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Home My WebLink About12988 , 1 RESOLUTION NO. /,;(7'7 f llBsOLUTION OF THE: C~ .tJ1 SAN BERNARDINO AUTHORIZING THE ~btm OF ,All AGREEM&NT WI'fH 'l'ltE PACESE:TTE~ PROVIDING FOR MDINC '1'0 ASSIST IN ltEPRES:EN'rATION OF THE CITY OF SAN BERNARDINO AS AN ALL AM!:RlCA CITY. 2 3 4 BB IT kESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 5 OF SAN BERNARDINO AS FOLLOWS: 6 SECTION 1. The Mayor of the City of San Bernardino is 7 hereby authorized and directed to execute on behalf of said City 8 art Agreement with the Pacesetters providing for funding to as&i~t 9 in representation of the City of San Bernardino as an All America 10 City, a copy of which is attached hereto, marked Exhibit "I" 11 and incorporated herein by reference as fully as though set 12 forth at length. 13 I HEREBY CERTIFY that the foregoing resolution was duly 14 adopted by the Mayor and Common Council of the City of San 15 Bernardino at a 7JA/f) on the l....,Zfi. day of /tJ~ , 1977, by the following meeting thereof, held 16 17 vote, to wit: '" 18 AYES: 19 20 '---;;71 ~ ~~~~~ k--J NAYS: 21 9tJL.pw ~AY~/ ~ Ci iy C'I.L _ Jr resolution is hereby approve is /C7~~day /-1"" ABSENT: 22 23 24 of AtJ;rgOin: 1977 . 25 26 27 C1ty of an Bernar 1no I LED 28 ucr 2019n ,UCILLE.@OFORTH. City Clerk ,.."""71. ~ C"/ . /, L }, " ' ~,.-:.::;:.F4~f"'- ~i,-,.c<~-e~......DfPUTY AGREEMENT --------- (Publicizing and Promoting the City) 'lHIS AGRB~ is made and entered into at San Bernardino, California, this ~/ ~ day of rfJt-t:Jt..U; , 1977, by and be- tween the CITY OF SAN BERNARDINO, a municipal corporation, herein- after referred to as "City", and the PACESETTERS, an unincorporate association, hereinafter referred to as "Contractor". WIT N E SSE T H: WHEREAS, Contractor is a marching unit known as the Pacesetters, and since November 18, 1974 the Contractor has been a official ambassador of good will of the City of San Bernardino in various parades and other festivities and will continue in said capacity through June 30, 1978; and WHEREAS, the proposed budget for the fiscal year 1977-1978 will require additional funds for repl~cement of equipment, and Co - tractor is unable to raise said additional funds from various private sources; and WHEREAS, Contractor will display the San Bernardino All America City banner at each parade and activity in which they participate; and WHEREAS, City desires to provide funding to Contractor in the amount of three thousand dollars ($3,000.00) for the fiscal year 1977-1978 in order to enable Contractor to carryon its representation and publicity of the City of San Bernardino, NOW, THEREFORE, it is agreed as follows: 1. General. The Mayor and Common Council of the City of San Bernardino have found and determined that it will be of benefit and advantageous to the City, and its inhabitant''')' retain Con- . . 1 tractor for the. general purpose of publicizing and promoting the, i- . 2 i City of San Bernardino. I 3 2. Programs. The Contractor agrees during the period I of this agreement to publicize and promote the City of San Bernardino by performing at local and out-of-town parades and civic events and to display thereat San Bernardino's All America 4 5 6 7 8 9 .City banner. " i'l II' 3. Payments. City shall pay Contractor the sum of I: three thousand dollars ($3,000.00) upon execution of this agreemen I' . I Said sum is intended to assist in defraying a portion of the I, Ii expense related to said program for the fiscal year ending June 30 1978. Said funds shall be expended only for the purposes set 10 11 12 13 forth in Exhibit "A" attached hereto and incorporated by reference 14 4. Term. This agreement shall be effective upon the 15 date of its execution and shall terminate on June 30, 1978; 16 provided, that either party may terminate this agreement at any time by giving the other party written notice of such termina- tion. In the event Contractor terminates this agreement, City 17 18 19 Isball not be obligated to make any payment of monies after ,the effective date of termination and Contractor shall reimburse 20 21 City for any unused monies paid by City. 22 23 24 25 26 27 28 -2- , .. . . .. ~ 1 including death, as well as from claims for property damage which 2 may arise from Contractor's operations under this agreement, 3 whether such operations be by Contractor or by anyone or more 4 persons directly or indirectly employed by, or acting as agent 5 for Contractor. Contractor agrees to, and shall, defend City 6 and its elective and appointive boards, commissions, officers, 7 agents and employees from any suits or actions at law or in 8 equity for damages caused, or alleged to have been caused, by 9 reason of any of the aforesaid operations. 10 Contractor shall file with the City Administrator of City 11 a certificate of insurance for public liability evidencing in- 12 surance for protection coverage for the conduct of its programs 13 and services. 14 7. Budget. Contractor shall file an annual budget, for 15 the subject fiscal year, in. the form and manner prescribed by 16 the City Administrator, detailing all estimated expenditures and 17 all revenues expected to be received, from all sources including 18 the City, during the period of this agreement. 19 8. Accounting. Contractor shall file a complete report 20 and accounting of all expenditures and all revenues received from 21 all sources including the City, during the term of this agreement. 22 Said report shall be filed with the City Administrator prior to 23 June 15, 1978. 24 9. Amendment. This agreement may be amended or modified 25 only by written agreements signed by both parties and failure on 26 the part of either party to enforce any provision of this agree- 27 ment shall not be construed as a waiver of the right to compel 28 enforcement of such provision or provisions. -3- , " 1 2 3 10. Assignment. This agreement shall not be assigned by Contractor without the prior written consent of City. 11. Notices. All notices herein required shall be in writing, and delivered in person or sent by certified mail, I . 'postage.prepaid, addressed as follows: 4 5 6 City Administrator City Hall 300 North "D" Street San Bernardino, CA 92418 Pacesetters c/o Mr. William Hulsey or Mrs. Jo Ann Parker 1246 East Shamrock Avenue San Bernardino, CA 7 8 9 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. 10 11 12 ATTEST: 13 PACESETTERS B,;;1r:2u j e" .4,u Byk)~ ~ 14 y C 15 16 17 18 19 20 21 22 23 24 25 . 26 27 28 -4- > .~ --- . - t.. BUDGET REQUEST FORI1 Cm'lNmlITY ORGANIZATIONS \.. Type of Organi zati on :PACT':3E"I"pl':tr DRTT.T. TRAllI EXPENDITURES Salaries Social Security Health Insurance A..idant a require_ent Rent (if in leased quarters) Property Taxes' (if property is owned) Utilities (telephone, electric, gasi Office Expense (postage, supplies, etc.) _ Conference Expense (training & meetings) Printing (brochures, mailers) Subscriptions (periodicals, newspapers) Equipment Costs (typewriters, etc.) - _ Professional Fees (legal, audit, etc.) Transportation Capital Improvements (building, renovation. etc.) TOTAL SPECIAL PROGRAMS (list) 1. Skatht8 Jilapty 2. Tl~",....a. 3. C:a.r wash 4. Dian.!ye Miscellaneous Ra~~l~~ SOURCES OF REVENUE (list All Sources)- Dues Fees &. Charges A.U.F. - City Contribution County Other Governmental Agencies Other Sources (list) 1. Blks 2. Kaiser 3; Personnel etc. . d C~ty not wee abate TOTAL All REVENUE weed abate.ant 75.00 50.00 150.00 ~JA/~)' '/1 /' - .. Actual 1976-77 $ ~ 600~00 ~ . -i~8:88 ~ 'I 21Q9.00 t10nO~OO " $ t~2~O.OO $ $ $ $ 1?0,OO 15.00 25.00 $ $ $ $ $ $ $ 809.00 ??oo.oo 9 9QOt9 'J 2'15.00 $ 4175.00 .' . . . . Proposed 1977-78 $ a 100ctoo ~ 1nnrnn 300.00 $ " 5300.0(1 tooo 00 19O(l0.00 _ tJ $ 22200.00 $ $ $ $ 150 00 '50.00 50.00 75.09 $ $ $ $ $ $ $ 1.4-40.09 2000.00 j.f 2000 f? 190.00 50.00 300.00 10pOO.00 $ 15690.00