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CITY OF SAN BERN....~DINO - REQUEST F~A COUNCIL ACTION
From: Dean R. Meech, Purchasing Agent
Subject: ANNUAL/Custodial Services for
Feldheym Library
Dept: Purchasing
Date: July 26, 1994
Bid: F-95-05
Synopsis of Previous Council action:
None
Recommended motion:
Adopt Resolution
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S Ignatu re
Contact person:
Dean R. Meech, Purchasing Agent
Phone:
384-5085
Supporting data attached:
Yes
Ward:
N/A
"
FUNDING REQUIREMENTS:
Amount: $38,400/year
Source: (Acct. No.! 001-324-54106
(Acct. DescriPtion)
Facilities Service
Finance: ~4u~/ ;2rLr-
Council Notes:
75-0262
Agenda Item No
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CITY OF SAN BERNAL .DINO - REQUEST Fl_1 COUNCIL ACTION
STAFF REPORT
F-95-05
The proposed purchase is for Custodial Services for Feldheym
Library, to be utilized in daily operations by the Facilities
Management Department.
At the request of the department, appropriate specifications were
prepared, published and furnished to area suppliers. Bids were
publicly opened and declared on July 12, 1994.
The following is a summary of bids received.
COMPANY
TOTAL BID (INCLUDING TAX)
All-Pro Cleaning Co.
A & B Janitorial
*American Building Maintenance
Gibson Brothers Janitorial
Advanced Building Maintenance
Wurm's Janitorial Service
No Bid
$3, 907. OO/month
$3,200.00/month
$3,189.00/month
$3, 350. OO/month
$4,800.00/month
Seventeen (17) vendors supplying this service were solicited. The
City received six (6) responses. One response was a No Bid, one did
not submit a bid bond, therefore disqualified as a valid response,
and four valid bids.
The Facilities Management Department did a background and service
performance check on the two lowest bidders. The lowest bidder,
Gibson Brothers, was found unfavorable by Facilities Management in
the reference contact. The second lowest bidder, American Building
Maintenance, had reference contact that reflected excellent service
performance. .
Specifications as bid have been reviewed with Facilities Management
and the Purchasing Agent who concur that the bid of American
Building Maintenance meets specifications and requirements. It is
therefore reco~ended that the bid be accepted for contract, The
equipment funding is in the FY 94/95 budget. ' ,
Account Number: 001-324-54106
Total Amount: $3200/Mo-$38,400/YR
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.-' .~-:'ft ,t .~~
",ames Sha r _____
,~Manager of-Facilities Management
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Dean R. Meech,
Purchasing Agent
"A. t.-',t
. .
>>-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE
ORDER TO AMERICAN BUILDING MAINTENANCE FOR THE FURNISHING AND
DELIVERY OF CUSTODIAL SERVICE FOR FELDHEYM LIBRARY, TO BE UTILIZED
BY THE LIBRARY IN ACCORDANCE WITH BID SPECIFICATION F-95-05.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. That American Building Maintenance is the lowest
and best responsible bidder for the furnishing and delivery of
custodial service for Feldheym Library in accordance with Bid
Specification F-95-05 for the total amount of $$38,400 per year;
pursuant to this determination, the Purchasing Agent is hereby
authorized and directed to issue a purchase order for said
custodial service for Feldheym Library to said lowest and best
responsible bidder; such award shall only be effective upon the
issuance of a Purchase Order by the Purchasing Agent; and all
other quotations therefor are hereby rejected.
SECTION 2. The authorization to execute the above
referenced purchase order is rescinded if it is not issued within
sixty (60) days of the passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
day of
, ~99___, by
the following vote, to wit:
I I I I
I I I I
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I I I I
07-26-94
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I I I I
I I I I
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RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER
TO AMERICAN BUILDING MAINTENANCE FOR THE FURNISHING AND DELIVERY
OF CUSTODIAL SERVICE FOR FELDHEYM LIBRARY, TO BE UTILIZED BY THE
LIBRARY IN ACCORDANCE WITH BID SPECIFICATION F-95-05.
3
4 Council Members:
5 NEGRETE
6 CURLIN
7 HERNANDEZ
8 OBERHELMAN
AYES
NAYS
ABSTAIN
9 DEVLIN
10 POPE-LUDLAM
11 MILLER
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ABSENT
City Clerk
The foregoing resolution is hereby approved this
14 day of , 199
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Approved as to form
and legal content:
James F. Penman,
City Attorney
By:
07-26-94
Tom Minor, Mayor
City of San Bernardino
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