space alloted, provide a description of all progral'll
'activities.
1. Classroom training subgrantees should attacll a canplete schedule of the =iculum
of their program. Indicate the length of training (in days) pnd total hours of
inst...--uction tirre for each phase of training.
2. Ql the Job Training subgrantees Should specify here ....tilch e..'q>"...nse items shall be
reimbursed to Private-For-Profit subcontractors and the method used to determine
costs.
3. l';\.Jrk Experience subgrantees should describe the nature of their program including .
any special target g:roups, any program subcontractors, any variation in wage rates.
and the rationale for same, lel1gth and ge.lleral nature of training slots, and general
pUrp::lses of the program.
4. All subgrantees should atterpt to provide a concise description of the goals
of their program and the rnethods used to accanplish those goals.
5. Identify any enrol,lee selection criteria to be used (other than CETA eligibility).
6. Lescribe any programnatic linkage or coupling \.n.th other C8'.i'A or Non-cs:m programs.
7. Identify any car.ponents 'of the program to be subcontracted and the ];OtentiaJ,
subcontracting agencies.
8. Describe the nature of your internal administrative control SystEIllS, including an
explanation of fiscal re];Ortingjaccountability procedures and participant activity
records ,
9. Describe the review systEm procedures for resolving CErA participant grievances.
(Attach copy of Grievance Policy)
10. Describe the mechanisns \,hich will be used to assure non-discr:i.rnination and equal
opPortunities. (Attach copy of Affirmative Action Plan)
11. Indicate whether or not the program will assist in generating any gross or net
revenue from any source.
1. To.provide a diverse, recreational and leisure activities program
for local dlsadvantaged youth between the ages of eight and thirteen';
2. To stimulate and enhance social-cultural development; .
3. To provide an opportunity for disadvantaged youth to participate in
! excursion trips to local recreation areas. .
I
~
These objectives will be accomplished
Youth Recration Program involving the
through the implementation of a SuU'.mer
operation of a day camp and excursion tr}
7/76
~
r
COMPONENT DESCRIPTIONS:
B.
PROGRN4 DESIGN (Continued)
j
Day Camp - The Day Camp will operate for a 10-week period with approximately
350 youngsters participating. Each day camp period will be four days in
length and will expose participants to a variety of recreational and outdoor
educational activities.
Bus Rental
Supplies
Admission Costs
Food
$3,500.00
1,000.00
225.00
500.00
$5,225.00
Excursion Trips - The excursion trip program will service target group
youngsters by providing out-of-town trips to recreation sites within 100
miles of San Bernardino. Locations to be visited will include:Huntington
Beach, Disneyland, Knotts Berry Farm, Lion Country Safari, San Diego Zoo,
Dodger Stadium and the San Bernardino Mountains. Approximately 2,200
youth will be served in this activity.
Bus Rental
Admissions
$5,802.00
2,721.00
$8,523.00
, Graphic Area - The general graphic area from which participants within the
Summer Youth Recreation, Program will be drawn is bordered on the north by
Cajon Boulevard and Baseline Street, on the west by Eucalyptus and Lytle
Creek Wash, on the south by the Santa Ana River east to Sterling Avenue
north to Baseline. Participants within the program will be drawn from
facilities operated by the Park and Recreation Departments within the
target area:
'Recreational Opportunities - As a'result of the Summer Youth ReCreation
,Program, disadvantaged youth of San Bernardino will be able to participate
in life enriching leisure activities.
Community and Participant Benefits - Through the Summer Youth Recreation
Program, disadvantaged youth of the San Bernardino area who are too young
to have access to the general jOb market will be provided a variety of
recreational opportunities. By participation in these activities, disad-
vantaged youth of the San Bernardino area will be able to participate in life
enriching leisure activities; specifically designed to meet their needs. As
'a result, the community and the individuals will benefit through broadened
experience.
The Program will be linked directly into the normal 'summer recreational
program in the San Bernardino area and the (SPEDY) Summer Program for
Economically Disadvantaged Youth. Coordination will take place with the
San Bernardino Unified School District, Home of Neighborly Service, San
Bernardino Boys' Club and local YMCA and YWCA's. In addition, coordination
will take place with the Summer Free Luch Program, since lunches will be
provided to Day Camp participants from that activity.'
Participants in the Program will be drawn from the Community Centers and
Playgrounds operated in the target area. Recreati9n Staff members will scree
applicants to make sur~ that the most needy participate in the program.
Ll
2.1
DETAILED STATEMENT OF COSTS
SUM11ER YOUTH RECREATION PROGRA1-1
CITY OF SAN BEfu~ARDINO
A. Transportation
Facility
MeadO'..brook
7/6
7/1S
7/23
8/20
8/27
lull Center
7/7
7/14
7/30
8/1S
8/26
Nicholson
7/14
7/28
8/6
8/10
8/18
Johnson Hall
7/8
7/20
7/29
8/9
8/15
Franklin
7/13
7/23
8/S
8/13
8/27
Delman Heights
7/9
7/1S
7/28
8/7
8/31
Location
Rental Quotations
silverwood
Magic l10untain
Beach
Disneyland
Beach
90.00
162.00
120.00
120.00
120.00
Silverwood
Disneyland
San Diego Zoo
Magic Mountain
Silverwood
90.00
120.00
191.00
162.00
88.00
Magic ~Iountain
Sea World
Disneyland
Silven.ood
Camp out
162.00
191.00
120.00
90.00
88.00
Silven.ood
Beach
Magic Mountain
Camp Out
Disneyland
90.00
120.00
162.00
80.00
120.00
Silverwood
Magic Mountain
Sea World
Disneyland
Beach
90.00
162.00
191.00
120.00
120.00
Silveri,'lood
L. A. Zoo
Knotts Berry Farm
l1agic Hountain
\-lax Huseum
90.00
127.00
120.00
167..00
120.00
5
$612.00
$651.00
$6S1. 00
$572.00
$683.00
$619.00
."
Nunez
7/14
7/28
8/5
8/10
8/20
Beach
Disneyland
Magic Hountain
Silverl-Tood
Dodger Game
120.00
120.00
162.00
90.00
122.05
$614.05
Playground-All trips to Griffith Park, L.A. Zoo and Observatory
7/20
7/27
8/4
8/11
8/18
Meyer/Rio Vista
Urbita/Lytle Creek
Allesandro/Roosevelt
Kendall/Cajon
Bradley
Day Camp
Glen Helen
Glen Helen
Forest Falls
Silverwood
(Monday)
(Tuesday)
(Wednesday)
(Thursday)
2.2 Space Rental
2.3 Consumable Supplies
A. Day camp "T" shirts
B. "T" shirts (sports program)
C. Arts and crafts (pencils,
pens, construction paper
scissors, glue, tissue paper, etc.
D. Referslli~ents (punch, candy, cake
hot dogs, ha~urgers, condiments,
and prizes - ribbons, certificates)
311.10
311.10
311.10
311.10
155.55
71.00
71. 00
120.00
88.00
$1,399.95
350'.00 per week
for 10 weeks =
-0-
1,000.00
350.00
50.00
100.00
$3,500.00
9,302.00
-0-
$1,500.00
-0-
Neado'."brook 40 @ 4.50 Nagic Nountain 180.00
HeadO\"brook 30 @ 4.95 Disneyland 148.50
328.50
Jot>..<' son Hall 30 @ 4.50 Hagic Mountain 135.00
Johnson Hall 30 @ 4.95 Disneyland 148.50
283.50
Franklin 30 @ 4.95 Disneyland 148.50
Franklin 30 @ 4.50 Nagic Nountain 135.00
Franklin 30 @ 2.00 Sea l-lorld 60.00
343.50
Nunez 30 @ 4.95 Disneyland 148.50
Nunez 40 @ 4.50 Magic Mountain 180.00
328.50
De lman Heights 30 @ 4.50 Hagic Nountain 135.00
Delman Heights 40 @ 3.35 Knotts Berry
Farm 134.00
269.00
Day Camp
Glen Helen 7.50 per week 75.00
Silven"ood 15.00 per week 150.00
225.00
Playgrounds
1.leyers 40 @ 1.25 50.00
Rio Vista 40 @ 1.25 50.00
Urbita 40 @ 1.25 50.00
Lytle Creek 40 @ 1.25 50.00
Allesandro 40 @ 1.25 50.00
Roosevelt 40 @ 1.25 50.00
Kendall 40 @ 1.25 50.00
Cajon 40 @ 1.25 50.00
Bradley 40 @ 1.25 50.00
Developmentally
Disabled 40 @ 1.25 50.00
500.00
2,946.25
TOTAL COMPUTATIONS
$13,748.00
,"
'7
"
TITLE-I
SUBGRANT
ASSURANCES ArID CERTI FJ CATIONS
'-f.
. A.. General Assurances
1. The Subgrantee assures and certifies that:
a. It ~/ill comply ~rith the requirements of the Comprehensive
Employment and Training Act (CETA) of 1973, as amended (P.L. 93-203,
87 Stat. 839 and P.L. 93-567,88 Stat. 1845), hereinafter referred to
as the Act, and ~Iith the regulations and policies promulgated there-
under; and .
b. It will comply l'/ith 0:,18 Circular number A-95 and Federal
Management Circulars (FnC) 74-4 and 74-7, as those circulars relate to
functions such as the utilization of funds, the operations of programs,
and maintenance of records, books, accounts, 'and other documents under
the Act.
~
2. The Subgrantee further assures and certifies that if the regu-
lations pro~u1gated pursuant to the Act are amended or revised, it shall
. co~p1y ~/ith them or notify the Inland ManpOl'ier Associiltion (Ii.IA), I,lithin
30 days after promulgation of the amendments or revision that it cannot
so conform, so that the IMA may take appropriate action inclUding term-
ination,. if necessary. .
."
3. In addition to the requirements of 1 and 2 above and consistent
"lith the regulations issued pursuant to the Act, the Subgrantee makes
the fallowing further assurances and certificati~ns:
a. It possesses legal authority to apply for the Subgrant; that
a resolution, r.1otion, 01" sir.1ilar acticn has been duly adopted or passed
as an official act of the Subgrantee's governing body, authorizing the
filing of the Subgrant, inClUding all understandings and assu~ances con-
tained therein, and directing and authorizing the person identified as
the official representative of the Subgrantee to act in connection with
the Subgrant and to provide such additional information as my be requir~
ed (sections 102 (a); 701 (a) (9) and {lOll.
b. It will cc~ply with Title VI of the Civil RiGhts Act of 1964,
(P.l: 88-352), and in accordance with Title VI of that A~t no person in
the United States shall en tne grounds of race, color, sex, or national
origin, be excluded fro~ participation in, be denied the benefits of, or
be othenli se subjected to eli scrimi nil t i on under any program 01' act ivit,)'
for l'lhich the Subgrantee receives Fedel'al financial assistance and 1.1i1l
immediately take any meaSUl'es necessary to effectuate this agreement.
c. It \~ill cumply l'lith Title VI of the Civil Rights Act of 1964,
(42 USC ZOOOc) prohiuitil~C) cn:ployn:ent discriminatiO'l I~here (1) the pl"i-
mary purpose of the Subgrant is to provide emploY31ent 01' (2) discrimin-
atory emp 1 o)'mc:nt pract ices IIi 11 re5U It in unequa 1 tl'eatmen t of per'Sons
~:ho are or should be benefiting from the Subgrant-aicled activity,
8
d. 110 person vlith responsibilities in the operation of any pro-
gram under th~ .c.ct v~i11 discriminate \'Iith respect to any program partici-
pant or any applicant for participation in such program because of race,
creed, color, national origin, sex, age, political affiliation, or beliefs
(section 703 (lJ and 712).
e. It'vlill comply with the requirements of the provisions of
the Uniform Relocation Assistance and Real Property Acquisition Act of 1970
(P.l. 91-645) which provides for fair and equitable treatment of persons
displaced as a result of Federal and federally-assisted programs..
f'- It will comply'vtith the provisions of the Hatch Act ~Ihich
limit the political activity of employees.
g. It will comply with the requirement that no program under,the
Act shall 'involve political activities (section 710).
. h. It will establish safeguards to prohibit employees from using
their positions for a purpose that is or gives the appearance of being
motivated by a desire for private gain for themselves or others, particu-
larly those with whom they have family, business, or other ties (section
702 (a)).
i. It will give the Depart~ent of labor and the Comptroller
General through any authorized representative the access to and the right
to examine all records, books, papers, or documents related to the Subgrant
(section 713 (2)).
j. Participants in the program \.,ill not be employed on the con-
struction, operation; or maintenance of that part of any facility \'Ihich is
used for religious instruction or ~lOrship (section 703 (3)).
..
k. Appropriate standards for health and safety in work and train-
ing situations will be ~aintained (section 703 (5)).
1. Conditions of amplo)TIent or training will be appropriate and
reasonable \'lith regard to tr." type of \'Iork, the geographical l'egion and the
proficiency of the applicant (section 703 (4)).
m. Provisions of \.:orkmen's compensation protection 'to partici-
pants in on-the-job training, \'lOrk experience, ,or public se)'vice employment
programs unjer the A~t at the same level and to the same extent as other
employees of the employel' \'Iho are covered by a State 0/' industt,y \'lOrkmen's
compensatiO:1 sUtut!?; and p!""~vision of\./orkmen's co:npensation insurance 01'
medical and accident insurance for injury or disease resulting from theil'
participation to those indiv~duals en9aged in any program ,~ctivity undel' the
Act, i.e" \':ork experien~e, on-the-job training,' p~/blic sel'Vice employment,
classroom training, services to participants, and other activit~es, where
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others similarly eng~ged are not covered by ~n clppl1cabh' workmen's com-
pensation statute (section'Y03 (6) and 20a (4)).
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. .._. n. The program will not 'result in the displace~ent of employed
workers or impair existing contracts for services or result in the substi-
tution of Federal funds for other funds in connection with work that would
otherwise be performed (section 703 (7)).
o. Tnining \.Jill not be for any occupations \'/hich require less
than two weeks of pre-emplo~ent training, unless immediate employment
opportunities are available in that occupation (section Y03 (a)).
. p. Training and related services'\'/ill~' to the extent practicable,
be consistent with every individual's fullest capabilities and lead to em-
ployment opportunities which \.Ii11 enable participants to become economically
self-sufficient (section 703 (9) and 105 (a) (6)).' .
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q, Institutional skill training and training on the j~b shall
only be for occupations in which the Secretary or the prime sponsor has
determined there is reasonable expectation for employment (section Y03 (10}).
r. CETA funds \'/ill, to the extent practicable, be' used to supple-
ment, rather than supplant. the level of funds that would other;lise be avail-
able for the planning and administration of programs under the Subgrant
(section 703 (11)).
," s. It will sub::tit reports as required by the Secretary and \.:i11
maintain records and provide access to thes as necessary for the Secretary's
review to assure that funds are being expended in accordance with the purposes
and provisions of the Act, including the 8aintenance of records to assist the
Secretary in determining the extent to which the' progl"am r.:eets the special
needs of di sadvantaged, Chl"Oni ca 11y unemployed, and 1 m'l i ncose pel"SOnS for
meaningful emplo~ent opportunities (secticn 703 (12) and 311 (~)).
t. The program will, to the maximum extent feasible, contribute to
the occupational de'/elop8ent or up\'lard mobility of individual participants
(section 703 (13)).
u, The program has adeguate administrative and accounting contro1s,
personnel standards, evaluation procedures, availability of in-service train-
ing and technical assistance progl'ams, and othei' policies as may be necessary
t? promote the effective use of funds (section 703 (l4)).
v. The program makes appropriate provisions for the manpower needs
of youth in the area served (section 703 (15), and \./ill assure that:
(1) . Ir.dividuals receivlng tr~ining on .the job shall be compen-
sated by the employer at such rates, including periodic inCl"cascs, as may be
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.deemed reasonable under regulations prescribed by the Secretary, but-in no
event at a rate less than that specified in Section 6 (a) (1) of the Fair
labor Standards Act of 1938 or, if higher, under the applicahle State or
local minimum ~:age la~/, Hages in the Common'ilcalth of Puerto Rico, the
Virgin~Islands, American Samoa, and the Trust Territory of the Pacific
Islands shall be consistent ~/ith the Federal, State, or local lal'/ othenlise
applicable (section 111 (b)).
~I. It will comply ~/ith the labor standard requirements set out in
section 706 of the Act.
x. Services and activities provided under this Subgrant will be
administered by or under the supervision of the Prime Sponsor (section 105 (a)
(b) and 205 (c) (1)),
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y. No funds made available under the Subgrant shall be used for
lobbying activities in violation of 18 USCA 1913,
B. Additional Assurances for Title I Programs
In carrying out programs under Title I of the Act, the Subgrantee assures
and certifies that:
t Hanpol.ter services, including job development: I-till be provided to those
most in need of them including low income persons and persons of limited English-
speaking ability (section 105 (a) (d)).
. 2:- Programs of institutional skill training shall be designed for occupa-
tions in which skill shortages exist (section 105 (a) (6)).
3. The Subgrant meets all the requirements of section 105 (a) and the Sub-
grantee 1'1i11 co;;;ply I'lith all provisions of the Act (section 105 (b)).
_ 4. It \.lill make such arrangements as are prescribed by regulation to assist
the Secretary in carrying out his resp.onsibilities under sections 105 and 108'
of the Act (section 105 (a) (7)).
5. Special consideration will be given to the needs of eligible disabled
veterans, spec ia 1 veterans, and veterans \.:ho served in the Armed Forces and \'/ho
received othel' than a dishonorable discharge \'Iithin four years before the date
of their application, The Subgrantee in selecting participants for prograrr:s
funded under Title I of the Act, shall take into consideration the extcnt that
such veterans are available in the arei, Specific effort should be made to de-
velope appropriate full or part-time oPPol'tunities for such veterans. The Sub-
grilntee should utilize the -assistance of the Stilte and local veterans employment
service represcntiltil'e in fOr/;]ulating its program objcctives. On a continuing
and timcly basis, infomation on job vacancies and trainir.g opportunities funded
under Title I of the 'Act shall be provided to the State and lccal vetel'ans em-
ployment sCl'vice representative fct' the purpose of disseminating infol'l1~ation to
eligible veterans (section 104 (b) of Emergency Jobs and Unemploymcnt Assistancc
Act of 197 i\ ) .
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6. Special Certification for StateSubgrantees. A State .Subgrantee
further assures and certifies that it ~lill. comply I.lith the requirements
and provisions of.Sections 106 and 10? of the Act.
7. The Inland Manpower Association's Management Information System
~Iill be utilized for the developffient, maintenance, and reporting of all
required Subgrant Program Data. Subgrantee ~lill submit quarterly reports
due no later than the b/entieth (20th) day after the close of each quarter
to include the IHA Quarterly Program Summary, the Quarterly Summary of
Participant Characteristics, the Quarterly Financial Status S~"mary, and
other supplemental reports as required.
8. All costs incurred under the 5ubgrant shall be in accordance with
the IMA's FY'?? Schedule of Allowable Costs. Salari~s "for Project Staff
charging less than lOO~ of time to the project I./ill be prorated in accord-
ance vlith the above. All costs in excess of maximum costs allm'labie per
IMA schedule and incorporated budget will require prior justification and
approval. In no case will pre-subgrant costs be reimbursed.
9. Approval for the expenditure of 5ubgrant funds for consultant fees
will be obtained from the IHA pripr to commitment for such senices.
10. It will adhere to soecial limitations on participant selection as
described in the Federal Recister, Para. 98.23, pertaining to political
activities and the Hatch Act.
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11. It I.fill co;:.ply I.tith requirements of the 1 al-l and Employment and
Training Ad;;;inistration, Department of Labor, regarding the obtaining of
employer identification-account nombers; col1ecti.on. payr..ent, ::eposit and
reporting of Feceral. State. and local taxes. Work Exoerience Subgrantees
will l'lithhold Social Security or its equivalent and income taxes TCt' all
program enrollees if required for regular employees of the agency.
12. Assure that no funds \.till be used to hire any person to fill a job
opening created by the cction of an employer in laying off or terminating
the employ;r.ent of any other regular employee not supported under the Act in
anticipation of filling the vacancy so Cl'eated by hiring an employee to be
supported under the Act (Section 905 (c) (B)). "
13. It will maintain a separate bank account for all funds received
under the SUDgl'ant In acdition to the maintenance of separate I'ecords,
source documents and other account books as required. The Subgrantee
further assures that all records. documents and books pertaining to this
Subgnlllt \'1111 be available for inspection by authorized Inland ;'tan,ol'ler
Association personnel. :'\11 such records. documents and books shall be
retained by the Subgl;antee for a period of three" (3) years subsequent to"
the termination of the Subgrant.
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14. The Subgrantee a>sumes the fiscal and financial responsibility
for exceeding cost by line item or cost category. No requests for Sub-
grant modifications vlill be honored by the Hl/\ if such requests represent
expenses or ob 1 i gati ons incurred pri or to the Subgrantee recei vi n9 vlri tten
aPl?roval from mil.. Post Subgrant.costs will not be paid unless previously.
approved by UiA.
15. No less than 84 percent of funds'will be used for enrollee wages,
fringe benefits, allowances, training and services, and that administrative
costs will not exceed 16% of total Subgrant budget unless previously approved
by 111A.
16. S'ubcontracti n9: Subcontracts for various servi ces may be entered
into by Subgrantee. All subcontracts require prior approval by mil. except
negotiated fixed price On-the-Job Training subcontracts by Subgrantee con-
tracted to deliver OJT services. These shall be prepared using mil. standard
OJT forms and will not require prior approval by the IMA Director, but will
be r"evievled. Subgrantee is required to seek competition in the solicitation
of subcontracts according to procedures specified in the Federal Rules and
Regulations. Further, Subgrantee shall make positive efforts to utilize
small business and minority business enterprises in subcontracting.
17. Title of Property:
a. Title to all property acquired by Subgrantee, including
acqui siti on through 1 ease-purchase agreement, for the cost of vlhi ch Sub-
'grantee is to be reimbursed in whole or in part under this agreement,
sha 11 immedi ate ly vest in mil. upon:
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(1) Delivery of such property by the vendor.
(2) Issuance for use of such property in the perfo:mance
of this agreement.
(3) Commencement of processing or use of such property in
the performance of this agreement; or
(4) Reimbursement of cost. thereof by the mil., "lhichever
first occurs.
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b. Title to all property shall not be affected by the incorpora-
tion or attachment thereof to any property not owned by 11-111., nor shall such
HIli. property or any part thereof be or become a fixture or lose its identity
as personalty by reason of affixation by any realty.
c. All project equipment acquired must comply with l~lA progl"am
interchangeabi 1 ity requi rell~ents. The Subgrantee wi 11 obtai n appt"ova 1 from
the HIli. PrOpCl"ty Offi eel' pri or to i ncurd ng co!, ts for all property
scheduled for use under this agreement. The Subgrantee may not purchase or
incur liability for equipment during the last sixty (60) days.of this
agreement. Sub~rantee shall obtai n pri or approval from Hi/\ for all purchases
of non-expendable property having an acquisition cost of $1,000 or more and
a life Ql' more than '.one year.
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18. Bonding/Insurance:
a. . Prior to initial disbursement of funds to the Subgrantee the
Inland HanpOller Association shall receive a statement from the Subgrantee's
Chief Fiscal Officer 0'- its insurer assuring that all persons handl ing funds
received or disbursed under the Subgrant are covered by fidelity bond in an
amount and manner consistent I.lith the coverage deemed necessary by !I-lA. The
bond shall name li1A as the named insured and shall require immediate notice
to the IHA Director if the bond is cancelled or reduced. In that event It1A
shall not make any further disbursements to the Subgrantee until it is assured
that coverage has been obtained.
b. The Subgrantee agrees to obtain public 1 iability and property
damage insurance including but not limited to premises and automobile insur-
ance coverage with minimum liability limits of $500,000 (five hundred thousand
dollars), and damage to property of not less than S~JO,OOO resulting from any
occurrence. Said policy should provide thirty (30) days \'/ritten notice to
the Inland HanpOl'/er Association of cancellation or material change.
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19. Hold Harmless:
a. The Subgrantee agrees to indemnify and save the filA, and all the
agents and employees, harmless from any and all liabilities, claims, damages.
or injuries to any person or property including injury to Subgrantee employees,
and all expenses of investigation and defending against same including attorney,
court and/or legal fees:
(1) Arising from or connected I,lith performance or failure to
perform any work or other obligations of this agreement;
(2) Cause or claimed to be caused by the independent status
9f Subgrantee. his agents or employees;
{3} The concurrent acts of Subgrantee, or their agents or
employees.
20. Allowances:
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.All payments to participants for allm'lances (including tl'ansportaticn
assistance) l'lill be administered by tile Inland :-tanpoI'lerAssociation \'lith l'leekly
reports submitted to the Subgrantee. The Subgrantee assumes the responsibility
for verifying allO\'IGnce and tl'ansportation ass istance payments made by Ii-iA, and
fiscal accountability fOl' inculTing costs charged to the allc"lances as includ.:d
in the Subgrant per schedule as budgeted hel'ein. The SlIbgrantee fudhel' assures
and cert i fi es it \1i 11 con:p ly \1ith the ALLO'..IMlCE PAYi.1ENT HMlDSOOK FOR IRA! NH:S
FACILITIES as published by the Inland r'!anpOI'iel' Association.
21. Servabilitv of Provisions:
. If any provisions of this agreement are held invalid, the remainder of
this agreement shall not be affected thereby if remainder \1ould then contintic
to COliform to the terms and reqllirellicnts of applicable la\1.
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22. Performance Standards
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The Subgrantee agre~s that, should the Subgrantee's actual performance
~ith respect to either planned expenditure rates as stated on t~e C~mula~ive
Expenditure Plan and the Budget Statement or planned program obJectlves 1n-
eluding significant segments as stated on the Cumulative Monthly Program Plan
deviate 15% or more, the Inland f1anpoVler Association \.lill have the prerogative
of unilaterally modifying the Subgrant. Subgrantee further agrees that no
participant Vlil1 be enrolled in any activity under this Subgrant during the
last sixty (60) days of this agreement unless the participant can successfully
complete training as specified by incorporated statement herein.
23. .Suspenslon or Termination of Subqrant
a. Should the Inland f1anpo~ler Association determine that suspension
or termination of the Subgrant is required, the Inland ['lanpo\'/er Association
shall fon/ard a l'lritten notice of such determination to the Subgrantee four-
teen (14) days prior to any initiation by the Inland r'~anpm'ler Association of
its termination procedures. Such notice shall contain a detailed state;;;ent
of facts upon which the Inland Hanpm'ler Association's recmrinendation is based
and shall set a time and place to conduct a formal meeting with the Subgrantee
to discuss l'lbether termination procedures I'lill be initiated. If it shall hale.
been determined that suspension of funds is necessary, the Inland i'lanpo~'ler
Association shall have the authority to suspend funds as may be dee;;;ed appro~ri-
ate until corrections are made in a manner satisfactory to the Inland Hanpo~cr
Association. In no event shall the time allol'led for cOlTectioll exceed thirty
(30) days unless the Director agrees to a continuance. The Director may sus-
p~nd funds for a period of not more than forty-five (45) days. If it shall
have been deter;nined that termination procedures are necessary, the Director
shall recorr.c;end terr:1ination to the Executive Board for approval. If the Board
approves terQination, the agreement shall be terminated upon seven (7) days
~/ritten notice to the Subgrantee. .
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b. The Subgrant may be terminated or funds suspended in whole or in
part for cause. Cause shall include the follm./ing:
(1) Failure of the Subgrantee to comply in any substantial or
material respect l'/ith either the terms or conditions of
this agreeir,ent.
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(2) The Grant to the Inland r'lanpm.!el" Association from the
Department of labol" for this progl'am is terminated, sus-
pended, or reduced. The Inland ~tanpO'.'ler Assoc iation may
also withhol d payment of any une2.I'I:ed portion of the Sub-
grant if the Subgrantee is unable CI' um'lill ing to accept
any additional conditions that may be l'equired by 1al'l, by
executive order, by regulations', or by other policy
announced by the Department of Labol' at any time.
_ c. Upon termination of the Subgrant, the Subgrantee I.fill l"entit any
unencu;r.Jered ba 1 ance of payments previous ly received as determi ned by the
Inland Nanpo,';er Association to be due it. The action of the Inland r'!,lnpO\'ler
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. Association in accepting any such amount shall not constitute a waiver of any
claim which the Inland 11anpower Association may otherwise have arising out of
this agreement.
d.. Upon suspension of funds, the Subgrantee agrees not to expend any
funds related to, or connected with, any area of conflict from which the Inland
Manpower Association has determined that suspension of funds is necessary.
24. The Subgrantee shall not ass i gn thi s agreement or any moni es due or to
become due hereunder except as specified in the terms of this agreement, with-
out.having first obtained the written consent of IMA.
25. IMA will not be obligated or liable hereunder to any party other than
the Subgrantee. Subgrantee shall so notify all subcontractors and agents.
26. The Subgrantee will comply with the Clean Air Act and the Federal
Water Pollution Control Act as related to the use of facilities vlhich are on
the Environmental Protection Agency's List of Violating Facilities.
27. The Subgrantee understands and agrees that all Gross Income earned by
the Subgrant supported activities during the period of thi. agreement shall be
recorded and identified as such by specific and separate account. All expenses
incurred in the generation of this income that is not a part of this Subgrant
may be deducted from the Gross Income to determine if any program income exists.
Any program income determined during the Subgrant period shall be retained by
the Subgrantee, and in accordance with the Subgrant Agreement, shall be added to
funds co~mitted to the program by the Prime Sponsor to be used to further e1igi-
b1eprogram objectives or to :Je deducted fro;!] the total Subgrant costs on \'/hich
the Inland Manpower Association share of costs will be based. The Subgrantee
. further agrees to provide access to any authorized representative of the Inland
Manpower Association for the examination of any records, books or documents re-
lated to the determination of program income in any manner.
The Subgrantee certifies that to the best of his/her knowledge and belief,
the data in this Subgrant are true and correct, and that the filing of this Sub-.
grant has been duly authorized by its governing body.
CITY OF SAN BERNARDINO
(Legal Name of Subgrantee)
195 North 'lD" Street
(Mailing Address)
San Bernardino, Ca. 92401
(City, State, Zip Code)
(Signature of Authorized Representative)
JAMES J.' BURNS, Executive Director
for W. R. HOLCOMB,Mayor
'(Type Name & Title of Authorized
Representative)
June , 1977
1Date of Signature)
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