HomeMy WebLinkAbout06-17-2010 Parks & Rec Minutes
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CITY OF SAN BERNARDINO
PARKS AND RECREATION COMMISSION
MINUTES - REGULAR MEETING
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Thursday, June 17, 2010
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Chairperson Jordan called the meeting to order at 3:47 p.m.
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1. CALL TO ORDER
2. FLAG SALUTE
Lead by Chairperson Jordan
3. ROLL CALL
Present: Chairperson Jordan, Vice-Chairperson Aldasoro, and Commissioners,
Henderson, Johnson, and Vega.
Absent:
Commissioners D'Amico and Harris
Staff Present: Robert Lennox, Deputy Director
Ramon Mata, Park Maintenance Division Manager
Beverly Thomas, Administrative Services Manager
Harriet Myers, Executive Assistant to Director
4. PUBLIC PARTICIPATION
None
5. APPROVAL OF MINUTES
Minutes from the March 18, 2010, meeting were unanimously approved.
6. OLD BUSINESS/STATUS REPORTS
A. Parks Master Plan
Though there was no new information to report, Robert Lennox, Deputy
Director, gave a brief update on Proposition 84 grants and the current budget
process as related to the Parks Master Plan. At some point in the future, the
full Parks Master Plan would be presented to Council, a second time,
including updated findings and recommendations.
Chair~erson Jordan inquired about the possibility of a community center in
the 5 h Ward. Federal funding may be available to assist with a portion of
building a center in that Ward. In the meantime, modular building(s) may be
placed to service recreation needs of residents living in the area.
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Commissioner Johnson thought it may be more appropriate to invest
available funds into current resources.
B. Little League Field Allocation
Chairperson Jordan gave background on current concerns. In particular,
within the past 3 months, he had observed two user groups utilizing City
facilities without a Facility Use Agreement, according to the Department's
Master Calendar. He approximated 400 people were in attendance at one
group's event. After requesting to view the Facility Use Agreement and
waiting one hour, the League President informed him that the event was
permitted after the Master Calendar had been published. Discussion took
place on topics such as regulation of restroom facilities, verifying the number
of participants permitted to attend a given event/tournament, signage, police
presence, and budgetary challenges. Jordan encouraged other
Commissioners to visit parks within their Wards to observe similar situations,
assess Community needs, and report findings to their respective
Councilpersons.
Robert Lennox stated that beginning July 1, 2010, the Field Allocation Master
Calendar would be automated through the Department's reservation system
which would allow all scheduled facility user permits to be viewed in real-time.
In addition, the Department was considering an adopt-a-park program. These
new ideas could help to solve the current issues.
C. Youth Basketball Program at Rudy C. Hernandez Community Center
Since the last meeting Chairperson Jordan had received positive reports from
parents issuing the original complaints. Several groups had expressed
interest in assisting with funding sources to aid in keeping the programs
respectable. He suggested that programs of this type be monitored on a
regular basis.
7. NEW BUSINESS
A. June 23, 2010, Attendance at Departmental Budget Presentation
Chairperson Jordan informed the Commissioners of the Department's
upcoming budget presentation before Council on June 23, 2010 and asked
that they attend, if possible.
8. ANNOUNCEMENTS
A. Commissioner Announcements
Commissioner Johnson:
. Attended the C.I.D. Prom and found it enjoyable as well as a very
worthwhile program.
. His son participated in lil' Folks Soccer and he praised the coaches and
instructors.
. Inquired about the procedure for reporting and removal of graffiti in Parks.
. Inquired if Code Enforcement and Parks work together to enforce rules
during food distributions.
B. Director's Announcements
Robert gave a brief update on the current budget process including a
discussion of measures currently being explored by Mayor and Council to
assist with reducing the $24 million budget deficit. City budget would be
shifting from line item to program based.
Robert introduced Beverly Thomas, the Department's recently hired
Administrative Services Manager.
C. Programs and Activities
Robert announced the following activities:
. Receipt of grant funds from Kaiser for the 2010 swim season.
. Skate Park grand opening at Speicher scheduled for July 15th
. Departmental Activity Guide would be published in early July
. Second annual Independence Cup Soccer Tournament on July 3rd and 4th
Ramon Mata announced that the Park Maintenance Division would be
receiving assistance for the summer through partnerships with SBETA and
other community based employment agencies.
9. ADJOURNMENT
The meeting adjourned at 5:32 pm.
Respectfully submitted,
Harriet Myers
Secretary