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Date:
8-08-94
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RDIN6 - IfEQUEST r'R COUNCIL ACTION
~' File No. 1.291
c
m ~. Approval of Contract Change Order
~ ~bJect: No. 1 - Improvement of Tippecanoe,
~ ~ .C. Street and Del Rosa Drive,
per Plan No. 9053 --
MATICH CORPORATION
CITY OF SAN BERN
From:
ROGER G. HARDGRAVE
Dept:
Public Works
Synopsis of Previous Council action:
06-01-92 -- Authorization granted by CDC to execute a Loan Guaran-
tee Agreement with IVDA for loan of $800,000 from
SANBAG.
07-06-92 -- Authorization granted for City to assume responsibility
of a Consulting Engineer and execution of an Agreement
for provision of these services.
12-07-92 -- Resolution No. 92-453 adopted authorizing execution of
an Agreement with URS Consultants, Inc. for Phase I of
services.
10-04-93 -- Resolution NO. 93-382 adopted authorizing the Mayor to
execute application to the Economic Development Agency
for a grant.
(Continued on second page)
Recommended motion:
That Change Order No. 1 to the contract with Matich Corporation,
for the construction of Street Improvements on Tippecanoe Avenue,
"c" Street and Del Rosa Drive, in accordance with Plan No. 9053, be
approved; to authorize the relocation of 11 mature oak trees, which
are wi thin the street improvement area, at an increase in the
contract price of $104,500.00; from $4,113,313.00 to $4,217,8 .00.
cc: Bill Bopf, IVDA
Shauna Clark
Barbara Pachon
Contact person:
Roger G. Hardgrave
Staff Report,
amd CCO U
Phone:
5025
Supporting data attached:
Ward:
1
FUNDING REQUIREMENTS:
Amount: $104.500.00 (EDA Grant & IVDA)
Source: (Acct. No.)
242-362-57291
(Acct. DescriPtion)
Street Improvements - Tippecanoe
Finance:,~ /~
Avenue. "c" St. & Del Rosa Avenue
Council Notes:
75-0262
Agenda Item No. S - 'I
PUBLIC WORKS
File No. 1.291
SYNOPSIS OF PREVIOUS COUNCIL ACTION (Continued)
01-24-94 -- Plans approved and authorization granted to advertise
for bids.
03-21-94 Resolution No. 94-68 adopted authorizing execution of
approval and award of grant.
05-02-94 Resolution No. 94-107 adopted authorizing execution of
Second Amendment to Agreement with URS Consultants,
Inc., for provision of construction staking services.
06-06-94 -- Resolution No. 94-130 adopted awarding a contract to
Matich Corporation for the low bid price of $4,113,313.
8-08-94
CITY OF SAN BERN ~DINO - REQUEST r 'R COUNCIL ACTION
STAFF REPORT
There are a large number of established mature trees on
the former Norton A.F.B. A small percentage of these trees are
within the areas of Tippecanoe Avenue, "c" Street (Sheppard
Boulevard) and Del Rosa Drive, being improved under a contract
with the Matich Corporation.
Even though the number of trees in conflict with the
proposed improvements ~s relatively small, concern was expressed
'by some members of the community relative to removal of these
trees. A certified arborist was, therefore, engaged to inspect
the trees in conflict with the improvement of these streets. The
arborist identified eleven (11) which could be relocated and have
a good chance of survival.
IVDA entered into a separate contract with a landscape
contractor to box these eleven (11) trees, in preparation for
moving. A separate contract was necessary, in order for them to
be boxed before spring growth occurred.
Matich Corporation was requested to provide a price quote
to relocate these eleven (11) trees to designated locations
within Norton A.F.B. A price quote of $104,500.00 was submitted
in response to this request. We have reviewed the price quote,
along with the cost breakdown provided by the sub-contractor who
will be doing the relocation, and feel that it is fair and
reasonable.
The total estimated project cost included an amount of
$845,687 for contingencies, which can be used to finance the cost
of this additional work. Funds to finance the increase of
$104,500 in the contract price, from $4,113,313.00 to
$4,217,813.00, will be provided from the following sources:
Economic Development Administration Grant - 75%
Inland Valley Development Agency
- - - 25%
This extra work has been discussed with the project representa-
tive from the Economic Development Administration, and received
concept approval. A copy of Change Order No. One has been faxed
to this representative, and we are striving to secure a verbal
approval.
All costs will be charged to Account No. 242-362-57291.
We recommend that Change Order No. One be approved.
URGENCY CLAUSE:
The Contractor
improvements.
before roadway
has commenced removal
These eleven (11) trees
grading can be started.
of the existing roadway
will need to be removed
8-08-94
75.0264
Federal Project No. 07-49-0262
CHANGE ORDER
Order No: 1
Date: 7/19/94
Agreement Date: 2/7/94
NAME OF PROJECT:
Street lmorovements-Tipoecanoe Avenue. "C" Street
and 6th Street (Del Rosa Drive)
OWNER:
CONTRACTOR:
City of San Bernardino
Matich Corooration
The following changes are hereby made to the CONTRACT DOCUMENTS:
The additional work of relocating II adult oak trees that are presently located Within.tbte
Street Widening Project area.
Justification:
An additional requirement to relocate adult oak trees was placed on the project. A
certified arborist has stated that many of the existing adult oak trees are in poor condition and the
chances of them being relocated and surviving the process are slim. However, there are ll-oak
trees that appear to be in good condition and should survive the process.
Various factors are taken into consideration in determining if an adult tree can be
relocated, such as, the root structure, age of the tree, and the general condition of the tree.
Change to CONTRACT PRICE:
Original CONTRACT PRICE:
$ 104.500.00
$4.113.313.00
. Current CONTRACT PRICE adjusted by previous CHANGE ORDER: $4.113.313.00
The CONTRACT PRICE due to this CHANGE ORDER will be (increased)~eefe85ed)
by $104.500.00
The nev CONTRACT PRICE includinq this CHANGE ORDER vill be
$ 4.217.813.00
Chanqe to CONTRACT TIME:
The CONTRACT TIME vill be (increa.ed) (decrea.ed) by to be
determined calendar day..
The date for completion of all vork vill be revi.ed date to be
determined (Date).
Approval. Required:
To be effective, this Order must be approved by the Federal aqency
if it chanqe. the scope or objective of the PROJECT, or a. .ay
otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS.
Contractor:
Matich Corporation
Date
Requested by:
William L. Bopf, Executive Director
Date
Recommended by:
steven Enna, Construction Enqineer
Date
Approved by:
Roqer Hardqrave, Director of Public Date
Works/city Enqineer
Federal Aqency Approval
Date