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RESOLUTION NO. I,,;:<t 7.9
2 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE EXECUTION OF AN
AGREEMENT WITH THE NATIONAL LEAGUE OF CITIES/U. S. CONFERENCE OF MAYORS, INC.
3 RELATING TO A VETERANS EDUCATION AND TRAINING PILOT PROGRAM FROM OCTOBER 1,
1976, THROUGH JANUARY 31, 1978.
4
5
6
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. The execution of an agreement with the National League of
7
8
9
Cities/U. S. Conference of Mayors, Inc. relating to a Veterans Education
and Training Pilot Program for the period October 1, 1976, through
January 31, 1978, a copy of which is attached hereto, marked Exhibit "A",
and incorporated herein by reference as fully as though set forth at length,
is hereby approved.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a /~..vl-"d
meeting thereof, held on the 7,g day of J~ /: 1977, by
th, f::::~'":o:::;2~:r~~'
NAYS: 7~
ABSENT: ~~
The foregoing resolution is
~~
,~-fp&
Cify C/ rk
hereby approved this ~ day of
//
',""'....
, 1977.
Appro~:to form: / ,
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ILED
fEltowrr
LUCtLU GOFQMM..CIIIll
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Agreement for Delegation of Activities
Under Grant NO.____300i3-G-76-03
This agr~ment entued into as of . .1.0!~. .. .,
19. . .7.? including' all attachments and conditions
annexed hereto (which are expressly made part
hereof), shall iOvern certain activities of the
. VETS P ILO'];!, P ROGRAJ.\1. -................
(name of progoram a<:count for the delegated
activities) financed under Grant N'oJOQ.'Z3..,G:-''Z8'3
during' the period . . .10/.1/1.6 to . .1/.31/.7.8..
which are to be carried out by . f~ tY., . . . . . . . .
... o.~... .San .B~rnardi.no................
(name of delegate agency). hereinafter referred
to as the "Deleg'ate", on behalf of . 1nE;. ):.E;ag.".e
.qf.. .~:j.!:..i,~?!C;:9A~<;!k~I:l!=.~ . 9.~ . i1P,Yo;t".~ ,. .J;nc.
(name of gorantee). hereinafter referred to as the
"Grante-e~"
The Grantee and Delegate a~ as follows:
1. WORK TO BE PERFORMED. The Delegate
shall. in a satisfactory manner as determined by
the Grant~, perform all activities in Attachment
"AIt,
2. COMPLIANCE WITH APPROVED PRO-
GRAM. All activities authorized by this agoree-
ment wiII be performed in accordance with the
approved work program, the approved budget.
the gorant conditions and relevant OEO dinctives.
3. REPORTS, RECORDS &; EVALUATIONS.
The Grantee shall supervise. evaluate. and pro-
vide guidance and direction to the Deleg'ate in the
conduct of activities delegated under this con-
tract. The Delegate agrees to submit to the
Grantee such reports as may be required by OEO
directives 01" by the Grantee, including' the re-
ports listed in Attachment "BOO according to the
schedule there set out.
The Delegate also agrees to prepare and retain.
and permit the Grantee to inspect as it deems
necessary for grant purposes (in addition to in-
spections authorized by the conditions in the grant
from OEO) the records Iistedjn Attachment "C",
as well as all other records that may be required
by relevant OEO dinctives, with the exception
of confidential client information. The Delegate
further agrees that the Grantee may carry out
monitoring and evaluation activities to include.
at a minimum, those listed in Attachment "D",
and will effectively ensure the cooperation of the
Delegate's employees and board members in such
efforts.
4. CHANGES. The Grantee may, from time to
time, request changes in the scope of the services
of the Delegate to be performed hereunder. Such
changes. including' any increase or decrease in the
amount of the Delegate's compensation. which
are mutually agreed upon by and between the
Grantee and the Delegate, must be incorporated
in written amendments to this contract.
5. COMPLIANCE WITH LOCAL LAWS. The
Delegate shaU comply with. all applicable laws,
ordinances. and codes of the state and local iOv-
eromen.ta.
6. COVENA.'lT AG..uNST. CONTDrGENT
FEES. The Delegate warrants that no penlon 01"
selling agency or other organization has been em-
ployed or retalned to aolicit or secure this contract
upon an agreement 01' undenltanding for a com.
mission, percentage, brokerage, 01" contingent fee.
For breach 01" violation of this warrant the
Grant" shall have the right to annul this contract
without liability or, in its discretion. to deduct
from the contract 01" otherwise recover the full
amount oi auch commission, percentage; broker.
aa-e. 01' contingent fee, or to seek such other
remedies as lea-ally may be available.
i. SCHEDULE OF PAYMENT. Subject to reo
ceipt oi funds from OEO, the Grantee agrees to
reimbunle the Deleg'ate for authorized expendi.
tures. An advance of $. 1.5 ; (Joa for estimated
expenditures for ..4...... (months) will be
made to the Delegate, who will submit to the
Grantee vouchenl that are sufficient to support
payment under the Grantee's accounting proce.
dures established or approved by the Grantee's
accountant. Within .. 1.5. . . " days the Grantee
will approve 01" disapprove payment of the vouch.
en, and will make additional payments equal to
the amount of such approved expenditures to the
Delegate. In no event, however, will the Delegate
receive reimbursement for pel"3onnel costs ex.
.ceeding $.4 ;L.I. ~? .9., or for non-pel"3onnel coats
exceeding $ ~8 , .4.11., except ~ it has received
prior written authorization from the Grantee,
which is incorporated into and shall be attached
to this contract.
8. TERMINATION. The Grantee may, by giv.
ing reasonable written notice apeeitying the ef.
fective date, terminate this contract in whole or
in part for cause, which shall include: (1) failure,
for any reason, of the Delegate to fulfill in a
timely and proper manner its obligations under
this contract, includinif compliance with the ap-
proved progoram and attached conditions. with
statutes and Executive Orderl, and with auch
OEO dl~tiv~ a.s may become generally appll- relmbur!ed expen!e! rea!onabl)" &nd n.e..'1!l!:sariI)-
, " . cable at any time: (2) !ubml!!lon by the Dele- incurred in satisfactory performance of the con-
". gate to OEO or to the Grantee of report! that are tract. Notwithstanding the above, the Delegate
incorrect or incomplete in any material respect: shall not be relieved of liability to the Grantee
(3) Ineffective or improper use of fund! provided for damages su!talned by the Grantee by virtue
under thi! contract; and (4) suspension or ter- of any breach of the contract by the Delegate
minatlon by OEO of the grant to the Grantee and the Grantee may withhold any reimburse-
. under which thi! contract i! made, or the portion ment to the Delegate for the purpo!e of set.<>ff
thereof delegated by this contract. The Grantee until such time a! the exact amount of damage!
may al!o a!!ign and transfer thl! contract to due the Grantee from the Delegate is agreed upon
another grantee when required to do so by OEO or otherwise determined.
direction. 9. NON-FEDERAL SHARE. The Delegate
If the Delegate i! unable or unwilling to com- will contribute $.l\lone... to the program fund!.
ply with !uch additional conditions as may be Such contribution shall be in cash in the amount
la wiully applied by OEO to the grant to the of $. None. . ., and in-kind in the amount of
Grantee. the Delegate shall terminate the contract $. .92.,.351. (If none, state "none.")
by giving reasonable writtennotlce to the Grantee, 10. REVIEW OF NEW DIRECTIVES. The
signifying the effective date thereof. In such Grantee will submit promptly to the Delegate for
event the grantee may require the delegate to comment those proposed additional directives
ensure that adequate arrangement! have been that it receives from OEO for comment.
made for the tran!fer of the delegated activities In witness whereof, the Grantee and the Dele-
to another Delegate or to the Grantee. gate have executed this agreement as of the date
In the event of any termination, all property first above written. League of Ci ties/
and finished or unfinished document!, data, San Bernardino, Conference of Mayors I
studies, and report! purchased or prepared by c:.i ty'. . D.~i .. ... ..... InC! . G;'~t'fi;i;q' .. . .. .. _
the Delegate under this contract shall be disposed-
of according to OEO directives, and the Delegate .~ By: . . . .. ... "
shall be entitled to compensation for any un- PO!itio: MA~O~r" Posi. :
&1 rye a~ 'SiAN "BERNARDI NQ
December 1968-1 ';' r - - . - . . j c -
Appended hereto as part of this subcontract agreement are the following:
Attachment A, Work to Be Performed
Attachment B, Reports Schedule
Attachment C, Required Records Maintenance
Attachment D, Evaluation
Special Condition (1)
Special Condition (2)
Special Condition (3)
STET E!l8sial 9SRrii,i.sl\ (i)
STET S:,eeial CSRai1iisR (a)
Special Condition (6)
Special Condition (7)
Special Condition (8)
and no others.
Schedule of Payments
Project Director & Other Staff Selection
Approved Detailed Budget
:8e,uii!\!
AeseUR,iR! gys,em Ce.tifigatiQR ~~~ PFQli.iRR~.
luuli t.
Final Audit
Termination
Local Contribution Delineation
.
GSA OC 71:_10791
CITY OF SAN BERNARDINO
300 NORTH "0" STREET. SAN BERNARDINO. CALIFORNIA 92416
W. R. "BOB" HOLCOMB
Mayor
OffiCE OF THE MAYOR
February 9, 1977
TO WHOM IT MAY CONCERN:
RE: Designation of James J. Burns as Mayor's Representative
for VETS Programs
This is to certify that James J. Burns, Comprehensive Employment and
Training Administration Executive Director of the City of San Bernardino,
is my designated representative for Veterans programs and is authorized
to sign, on my behalf, contracts and subsequent contract modifications
made between the City of San Bernardino and the National Leagne of
Cities/U.S. Conference of Mayors relative to Veterans Education and
Training Services Programs.
Sin::relY, ~
-?/7~~/
w. R. ,:l;'::: comb, Mayor
WRH:gd
THE LIVING CITY ON THE MOV.f
Attachment A'
" ,
Work to Se Performed'
A. Goals & Objectives
To establish total-service center(s) for veterans to:
(1) assist them in enrolling in educational and training
opportunities under ~~e GI Bill;
(2) assist them in obtainL~g full-time, and part-time employment
for ~~emselves and ~~eir dependents;
(3) assist them wi~~ Heal~~ and Welfare problems e.g. medical,
drugs, housing, etc.;
(4) assist them with legal problems - especially in the area of
less-than-honorable discharges;
(5) meet whatever their needs - directly or ~~rough referral -
to insure they are fully apprised of the options and
benefits available to facilitate their reassimilation into
civilian life.
S. Target Groups
Vietnam-era veterans from lower income families and minorities, who
have a high school education or less, shall be the prime- target group
for any activity undertaken under this subcontract. Other veterans
who have a high school education or less shall be a secondary, but
an important target group. Insofar as all other veterans benefit from
any activity undertaken under this subcontract, that is desirable,
as long as each activity ~~dertaken can be justified on its contribution
to reaching the prime or secondary target groups.
C. General Methodolo~J
Since contract funds for employment of staff are very limited, it
is imperative that every effort shall be made to fully utilize the
existing service agenci~3, organizations, institutions, mass media,
informal networks, and programs which can assist in meeting ~~e
contract goals and objectives. The specific means to achieve the
objectives spelled out below should only be a starting point for
imaginative local,action committees.
D. Specific Means to Achieve Objectives
(1) Recruitment. Recenc veterans, especially those now enrolled
as students, shall be utilized to the maxim~~ extent possible both as
volunteers and as paid staff. Assistance from student veterans
organizations shall be sought, and where none exist, recent veterans
shall be provided organizational help so they may become better able to
provide assistance to this recruitment effort. In order to hire
additional recruiters than those authorized in this subcontract, and
to provide for the continuation of hired recruiters beyond the termina-
tion of this subcontract, specific commitments for funds and/or
. .
. I
(2) Attachment A
personnel shall be sought from existing Department of Labor programs
such as the Comprehensive Employment and Training Act, (CETA); VA
Work-study; existing Office of Education Programs such as Upward
Sound/Talent Search for Veterans; College Work-Study; and the
Veterans Cost of !nstruction Program (VCI?); also, State and local
sources.
The mass media shall be asked to provide free public service
announcements, especially ~~e media which reach into the minority
and lower income communities.
Existing outreach organizations (CAA's, Human Resource and
Community Development agencies, ~~e Urban League, etc.) shall be
utilized to the fullest extent possible.
The potential effectiveness of Education and Job Fairs to assist
in recruitment shall be investigated.
A system shall be instituted which attempts to make contact wi~~
all ta;get group veterans (see Section S) released into the area since
Jan. 31, 1955 at least once during this subcontract period in order
to inform them of their education and training benefits under the
GI Sill.
If recruitment turns up veterans who are more interested in
Department of Labor type training programs rather than college or
technical school offerings, recruiters shall refer such veterans to the
appropriate local agencies who can enroll the veterans in the desired
programs.
Veterans who want to use their GI Sill education and training
benefits bring a mix of assets both real and intangible to colleges
and technical schools. Commitments shall be obtained from colleges
and technical schools to recognize these assets by waiving some of
their admissions criteria, by giving priority processing to veter~~s'
applications for admission, or at best by agreeing to admit significantly
larger numbers of veterans.
(2) Counselin and Referral Services. To the greatest extent
possible the counseling star shou e made up of veterans trained
thoroughly in the techniques of presenting available options to the
veteran-clients and helping ~~em toward fulfillment of their goals.
It is desirable too, to have a prOfessionally trained counselor on
staff to supervise counseling activities and set counseling standards
for the project. Outreach workers in some cases may serve a dual
role as recruiters and peer counselors.
To the extent feasible, much of the counseling service to
veterans should take place within the project's office(s). However,
special problems that require treatment or some other form of
specialized assistance traditionally provided by public and private
agencies within the local community, are best served by referral of
these cases to whichever of these is appropriate. Strong, ?ersonal
relationships must be developed with the personnel within these
agencies to insure prompt and efficient service Ear the veteran-
(3) Attachment A
Wherever it can be arranged, it is highly desirable to have
counselors from agencies - e.g. the VA, State ~mployment Service,
Drug Programs, etc. - stationed at the l~TS project site(sl for
specified days of ~~e week.
(3) Jobs. Particular use shall be made (a) of public service
jobs: (b) of jObs developed through the local Jobs for Veterans
Committee: (c) of the VA's OJT program: (dl of existing a.s.
Employment Service job banks: (3) of ~~e GI Sill's tutorL.g payment
provisions: and (f) of developing half-time jobs in business and
public employment situations (i.e. so two veterans can share one
full-time position) .
(4) Loan rund. The VETS project should attempt to develop
some kind or loan fund which would enable veterans to overcome VA
payments delays and to deal with emergency personal needs.
(5) Additional Fundinq. It is recommended ~~at ~~e Project
leadership cont~nually seek to obtain funding from private and/or
public sources to help implement any of the above which cannot be
accommodated by funds from ~~is subcontract or by expanding ~~e
scope of existing organizations and institutions which should
participate.
(6) Continuation. Serious efforts should be made to obtain
local and state co~tmehts to continue this total effort ac full
swing after ~~is subcontract terminates.
E. Local Action Committees
An advisory Veterans' Education and Training Action Committee
consisting of representatives of the business community, educational
institutions, labor organizations, veterans' organizations, other
groups and disadvantaged individuals who share deep concern over the
problems facing returning servicemen and women should be formed. It
will be the responsibility of this committee to provide access to, and
cooperation wi~~, the various groups and agencies that can assist the
project staff in meeting the goals and objectives of ~~e program.
F. Local Subcontractor
The local subcontractor Shall be City of San Bernardino
with the day-to-day administration of the program carried out by
Comprehensive Employment and Training Administration.
" ,
Attachment a
Reoorts Schedule
(1) Quarterly Proqress Reports
Progress Reports shall be submitted quarterly to the Grantee.
They shall include specific information as follows:
(a) what is being tried?
(b) what problems exist?
(c) what is being accomplished?
(d) number of total staff
1) full-time
2) part-time
(e) o~~er information as subsequently
required.
These Reports are due the 10th of the followinq months: J~~uary;
April; July; October; January, 1978.
(2) VETS Information Forms
A VETS Information Form shall be completed for every
personalized contact made with veterans. Completed pages of the
Form shall be sent in weekly direct from the local lTETS !;lrojects
to the central data processing contractor for the League of Cities/
Conference of Mayors, Inc. (presently, 3 PM., Inc., 16250 Northland
Drive, Suite 1, Southfield, Michigan 48075. Attention: Mr. Allen
Nesbitt) .
At no time may the information from the VETS Information For.ns
be used for any~~ing other than the specified purposes of t~is
Agreemen t .
The League of Cities/Conference of Mayors, Inc. will provide
through their central data processing contractor, monthly and
(2) Attachment 8
quarterly computer printouts summarizing the input from ~~e local
v~TS projects' Forms. These printouts will be provided direct to
J the local VETS projects.
(3) Additional Funds Scecial Recort
The prospect or actuality of any additional funds being
made available to the Subcontractor or Local Action Committees to
expand, extend or continue this subcontract's stipulated effort
shall be promptly reported to the LC/CM, Inc. A full description
of what the funds are to be used for shall accompany ~~e special
report.
(4) Materials Develoced
Three copies of all materials developed for distribution
to organizations, to veterans or to the general public should be
forNarded to the LC/CM, Inc. upon initial distribution.
(5) Where to Submit Recorts
All reports, except VETS Information Forms, shall be
submitted directly to the tC/CM, Inc. Veter~~s Education and Training
Service, 1620 Eye Street, N.W., Washington, D~C. 20006.
(7) Financial Recorts
Quarterly Financial Reports shall be filed wi~~ ~~e tC/CM,
Inc. by the 15th of the month following the quarter reported on. The
content of these Recorts shall be brief, in accordance with a format
to be provided by the tC/CM, Inc.
Quarterly Financial Reports should be sent to the attention of
Mrs. Renee Amrine.
Attachment C
Required Records Maintenance
The following records must be prepared, retained and made
available on demand at the project location for inspection by the
~ational League of Cities/a.S. Conference of ~~yors.
(1)
(2)
( 3)
(4)
(5)
(6)
(7)
(8 )
Complete resumes of all staff, full-time and part-time.
Cooies of all Veterans Contact Information Recorts
indicating all veterans contacted, final resuits of all
contacts, and basic, non-confidential information about
each contact. Required detail is spelled out in
Attachment (a) "Report Schedule."
Copies of all press releases, brochures, pamphlets,
posters, film clips and other material used for public
distri~ution. Also copies of all newspaper clippings,
magazine articles, and o~~er publicity received about
the program.
Complete chronological files of all letters and of all
significant non-confidential memos.
The results of all tests given to veterans before and
after they enter preparator! or remedial courses.
All financial records required by relevant CSA directives.
All other records required by relevant CSA directives.
Minutes of all meetings.
Attachment 0
Evaluation
from time to time the Community Services Administration (CSA)
requires evaluation of the overall VETS program, which may involve
thorough evaluations of all or selected local projects. These
evaluations are generally designed to test the performance of the
operation against its objectives and to recommend improvements.
In the event such an evaluation is scheduled during ~~e period of ~~is
agreement, subcontractors will be notified and directed to cooperate
with ~~e Evaluators by making available any and all records and
information with regard to the project that is germane to ~~e investi-
gation.
Every effort will be made to minimize intrusion into the affairs of
~~e local action effort by having the CSA evaluators fully utilize
~~e Reports which are required to be filed according to Attachment
3 "Report Schedule".
In addition, NLC may subcontract wi~~ independent evaluators to
report on individual local action efforts.
They shall focus on verifying the accuracy and completeness of the
required substantive reports submitted in accordance with ~~is sub-
contract and where progress toward the goals is insubstantial, the
evaluators shall make recommendations concerning how ~~e local action
effort can become more effective.
Full cooperation with the CSA evaluators and NLC~USCM independent
evaluators is expected. Failure to provide available information to
~~em shall be a sufficient reason for NLC&USCM to terminate this
contract at any time, as stipulated in Section (8) of ~~e basic
subcontracting agreement.
\1
I
The initial ce payment specified in Section 7 of the basic
subcontract ag~ ement shall be made only after compliance with
Sections 232(~) (CAA approval) and 242 (Governor's approval) of
Economic oppo~t ity Act of 1964, as amended and the Accounting
System certif~': ation.
All subsequen '~~ayments shall be made upon review and acceptance of
vouchers as sp~~fied in Section 7 of the bas~c subcontract agreement.
Vouchers shall!b submitted quarterly along w~th the quarterly
financial repo t required per ~ttachment B, paragraph (7).
Special Condition (1)
Schedule of Payments
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Special Condition (2)
Project Director & Other Staff Selection
The subcontractor will prov~ae LC/CM, rnc a complete copy
of the intended Project Director's resume. The subcontractor and
LC/CM, rnc. must concur on the selection of the Project Director
unless LC/CM. rnc. fails to respond within two weeks after receipt
of proper communication requesting concurrence on a specific
hire. The Project Director should be hired on a full-time basis. rf
it is advantageous to hire a person on a part-time basis, ~~is case
will be stated in ~~e proper communication to LC/CM, rnc. Vietnam-era
veterans will be given a preference for this position, wi~~ a case
being stated in the proper communication if a non-veteran or other
than a Vietnam-era veteran is selected as Project Director.
Other Staff
No one other than a Vietnam-era veteran may be hired as a
coordinator or field contact cerson without concurrence from LC/CM, rnc.
There will be no veteran restrictions on clerical and secretarial
hiring.
Scecial Condition (3)
Apcroved Detailed Budget
The following Approved Detailed Budget is what shall be the basis
of incurring all necessary costs for the fulfillment of this subcontract.
As authorized in Section (7) of the basic subcontract agreement, the
subcontractor has authority to shift resources wi~~in the personnel
category or within the non-personnel category as need dictates; however,
any significant deviation from ~~is Approved Detailed Budget must
be promptly reported in writing to the League of Cities/Conference
of Mayors, Inc. Only items or subcategories of eX?enditures herein
specified are au~~orized. If need dictates reprogramming of funds for
items or subcategories not herein specifically authorized approval
must be received in writing prior to eX?ending any funds for such.
October 1, 1976 through January 31, 1978
PERSONNEL
Veteran's Coordinator
Discharge Upgrade Counselor
Counselor (part time)
TOTAL
$16,800
13,328
4,816
$34,944
Fringe Benefits
22% (full time)
.0035% (part time)
$ 6,628
17
TOTAL, PERSONNEL
$41,589
NON-PERSONNEL
Travel:
Local (600 x .15 x 16 mos.)
Out of town (training & Conferences
12 x $240)
per diem (25 x 32 days)
Space
Consumable Supplies
Lease and Purchase of equipment:
Xerox rental
Typewriter
Desk & Chair
File Cabinet
Other direct costs
Postage
Telephone
Print and Production for veterans
skills summaries
$ 1,440
2,880
800
2,800
764
2,000
800
250
150
2,000
1,600
1,327
Special Condition (3)
Page Two
Advertising
TOTAL NON-PERSONNEL
TOTAL PERSONNEL AND NON-PERSONNEL
$ 1,600
$18,411
$60,000
Special Condition (4)
Bonding
No funding shall be released until the Subcontractor has given
written assurance that arrangements have been made for appropriate
bonding of subcontractor officials. This assurance may be provided
in one of two ways. First, a statement from a bondin com an or
agent statinq the type of bon , amount and period of coverage,
positions covered, and the annual cost of the bond obtained. In
such cases, fidelity bond coveraqe in favor of your organization must
be provided for any person employed who will have the authority to
sign or countersign checks on your commercial bank account, or
disburse cash funds. Such bond coverage must be effective prior to
the date of the first withdrawal of Federal Funds. The amount of
coverage for persons authorized to sign or countersign checks should
be the total amount of the subcontract or $25,000, whichever is less.
Coverage for persons disbursing cash should at least equal the maximum
amounts handled at anyone time. (Please note that we do not require
that you submit a copy of the bond.)
Another way to provide assurance of appropriate bonding of officials
is to submit a statement that no bond is needed because funds are
to be deposited in a public treasury and disbursed and audited by
local or State public officials who normally perform these duties.
In this case, the financial role of the officials of the Subcontractor
must be limited to making withdrawals from the Federal Reserve System
for deposit in the public treasury and certifying appropriate expenditur
for disbursement. If the agency and officials are already bonded,
the agency need submit only a copy of the bond.
(See Attached CSA Instruction 6809-01)
~,
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OEO INSTRUCTION 6809-01
Attachment
G. 5 e. Bond cove,. of offici.... Prior to the
release of funds to any grantee, pub.
Iic or private, for the first inl1lal grant,
OEO must receive written assurance
that arrangements have been made for
appropriate bonding of grantee offi.
clals. This assurance may either take
the form of a statement that no bond
is needed (in line with the conditions
noted below) or it may consist of a
letter from a bonding company or
agent stating the type of bond,
amount and period of coverage, posi-
tions covered, and the annual cost of
the bond that has been obtained.
A bond does not need to be provided
by a grantee, public or private, if
funds are to be deposited in a public
treasury and disbursed and audited by
local or State public officials who nor-
mally perform these duties. In this
case, the financial role of the officials
of the grantee agency must be limited
to making withdrawals from the Fed.
eral Reserve System for deposit in the
public treasury and certifying appro-
priate expenditures for disbursement.
Nor does a grantee which is a public
agency need to provide a new bond
if all employees who are authorized
to sign or countersign checks on the
grantee's commercial bank account or
to disburse cash are already bonded,
in an amount consistent with local re-
quirements and practices.
In all other situations, grantees -
whether public or private agencies-
must take steps to secure fidelity bond
coverage" in line wim lIRl IOnCl\lilng
guides:
(1) Coverage should be secured in
the aggregate amount of $25,000
for persons authorized to sign or
countersign checks or to dis-
burse sizeable amounts of cash
(such as for payrolls). Persons
who handle only petty cash need
not be bonded. Nor is it neces-
sary to bond officials who are
authorized to sign Payment Vou-
chers, but who are not autho-
rized to sign or countersign
checks or to disburse cash.
(2) Grantees normally should obtain
a 3 year bond, payable annually,
with an option to cancel in the'
event the program terminates be-
fore three years. Such terms are
available from most surety com.
panies.
(3) Grantees are responsible for as-
suring that appropriate officials
of delegate agencies are bonded.
Existing bond coverage on offi-
cials of delegate agencies which
are public agencies shall be con-
sidered acceptable. Coverage for
officials of delegate agencies
which are private organizations
shall be equal to the average of
funds to be expended each
month (up to an aggregate
amount of $25,000.) If a delegate
agency will expend less than
$1,000 per month in program
funds, on the average, bond cov-
erage is not required.
(4) Copies of bonds secured by the
grantee and by delegate agencies
should be filed by the grantee
and need not be submitted to
OEO.
CITY OF SAN BERNARDINO
,. .
195 NORTH "0" STREET, SAN BERNARDINO, CALIFORNIA 92401
(714) 3B3.5205
w. R. "BOB" HOLCOMB
Mayor
OFFICE OF THE MAYOR
COMPREHENSIVE EMPLOYMENT AND TRAINING ADMINISTRATION
JAMES J. BURNS
Director
Februa.ry 2, 1977
Mr. John Gunther, President
THE NATIONAL LEAGUE OF CITIES/
u.s. CONFERENCE OF MAYORS, INC.
1620 Eye Street, N.W.
Wa.shington, D.C. 20006
Re: Gra.nt Number 30073-6-76-03
Special Condition (4)
Dea.r Mr. Gunther:
In reference to our grant with your organization, please
be a.dvised that no bond is needed because funds are to
be deposited in a. public treasury. In addition, these
funds will be disbursed and audited by local public
officials of the City of San Berna.rdino who normally
perform these duties.
If you ha.ve any further questions, do not hesitate to
conta.ct this office.
incerely,
~\.~,>> --
J. BU:J:r. Executive Director
HENSIVE EMPLOYMENT and
ING ADMINISTRATION
JJB/BR/sf
rHE 11 V'NG CfrY ON rHE ~OV.cE
,-
Special Condition (5)
Accounting Svstem Certification and Preliminary Audit
No funds shall be released to Subcontractor(s) under ~~is
agreement until tC/C}1, Inc. received a completed, "Accounting
System Certification", (CSA Form 380).
Withi~ three (3) months of the effective date of the
attached Delegate Agency Agreement, a ~reliminary audit survey
of the Subcontractor's accounting system shall be ~rovided tC/~~.
Inc. by an independent auditor.
ACCOUNTING SYSTEM CERTIFICATION
(CSA In.sOtTuctioa 6'801~1)
.OD~En (t:S..1 Pro(ra.1fl. OfflC~/Rf!,'otl)
seCTION I. STATEMENT OF PUBLIC FIHANCIAL. OFFICER (If the applicant i.s (I Public ~ency or when the Accotlntin, Sy8fea of G PritIGl.e:-
flOflp'ofit A6etlcy will be maintained by a Publi.c A,ener.)
I .m the Chief Financial Officer of
the CITY OF SAN BERNARDINO
{N4MI!: OF PUIIL.IC 4GlENCYJ
and, in this capacity I I will be responsible for providing financial services adequate to insure tbe establishment
COMPREHENSIVE EMPLOYMENT AND TRAINING
.nd maintenance of .n accounting system for / ADMINISTRATION. CITY OF SAN BERNARDINO
(NAME 01" APPl-IC....NTI
which is a public (or nonprofir) agency charged with carrying out a CSA program in
the CITY OF SAN BERNARDINO
(N......E OF COMMUNI TV)
. The accounting system will have internal controls
adequate to safeguard the assets of such agency(ies), check the accuracy and reliability of accounting data,
promote operating efficiency, and encourage compliance with prescribed management policies of the agency(ies).
NAME OF PUBL.IC AGENCY
CITY OF SAN BERNARDINO
TypaO NAME. OF FINANCIAL. OFFlcaR
SIGNA
OATE
DAVID P. ROOT
2/2/77
SECTION II. STATEMENT OF PUBLIC ACCOUNTANT (If applicanc is Private..flon,profit A,ency or a Public A,ency whose accou.luinr SYS'tUI
wW II0C be /TIai,uaifled by a Public A,etlcy.)
I am a certified or duly licensed public accountant and have b~en engaged to examine and report on the financial
accounts of the
, which is a private-nonprofit organiza-
lNAME OF APPL.ICANTJ
tion (or public agency) carrying our a C~A program in
(NAME OF COMMUNI TY)
I have reviewed the accounting system chat this agency has established and, in my opinion, ic includes internal
controls adequate to safeguard the assets of the agency I check the accuracy and reliability of accounting data,
promote operating efficiency, and encourage compliance with prescribed management policies of the agency.
NAME OF P'IAM
TYPED NAME OF ACCOUNTANT
SlQNATUPlE
DATE
CSA FORM 380 MAY 7!5 (FORMERLY OEO FORM 380, DATED JAN 7Z,
WHICH MA.Y ESE uSEe UNTIL EXHAUSTED.)
. .
Special Condition (6)
Final Audit
The Subcontractor shall arrange for a final audit to ensure that the
accounting system and related internal controls are operating effectivel:
that adequate records are being maintained, and that general and special
subcontract conditions and applicable CSA directives are being complied
with. The audit shall be conducted by an independent certified public
accountant or independent licensed public accountant or if the
Subcontractor is a public agency, by the public agency's regular
auditing entity, in accordance with guidelines set forth in the "OEO
Accounting System Survey and Audit Guide for Community Action Grants."
No later than ~NO months prior to the expiration of this Subcontract,
the Director of Finance for NLC/lJSCM, 1620 Eye Street, N.W., Nashington,
D.C. 20006, shall be furnished wi~~ ~~e name and address of the
auditor or auditing organization selected to perform ~~e audit. He
will advise vou if ~~e audit is not acceptable. When an independent
auditor is used, customary business practices for selecting and
contracting for prOfessional se~,ice shall be followed which include
a limitation on total costs to be incurred for the 'Nod:. The Sub-
contractor shall be responsible for furnishing to ~~e auditor
copies of ~~e Subcontract documents, as approved, any supplemental
documents, all subcontract modifications, and any other pertinent
offica CSA memoranda and publications.
The audit must cover ~~e full term of ~~e agreement following the
effective date of this subcontract and must be scheduled so that the
results are available not later than 90 days after ~~e end of the
contract period. One copy of the completed audit report shall be
forwarded to ~~e NLC/USCM Veterans Education and Training Service,
1620 Eye Street, N.W., Washington, D.C. 20006, simultaneously with
submission of two copies to the Director of Finance, NLC/lJSCM.
Where appropriate, corrective action indicated by the auditors'
findings should be initiated immediately. You will be advised by the
NLC/USCM concerning any action required as a result of the audit. To
the extent that this special condition may conflict with the provi-
sions of CSA Instructions or other regulations, ~~e CSA Instructions
or regulations shall be followed.
'" ,
Special Condition (7)
Termination
Clarification of Intent of NLC/USC~
Notwithstanding the provisions of Section (8) of the basic
subcontract agreement, the National League of Cities/U.S. Conference
of Mayors expects to continue this agreement wi~~ ~~e Subcontractor
~~roughout the stipulated agreement period as well as through a
renewal period, if funds become available for such renewal. While
review of ~~e Subcontractor's performance against the stipulated
Goals and Objectives shall ta~e place, only plainly inadequate
performance shall be ~~e basis of a decision by NLC/USCM not to
renew.
Never~~eless, serious inadequacies in complying with the Report
Schedule (Attachment S) and ~~e Evaluation orovisions (Attachment D)
shall be ~~e basis for termination at any tlme (as stipulated in the
first paragraph of Section (8) of the basic subcontract agreement).
,- .
-1\
Scecial Condition (8)
-
,
,I
Local Contribution Delineation
1 :
!
Precise verifiable commi~~ents are delineated below, whether refe sed
staff time, clerical services, office space, office equipment and
furnishings, actual cash, or whatever. Each commitment shall b~
assigned a reasonable dollar value. Time of members serving on the
local action committee and other volunteers is not to be includd,
in computing this local contribution. The delineated local conr~-
butions are not legally binding deliverable items, al~"l.ough the ',I:
Subcontractor shall make reasonable attempts to assure their dei ery.
, ,
,
October 1, 1976 through January 31, 1978
~ ';, .
PERSONNEL
I
1;
;1 i
Project Director
Secretary
Disabled Veterans Counselor
2 Counselors
3 Counselors (part time)
$26,900
6,244
11,008
22,016
14,448
$80,616
"
I,!
':F
j, ,
"
Fringe Benefits (22% full time)
$17,735
TOTAL PERSONNEL
$98,351
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I. NAME O~ GRANTEE
OPPIC!! OP !COHOIllIC OPPORTIINITY . CoIlllllUNITY ACTION PROGRAM
SPECIAL CONDITION
'" .
z,. GRANT NO. P"COltAM .,.""' ACTION NO.
J. .. A" COMOlnON A"~I.S TO:
.. s:3ALL. PlIIOaRAM ACCOUNTS 1M GRANT ACTION b. 0 ONL.Y P"OGRAM ACCOUNT NU...."(S)
T1Iis pone is subje~ to die Special Condition below. in addition co die applicable Geoecal Conditioos goyemiog
gcaocs under Tide II or moB of che Ecooolllic Opportunity A~ of 1964 as amcoded.
1. Any increased level of program activities approved in this grant action
and/or additional program activities shall not be commenced during this
grant period unless specific permission in writing from the authorized
Community Services Administration official is received by the grantee.
121 All sub-contracts, other than contracts for individual consultant
r~rvices, must receive prior written approval from CSA. Sub-contract
proposals shall contain a detailed budget and work program. In the case
of subcontracts for action programs with local lead agencies, CSA will
submit the proposed subcontracts to the appropriate Governor's and community
action agencies as required by Sections 232(d) and 242 of the Economic
Opportunity Act, and will provide written notification to the grantee when
the necessary approvals have been obtained. No funds from the grant may be
used to commence local action, projects in the absence of such approval~
rJ No funds shall be released to sub-contractors until the grantee has
~ceived an accounting system certificate. Within three (3) months of the
effective date of the delegate agency agreement, a preliminary audit survey
of the sub-contractor's accounting system shall be conducted by an
independent auditor.
h) Grant funds shall not be used to pay consultant fees in excess of
~OO per day. For each consultant employed under this grant, the grantee
shall maintain a written record of the basis by which the rate by which
the consultant is to be compensated is determined. In determining con-
sultant fees to be paid specific individuals under this grant, the grantee
shall consider the following factors.
a. The compensation the individual earns in his regular occupation.
b. The rate paid by other groups or agencies for his expert con-
sultant services, required by two groups and circumstances
under which they are rendered.
c. Whether the consultant continues to receive full pay in his
regular occupation.
d. Whether any non-monetary rewards figure in the assignment.
5. Travel costs will not exceed $10,000 for consultants and $125,000
for staff unless prior approval in writing is obtained from the proper
Community Services Administration official. Reimbursements for travel
costs shall be in accordance with CSA Instructions 6910-1 and 6910-2.
6. A copy of the criteria used to monitor sub-contractors shall be
furnished the project manager, CSA, 90 days after the starting date of
this grant action.
"-. . CATI'ORin9 'i"~. AUG aa.
R.~LACa-CAP '0fhtI U, 2'" 2.... Dc. Ud. DATIED MAli" AND
CAP "ORM 2", OATEa .lUG 17, WHICH A'" Oanl..nE.
"".DC "dZZ',
,. ~
OPPIC. OP ICONOMIC OPPORTUIlITY . COMMUNITY ACTION PROGRAM
SPECIAL CONDITION
,. .
1. NAM& 0... GRANT".
League of Cities/Conference of Mayors, Inc.
2. GRANT NO. P"OOR"'.. Yk.
30073-g 76 /
ACTION NO.
03
J. ..aA,", CONOIT10N ..........JU To:
.. DALL "9lIOGR"" ACCOUNTS IN GRANT ACTION b. 0 ONLY P1ltOGftAM ACCOUNT NUM.IER.I)
This "'0. is subject CD the Speci.1 Coodirioo bel....., in addirioo CD the applicable Geoem1 CoIIdirioos ,.,..emiol
....... lIDcIer Tide D or moB of the ECDOOlllic Opponuoicy Act of 1964 as ameaded.
7. A copy of the personnel policies and procedures shall be furnished
the project manager, CSA, 90 days after the starting date of this grant
action.
8. A copy of the minutes of board meetings shall be furnished the
project manager.
9. The approved overhead rate of this grant is to be considered a
provisional rate which is subject to audit and to approval by CSA. In the
event that the approved rate is less than the provisional rate, the excess
funds shall be returned to CSA or, at the discretion and direction of CSA,
shall be reprogrammed to continue the project. If the approved rate
exceed the provisional rate, CSA may, subject to availability of
appropriations, aware a supplemental grant to cover the difference between
approved and provisional rates.
10. A detailed explanation of indirect costs shall be furnished the
project manager, CSA 90 days after the starting date of this grant action.
11. The grantee shall submit to the project manager one (1) reproducible
copy of a quarterly narrative report within ten (10) days after the end
of each quarter. (The first report will be due November 10, 1976).
Each report shall contain the following.
a. a listing of objectives for the reporting period and progress
made toward these objectives.
b. problems encountered and measures taken to resolve them or
plans for resolution.
c. where possible the data should be quantified by individual
project cities.
d. a listing of objectives for the next reporting period.
e. problems anticipated should be included.
f. number of individuals served by general catetory of services
provided.
g. a separate statement on the progress, problems encountered, etc.
of the Discharge Review Unit, including number of individuals
se~ved and results (favorable/unfavorable).
h. information regarding project administration problems.
12. Grantee shall submit two (2) copies of quarterly financial report,
CAI' I'ORM 29 tREV. AUG ..,
".~uca.c".. "'011'''' 2.. Z... BIt. He. uc. OATIED MAR.. AND
CAP "OR.. De, DATED AUG '7. WH,CH .... o.nl..aTl!:.
'SA DC "dZZI'
. ,........
O~~IC. O~ !CONOMlC O....ORTl:NITY . tOllllUN'TY ACTION PROGRAM
SPECIAL CONDITION
.
,. ,
.' 1.- HAMil Ollf GRANTII.
Z. GRAN T NO. "ROOIllA" VIlI. ACTION NO.
Le fence of Ma ors
J. '.CJ"'L CONDITION .....~IU TOs
Inc.
3007 -G
7r/
.. jfiAL&.. ~ftOGIlIAII "'CCOUNTS IN GRANT AcnON b. 0 ONLY PROGRAM ACCOUNT NU......(S.
This pac is subjece CD cbe Special Coaditioa below. in additioa CD cbe applicable Geaeral Coaditioas ..,.,emillg
graacs UDder Tide II or moB of cbe Ec...omic OppotCWlicy Ace of 1964 aa ameaded.
Form 315 and 3l5a, one to Chief, Finance and Grants Management Division,
Office of the Controller, Community Services Administration, and one
copy to the project manager, CSA, within 20 days after close of
reporting quarter. .
13. Two (2) copies of an annual report will be furnished the project
manager 30 days after the end of the program year summarizing the
accomplishments as of the end of the program year, problems encountered
and an evaluation of the program detailing the overall impact of this
effort.
~ No part of these project funds may be used directly to pay for personal
services, advertisements, telegram, telephone, letter, printed or written
matter, or other device intended or designed to influence in any manner
a member of Congress or State legislature, to favor or oppose, by vote
or otherwise any legislative or appropriation by Congress or a State
legislature, whether before or after the introduction of any bill or
resolution proposing such legislation or appropriation.
.~ A copy of these special conditions and any other conditions attached
~this grant shall be attached to all sub-contracts.
-'_.~..,olbt-2r.. (I'.v; AUCJ^M1
RlEio....e:U.C".. ,,_ u. u.. asIo. 21c. 'M, OATIED ...... .. AHO
CA" "o-.Il z... OATI:D Aua '7. WHICH AR. o.n.....T..
SSA DC "..1221'
..- ~..
.
i' .
.
~.. . .
GENERAL CONDITIONS GOVERNING GRANTS UNDER TITLES II, III-B and
VII of the Economic Opportunity Act of 1964, as amended (including
amendments made by the COlIDDunity..Services Act of 1974.)
Program funds expended un~er authority of this funding action are subject to
the provisions of the C01IIIIUnity Services Act of 1974, the general conditions
listed below, any attached special grant conditions, and Community Services
AdIlliJ:listratioll (CSA) directives. The grantee is expected to inform CSA. promptly
if it fails to receive, or has reason to bll1e 'Ie it has failed to receive, all
CSA applicable directives or any attachments to the Statement of OEO Grant.
Many of those 'provisiollS do not represent invariable policies of the CSA and
exceptions should be requested in cases ill which compliance with one or more of
them would cause unnecessary difficulties i~.carrying out the approved program.
Requirements found in grant conditions or CSA directives may be waived only by
a written notification signed by an authorized CSA official. A.ny such _ivere
must be expliCit: no waiver may be illferred from the fact that the funding action
is respollSive to a grant funding request which may have contained material incon-
sistent with one or more of these conditions.
1. DEFINITIONS. As used. in these conditiollS:
(a) A.n "approved program" consists only of those activities described
in. the grant funding request for which funding is, approved ~n the
Statement of OEO Grant and its attachments (which may include,."
modifications of proposed activities) or in CSA approved written
amendments to the Statement of OEO Grant.
(b) "Program account funding period" extends from the effective date
of a new. or refunding action through the termination date or expira-
tion. of planned number of months for which funding is provided.
(c) "Total program funds" refers to all amounts approved for expenditure
for the approved program as shown on the Statement of CEO Grant,
whether such amounts are derived from Federal or non-Federal sources,
or whether they. are provided in cash or in kind.
(d) "CSA directives'" are statements of policy and procedure published
in the CSA. publications system.
~. APPLICABILITY OF CONDD:IONS TO DEu:GATE AGENCIES. These conditions are
applicable both to the grantee and to any delegate agency or orgaJ:liza-
tione that, pursuant to an agreement with the grantee, undertakes respollSi-
biUty for any part of the- approved program. Such an agreement may be
entered into only if (1) the intention to make such a delegation to
the particular agency has been set forth in the funding request for this
grant action or has otherwise been approved by CSA, and (2) the contract
contains all of the provisions found in the approved "Standard Contract
Form for Delegation of Program Accounts."
Revised - June 1975
Page 1 of 5
z.
~... '-
,
-.." . #t---
3. LIHIT.AtIONS ON EXPENDrrtlRE OF PROGRAM FUNDS. Expenses' charged against
program funds may not be incurred prior to the effective date of the
grant or subsequent to the grant termination date and may be incurred
only as aecessary to carry out the purposes and activities of the
approved program. Such expenditures may not exceed the maximum limits
shown on the Statement of OEO Grant or those subsequently approved for
that approved program~ subject to allowable flexibility guide~ines
published by CSA. All expenses incurred for the approved program must
be supported by approved coutracts, purchase orders. requisitions. bills.
or other evidence of liability consistent with the grantee Or delegate
agency's established purchasing procedures. Expenses charged against
program funds must also ba incurred in. accordance- with CSA directives.
Liabilities of the grantee or its, delegate agencies to third parties
as a result of termination action which are costs of phasing out in.
accordance with CSA directives or are specifically approved shall be
considered proper expenditures of program funds. CSA will determine
the disposition of unexpended-funds at the termination of the grant.
~"-
4. LIMI~IONS ON EXPENDrrtlRES OF FEDEBAL FUNDS. Expenditures of funds
derived from Federal grant_ funds must aot exceed in any event the amount
of the Federal grant shown in the Statement of OEO Grant~ (Column 9~
OEO Form 314). Moreover, if a minimum non-Federal percentage of program
funds is shown in the Statement of OEO Grant (Col= 10. OEO Form 314).
the portion of the total expenditures of the, approved program derived ('--
from non-Federal sources~ valuated il1 accordance with CSA Instructions. -
must not be less thal1 that minimt1m. percentage of the total program funds-
for the approved program. This requirement must be met for each program
account funding period, and should be substantially-true for each finan-
cial reporting period. Deficiencies of non-Federal share in one program
account may be supplied' by an excess in, other program accounts consis-'
tent with applicable CSA Instructions concerning the pooling of aon-
Federal share. Further, the amount of total program funds derived from
Federal grant funds must not exceed the grantee's allowable costs for
the approved program which have- been or are to be paid in cash.
5. PROPERXY. No program funds may be expended or costs incurred for the
purchase of real property except as in accordance with regulations on
the acquisition., ownership, and dispositio~ of personal property as set
forth in C~directives.
6. DISClUMINA:J:I:ON P1U)IWU:UW. No person in the United States shall on
the ground of race. color, religion. sex. age. or national origin. be
excluded from participation in._ be denied the proceeds of. or be subject
to discrimination under the program approved as a result of this funding
request. The, grantee and its delegate agencies will comply with the
regulations prOlllUlgated by the Director of CSA. pursuant to the Civil
Rights Act of 1964. and pursuant to the COlllllunity Services Act of 1974.
Revised - Jun. 1975
Page Z of 5
/-
.--'/
--,,-,~._- '. -______.~_.__. _.~_ .0".. ..
.
.
3
.
1_ . . I ~ ..
7. DISClUM:INAXION IN EMPLOYMENT PROHIBITED. In all hiring or employment
made possible by or resulting from this grant action, each employer
(1) will not discriminate against any employee or applicant for employ-
mant because of race, color, religion, sex. age, or national origin,
and (2) will take affirmative action to ensure tbat applicants are
employed. and that employees are treated during employment without regard
to their race. color, religion, sex, age, or national origin. This
requirement shall apply to, but bot be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or' recruit-
ment advertising; layoff or termination; rates or payor otber forms
of compensation; and selection for' training. including apprenticesbip.
The grantee and its delegate agencies sball comply witb all applicable
Statutes and Executive Orders on equal employment opportunity and this
grant action shall, be governed by tbe provisions .of all such StatuteA
and Executive Orders, including enforcement provisions, as implemented by,
but not limited to, CSA directives.
8. RELIGIOUS INSTITtl'rtONS. The grantee and its delegate agencies sball
ensure that any part of the approved program that is conducted by a
church or church related institution is entirely non-sectarian in
content and purpose, and tbat CSA directives on grants and delegations
to: churcbes or church related institutions are satisfied.
9. LABOR S'I'ANT'.llltlS. All laborers,.and mechanics employed by contractors
or subcontractors in the construction. alteratioD. or repair, including
painting and decorating, of projects, buildings, and works which are
federally assisted under this grant shall be paid wages at rates not
less than those prevailing OD. similar constructioD. in the locality, as
determined by the Secretary of Labor in accordance with the Devis-
BacOD. Act, as amended (40 U.S.C. 276a to 276a-5).
10. PATENTS. Any discovery or inventioD. arising out of or developed in the
course of work aided by the grant shall be promptly and fully reported
to the Director of CSA for determination as to whether patent protection
OD. such inventioD. or discovery shall be sought and how the rights in the
inventioD. or discovery, including rights under any patent issued thereon
shall be disposed of and administered. iD. order to protect the public
interest.
11. COPmIGB:rS. If the grant results in a book or other COPYrightable mat-
erial, the author is free to- COPYright the work. but CSA reserves a royal-
ty-free. nonexclusive, and i=evocable license to reproduce, publish or
otherwise use". and to authorize others to use. all copYrighted material
and any material which can be copyrighted resulting from the approved
program.
12. REPORTS. RECORDS, AND INSPECTIONS. The grantee and its delegate agencies
shall submit financial, program progress, evaluation, and other reports
as required by CSA directives, and shall maintain such property, personnel.
financial and other records and accounts as are deemed necessary by CSA to
,
\
....
Revised - June 1975
Page 3 of 5
assure proper accounting for all program funds. The grantee and its
delegate agencies and contra~tors'shall permit on-site inspections by
CSA representatives, and shall effectively require employees and board
members to furnish such information as, in the judgement of the CSA
representatives, may be relevant to a question of compliance with grant
conditions and CSA directives, or the effectiveness, legality, and
achievements of the program. All grant records will be made available
to the authorized representatives of CSA or the Comptroller General of
the United States, and will be retained for three years after the expira-
tion of this grant unless permission to destroy them is granted by the
Director of CSA.
. -.
.- ~... ":,
13. COVENAN'r !GAINS'! CON"rINGENT FEES. The grantee warrants that no person
or selling agency or other organization has been employed or retained
to solicit or secure this funding action upon an agreement or under-
standing for commission, percentage, brokerage, or contingent fee.
For breach or violation of this warrant the government shall have the
right,to annul this funding action without liability or, in its dis-
cretion, to deduct from the grant or otherwise recover the full amount
of such commission, percentage, brokerage, or contingent fee, or to seek
such other remedies as may be legally available.
14. SUSPENSION AND n:llMINA'IION. The Director of CSA may in accordance with
published regulations, suspend or terminate this grant in whole or in
part for cause, which shall include: (1) failure or unwillingness of
the grantee or its delegate agencies to comply with the approved pro-
gram including attached conditions. with applicable statutes and Exec-
utive Orders, or with such CSA directives as may become generally
applicable at any time; (2) submission by the grantee or its delegate
agencies to CSA of reports which are inco=ect or incomplete in any
material respect; (3) ineffective or improper use of Federal funds by
the grantee or its delegate agencies; (4) making.any.change which sig-
nificantly impairs the representative character of the grantee's policy-
making body or the grantee's capacity to enlist community support;
(5) failure of the grantee either to adequately monitor and evaluate
program activities delegated to other agencies, or to provide effective
guidance to such agencies in carrying out the purpose and activities
of the portions of the approved program delegated to them. This grant may
also be suspended or terminated in whole or in part in the event the
grantee is a Community Action Agency and a new agency is recognized by
CSA as the Community Action Agency for all or part of the area served
by the grantee in accordance with CSA directives. In such event part of
the grant funds and the grantee's or delegate. agencies' functions, obli-
gations.. !:ecords (or co::,tea). authority and property relating to assis-.
tance provided to the grantee or its delegate agencies under this funding
shall be transfe=ed by the grantee and its delegate agencies to such
newly recognized agency. No suspension or termination will effect any
expenditures or legally binding commitments made prior to receiving
notice of the suspension or termination, provided such expenditures or
commitments were made in good faith and not in anticipation of termination
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and are otherwise allowable. Funds shall not be treated as committed for
this purpose solely by virtue of a grantee's contract or other commitment
to a delegate agency. Upon suspension or termination, the disposition of
unexpended Federal funds and property purchased with program funds wrll be
subject to CSA direction.
15. SUCCESSOR AUTHORITY OF COMMllNITY SERVICES ADMINISTRATION. By virtue
of the Community Services Act of 1974 (P.L. 93-644), the Community
Services Administration (CSA) is, in all respects and for all purposes,
the successor authority to the Office of Economic Opportunity (OEO).
Pursuant to section 601(d)(2) of the Community Services Act of 1974,
all references to the Office of Economic Opportunity, in official
documents including but not limited to, grant documents and regulations,
shall be deemed to refer to the Community Services Administration,
as set forth in OEO Notice 6000-3 "Successor Authority to the Office
of Economic Opportunity," dated January 15, 1975 and published in
Volume 40 of the Federal Register at page 3213 (January 20, 1975).
All references to "CSA" Directives" or "CSA Instructions" in these
general conditions, and special conditions attached hereto and the
grant-making documants themselves shall be read so as to include all
regulations issued by the Office of Economic Opportunity and any
subsequent regulations issued by the Community Services Administration.
Such regulations, whether referred to as "OEO" or "CSA" regulations,
Instructions or Notice, remsin in force and are deemed to be the policy
statements of the Community Services Administration until superseded,
rescinded, or changed.
All references herein to "Statement of OEO Grant",or a portion thereof,
are deemed to refer to the document, regardless of form or title,
utilized by the Community Services Administration to make grants under
the authority of the COllllllunity Services Act of 1974.
All references to the Community Services Act of 1974 shall be read so
as to include the Economic Opportunity Act of 1964 as amended.
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